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Home My WebLink About96-12 RESOLUTIONRESOLUTION NO. 96-12 A RESOLUTION APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE ACTUAL AMOUNT OF THE 2012 COMMUNITY DEVELOPMENT BLOCK GRANT AWARD FROM THE U S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", recognizing the actual amount of the 2012 Community Development Block Grant award from the U.S. Department of Housing and Urban Development. PASSED and APPROVED this 15th day of May, 2012. APPROVED: ATTEST: By: / �st1� �=�a�-! By: 10 LD J . ' 1 • Mayor SONDRA E. SMITH, City Clerk/Treasurer IAN CC ' � ��iG•'� \T Y O sG p -: r.V•A E es FAYETTEVILLE: % sRKAN Y: J% ;'GTON �N•`‘‘ City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2012 Division: Community Services Department: Development Services Request Date 4/23/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Community Development budgets need to be adjusted to reflect the actual grant amount. Decrease Housing Contract Services by $5,220. Decrease Contract Services Minor Rehab by $10,000. Decrease Redevelopment Office Supplies by $1500. Decrease Redevelopment Copies by $1000. Decrease Redevelopment Public Notification by $1500. Decrease Redevelopment Contract Services by $20,798. Decrease Public Services Undesignated by $3,600. Increase TransportationServices by $3958. Increase Aging Transportation by $2,662. Increase Public Facilities Undesignated by $2,720. Decrease NWA Health Clinic by $2,938. Decrease Domestic Violence Shelter by $15,852 Decrease Grant Funding Revenue by $53,068. 1 vision Bydget 1 ector Depart a .Dire for Fin e Director Ch a 4 o`an r e 9-ZF Date 2- Date k-yr-ZelZ Date die as/a Date MM6 Z D to Prepared By: Rachel Reference: rafields Budget & Research Use Only Type: A BCD E P General Ledger Date Posted to General Ledger Checked / Verified Initial . Date Initial Date TOTAL BUDGET ADJUSTMENT Account Name Contract services Contract Sery Minor Rehab Office supplles/pnnting Copies and lease Public notification Contract services CDBG Projects Undesignate Transportation Services Aging transportation CDBG Projects Undesignate NWA Health Clinic Domestic violence shelter Grant funding CDBG Account Number 2180.4940.5315.00 2180.4940.5315.05 2180.4945.5200:00 2180.4945.5200.01 2180.4945.5301.00 2180.4945.5315.00 2180.4970.5390.00 2180.4970.5390.02 2180.4970.5390.03 2180.4990.5390.00 2180.4990.5390.14 2180.4990.5390.27 2180.0918.4320.00 (53,068) (53,068) Increase / (Decrease) Project.Sub Expense Revenue Number (5,220) (10,000) (1,500) (1;000) (1,500) (20,798) (3,600) 3,958 2,662 2,720 (2,938) (15,852) CADocuments and SettingsVafields\Desktop\BA's 20121BA CDBG Funds Reduction 2012 4.23.12 (53,068) • • • • • • • • • • • • • • 1of1 Yolanda Fields Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/15/2012 City Council Meeting Date Agenda Items Only Community Services Division Action Required: Development Services Department Approval of a budget adjustment to recognize the actual amount of the 2012 Community Development Block Grant award. Cost of this request 2180.0918.4320.00 Account Number Project Number Budgeted Item $ Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budget Adjustment Attached X • Department/hector orney Ottkitiona Date War - Date - c A a , u+.J., Finance and Internal Services Director 9 aIS-261,4 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: ReceivedinCity04-24-i2A11:01 RCVD Clerk's Office v , ' Staff recommends approval of the Budget Adjustment. Revised January 15, 2009 ve .evi:le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Thru: From: Date: Subject: Mayor and City Council Jeremy Pate, Dir. Development Services Yolanda Fields, Dir. Community Services April 23, 2012 2012 Community Development Block Grant (CDBG) Decrease PROPOSAL: Fayetteville has been a Community Development Block Grant (CDBG) entitlement city since 1975. Funding Is based on a formula allocation that takes into account such factors as population, percent of low/moderate income persons, and the number of housing units. This process sets aside CDBG funds for the City of Fayetteville each year that the Community Services Division submits an annual "Action Plan" outlining the proposed use for the funds to the U.S. Department of Housing & Urban Development (HUD). If the Action Plan meets HUD requirements, an agreement is received. This agreement must be executed, returned to the HUD field office in Little Rock and then sent to Washington, D.C. for the release of funds. Grant amounts vary each year dependent upon funding levels authorized by Congress through the annual federal budget process. The 2012 grant amount is $540,226. The decrease in the CDBG award is due to the cuts made during this year's federal budget process The cut in funding will be spread out over the various proposed CDBG projects as shown below. Grant Funding Detail: Administration Housing Rehabilitation Program Redevelopment Program CASA of NWA Community Clinic — St. Francis LifeSource International Wash. Reg. Med. Foundation Transportation Program Life Styles YRCC $540,226 $ 20,708 $334,922 $ 77,876 $ 9,200 $ 9,200 $ 18,400 $ 4,600 $ 23,920 $ 27,600 $ 13,800 Total (Decrease of 8.3%) (81% decrease in order to fund internal programs. Remaining Admin funds from 2011 will fund 2012 grant administration) (Funding added due to cuts in Admin) (Funding added due to cuts in Admin) (Decrease of 8%) (Decrease of 8%) (Decrease of 8%) (Decrease of 8%) (Decrease of 8%) (Decrease of 8%) (Decrease of 8%) • RECOMMENDATION: THE CITY OF FAYETTEVILLE, ARKANSAS Staff recommends approval of the budget adjustment to recognize the actual amount of the Community Development Block Grant. BUDGET IMPACT: Decrease to CDBG Grant Revenue of $53,068 to reflect the actual amount of available CDBG funds, after the GY2012 decrease and internal reallocations RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE ACTUAL AMOUNT OF THE 2012 COMMUNITY DEVELOPMENT BLOCK GRANT AWARD FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", recognizing the actual amount of the 2012 Community Development Block Grant award from the U.S. Department of Housing and Urban Development. PASSED and APPROVED this 15`h day of May, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E SMITH, City Clerk/Treasurer April 6, 2012 Honorable Lioneld Jordan Mayor, City of Fayetteville 113 West Mountain Street •Fayetteville, AR 72701 Dear Mayor