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Home My WebLink About78-12 RESOLUTIONRESOLUTION NO. 78-12 A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH CRUSE UNIFORMS AND EQUIPMENT AS THE POLICE DEPARTMENT'S AUTHORIZED QUARTERMASTER TO APPROVE REQUESTED PRICE INCREASES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract amendment with Cruse Uniforms and Equipment as the Police Department's authorized quartermaster to approve requested price increases. PASSED and APPROVED this 17th day of April, 2012. APPROVED: B ATTEST: By: 4.4ezi N, Mayor SONDRA E. SMITH, City Clerk/Treasurer a�eoeornvr®® : FAYEITEVILLE: ®y/n° °®�0 Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 4/17/2012 City Council Meeting Date Agenda Items Only Support Services Division Action Required: Police Department Approve the requested price increases from the Police Department's authorized Quartermaster, Cruse Uniforms and Equipment, as specified in contract per Resolution Number 241-08. Contigent on items purchased Cost of this request $ 98,588.00 1010.2940.5302.00 $ Account Number Project Number Category / Project Budget Services and Charges Program Category / Project Name 26,686.74 Uniforms/Personal Equipment Funds Used to Date Program / Project Category Name 71,901.26 General Remaining Balance Fund Name Budgeted Item X Budget Adjustment Attached Department Director ity-Attorney Finance and Internal Services Director 3/30/ (2_ Previous Ordinance or Resolution # Date Original Contract Date: Original Contract Number: Date - 2 1.6►2, Date 03-30-12PO4:23 RCVD Received in City Clerk's Office vliu (6, Comments: Revised January 15, 2009 ave evi le ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor Lioneld Jordan and City Council Members From: Greg Tabor, Chief of Police Date: March 30, 2011 Subject: Approve the price increase per Resolution Number 241-08 PROPOSAL: Cruse Uniform and Equipment has been the Fayetteville Police Depaititient' s Quartermaster supplier since December 2008 per Resolution Number 241-08. This is the first requested price increase since the execution of the original contract and only affects eight items on the current supply list of almost 100 various items. The listed items have had manufacturer price increases over the past two years that has caused this requested price adjustment. Attached, please see the requested price increases. RECOMMENDATION: Staff recommends approval of the attached price increases from the Police Department's authorized Quartermaster, Cruse Uniform and Equipment, as specified in contract per Resolution Number 241-08. BUDGET IMPACT: Minimal increase in expenses limited to the unknown number of items to be purchased on the attached price increase list. RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH CRUSE UNIFORMS AND EQUIPMENT AS THE POLICE DEPARTMENT'S AUTHORIZED QUARTERMASTER TO APPROVE REQUESTED PRICE INCREASES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract amendment with Cruse Uniforms and Equipment as the Police Department's authorized quartermaster to approve requested price increases. PASSED and APPROVED this 17th day of April, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Cruse Uniforms and Equipment 1201 Barrow Road Little Rock, AR 72205 Phone 501-223-2778 Monday thru Friday Fax 501-223-2424 8:30 to 4:30 p.m. March 26, 2012 Fayetteville Police Department Captain Kenny Yates 100 A -Rock Street Fayetteville, AR 72701 Dear Captain Yates, Cruse Uniforms and Equipment, per terms of contract RFP 08-08, requests your consideration to a price increase on the contract items charted below. Since the contract began on December 16, 2008 we have not requested a price increase, but due to rising costs in manufacturing and numerous price increases by our manufacturers we respectfully ask for an increase on the following items