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HomeMy WebLinkAbout03-13 RESOLUTIONRESOLUTION NO.03-13 A RESOLUTION PURSUANT TO BID #12-57 AUTHORIZING A CONTRACT WITH WILLIAMS TRACTOR, INC. IN THE AMOUNT OF $24,900.00 FOR THE PURCHASE OF ONE (1) ROUND BALER FOR USE AT THE NOLAND WASTEWATER TREATMENT FACILITY, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas pursuant to Bid #12-57 hereby authorizes a contract with Williams Tractor, Inc. in the amount of $24,900.00 for the purchase of one (1) end -dump hauler trailer for use at the Noland Wastewater Treatment Facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 15t` day of January, 2013. APPROVED: IM ATTEST: By: /J �.4�. &4ZAL, SONDRA E. SMITH, City Clerk/Treasurer RK Y �; FAYETTEVILLE;' i���`e /Y! City of Fayetteville, Arkansas V12.0724 Budget Adjustment Form Budget Year Division: Fleet Operations Request Date Adjustment Number BY 2013 Department: Transportation Services 1 /15/2013 BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Unit #5003 (WWTP_F0.30) is a 2007 Round Baler that is being replaced. The purchase price was underestimated for the 2013 capital project. This Budget Adjustment will move funds from fund balance to cover the shortfall Sufficient funds remain to meet City objectives. Prepared By: Barbara Olsen Division Head Date bo►sen Reference: Budget & Research Use Only Budget Direc or, Date 2. /2-/3—/ Z Type: A B C D E P Departmen irector Date General Ledger Date Finan Director Date Xf D Posted to General. Ledger. Chief (;Staff Initial Date Rom-- Checked / Verified ayor to Initial Date TOTAL BUDGET ADJUSTMENT, ;L itao _ t fGo Increase / (Decrease) Project,Sub Account !Name Account Number Expense Revenue , . Number Vehicles and equipment 9700.1920.5802':00 - .E� 2,400 - '02083 . 2013 Use of fund balance 9700.0970.4999.99 Rir' boo K:\Budget\Budget Adjustments\2013 Adjustments\1-15-13 WWPE Round, Baler 5037 BA.)ds . - 1 Of 1: City of Fayetteville Staff Review Form Dennis Pratt / Barbara Olsen Submitted By City Council Agenda Items and Contracts, Leases or Agreements 1/15/2013 City Council Meeting Date Agenda Items Only Fleet Operations Transportation Division Department #kcuon Kegwrea: A resolution approving the purchase of one round baler in the amount of $24,900 from Williams Tractor of Fayetteville, AR, bid #12-57, for use by Waste Water Noland Plant farm, and approval of a Budget Adjustment to move funds to the Fleet expense account. $ 24,900.00 Cost of this request 9700.1920.5802.00 Account Number 02083.2013 Project Number Budgeted Item L�J $ 267,000.00 Category / Project Budget Funds Used to Date $ 267,000.00 Remaining Balance Budget Adjustment Attached �X Tractors / Mowers Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Previous Ordinance or Resolution # Department ector Date Original Contract Date: Original Contract Number: o mmey Date " I " (3— ' � - 1 " 7," 2d i Finance and Internal Services Director --Date — Received in City 2_ Clerk's Office Chief of SSff Date Received in Mayor's Office Clate Ma r 12 i7 0 4 J r, V`` ) Revised January 15, 2009 Lay'eC�lle CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportatiow7PJ- From: Dennis Pratt, Fleet Operations Supt. Date: December 21, 2012 Subject: Purchase of one Round Baler for Waste Water Plant East THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE PROPOSAL: That City Council approve the purchase of one Round Baler in the amount of $24,900 from Williams Tractor of Fayetteville, AR, bid #12-57 for use by Waste Water Noland Plant farm, and approval of a Budget Adjustment to move funds to the Fleet expense account. RECOMMENDATION: Unit 5003 is a 2007 Round Baler that is no longer dependable and needs to be replaced. Fleet recently purchased a round baler. We contacted the vendor and they have agreed to let us piggy -back bid 12-57 which saves the City the cost of having to re -bid it. I recommend the purchase of one New Holland Round Baler from Williams Tractor of Fayetteville, AR in the amount of $24,900. This purchase was approved by the Equipment Committee at the meeting of December 27, 2012. BUDGET IMPACT: This baler has been budgeted on both the capital and operating sides for 2013. The capital purchase price was underestimated, so a Budget Adjustment is attached to cover the shortfall. RESOLUTION NO. A RESOLUTION PURSUANT TO BID #12-57 AUTHORIZING A CONTRACT WITH WILLIAMS TRACTOR, INC. IN THE AMOUNT OF $24,900.00 FOR THE PURCHASE OF ONE (1) ROUND BALER FOR USE AT THE NOLAND WASTEWATER TREATMENT FACILITY, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas pursuant to Bid #12-57 hereby authorizes a contract with Williams Tractor, Inc. in the amount of $24,900.00 for the purchase of one (1) end -dump hauler trailer for use at the Noland Wastewater Treatment Facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 15'h day of January, 2013. APPROVED: By: LIONELD JORDAN, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer *l Ta e e v e ARKANSAS Bid 12-57, Round Baler Re -Bid BID: 12-67 DATE: 07/06/12 TIME: 2:00 PM CITY OF FAYETTEVILLE 1 Country Side Farm & Lawn John Deere 458 1 $24,942.00 2 Larson Farm & Lawn John Deere 458 1 $28,017.88 3 Williams Tractor, Inc. New Holland BR7060 1 $24,900.00 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED; 110 P. VICE, PURCHASING / ƒ G m m w o a a w r g w 2 f o k& ] o . g a cc �c a W & a; § A ■ 0 2> E § k o a k § �M $ g .§ a z .k k � co / \ V ca g d .M . of 2■ 2 E ± & $ mot. & § 2 �§ to '� § A& s #% m § &£ �§ � §o £ go O _ s �. _ 0 zc � aCD: .c CD) \ �k < 2 f ; � §77 . \ 2 7 ® } D & _ t 3 • ¢£ t 2 8 ° A « © to toG m m m 0 _ CO) p p. # $ # p $ s # $ $ } w i CL a k a k § a G k k G to # E g n&\ a . ----.�._..�..:7.. .. .... . . . . >.�.�:�%.... . 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