HomeMy WebLinkAbout103-13 RESOLUTIONRESOLUTION NO. 103-13
A RESOLUTION AWARDING BID #13-21 AND AUTHORIZING THE
PURCHASE OF ONE (1) FORD F-550 TRUCK FROM TEREX UTILITIES OF
NORTH LITTLE ROCK IN THE AMOUNT OF $44,285.00 FOR USE BY THE
TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-21 and authorizes the purchase of one (1) 2013 Ford F-550 truck from Terex Utilities of
North Little Rock in the amount of $44,285.00 for use by the Transportation Division.
PASSED and APPROVED this 21St day of May, 2013.
Ann„ TT=%-
12
ATTEST:
,...� By:
LISA BRANSON, Dep , %Wt o) k
FAYETTEVILLE;-;'3
r40
�iai�s��lil%�
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
5%21/2013
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Action Kequirea:
resolution awarding Bid #13-21 to Terex Utilities of N. Little Rock in the amount of $44,285 for the purchase of one
113 Ford F550 for use by Transportation's Drainage Division.
$ 44,285.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2013
Project Number
$ 750,500.00
Category / Project Budget
$ 318,999.00
Funds Used to Date
$ 431,501.00
Remaining Balance
Budgeted Item �X Budget Adjustment Attached
,-�Q1 ck ,
Finance and Internal Services Director
.5` 2 I3
Date
Date
5-- 6 - zoo
Date
Am, —A,--
S a3
Date
Light/Medium Utility Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received i� icitj% - 3 �' 0 ti L VD
Clerk's Office
Received in ENTERED
Mayor's Office
Revised January 15, 2009
Layle•
evl e
ARKANSAS®
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation.
From: Dennis Pratt, Fleet Operations Supt.
Date: May 2, 2013
Subject: Purchase of one Utility Body truck for Transportation
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
PROPOSAL: That City Council approve the purchase of one Ford F550 with Reading Tommy Gate in the
amount of $44,285 from Terex Utilities Equipment for use by Transportation.
RECOMMENDATION: Unit #337 is a 2002 Ford Dump truck that was due for replacement in 2010 and was
pushed back to 2013. It needs to be replaced as it is no longer dependable for full time front line use. It is
being replaced with a utility body crew cab with a lift gate as that better fits the current needs of
Transportation's Drainage division.
Bid #13-21 was opened on March 26, 2013. Terex Utilities is the lowest bid and the bid meets specs; a bid tab
sheet is attached.
Fleet recommends purchasing a 2013 Ford F550 with Reading Tommy gate from Terex Utilities of N. Little
Rock, AR off Bid #13-21 in the amount of $44,285.
This purchase was unanimously approved by the Equipment Committee on April 30, 2013.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION AWARDING BID #13-21 AND AUTHORIZING THE
PURCHASE OF ONE (1) FORD F-550 TRUCK FROM TEREX UTILITIES OF
NORTH LITTLE ROCK IN THE AMOUNT OF $44,285.00 FOR USE BY THE
TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-21 and authorizes the purchase of one (1) 2013 Ford F-550 truck from Terex Utilities of
North Little Rock in the amount of $44,285.00 for use by the Transportation Division.
LO-A
PASSED and APPROVED this 21St day of May, 2013.
ATTEST:
52
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
-3 3 7 R/
Ta`yZ�
ns
Bid 13-21, Utility Truck with Liftgate
BID:13-21
03/26113
2:00 PM
CITY OF FAYETTEVILLE
4�[,;,�4'11n
1
Lindsay Ford Inc.
1
19,000 GVWR Crew cab and chassis
Ford F-560
1
$
33,233.00
2
9' Utility type truck body with Liftgate
Knapheide 610060,110/Service Body G2.64
1
$
14,768.00
Installed on above chassis (Item 1)
1340TP27/Liftgate
2 2
North Point Autogroup
1
19,000 GVWR Crew cab and chassis
Ford F•550
1
$
34,230.00
2
9' Utility type truck body with Liftgate
Monroe SB 108 M 6320 FT
1
$
11,677.00
Installed on above chassis (item 1)
1
3
Republic Ford Lincoln, Inc.
1
19,000 GVWR Crew cab and chassis
Ford F-550 Crewcab & Chassis - 4X4 DRW
1
$
36,211.00
3
2
9' Utility type truck body with Litigate
Monroe SB 108 M 5320•ft
1
$
11,677.00
Installed on above chassis (Item 1)
E
4
Terez Utilities South
1
19,000 GVWR Crew cab and chassis
Ford Superduty F-550 2WD Crew Cab
1
$
32,755.00
2
9' Utility type truck body with Liftgate
Reading Tommy Gate US10BAHHIG2-60.1342•
1
$
11,630.00MMENNEREMM
installed on above chassis (Item 1)
TP38
CERTIFIED:
P. VICE, PORCH MGR
'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
WITNESS
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail. Purchasin cl.fa etteville.anus
Requisition o.:
Date:
5/212013
P.0 Number:
Expected Delivery Date:
Vendor #:
15379
Vendor Name:
TEREX UTILITIES
Mail
Yes:_ No:
Address:
Fob Point:
Taxablei
Yes:_ No: X
Quotes Attached
Ye . No: x
City:
State:
Zip Code:
Ship to code:
50
Div' n Head Appro" al
�..
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantitv
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2013 FORD F550 CR4W CAB AND CHASSIS
1
EA
44,285.00
$44,285.00
9700.1920.5802.00
02078.2013
2
WITH 9' UTILITY BODY AND LIFTGATE, PER
$0.00
3
SPECS BID 13-21, TO BE UNIT #381, FIXED
$0.00
4
ASSET #700381
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $44,285.00
Total: $44,285.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Revised 1/2/2008