and would appreciate your consideration of this increase to take effect, per terms of the contract, immediately after the increase is approved by your City Council. Item Current Price New Price 6280-68321-81 $71.83 $89.79 STX BW finish 6280-68321-481 6280-68321-82 $71.83 $89.79 STX BW finish 6280-68321-482 6280-68321-131 871.83 $89.79 6280-68321-132 871.83 $89.79 8450 $58.00 $65.00 8460 $53.00 $57.00 8560$55.00 $59.00 8565 $58.50 $68.00 Letters can be supplied by Safariland and Blauer, manufacturers of these items, attesting to their price increases over the past two years Wyatt need us to supply them. 1 look forward to your response, if you have any questions please feel free to contact me. Sincerely, Cindy Cruse Corporate Secretary Faye tte viile Police D eartwent Authorized Uniforms and Equipment Supplied by Cruse Uniforms & Equipment AMMO MAGAZINE POUCHES PRICE CONTRACT Safariland leather basketweave Magazine Pouch Model #77-83-4HS $25.88 YES Safariland Web Gear Magazine pouch Model # 77-83-13PBL $25.88 YES Detective Kydex Double Mag Case "Uncle Mike's" 5136-2 $19.95 NO BADGES Duty hat badge "OFFICER" B568C0 $25.00 YES BATON & BATON HOLDERS Casco 21" black expandable baton w/foam grip Safariland basketweave Duty Expandable Baton Holder Model #35-F21-4 $19.93 YES Bianchi Web Gear Expandable Baton Case Model #18453 $17.50 YES BELTS Safariland basketweave leather duty belt Model #94-XX-4 $55.60 YES Bianchi Web Gear Equipment belt Model #17380 thru 17383 sizes SM-XL $36.50 YES Safariland basketweave duty underbelt Model #99-X-4 $30.50 YES Bianchi Web Gear Underbelt Model #17706 thru 17709 sizes SM-XL $19.99 YES BIKE UNIFORMS Blauer Streetgear Short Sleeve Dark Navy Knit Shirt Model #8130 $45.50 NO Blauer Streetgear Long Sleeve Dark Navy Knit Shirt Model #8140 $54.00 NO Blauer„Dark Navy Stretch Trousers Model #8822 $76.00 NO Blauer Bamboo Dark Navy Shorts Model #8842 $62.00 NO COATS & SWEATERS Blauer dark navy blue winter jacket with gold "P” buttons Model #6110 $99.00 YES Detective Wind Breaker Jacket Dutyman Blauer Police V-Neck Fleece Lined Sweater 225-ND $85.00 NO Blauer Bike Jacket Model #4660-NV $119.00 NO COLLAR & POCKET BRASS -- F.P.D. Collar Brass 1/2" gold lettering w/periods A7325 $11.95 YES FTO Pocket Brass - Premier brand or equal style & design Model #P2435 $7.50 NO ERT Pocket Brass - Blackinton brand or equal style & design A10315 $11.95 NO K-9 Pocket Brass - Blackinton brand or equal style & design A7418 $11.95 NO PFC Collar Brass - Premier brand or equal style & design Model #P600 $4.50 NO CPL Collar Brass - Premier brand or equal style & design Model #P614 $4.50 NO SGT Collar Brass - Premier brand or equal style & design Model #P602 $4.50 NO LT Collar Brass - Blackinton brand or equal style & design Model #P900 $4.50 NO Captain Collar Brass - Blackinton brand or equal style & design Model #J63 $5.50 NO Deputy Chief Collar Brass - Blackinton brand or equal style Model #4486G $5.50 NO Chief Collar Brass - Blackinton brand or equal style & design Model #J104 $19.50 NO EYE PROTECTION Edge Eyewear Safety Glasses (3 pr Tens) FLASHLIGHTS & FLASHLIGHT HOLDERS Mag-Lite rechargeable flashlightModel #RX3019 $85.82 YES Streamlight Stinger DS LED Flashlight Model #75810 $86.00 NO Bianchi Web Gear Mag-Lite Ring Model #23497 $7.99 NO Safariland basketweave leather flashlight ring Model #730-4 $6.91 YES Safariland basketweave Duty Stinger flashlight Holder Model #306-1-48 $17.05 YES Bianchi Web Gear Stinger Flashlight case Model #19657 $18.50 YES FOOTWEAR Danner boots black Model #42985 $153.34 YES Danner Boots Black ($67.00 additional cost to officer) Model #ACAIDA 21210 $257.00 NO Danner ERT boots OD green Model #26010 $162.00 NO Shoes, Weinbrenner black Model #8346027 $75.50 YES Shoes, Weinbrenner black high top Model #8346246 $94.50 YES Manni im Stealth Force side zip waterproof