HomeMy WebLinkAbout65-12 RESOLUTIONRESOLUTION NO. 65-12
A RESOLUTION AWARDING BID #12-14 AND APPROVING A
CONTRACT WITH HECKATHORN CONSTRUCTION COMPANY IN THE
AMOUNT OF $42,421.00 FOR THE STRUCTURAL REPAIR OF THREE
STORM DAMAGED STRUCTURES AT THE BIOSOLIDS MANAGEMENT
SITE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-14 and approves a contract with Heckathorn Construction Company in the amount of
$42,421.00 for the structural repair of three storm damaged structures at the biosolids
management site.
PASSED and APPROVED this 3rd day of April, 2012.
APPROVED:
ATTEST:
By: ' AA/
SONDRA E. SMITH, City Clerk/Treasurer
,� ,`erwaurrrrrfeasr
R ��,
Q� �Ft�CIT
.SA G1 Y o,
a
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FAYETTEV1LLE
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GTOtt C Oo0"
-'BddAlfiSebo
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3 -Apr -12
City Council Meeting Date
Agenda Items Only
Wastewater Treatment
Division
Action Required:
Utilities
Department
Approval of a contract with Heckthorn Construction Company for $42,421.00 for the structural repair of three storm
damaged structures at the Bioslolids Management Site, in accordance with Bid 12-14.
$
42,421
Cost of this request
5400.5110.5315.00
5400.0301.00
Account Number
N/A
Project Number
Budgeted Item
MEE
$
20,000
35,426
Category / Project Budget
Insurance Payment
Program Category / Project Name
Wastewater Treatment
Funds Used to Date Program / Project Category Name
$ 20,000
$
35,426 Water/Sewer
Remaining Balance Fund Name
Budget Adjustment Attached L
Finance and Internal Services Director
ti0
Date
3-/4..�2.
Date
3rtc 2�Z
Date
3'3to milli
Date
Da
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Cit
Clerk's Office
3-i�-12PO4:05 RCVD
Comments:
Revised January 15, 2009
va'F�te ville
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville Water and Sewer Conun
Date: March 16, 2012
CITY COUNCIL AGENDA MEMO
MEETING DATE OF APRIL 3, 2012
THE CITY OF FAYETTEVILLE, ARKANSAS
Subject: Approval of a contract with Heckthorn Construction Company for $42,421.00 for the structural repair
of three storm damaged structures at the Bioslolids Management Site, in accordance with Bid 12-14
RECOMMENDATION
Staff recommends approval of a contract with Heckthom Construction Company for $42,421.00 for the
structural repair of three storm damaged structures at the Bioslolids Management Site, in accordance with Bid
12-14.
BACKGROUND
At the Biosolids Management Site, two barns and a compound shed are used [was installed in mid-1990s] for
storage of farm equipment and hay. These storage structures suffered significant damage during the storm
event in September 2011. The City's insurance adjuster, Travelers Insurance, completed the repair assessment
in November and estimated the repair cost to be $50,250.00. After depreciation and meeting the City's
deductible, Travelers issued an insurance check for $35,426.59.
DISCUSSION
The City received two bids on March 2, 2012. The lowest bid, submitted by Heckathorn Construction
Company, Inc., meets the minimum specification requirements. Therefore, staff recommends the repair contract
be awarded to Heckathorn Construction Company.
Vendor
Total Bid Price
Heckathorn Construction Company
$42,421.00
Center Point Contractors, Inc.
$74,685.55
BUDGET IMPACT
Funds for the repair of these structures are available in the Wastewater Treatment Plant Operational budget and
insurance money received.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-14 AND APPROVING A
CONTRACT WITH HECKATHORN CONSTRUCTION COMPANY IN THE
AMOUNT OF $42,421.00 FOR THE STRUCTURAL REPAIR OF THREE
STORM DAMAGED STRUCTURES AT THE BIOSOLIDS MANAGEMENT
SITE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-14 and approves a contract with Heckathom Construction Company in the amount of
$42,421.00 for the structural repair of three storm damaged structures at the biosolids
management site.