Jordan: U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Little Rock Field Office, Region VI Office of the Field Office Director 425 West Capitol Avenue, Suite 1000 Little Rock. AR 72201 Phone (501)918-5700 - Fax (501)324-6142 www.h:uL.gav espanothud.gov 1 am pleased to inform you of your community's Fiscal Year (FY) 2012 allocation for the Office of Community Planning and Development's (CPD) formula programs, which provide funding for housing, community and economic development activities, and assistance for low - and moderate -income persons and special populations across the country. The Program Year for these funds began on January 1, 2012. Your community's FY 2012 available amount is: Community Development Block Grant (CDBG) $540,226 It is noted that the Consolidated Plan/Annual Action Plan submitted for the use of these funds used a planning figure of $589,066 for CDBG. Since the planning amount is less than the actual funding amount, please make the necessary corrections in your proposed budget and activities to reflect the actual funding received. Also, if you have not already done so, please provide this office with a copy of your revised budget within 15 days of the date of this letter. Please note that those changes that are considered substantial, or are for new activities or those that are completely deleted will require an amendment to your Consolidated Plan or Action Plan. Enclosed are four copies of the Grant Agreement and Funding Approval form that have been executed by this office. This document constitutes the contract between the U. S. Department of Housing and Urban Development (HUD) and the City of Fayetteville for the CDBG program's Fiscal Year 2012 allocation. Please sign all copies, and after execution retum three copies to this office as soon as possible. The third copy should be retained in the City's files. 2 HUD Form 7015.15, Request for Release of Funds and Certification (RROF), under the provision of 24 CFR Part 58 (Environmental Review Procedures for the Community Development Block Grant Program) for program year 2012 activities was received in this office on November 16, 2011. It appears that activities scheduled for 2012 do not require the preparation and dissemination of an environmental impact statement. An executed Form HUD 7015.16, Notice of Removal of Grant Conditions, is enclosed. Funds for these activities may be obligated/expended upon receipt of this form. In addition to the conditions contained on form HUD 7082, the grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning Dun and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sep. 14, 2010) (to be codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Funding and Accountability and Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR part 170. The FY 2012 Budget may have significantly reduced funding for the CDBG program compared to the FY 2011 levels. Grantees that have already submitted their annual Action Plan based on an anticipated amount higher than the FY 2011 allocations for these programs must revise their Action Plan consistent with the allocation amount and applicable amendment requirements. Your local CPD field office is available to provide additional information regarding amendment requirements. CPD has moved rapidly to implement the OneCPD technical assistance process. Under OneCPD, technical assistance has adopted a place -based strategy with the goal of improving the ability of grantees to understand their local market conditions, set goals, and design and effectively carry out their housing and community development programs This is particularly important as many local governments continue to struggle with budgetary pressures resulting from the economic downturn. HUD again urges grantees to consider the needs of returning veterans and their families in the design and administration of these formula programs. Our fellow Americans have served our nation on the battlefields of Iraq and Afghanistan and seemingly countless other places around the globe. Many veterans are returning to our communities with wounds and injuries that may make it difficult for them to find housing or support themselves and their families. I ask that you consider their sacrifice and ensure that these men and women receive every appropriate consideration in the use of these funds at the local level. 1 CPD looks forward to working with you in a true partnership to successfully meet the challenges we face in FY 2012. On behalf of the Department, I wish the City of Fayetteville much success in the use of these resources to implement the City's community development initiatives. If you have any questions or if we may be of any assistance to the City in the implementation of your CDBG program, please contact me at (501) 918-5700, or Lisa Spigner, Community Planning and Development Representative, at (501) 918-5734. Enclosures cc: Ms. Yolanda Fields Sincerely, 6°, 291eAtt Alice Rufus QQ Field Office Director 3 Authority to Use Grant Funds U.S. Department of Housing and Urban Development Office of Community Planning and Development To: (name & address of Grant Recipient & name & lille of Chief Executive Officer) The City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Honorable Lioneld Jordan, Mayor Copy To: (name 8 address of SubRecipient) We received your Request for Release of Funds and Certification, fo m HUD -7015.15 on 11/16/2011 Your Request was for HUD/State Identification Number B12 -MC -05-0001 All objections, if received, have been considered. And the minimum waiting period has transpired. You are hereby authorized to use funds provided to you under the above HUD/State Identification Number. File this form for proper record keeping, audit, and inspection purposes. Program Activity/Project Description: 24 CFR 58.34 Exempt Activities Administration of the Community Development Block Grant CASA of Northwest Arkansas Community Clinic — Owl Creek School Based Health Center LifeSource International Transportation Program Washington Regional Medical Foundation 24 CFR 58.35 Categorically Excluded Activities Housing Rehabilitation Program Redevelopment Program Life Styles Yvonne Richardson Community Center Typed Name of Authorizing Officer, James E. Slater Title of Authorizing Officer: Director, CPD Signature of Authorizing Officer Date (mrWdd/yyyy) coIogl?oa Previous editions are obsolete. form HUD -7015.16 (2/94) ref. Handbook 6513.01