men's boot Model #5870 $110.00 NO Magnum Stealth Force side zip waterproof women's boot Model #5114 $119.00 NO Pro Feet Sock (3 pkgs per year) Model #204/3 black $9.95 NO Under Armour Bike Shoe Model #1201539-007 $66.79 NO GLOVES Hatch Gloves . Resistor #RFK300 $28.41 NO:: Hatch Dura Thin motor gloves - W/O Kevlar Lining SG2OP $21.95 NO ERT Gloves - Operators Black Tactical SOG-600 $52.00 NO Hatch Short Finger Bike Gloves PC290 $25.00. NO Hatch Long Finger Bike Gloves SGK100 $29.00 NO HANDCUFF CASES Safariland basketweave leather cuff case Model #90-4HS $24.43 YES Bianchi Web Gear Cuff case (Hinged Cuffs) Model #23013 size 2 $18.99 YES Bianchi Web Gear Cuff case (Chained Cuffs) Item #18190 Model #7300 $18.99 NO Detective Kydex Molded Cuff Case "Uncle Mike's" 5125-2 $21.50 NO HANDCUFFS Handcuffs - Smith & Wesson or Peerless $26.50 YES HEADWEAR Ball Cap W/Patch PRO1250A $7.50 YES Bayly Inc. 8 point duty hat w/gold band & buttons Hat Rain Cover P9000 $3.95 YES Wigwam Black Winter, Thermax Cap F4478 Protech Riot Helmet TR1000 HOLSTERS Safariland leather basketweave duty holster (right hand) Model #6280-68321-481 $89.79 YES Safariland leather basketweave duty holster (left hand) Model #6280-68321-482 $89.79 YES Safariland Web Gear Holster (right hand) Model #6280-68321-131 $89.79 YES Safariland Web Gear Holster (left hand) Model #6280-68321-132 $89.79 YES Safariland_ Kydex Det. Holster (right hand) Model #6378-283-411 $42.95 NO Safariland Kydex Det. Holster (left hand) Model #6378-283-412 $42.95 NO Blackhawk Serpa Off-Duty Holster 410500BK-R & 410500BK-L $43.50 NO KEEPERS Cafarikanrl hasketweave hidden snap leather keepers Model #62-4HS $23.15 YES Bianchi Web Gear Keepers (4) Model #15635 $11.50 YES NAMEPLATES Name Plates 3/8" by 2.25" first initial & last name black block style lettering $11.50 YES PEPPER SPRAY HOLDERS Safariland basketweave Duty pepper spray holder Model #38-4-4HS $19.29 YES Bianchi Web Gear Pepper Spray case Model #18205 $18.55 YES RAINGEAR Blauer Rain Gear jacket Model #9691 $243.00 YES Blauer Rain Gear pants Model #9134 $107.90 YES Blauer Rain Gear long coat Model # 9690 $262.00 YES Blauer Motor Rain Jacket-Hi-Vis Yellow 26950 $156.00 NO Blauer Motor Rain Pant-Hi-Vis Yellow W/Stirrups & Suspenders 134-1 $36.95 NO SHIRTS Blauer Long sleeve shirt dark navy Model #8450 $65.00 YES Blauer Short sleeve shirt dark navy Model #8460 $57.00 YES Blauer Long Sleeve Super Shirt Model # 8436-Navy $69.95 NO Blauer Short Sleeve Super Shirt Model #8446-Navy $61.56 NO Under Armor Cold Gear Tactical Shirt ( 2 per year) 5512 $40.00. NO Under Armor Warm Gear Tactical Shirt ( 2 per year) 5039- $20.00 NO BDU gray short sleeve T-shirt 90/10 blend 5180 $9.95-$15.95 YES BDU gray long sleeve T-shirt 90/10 blend 5186 $12.95-$18.9 YES ERT Olive Drab Short Sleeve Shirt ERT Olive Drab Long Sleeve Shirt Blauer Mock Neck Shirt (3 per year) 8110X black $25.00 NO Blauer Crew Neck Shirt (3 per year) 8120X black $18.00 NO TIE Blauer dark navy blue Necktie $5.95 YES TROUSERS / BDU PANTS Blaueruniform trousers - 4 pocket dark navy Model #8560 $59.00 YES Blauer uniform trousers - 6 pocket dark navy Model #8565 $68.00 YES Propper navy blue BDU 6 pocket pant 65/35 blend Model # F520138405 $27.50 YES ERT Olive Drab Pants Propper Brand $29.50 NO Blauer Long Under Wear (3 per year) 8115X black $21.00 NO WHISTLE & CHAIN Whistle - gold P4916 $2.95 YES Whistle Chain - gond P4910 $4.50 YES Whistle Holder - gold P4900 $2.95 YES MISCELLANEOUS ITEMS Lock Jock Tote Bag PBG -081 FPD $54.00 NO ERT Knee Pads ERT Elbow Pads ERT -Tactical Eye Protection Hatch -BOSS 6000 Series Holder, Ticket Book Type 10003 $17.20 YES Holder, Form & Clipboard 10017 $23.17 YES Traffic Vest, Yellow Patrol earpieces $44.99 YES Safariland black portable Radio Holder Model #762 -XX -2 $29.73 YES Shirt Stay Model #P10003 $11.00 NO Premier Waist