PASSED and APPROVED this 3"I day of April, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
v' able eville
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
CONTRACT
Reference Bid: Bid 12-14, Construction — Barn Repair
Contractor: Heckathorn Construction Company, Inc.
Term: Single Project with no revolving terms
This contract executed this trk day of . , 2012, between the City of Fayetteville, Arkansas, and
Heckathorn Construction Company, Inc. I consideration of the mutual covenants contained herein, the parties
agree as follows:
1. Heckathorn Construction Company, Inc. at its own cost and expense shall furnish all labor, materials,
supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and
services necessary to complete items bid per Bid 12-14 as stated in Heckathorn Construction Company,
Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid
12-14, all included herein as if spelled out word for word.
2. The City of Fayetteville shall pay Heckathorn Construction Company, Inc. based on their bid proposal in an
amount not to exceed $ 42,421.00 . Payments will be made after approval and acceptance of work and
submission of invoice. Payments will be made approximately 30 days after receipt of invoice.
3. The Contract documents which comprise the contract between the City of Fayetteville and Heckathorn
Construction Company, Inc. consist of this Contract and the following documents attached hereto, and
made a part hereof:
A. Bid form identified as Invitation to Bid 12-14 with the specifications and conditions typed thereon.
B. Heckathorn Construction Company, Inc: bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement between the City of Fayetteville and Heckathorn
Construction Company, Inc. and may be modified only by a duly executed written instrument signed by
the City of Fayetteville and Heckathorn Construction Company, Inc.
5. Heckathorn Construction Company, Inc. shall not assign its duties under the terms of this agreement.
6. Heckathorn Construction Company, Inc. agrees to hold the City of Fayetteville harmless and
indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising
from Heckathorn Construction Company, Inc. performance of this contract. This clause shall not in
any form or manner be construed to waive that tort immunity set forth under Arkansas Law.
7. Heckathorn Construction Company, Inc. shall furnish a certificate of insurance addressed to the City of
Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the
Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's
compensation insurance. In case any employee engaged in work on the project under this contract is not
protected under Worker's Compensation Insurance, Heckathorn Construction Company. Inc. shall
provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection
of such of his employees as are not otherwise protected.
Workmen's Compensation Statutory Amount
City of Fayetteville, AR
Bid 12-14, Construction — Barn Repair
Page 1 of 2
Comprehensive General &
Automobile Insurance
Bodily Injury Liability
$500,000 for each person injured.
$1,000,000 for each accident.
Property Damage Liability $1,000,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Heckathorn Construction
Company, Inc.
8. Heckathorn Construction Company, Inc. to furnish proof of licensure as required by all local and state
agencies.
9. This contract may be terminated by the City of Fayetteville or Heckathorn Construction Company, Inc. with
10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request
is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a
prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.).
Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance.
11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, cost or fees.
WITNESS OUR HANDS THIS 64 DAY OF
ATTEST: COMPANY SECRETARY
BUSINESS ADDRESS
City of Fayetteville, AR
Bid 12-14, Construction — Barn Repair
Page 2 of 2
2012.
CITY OF FAYETTEVILLE,
Fj ETTE LLE, ARKANSAS
r
_..
A /Ale
I!INELD J►- -'AN, Mayor
Attest:
4,0444,vfly • e ^.)
