HomeMy WebLinkAbout104-13 RESOLUTIONRESOLUTION NO. 104-13
A RESOLUTION AWARDING BID #13-24 AND AUTHORIZING THE
PURCHASE OF ONE (1) FORD F-550 TRUCK WITH READING BODY AND
AUTO CRANE FROM TEREX UTILITIES OF NORTH LITTLE ROCK IN
THE AMOUNT OF $72,660.00 FOR USE BY THE PARKS AND
RECREATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-24 and authorizes the purchase of one (1) 2013 Ford F-550 truck with Reading body and
auto crane from Terex Utilities of North Little Rock in the amount of $72,660.00 for use by the
Parks and Recreation Department.
PASSED and APPROVED this 21St day of May, 2013.
APPR nvFn
ATTEST:
By: ,
LISA BRANSON' Deputy
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City of Fayetteville Staff Review Form
Dennis Pratt / Barbara Olsen
Submitted By
City Council Agenda Items
and
Contracts, Leases or Agreements
5/21 /2013
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Transportation
Department
Action Kequirea:
A resolution awarding Bid #13-24 to Terex Equipment of North Little Rock in the amount of $72,660 for the purchase
of one Ford F550 with Reading body and Auto crane for use by Parks Division.
$ 72,660.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2013
Project Number
Budgeted Item 1�
$ 750,500.00
Category / Project Budget
$ 363,284.00
Funds Used to Date
$ 387,216.00
Remaining Balance
Budget Adjustment Attached
Date
S-4—C,
Date
`&A p- • S- C .tot; 3
Finance and Internal Services Director Date
Date
Ddle
Light/Medium utility vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
0 5- 0 3 -1 3 P 0 4:+ 0 R C V u
Clerk's Office
Received in
Mayors Office
cav
Revised January 15, 2009
M
ay, eI I e
ARKANSAS®
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation -1glb
From: Dennis Pratt, Fleet Operations Supt.
Date: May 2, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Purchase of one Utility Body truck with Crane for Parks Division
PROPOSAL: That City Council approve the purchase of one Ford F550 with Ready body and Auto Crane in
the amount of $72,660 from Terex Utilities Equipment for use by Parks & Recreation.
RECOMMENDATION: Unit #345 is a 2004 GMC Sierra that is due for replacement and is no longer
dependable for full time front line use. This truck is an upgrade to a heavier duty truck so Parks has to pay the
difference between what has been collected and the purchase price of the new unit. Parks downgraded the
replacement of two mower replacements this year which leaves them excess replacement funds to cover the
shortfall on this truck.
Bid 13-24 was opened on April 2, 2013; a bid tab sheet is attached. Terex Equipment is the lowest bid that
meets specs.
Fleet recommends purchasing a Ford F550 with Reading body and Auto Crane off Bid #13-24 from Terex
Equipment Service of North Little Rock in the amount of $72,660.
This purchase was unanimously approved by the Equipment Committee on April 30, 2013
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION AWARDING BID #13-24 AND AUTHORIZING THE
PURCHASE OF ONE (1) FORD F-550 TRUCK WITH READING BODY AND
AUTO CRANE FROM TEREX UTILITIES OF NORTH LITTLE ROCK IN
THE AMOUNT OF $72,660.00 FOR USE BY THE PARKS AND
RECREATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-24 and authorizes the purchase of one (1) 2013 Ford F-550 truck with Reading body and
auto crane from Terex Utilities of North Little Rock in the amount of $72,660.00 for use by the
Parks and Recreation Department.
PASSED and APPROVED this 21St day of May, 2013.
APPROVED:
By:
LIONELD JORDAN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
q;�3
BI - 3.24
Ta"y`e�l
04102M3
2:00 PM
CITY OF FAYETTEVILLE
AN5A5
Bid 13-24, Service Body Truck.with Crane Re -Bid
1 Caseco Truck Body & Equipment Sales, I.I.C.
19,000 GVWR 4x4 Extended
Item 1 Ford F-550 1 $ 34,650.00
cab and chassis
9' Low profile utility type truck
Item 2
body Installed on above
Caseco MM14225 Custom
1
$
20,925.00
chassis (Item 1)
5,000 lb. capacity hydraulic
Item 3
crane installed on above body
Stellar 5521
1
$
22,850.00
(Item 2)
2 Lindsay Ford, Inc.
Item 1
19,000 GVWR 4x4 Extended
Ford F-560
1
$
33,250.00
cab and chassis
9' Low profile utility type truck
Item 2
body Installed on above
Knapheide 7108 Crane Body
1
$
28,716.67
chassis (Item 1)
aDi �DcT +�"TcMbL� f_s
5,000 lb. capacity hydraulic
Item 3
crane Installed on above body
Autocrane 6005H Auto Crane
1
$
7,509.33
(Item 2)
3 Republic Ford Lincoln, Inc.
Item 1
19,000 GVWR 4x4 Extended
Ford F-550 4X4 ExL Cab & Chassis DRW
$
33,593.00
cab and chassis
9' Low profile utility type truck
Item 2
body installed on above
Monroe TM6108 MI 6320-FT-LS
$
36,894.00
e 1
chassis (Item 1)
$53, �f d�-CO4�r� �' "'� ^ �t�-T s Pats
��" j j> .
5,000 lb. capacity hydraulic
Item 3
crane installed on above body
VENTURO HT26KX
Included with Item 2
(Item 2)
4 Terex Equipment Service
Item 1
19,000 GVWR 4x4 Extended
Ford Super Duty F-650 DRW 4WD SuperCab
$
34,780.00
cab and chassis
9' Low profile utility type truck
Item 2
body installed on above
Reading USLP108BAHHDW
$
13,185.00
chassis (Item 1)
5,000 lb. capacity hydraulic
Item 3
crane installed on above body
Auto Crane 6006 FM Nexstar it
$
24,695.00
(Item 2)
MAIVINW,ll(:
..
``NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED
P. VICE,
City Of Fayetteville - Purchase Order (PO) Request
Requisition o.:
Date:
5/2/2013
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
P.0 Number:
Lxpected Delivery Date:
All PO Request shall be scanned to the Purchasin e-mail. Purchasing ci.ta etteville.anus
Vendor #:
Vendor Name:
Mail
15379
TEREX UTILITIES EQUIPMENT
Yes:_ No: X
Address:
Fob Point:
Taxable Quotes Attached
City:
Yes:_ No: X Yes: No: x
State:
Zip Code: Ship to code:
Divison Head Approval:
90
Requester:
Requester's Employee #:
Extension:
BARBARA OLSEN
1940
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2013 FORD SUPER DUTY F550 4X4 SUPERCAB
1
EA
72,660.00
$72,660.00
9700.1920.5802.00
02078.2013
700380
2
WITH READING BODY AND AUTO CRANE PER
$0.00
3
SPECS ON BID 13-24. TO BE UNIT #380,
$0.00
4
FIXED ASSET #700380
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $72,660.00
rTotal: $72,660.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008