Liner Shirt Stay Model #P10013 $10.50 NO RESOLUTION NO. 241-08 A RESOLUTION ACCEPTING THE PROPOSAL FROM CRUSE UNIFORMS AND EQUIPMENT, INC. IN RESPONSE TO RFP 08-08 AND APPROVING A CONTRACT TO ACT AS THE AUTHORIZED QUARTERMASTER FOR THE UNIFORM AND EQUIPMENT NEEDS OF THE OFFICERS OF THE FAYETTEVILLE POLICE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby accepts the Proposal from Cruse Uniforms and Equipment, Inc. in response to RFP 08-08 and approves a Contract to act as the authorized quartermaster for the uniform and equipment needs of the officers of the Fayetteville Police Department. A copy of the Contract, marked Exhibit "A," is attached hereto and made apart hereof. rrr p ��tastrrera�r FAYETTEVILLE: 14 s.N. s-, % A) SPS' A-- 4.;:' cs�Xa°• bi City of Fayetteville RFP 08-08, Police Uniforms, Equipment, & Quartermaster Services Contract This contract executed this day of ibiePInLit , 2008, between the City of Fayetteville, Arkansas, and Cruse Uniforms & Equipment, Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Cruse Uniforms & Equipment, Inc. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items as presented in RFP 08-08 as stated in Cruse Uniforms & Equipment, Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under RFP #08-08, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Cruse Uniforms & Equipment, Inc. based on their proposal in an amount not to exceed purchases through reconciled statements. Payments will be made after approval and acceptance of work and submission of reconciled statement. Payments will be made within 30 days after receipt of statement and complete reconciliation by the Police Department. 3. The Contract documents which comprise the contract between the City of Fayetteville and Cruse Uniforms & Equipment, Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Request for Proposals, RFP 08-08 with the specifications and conditions typed thereon. • B. Cruse Uniforms & Equipment, Inc. submitted proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Cruse Uniforms & Equipment, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Cruse Uniforms & Equipment, Inc. 5. Cruse Uniforms & Equipment, Inc. shall not assign its duties under the terms of this agreement. 6. Cruse Uniforms & Equipment, Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Cruse Uniforms & Equipment, Inc. performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Cruse Uniforms & Equipment, Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Cruse Uniforms & Equipment, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workmen's Compensation Statutory Amount Comprehensive General & Automobile Insurance City of Fayetteville, Arkansas RFP 08-08, Police Uniforms, Equipment, & Quartermaster Services Page 1 of 2 Bodily Injury Liability $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. The premiums for all insurance and the bond required herein shall be paid by Cruse Uniforms & Equipment. Inc. 8. Cruse Uniforms & Equipment, Inc. to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Cruse Uniforms & Equipment, Inc. with 10 days written notice. In the event of termination, claims for compensation owed the vendor by the City shall be limited to products purchased via pick up or delivery at the request of the City. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 12. The initial term this contract shall be for an initial period of one (1) year. The contract shall be automatically renewable by mutual consent, at mutually agreed upon terms, for four (4) additional years, for a total contract term of five (5) years. WITNESS OUR HANDS THIS/6 T j DAY OF l 7J! lhir , 2008. CITY OF FAYETTEVILLE, AYETT ILLE, KANSAS D N COODY, Mayor �,�```RWTR"'',o,, �;ti ....E9S,,, ., °°G�.Y 0P'•,�'. • sU° • 31 FAYETTEVILLE: Att= 9s' �RKANS , J2.... � t►• .. t ii�Sondra Smith, City Clerk i��TO0a rs � i�/ ane .C r0Se ln/ VENDOR NAME AND TITLE ATTEST: COMPA Y SECRETARY —!! i Gla I i26• BUSINESS ADDRESS Poe // 7a&o5 City of Fayetteville, Arkansas RFP 08-08, Police Uniforms, Equipment, & Quartermaster Services Page 2 of 2 tri 0 o T)te'... c LL u_ a' a:• N : O.: s_ Q113 y , a) E;;' ,. y a 0.