b
d 4 p r p
1414 ee
d-�•R�A SP _\�,:
4G11201,1°‘ `e
®{{144ti1lPZP
FAYETTEVILLE:
Sondra Smith
CONTRACTOR
BY /eil�/'"f
NAME AND TITLE
OPTION 2: A Partnership
Partnership Name: (SEAL)
By:
(Signature of general partner - attach evidence of authority to sign)
Name (type or printed):
Business address:
Phone No.: FAX No.:
OPTION 3: A Corporation
Corporation Name: Heckathorn Construction Company, I(rSEAL)
State of Incorporation: Arkansas
Type (General Business, Professional, Service, Limited Liability):
ra tractor
(Signature - attach evidence of authority to sign)
Name (typo or printed): Don L. Heckathorn
Tide: President
,) (CORPORATE SEAL)
Attest: aau.K
(Signature of Corporate Secretary)
Business address: 1880 N. Birch Avenue ,
Fayetteville, AR 72703
Phone No.: 479-442-5386
City of Fayetteville, AR
Bid 12-14, Construction - Barn Repair
Page 27 of 32
FAX No.: 479-442-7385
SUBMIT THIS PAGE
WITH BID
• Ci
, ....:
. ..:.,:. ...: ' ... :.•.
:..:...:.:..•...-,- -. ries unifer$2500 _shaA be: Usedton=a•P-Card
gUl'ptO�lt
.:.-.. '-:•:':,_::-.:.::MPGliequestshal'b• e.-acai+[r
_....-..-...
-. • ... -.
. O# F ettcville -•Pur
:� ..: ........chase Order P4 Request uest
- •:..:• • . .. (Nota Purchase Order) •
unless medkal or f099 service related.. (Call x256 watt questions)
• edrfa.the Prlrchasin .e.maiL• Purnhasl
Q ngacLfayetteVilie:aru§
3/1912012
RC Number:
Expected Delivery Date:
Vendor #
5450 'Vendor
Name:
Heckathorn Construction Company
Mai]
Yes:_ No:
Address:
1880
Birch Avenue
Fob Point
Taxable
Yes: No:
Quotes Attached
Yes: _ No:
City
Fayetteville
State:
AR
2Ip Code: Ship to code;
72703
Divison Head Approval:
Requester
Allison Atha
Requesters Employee #:
2813
Extension:
670
Item
Description
Quantity
Unit of Issue
Unit Coat
Extended Cost
ACcOunt Numbers
Project/Subproject #
inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
Structural of three storm damaged
structures at the Blosollda Management
Site
1
JOB
6,994.41
56,994.41
5400.5110.531 5.00
Structural repair of three storm damaged
structures at the Biosolids Management
Site (insurance portion)
1
JOB
35.426.59
535,426.59
5400.0301.00
50.00
$0.00
50.00
50.00
10.00
10.00
50.00
$0.00
Shipping/Handling
Lot
50.00
-Special Instructions:
Per Bid 12-14
Subtotal:
Tax:
Total:
$42,421.00
$3,923.94
$46,344.94
Approvals:
Mayor.
Finance
Dispatch
Department
Budget Manager.
Utilities Manager
Director:
Purchasing Manager:
& Internal Services Director:
IT Manager.
Manager
Other.
e
Wre AR1.ANSAS
Bid 12-14, Construction - Barn Repair
BID: 12-14
DATE: 03102112
TIME: 10:00 AM
CITY OF FAYETTEVILLE
TOTAL COST`.
1 Canter Point Contractors, Inc. $74,686.55
2 Hockathom Construction Company, Inc. $42,421.40
`NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formal authorization by City offlciais.
CERTIFIED;
-17
P. VICE, PURCH MGR
9447(megcsgikater
A E
1vtlle
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville,org
CONTRACT
Reference Bid: Bid 12-14, Construction — Barn Repair
Contractor: Heckathom Construction Company, Inc.
Term: Single Project with no revolving terms
•
This contract executed this day of _ , 2012, between the City of Fayetteville, Arkansas, and
Heckathorn Construction Company, Inc. . In bonsideration of the mutual covenants contained herein, the parties
agree as follows:
1. Heckathorn Construction Company, Inc. at its own cost and expense shall furnish all labor, materials,
supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and
services necessary to complete items bid per Bid 12-14 as stated in Heckathom Construction Company,
Inc_ bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid
12-14, all included herein as if spelled out word for word.
