HomeMy WebLinkAbout70-12 RESOLUTIONRESOLUTION NO. 70-12
A RESOLUTION APPROVING AN AGREEMENT WITH J.A. RIGGS CAT
OF SPRINGDALE IN THE TOTAL AMOUNT OF $266,109.00 FOR THE
PURCHASE OF THREE (3) BACKHOE LOADERS FOR USE BY THE
WATER AND SEWER DIVISION PURSUANT TO THE NATIONAL JOINT
POWERS ASSOCIATION PROCUREMENT AGREEMENT, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves an
agreement in the total amount of $266,109.00 for the purchase of three (3) backhoe loaders for
use by the Water and Sewer Division pursuant to the National Joint Powers Association
procurement agreement.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 17th day of April, 2012.
APPROVED: ATTEST:
B
By:9ert, 8,, ,s
SO DRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2012
Division: Fleet Operations
Department: Transportation Services
Request Date
3/20/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Three backhoe loaders are being purchased off the NJPA bid. All three were budgeted for, but insufficient capital
funds were requested. Fleet is requesting to use funds from Shop Fund Balance to cover the shortfall in project
02076.2012. The amount requested will cover the shortfall of: $7,000 for unit #696, $28,000 for unit #697 and
$28,000 for unit #698.
There will be sufficient funds in the shop fund to meet City objectives.
Division Head
Budget'Dit'ector
Departure t Director
PQ.Aka
Finance Dir: ctor
Chief o
a or
z7-/2
Date
Date
Date
3-36-2012_
Date
Date
ate
Prepared By:
4vi_o mss'
Reference:
bolsen
Budget & Research Use Only
Type: A BCDE P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 63,000 63,000
Increase / (Decrease) Project.Sub
Account Name Account Number Expense Revenue Number
Vehicles and equipment
Use of fund balance
•
9700.1920.5802.00 63,000 02076 . 2012
9700.0970.4999.99 63,000
K:1Veh.Repl-Exp Requests12012 Requests\3-20-12 WSEW Backhoes BA.xls
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
4/17/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution approving the purchase of three backhoe loaders off the NJPA (National Joint Powers Association) bid
from J.A. Riggs Cat of Springdale, AR in the amount of $266,109 for use by Water and Sewer Division, and approval
of a budget adjustment to move funds to the Fleet Expense account.
266,109.00
Cost of this request
9700.1920.5802.00
Account Number
02076.2012
Project Number
Budgeted Item
X
$
274,000.00
Category / Project Budget
Backhoe / Loaders
Program Category / Project Name
Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 274,000.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
3 Zr—/2
Date
Date
`-Pc�. a, s w 3-30-2O 2.
Finance and Internal Services Director Date
Date
to
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
03-2)-12 A,09:57 RCVD
Received in City
Clerk's Office
f<Aim,
Received in
Mayor's Office
Comments:
Revised January 15, 2009
le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of TransportatiodIM-
From: Dennis Pratt, Fleet Operations Supt.
Date: March 28, 2012
Subject: Purchase of three Backhoe Loaders for Water and Sewer
PROPOSAL: That City Council approve the purchase of three backhoe loaders in the amount of $266,109 for
use by Water and Sewer, and approve a budget adjustment to move funds to the Fleet expense account.
RECOMMENDATION: These backhoes are on the NJPA (National Joint Powers Association) bid. This saves
the City the expense of bidding them out. Fleet received four bids; a bid tab sheet is attached.
The lowest bid that meets all specs is from J.A. Riggs Tractor of Springdale, AR.
I recommend acceptance of the lowest bid that meets specs from J.A. Riggs Tractor of Springdale in the amount
of $88,703 each or $266,109 for three backhoes.
These backhoes are for use by Water & Sewer Division and will replace units 644, 651 and 652.
This purchase was unanimously approved by the Equipment Committee on March 27, 2012
BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides. The
purchase price was underestimated on the capital side so funds are being moved from fund balance to cover the
difference. There are sufficient funds remaining to meet City objectives.
RESOLUTION NO.
A RESOLUTION APPROVING AN AGREEMENT WITH J.A. RIGGS CAT
OF SPRINGDALE IN THE TOTAL AMOUNT OF $266,109.00 FOR THE
PURCHASE OF THREE (3) BACKHOE LOADERS FOR USE BY THE
WATER AND SEWER DIVISION PURSUANT TO THE NATIONAL JOINT
POWERS ASSOCIATION PROCUREMENT AGREEMENT, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves an
agreement in the total amount of $266,109.00 for the purchase of three (3) backhoe loaders for
use by the Water and Sewer Division pursuant to the National Joint Powers Association
procurement agreement.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 17th day of April, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
NJPA Bids 4 -wheel Drive Backhoe Loader
Who bid Type Price Each Quantity Total Price
Williams Tractor New Holland B95B $86,900.00 3 $260,700.00
J.A. Riggs Cat Caterpillar 420E 88,703.00 3 $266,109.00
Scott Construction Equip. 4Wheel drive Loader 91,437.14 3 $274,311.42
Warrior of Arkansas, Inc. 310SK TMC John Deere 102,651.38 3 $307,954.14
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
3/28/2012
P.O Number:
Expected Delivery Date:
Vendor #:
11700
Vendor Name:
J.A. RIGGS TRACTOR
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
No:
City:
State:
Zip Code:
Ship to code:2:4Ht::d
501
Approv
�,,,,r .
_x_
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
CATERPILLAR 420E BACKHOE LOADER PER
3
EA
88,703.00
$266,109.00
9700.1920.5802.00
02076.2012
NJPA BID. TO BE:
$0.00
UNIT 696, FIXED ASSET 700696
$0.00
700696
UNIT 697, FIXED ASSET 700697
$0.00
700697
UNIT 698, FIXED ASSET 700698
$0.00
700698
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $266,109.00
Total:
$266,109.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008