* �0. :.'N c'.: �0 T): cu.= Ca:' LL E C to 8 as 2 •�r t� 6- as aN.� 5 23) ,.2 N 'N j cu a2 W.•..� ea o:a ts.v arli .z L4.1 CRUSE UNIFORMS AND EQUIPMENT Ozark Center Place, Suite 171 Springdale, AR 72764 479-756-8182 Call us first for all your Public Safety Uniform and Equipment Needs! Technical Bid Proposal for RFP 08-08, Police Uniforms, Equipment, Quartermaster Services Cruse Uniforms and Equipment, Inc. established in April 2000, employees 18 people, several of which have over 14 years experience in the Public Safety Retail Market. We provide Police Uniforms and Equipment statewide, with two locations in Arkansas, one located in Springdale Arkansas and the other in Little Rock, Arkansas. We currently supply uniforms and equipment to over 700 Public Safety Offices throughout the State. A. Cruse Uniforms and Equipment is the authorized distributor in Arkansas for Blauer Uniforms, Safariland gear, Propper, Bianchi, Damascus Glove, Weinbrenner, Danner, Streamlight, Saunders, and Blackinton listed on attachment A. This allows us to maintain volume pricing discounts with the listed manufacturers, which in turn keeps costs down to our customers. To be cost effective we have on site seamstresses who hem, attach patches, and do alterations. All items bid are below retail, see attachment A. B. Cruse Uniforms and Equipment would directly assign two people to handle the ordering and servicing of your account along with a team of 6 backup support personnel. Stephanie Dotts, Store Manager of the Springdale location, with over 6 years experience would be your direct contact, Roxianne Carter with 14 years experience would be responsible for all sewing needs. The rest of the personnel have over 43 years of combined experience dealing with the Allowance System and Quartermaster Services. 1 CRUSE UNIFORMS AND EQUIPMENT Ozark Center Place, Suite 171 Springdale, AR 72764 479-756-8182 Call us first for all your Public Safety Uniform and Equipment Needs! C. Cruse Uniforms and Equipment is located in Washington County for on site measuring and fitting of uniforms. We currently have in place a custom software system that allows us to maintain and track a customers allowance and is designed to track dollars spent, limit items to those the officer is authorized to purchase, and detail your purchase history. A usage report can be generated upon request. We require a valid ID for all new and existing members of the Police department be presented before any purchase from their allowance account is allowed. An invoice is generated at time of delivery and a receipt is given to the employee to take to the quartermaster as proof of delivery. D. Below are three of our accounts currently using our allowance system: 1. North Little Rock Police Department Captain Montgomery 200 W. Pershing Blvd. North Little Rock, AR. 72114 501-758-1234 2. North Little Rock Fire Department Chief McCall 723 Maple.Street North Little Rock, AR 72114 501-340-5377 3. Springdale Police Department Ron Hritz 201 North Spring Street Springdale, AR 72764 479-750-8575 E. Delivery terms of 30 days for items requiring alterations. Items in stock are available for immediate delivery. If items requiring alterations are needed before the specified delivery terms of 30 days due to emergencies such as replacement of a uniform torn on duty or a new hire uniform purchase, arrangements can be made to satisfy those requests. New hires take precedent over all in house orders. Payment terms are net 30 days, invoices are mailed weekly and statements are mailed monthly. 2