2. The City of Fayetteville shall pay Heckathom Construction Company, Inc. based on their bid proposal in an
amount not to exceed $ 42,421.00 . Payments will be made after approval and acceptance of work and
submission of invoice. Payments will be made approximately 30 days after receipt of invoice.
3. The Contract documents which comprise the contract between the City of Fayetteville and Heckathom
Construction Company. Inc. consist of this Contract and the following documents attached hereto, and
made a part hereof:
A. Bid form identified as Invitation to Bid 12-14 with the specifications and conditions typed thereon.
B. Heckathorn Construction Company, Inc. bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement between the City of Fayetteville and Heckathorn
Construction Company, Inc. and may be modified only by a duly executed written instrument signed by
the City of Fayetteville and Heckathorn Construction Company, Inc.
5. Heckathorn Construction Company. Inc. shall not assign its duties under the terms of this agreement.
6. Heckathorn Construction Company, Inc. agrees to hold the City of Fayetteville harmless and
indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising
from Heckathom Construction Company, Inc. performance of this contract. This clause shall not in
any form or manner be construed to waive that tort immunity set forth under Arkansas Law.
7. Heckathorn Construction Company, Inc. shall furnish a certificate of insurance addressed to the City of
Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the
Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's
compensation insurance. In case any employee engaged in work on the project under this contract is not
protected under Worker's Compensation Insurance, Heckathorn Construction Company, Inc. shall
provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection
of such of his employees as are not otherwise protected.
Workmen's Compensation Statutory Amount
Comprehensive General &
City of Fayetteville, AR
Bid 12-14, Construction — Barn Repair
Page 1 of 2
Automobile Insurance
Bodily Injury Liability $500,000 for each person injured.
$1,000,000 for each accident.
Property Damage Liability $1,000,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Heckathorn Construction
Company, Inc.
8. Heckathorn Construction Company, Inc. to furnish proof of licensure as required by all local and state
agencies.
9. This contract may be terminated by the City of Fayetteville or Heckathorn Construction Company. Inc. with
10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request
is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a
prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.).
Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance.
11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, cost or fees.
WITNESS OUR HANDS THIS DAY OF , 2012.
CITY OF FAYETTEVILLE,
FAYETTEVILLE, ARKANSAS
LIONELD JORDAN, Mayor
Attest:
Sondra Smith, City Clerk
CONTRACTOR
BY
NAME AND TITLE
ATTEST: COMPANY SECRETARY
BUSINESS ADDRESS
City of Fayetteville, AR
Bid 12-14, Construction — Barn Repair
Page 2 of 2
en le
ARKANSAS Project Check list
111112-14, Construction — Barn Repair
This checklist is for the Bidder's use in preparing & submitting a bid. It is not intended to include alt details
necessary to prepare a bid and shall not be used as a substitute for the requirements of the bid documents.
Information is shown below only as a matter of convenience. Use of this checklist does not relieve the Bidder
from the responsibility of meeting all requirements of the Specifications concerning the preparation of an
acceptable bid. Bidders are welcome to use this form as a coversheet for a sealed envelope; however, using
this form itself is NOT a requirement.
FLI 5% Bid Bond of the amount bid accompanied by required' documentation (Power of Attorney,
etc.)
- In lieu of a bid bond, the bidder may submit a cashier's check for at least five percent (5%) of
the amount bid (inclusive of any deductive alternates) from a bank located in the State of
Arkansas. Cashiers checks shall be made payable to the City of Fayetteville, AR.
plAll addenda shall be signed, acknowledged, and submitted on the appropriate forms
(submitting the actual addendums or marking acknowledgement on other bid pages).
1
Ail line items shall be appropriately filled out and extended to reveal the line item price as well
as the total bid price. Total base bid should be calculated in the provided space.
All bidders shall submit the following forms with each bid: Bid Form, any Addenda, Vendor
References, Debarment Certification Form, & Statement of Disclosure.
All pages provided with signature lines shall be appropriately signed, dated accordingly, and
included with submitted bid documents
✓f
All bid documents shall be delivered in a sealed envelope to the address listed below before
the stated deadline on the coversheet of the bid. All bids should be delivered with the name of
the bidder (contractor) on the sealed envelope as well as the bidders Arkansas Contractors
License Number.
CONTRACTOR NAME:
City of Fayetteville, AR
Purchasing Division — Suite 306
113 W. Mountain
Fayetteville, AR 72702
Heckatharn Construction Company, Inc.
ARKANSAS CONTRACTORS LICENSE NUMBER: 0023780412
City of Fayetteville, AR
Bid 12-14, Construction — Barn Repair
Page 3 of 32
SUBMIT THIS PAGE
WITH BID
Bid} BOND
Cit forms with The American lnattatute of
Archy, AIA. int No. A-310
KNOW ALL BY THESE PRESENTS, That we, Heckatborn Construction Coman Inc.
as Principal, hereinafter called the Principal,
and the Hartford hire insurance Com an
of One Hartford Plaza,Hartford, Connecticut , a corporation duly org nized under
as Surety, hereinafter called the Surely, arc held and firmly bound undo
the laws of tato State of
Connecticut
City of Fayetteville Arkansas
m the ma or Five Percent of Amount of Bid
as Obligee, hereinafter called the Obligee,
Dollars 0 5% of Bid ), for Ike payment of which sum well and truly to be made. the said Pnincipai and the said
Surety, bind motives. our heirs, executors, administrators, successors and a&igns. Jointly and severally. firmly by these pr, ts.
WHEREAS, the Principal has submitted a bid for it Pu i - 4 Construction - Barn Re air
Fayetteville, Arkansas
NOW. �.EFt7 , 1-7 71; Obligee Shall apt the bid of the Principal and the Principal shall enter into a Contract with the
Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in tits bidding or Contract
Documents with good and sufficient surety for the .i tthful performance of such Contract anis for the prompt payment of labor and
material Banished in tlsc prosection thereof, or in the event of the failure of the Principal tv enter such Contract and give such bond
or bonds, if the Principal shaft pay to the Obligee the difference not to meed the penalty; hereof between the amount Specified in said
bid and such Inger amount for which the Obligee may in good faith contract withanother party to perforin the Work 'covered by .said
bid, thea this obligation shalt be sill and void. otherwise to remain in tall forme and effect.
Signed and scaled thisday
� 2nrj of ...,.��,..._�-- ._..�.......�.._ « 2t)ii ,
link" 4so
Witness
Witness
{
{
Hecka
e Insuran . e C
an
(Seal)
Principal
Title
Scho
en
in -Fact
City of Fayetteville
Bid 12-14, Construction — Barn Repair
Bid Form
Contract Name: Construction — Barn Repair
Bid Number 12-1
BID TO:
Owner: The City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, Arkansas 72701
BID FROM:
Bidder:
Heckathorn Construction Company, Inc.
1880 N. Birch Avenue
Fayetteville, AR 72703
Section 1— Intent:
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with Owner in the form
included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents
for the Bid price and within the Bid time indicated in this Bid and in accordance with the other terms and conditions of the
Contract Documents.
Section 2 — Terms & Conditions:
Bidder accepts all of the terms and conditions of the invitation to Bid and Instructions to Bidders, including without
limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 180 days after
the day of Bid opening. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds
and other documents required by the Bidding Requirements within 15 days after the date of Owner's Notice of Award.
Section 3 — Bidder's Representations:
In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that:
A.) Bidder has examined and carefully studied the Bid Documents, and the following Addenda, receipt of all
which is hereby acknowledged:
Nurnber
1
Date
2-21-2012
2 2-29-2012
City of Fayetteville, AR
Bid 12-14, Construction — Barn Repair
Page 23 of 32
SUBMIT THIS PAGE
WITH BID
,Luc .
