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Home My WebLink About58-12 RESOLUTIONRESOLUTION NO. 58-12 A RESOLUTION AWARDING BID #12-19 AND AUTHORIZING THE PURCHASE OF THREE (3) AUTOMATED SIDE LOAD SOLID WASTE TRUCKS FROM PETERBILT OF FORT SMITH IN THE AMOUNT OF $775,629.00 FOR USE IN THE SOLID WASTE DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-19 and authorizes the purchase of three (3) automated side load solid waste trucks from Peterbilt of Fort Smith in the amount of $775,629.00 for use in the Solid Waste Division. PASSED and APPROVED this 20th day of March, 2012. APPROVED: ATTEST: By:&14A21.--) SONDRA E. SMITH, City Clerk/Treasurer v®`ioata'1» r;s `0o0��`COomot- e �0/ owe a - : Ue FAY ETT E\/iLLE e ® P4,"q„I ('�{0 0 Uig a0 VGfdA VVga'� ®"`1"aadsbaar City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 3/20/2012 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #12-19 to Peterbilt of Ft. Smith in the amount of $775,629 for the purchase of three automated side Toad solid waste trucks. $ 775,629.00 Cost of this request 9700.1920.5802.00 Account Number 02082.2012 Project Number Budgeted Item X $ 1,556,000.00 Category / Project Budget Solid Waste Vehicles/Equipment Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name 1,556,000.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached 3-t- /Z Date 32-/2 Date 3..5-612, Finance and Internal Services Director xe, if/KL„._ of St 1 Ma •r Date Date Da e Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 3-02-1 2 P 01 :31 R C V D Received in City Clerk's Office libe) Comments: Revised January 15, 2009 ave evi le CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor/City Council Thru: Terry Gulley, Director of Transportation'' From: Dennis Pratt, Fleet Operations Supt. Date: March 2, 2012 Subject: Purchase of three Side Load Trucks for Solid Waste PROPOSAL: That City Council approve the purchase of three Peterbilt trucks with Labrie Automizer Right Hand bodies in the amount of $775,629 for use by Solid Waste division. RECOMMENDATION: Bid 12-19 was opened on February 10, 2012. Nine bids were received. A bid tab sheet is attached; on the right hand side of the sheet, the bids are numbered in order — lowest bid is #1, next lowest #2, etc. Two bids tied for #3. Low bids #1 and #2 both have a New Way arm. The bid states that whatever unit is bid must have 50 units already in service for at least a year. There are only 30 New Way arms in service, and they have only just gone into service, so there is no performance history on them. The two bids that tied for #3 low bid both have the arm from GSP Marketing which is too wide for us to use in our City. When we demo'd the unit, the driver had to get out of the truck, move the trash can out where the truck could reach it, get in the truck and dump the can, get out of the truck and put the trash can back. The arm is too wide to fit between cars. The fourth lowest bid from Peterbilt, Option #1 has a Labrie arm. These have been in use for several years. I recommend acceptance of the lowest bid that meets specs from Peterbuilt of Fort Smith in the amount of $775,629 for three units. These trucks are for use by Solid Waste Division and will replace units 468, 469, and 470. This purchase was unanimously approved by the Equipment Committee on Feb 28th, 2012. BUDGET IMPACT: These replacements were budgeted for on both the capital and the operating sides. RESOLUTION NO. A RESOLUTION AWARDING BID #12-19 AND AUTHORIZING THE PURCHASE OF THREE (3) AUTOMATED SIDE LOAD SOLID WASTE TRUCKS FROM PETERBILT OF FORT SMITH IN THE AMOUNT OF $775,629.00 FOR USE IN THE SOLID WASTE DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-19 and authorizes the purchase of three (3) automated side load solid waste trucks from Peterbilt of Fort Smith in the amount of $775,629.00 for use in the Solid Waste Division. PASSED and APPROVED this 20th day of March, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Bid 12-19, Automated Refuse Trucks BID: 12-19 DATE: 02/10/12 TIME: 2:00 PM CITY OF FAYE1TEVILLE • -,-, .,TOTAI4COST: • 2::,„ • • du,A4Trry , • • ' • „ $ 320 3 3 1 Downing Sales & Service,Inc. Peterbuilt $ 407,340.00 113395,374800..0000 $ Bridgeport Manufacturing 28 Cubic Yard Ranger Automated Side Loader $s 418,0200..0000 3 bk40003W4w.,1 3 161,931.00 $ 2 Frontier International Trucks Inc. (Option 1) CraNnuewCaarriy er LET2 104,469.00 $ 485,793.00 Sidewinder XTR 313,407.00 l'.$;143',..14,14.1074.14q0i09.4 3 Frontier International Trucks Inc. (Option 2) Crane Carrier Labrie 3 3 LET2 155,975.00 $ 497,925.00 Automizer 120,895.00 $ 362,685.00 14%.M440401009.4 4 GSP Marketing Inc.! GS Products Mack GSP Marketing Inc. 3 3 5 Peterbuilt of Ft. Smith, LLC (Option 1) Peterbulit ------- Labrie 3 3 LEUti13 • 148,209.87 444,829.00 CS8127A 95,904.78 $ 287,714.34 320 7,648.00 $ 412,94.0' Autom Izer RH 0,895.00 $ • 362,585.00 6 Peterbullt of Ft Smith, LLC (Option 2) Peterbuilt 3 Scranton Mfg. Co. 4—r A../7—.+1, 320 (New— 'WU:SIdewinder 137,648.00 $ 104,469.00 $ 412,944.00 313,407.00 7 Scruggs Equipment Company Truck 1 - 2011 Mack & Truck 283 -2013 Mack 3 G&S Products 3 LEU G13 $ CS -8127A 95,904.78 $ 287,714.34 148,209.67 $ 444,629.00 8 Shipley Motor Equipment Company Mack 3 3 LEU613 Sidewinder 9 Truck Centers of Arkansas Aut.:mar 3 ACX134 Scranton Mfg. Co. - 3 cgii4-Vii`ayIldewinder CERTIFIED: 'NOTICE: 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. $ 137,519.76 $ 412,559.28 $ 104,469.00 $ 313,407.00 , 1'.:$::i.IT0540i5;08.J&I / $ 156,725.00 $ 470,175.00 $ 104,469.00 8 313,407.00 . 1' ',.s1 5 P. VICE, PURCH MGR WITNESS City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) Ali PO Request shall be scanned to the Purchasing e-mail: Purchasingtici.fayetteville.ar.us Requisition No.: Date: 3/2/2012 P.O Number: Expected Delivery Date: Vendor #: 19771 Vendor Name: PETERBILT OF FT. SMITH Mail Yes:_ No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No:_X City: State: Zip Code: Ship to code: 50 n Head Approval: n .n,./ Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2012 PETERBILT 320 CHASSIS WITH LABRIE 3 EA 258,543.00 $775,629.00 9700.1920.5802.00 02082.2012 AUTOMIZER RIGHT HAND TRASH BODY, TO BE $0.00 UNITS: 4013, FIXED ASSET 704013 $0.00 704013 UNIT 4014, FIXED ASSET 704014 $0.00 704014 UNIT 4015, FIXED ASSET 704015 $0.00 704015 $0.00 $0.00 $0.00 $0.00 $0.00 R Shipping/Handling Lot $0.00 'Special Instructions: Subtotal: $775,629.00 Total: $775,629.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: IT Manager: & Internal Services Director: Ravianri loonfiA Manager: Other: