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Home My WebLink About04-13 RESOLUTIONRESOLUTION NO.04-13 A RESOLUTION PURSUANT TO BID #12-63 AUTHORIZING A CONTRACT WITH HILBILT SALES CORPORATION-ARKANSAS IN THE AMOUNT OF $39,690.00 FOR THE PURCHASE OF ONE (1) END -DUMP HAULER TRAILER FOR USE AT THE NOLAND WASTEWATER TREATMENT FACILITY, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas pursuant to Bid #12-63 hereby authorizes a contract with Hilbilt Sales Corporation -Arkansas in the amount of $39,690.00 for the purchase of one (1) end -dump hauler trailer for use at the Noland Wastewater Treatment Facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 15"' day of January, 2013. APPROVED: ATTEST: By: &&'" SONDRA E. SMITH, City Clerk/Treasurer ��ut+�trrrr k�Q��RAY K FAYETTEVILLE i,��/y i +OtNL� yv�,� City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Fleet Operations Request Date BY 2013 Department: Transportation Services 1 /15/2013 V12.0724 Adjustment Number IUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Unit 9105 (WWTP_F044), a Lufkin Sludge hauling trailer, was wrecked (totaled) in 2012. Unit 9104 (same kind of trailer, WWTP_F043) was, scheduled for replacement in 2013, but 9105 will be replaced instead. The purchase price was underestimated. This BA will move funds from fund balance to cover the shortfall. Sufficient funds remain to meet City objectives. Date Prepared By: Reference: auuyei uirector Date Budget $ Research Use Only Type: A B C D E Departm t Director Date General Ledger Date Financ Director Date rJulbV.I Posted to General Ledger Chi f PF Staff Date.Initial Date % Checked ! Verified '--Mayor ate Initial Date TOTAL BUDGET ADJUSTMENT Ss'p o ja`5p0 Increase / (Decrease) Project.Sub< Account Name. Account Number. Expense Revenue - Number Vehicles and equipment 9700.192'0.5802 00:. � 5,5U0 - "02080 . 2013. Use of fund balance 9700:0970.499.9.99 K:\Budget\Budget.Adj4stments\2013 Adjustments\1-15-13 WWTP. Trailer 9166.xls City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 1/15/2013 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Transportation Submitted By Division Department Action A resolution approving the purchase of one end dump sludge hauler trailer in the amount of $39,690 plus tax from Hilbilt Sales Corp - Arkansas, bid #12-63 for use by Waste Water Noland Plant, and approval of a Budget Adjustment to move funds to the Fleet expense account. $ 43,561.00 $ 969,000.00 Cost of this request Category / Project Budget 9700.1920.5802.00 $ - Account Number Funds Used to Date 02080.2013 Project Number Budgeted Item ICJ �M Remaining Balance Budget Adjustment Attached �X /L-ZsA2 Date Date Finance and Internal Services Director Da_ 1-)12 Date 1EEfate Other Vehicles & Equipment Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # / &I - !'2 Original Contract Date: Original Contract Number: Received in City,, 2-2 3- 2? 01 : 4 4 R C V D Clerk's Office Received in�� Mayor's Office Revised January 15, 2009 a ev l lele ARKANSAS- CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: December 21, 2012 Subject: Purchase of One end dump sludge Hauler for Waste Water THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: That City Council approve the purchase of one end dump sludge hauler trailer in the amount of $39,690 plus tax from Hilbilt Sales Corp — Arkansas, bid #12-63 for use by Waste Water Noland Plant, and approval of a Budget Adjustment to move funds to the Fleet expense account. Multiple trailers are required at each treatment plant so that when one is filling with sludge, it allows one to be hauling sludge to the solar dryer site. RECOMMENDATION: Unit 9105 — a Lufkin ULD end dump sludge hauler — was wrecked (totaled) in 2012 so it needs to be replaced. Fleet recently purchased an end dump sludge hauler. We contacted the vendor and they have agreed to let us piggy -back bid 12-63 which saves the City the cost of having to re -bid it. I recommend the purchase of one Clement Starlite end dump trailer from Hilbilt Sales Corp — Arkansas in the amount of $39,690 plus tax. This purchase was approved by the Equipment Committee at the meeting of December 27, 2012. BUDGET IMPACT: This trailer has been budgeted on both the capital and operating sides for 2013. The capital purchase price was underestimated, so a Budget Adjustment is attached to cover the shortfall. RESOLUTION NO. A RESOLUTION PURSUANT TO BID #12-63 AUTHORIZING A CONTRACT WITH HILBILT SALES CORPORATION-ARKANSAS IN THE AMOUNT OF $39,690.00 FOR THE PURCHASE OF ONE (1) END -DUMP HAULER TRAILER FOR USE AT THE NOLAND WASTEWATER TREATMENT FACILITY, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas pursuant to Bid #12-63 hereby authorizes a contract with Hilbilt Sales Corporation -Arkansas in the amount of $39,690.00 for the purchase of one (1) end -dump hauler trailer for use at the Noland Wastewater Treatment Facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 15'' day of January, 2013. APPROVED: ATTEST: LIM LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer • Tayecftwl Ile ARKANSAS Bid 12-63, Dump Trailer Re -Bid BID: 12-63 07/27/12 2:00 PM CITY OF FAYETTEVILLE §;�.. 1 Hilbilt Sales Corp.¢iation -Arkansas Clement Ind. Z iStarlite r0 "NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials M CERTIFIED: a �jC,SCi` P. VICE, PURCH MGR WITNESS 1 ai7 TE __.............._.._.. .. _....... .. City Of Fayetteville - Purchase Order (PO) Request equisifion o.: Date: 12/28/2012 (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) V.0 Number: Expected e ivery a e: All PO Request shall be scanned to the Purchasing e-mail. Purchasing ci.fa etteville.anus Vendor* Vendor Name: Mail 13491 HILBILT SALES CORP Yes:_ No: X Address: Fob Point: Taxable Quotes Attached City: State: Yes:_x_ No: Yes: No:_x Zip Code: Ship to code: Di iso Head pproval: 50 Requester: Requester's Employee #: E sion: BARBARA OLSEN 1940 1 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Pro'ect/Sub ro'ect # Inventory# Fixed Asset # 1 2013 CLEMENT STARLITE END DUMP TRAILER 1 EA 39,690.00 $39,690.00 9700.1920.5802.00 02080.2013 709166 2 PER BID SPECS 12-63. TO BE UNIT 9166, $0.00 3 FIXED ASSET #709166 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 6 $0.00 9 $0,00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $39,690.00 Tax: $3,671.33 Total: $43,361.33 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: nuvibuU II4ILU4o