Uz.g4. iZ
PLIA
tt n
rro� 1./.../
r �`
Bid 12.-14,Addendum 1
Date: Tuesday, February 21, 2012
To: All Prospective Vendors
From: Andrea Foren Rasco, CPPB, CPPO, 479.575.8220, aforen(a-ci.favetteville.ar.us
RE: Bid 12-14, Construction - Barn Repair
3! 03 (✓?7
aye evilIe
This addendum is hereby made a part of the contract documents to the same extent as though it were
originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid
Form. .Failure to do so may subject bidder to disqualification. Addendum should be attached to the inside
cover of the bidding documents, signed, and dated.
• Bid 12-14, has the following modifications and clarifications:
1.) A non -mandatory pre-bid meeting has been scheduled for Friday, February 24, 2012 at 10:00 AML
local time at the City of Fayetteville Biosolids Management Site, located at 16464 Wyman Road,
Fayetteville, AR 72701. See Attachment A in bid documents for a map to pre-bid meeting Iocation.
City of Fayetteville, Arkansas
Bid 12.14, Addendum 1
Pa e 1 of 1
Acknowledge Addendum #1:
Printed Name Janet
Signatur
Title: Secretary
S . Iieckathorn
Date: 2-28-2012
Company: Heckathorn Const. Co.,
s`e::,•i?:111+1's:L'.icatini`S L7t vice fol 111e L7H it TDD;479: 511,1 3145
13 wrsthlnunrain - raye; Le•vI L' . '.1 12,1%11
Acknowledge Addendum #2:
Printed Name: Janet
Signatu
S. Heckathorn
Title: secretary Date: 2-29-201
Companygeckathorn Const. Co., Ir.
&4-M.tGmc.
Bid 1.2-14, Addendum 2
Date: Wednesday, February 29, 2012
To: All Prospective Vendors
From: Andrea Foren Rasco, CPPB, CPPO, 479.575.8220, aforenci.favetteville.ar.us
RE: Bid 12-14, Construction — Barn Repair
aye evllle
This addendum is hereby made a part of the contract documents to the same extent as though it were
originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid
Form. Failure to do so may subject bidder to disqualification. Addendum should be attached to the inside
cover of the bidding documents, signed, and dated.
• Bid 12-14, has the following modifications and clarifications:
1.) Drawing Sheet S2, Compound Shed -
a. Contractor shall not remove or replace existing concrete pad in northwest comer of shed.
Contractor shall be responsible for working around existing concrete pad.
b. New round posts shall be set in .concrete to resist gravity, lateral, and uplift forces (see #4 under
performance requirements for barn replacement).'
2.) Drawing Sheet S3, Mitchell Barn -
a. Repair damaged ridge steel and steel eave flashing to match existing. Patch punctures in roof
deck. Return bent roof members to their original shape and re -weld broken connections (see #6
under construction sheet notes).
b. Approximately ten punctures in roof that need patching.
City of Fayetteville, Arkansas
Bid 12-14, Addendum 2
Pa•e1of1
.. Device fc4the D .f TDL) 521-3si
13 Wem ointain•Foiyet viilv,.AI %;.7c.l
c.
B.) Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that
may affect cost, progress, performance, and furnishing of the Work.
C.) Bidder is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost,
progress, performance, and furnishing of the Work.
D.) Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the
Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to
the Site; and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site. Bidder acknowledges
that such reports and drawings are not Contract Documents and may not be complete for Bidder's purposes. Bidder
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and
data shown or indicated in the Bid Documents with respect to Underground Facilities at or contiguous to the Site.
E.) Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or
supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface,
subsurface, and Underground Facilities) at or contiguous to the Site or otherwise which may affect cost, progress,
performance, or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and
procedures of construction to be employed by Bidder and safety precautions and programs incident thereto.
F.) Bidder does not consider that any additional examinations, investigations, explorations, tests, studies, or data are
necessary for the determination of this Bid for performing and furnishing of the Work in accordance with the times, price,
and other terms and conditions of the Contract Documents.
G.) Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to Work for
which this Bid is submitted as indicated in the Contract Documents.
H.) Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site,
reports, and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations,
tests, studies, and data with the Contract Documents.
I.) Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has
discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Bidder.
J.) The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for
performing and furnishing the Work for which this Bid is submitted.
K.) This Bidis genuine and notmade in the interest of or on behalf of any .undisclosed .person, firm, or corporation and .is ..
not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder
has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or
induced any person, firm, or a corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for
himself any advantage over any other Bidder or over Owner.
City of Fayetteville, AR
Bid 12-14, Construction —Barn Repair
Page 24 of 32
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L.) Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety
and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
M.) No Bid shall be based upon aggregate of Subcontractors performing more than 60 percent of the total Work.
N.) The experience, past performance, and ability of each proposed Subcontractor will be considered in the evaluation of
Bids. Any Subcontractor so requested shall be required to furnish experience statements prior to the Notice of Awards.
Section 4 — Bid Price:
F.O.B. City of Fayetteville Biosolids Management Site, 16464 Wyman Road, Fayetteville, AR 72701
Total Turn-Kev Bid Amount: *$ 42,g2i .06
*Total amount based on bid documents, drawings, all attachments, and specifications:
Total number of calendar days estimated to complete project: Lays
NAME OF CONTRACTOR: Heckathorn Construction Company, Inc.
REMINDER: A bid bond of five percent (5%) shall be submitted with all bids. A cashier's check from a bank located in
the State of Arkansas for five percent (5%) of the amount bid will also be acceptable as a replacement to a bid bond. In
the event a cashiers check is submitted AND that vendor is awarded the bid, the bid bond will not be returned until the
City of Fayetteville has a valid one hundred (100) percent performance and payment bond.
City of Fayetteville, AR
Bid 12-14, Construction — Bam Repair
Page 25 of 32
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Section 5 - Contract Times:
A.) Bidder agrees that the Work will be substantially completed and ready for final payment within the number of calendar
days indicated in the Agreement.
B.) Bidder accepts the provisions of the Agreement referring to liquidated damages in the event of failure to complete the
Work with the times specified in the Agreement.
Section 6 - Communications:
A.) Communications concerning this Bid shall be addressed to the Bidder as follows:
Heckathorn Construction Company, Inc.
1880 N. Birch Avenue
Fayetteville, AR 72703
Phone No. 479-442-5386
FAX No. 479-442-7385
Section 7 - Communications:
A.) Communications concerning this Bid shall be addressed to the Bidder as follows:
Section 8 - SIGNATURE:
A.) This bid is being submitted in good faith, according to the entire bid package presented:
SUBMITTED on this 2nd Date of March ,20 12
Arkansas State Contractor License No. 0023780412
if Bidder is:
OPTION 1: An Individual
Name (type or printed):
By: (SEAL)
(Individual's Signature)
Doing business as:
Business address:
Phone No.: FAX No.: _ !
City of Fayetteville, AR
Bid 12-14, Construction - Barn Repair
• Page 26 of 32
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OPTION 2: A Partnership
Partnership Name: (SEAL)
By:
(Signature of general partner - attach evidence of authority to sign)
Name (type or printed):
Business address:
Phone No.: FAX No.:
OPTION 3: A Corporation
Corporation Name: Heckathorn Construction Company, T(rSFAL)
State of Incorporation: Arkansas
Type (General Business, Professional, Service, Limited Liability):
ra. tractor
(Signature - attach evidence of authority to sign)
Name (type or printed): Don L. Reckathorn
Title:
President
Attest:
7 (CORPORATE SEAL)
aottY �'I4t
(Signature of Corporate Secretary)
Business address: 1880 N. Birch Avenue
Fayetteville, AR 72703
Phone No.: 479-442-5386
City of Fayetteville, AR
Bid 12-14, Construction - Barn Repair
Page 27 of 32
FAX No.: 479-442-7385
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WITH BID