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HomeMy WebLinkAbout46-12 RESOLUTIONRESOLUTION NO. 46-12 A RESOLUTION AWARDING BID #12-22 AND AUTHORIZING A CONTRACT WITH PICK -IT CONSTRUCTION, INC. IN THE AMOUNT OF $235,100.00 FOR CONSTRUCTION OF ALTERATIONS AND IMPROVEMENTS TO THE HANGAR AT 4248 S. SCHOOL AVENUE, AMENDING RESOLUTION NO. 12-12 AUTHORIZING APPLICATION FOR AND ACCEPTING AN 80/20 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS TO PARTIALLY FUND THE PROJECT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-22 and authorizes a contract with Pick -It Construction, Inc. in the amount of $235,100.00 for construction of alterations and improvements to the hangar at 4248 S. School Avenue. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution No. 12-12 and authorizes application for and acceptance of an 80/20 grant from the Arkansas Department of Aeronautics to partially fund the project Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 6th day of March, 2012. APPROVED: ATTEST: ONELD J , Mayor By: /01-11YON-1 LISA BRANSON, Deputy City Clerk 0„,itly7114,,„, $11, sic,\IY 0 • 0`..."pS • 0[61:- :FAYETTEVILLE: 11•4„1/,G.7.0.9,,,(3‘`‘ City of Fayetteville, Arkansas Budget Adjustment Form V11.0415 Budget Year 2012 Division: Aviation Department: Transportation Services Request Date 3/6/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION To increase the project budget, recognize grant revenue tom the Arkansas Department of Aeronautics, and use a portion of the Airport's reserves in order to Rehab'Itate the former AATC Hangar, 4248 SSchool Ave, for the purpose of preparing the building for an aviation business relocating to Drake Field. • Depa nt Director Fin nce Director Account Name Date Date Dae Date 34 .2— ate repared By: James Nicholson Reference: Type: A jnicholson Budget & Research Use Only C E General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Account Number Building costs Public notification State grants 5550.3960.5804.00 5550.3960.5301.00 5550.0955.6805.00 Use obi)** Fund Balance 5550.0955.4999.97 . .236,100 . Initial Date Initial Date 236,100 Increase / (Decrease) Expense Revenue 235,100 Project.Sub Number 1,000 12002 2012 12002 . 2012 210,600 12002. 2012 25,500 124042--.%20414 JA..lames120121Capital ProjectslAATC Hangar RehatABAForm_2012_HangarRehab Recognize Grant ADA 1 of 1 Aat:hico,0 hucts.cf 0i4 babslut City of Fayetteville Staff Review Form rhallak Ray M. Boudreaux Submifted By City Council Agenda Items and Contracts, Leases or Agreements 3/6/2012 City Council Meeting Date Agenda Items Only Aviation Division Action Required: Transportation Department Action Required: A Resolution to approve a Construction Contract with Pick -It Construction Inc in the amount of $235,100.00 for construction of alterations and improvements to the hangar at 4248 S School Ave for the purpose of making the building suitable for an aviation business relocating to Fayetteville. Approval of a Budget Adjustment increasing the project budget, including a project contingency amount of $16,750.00 and recognizing grant revenue from the AR Dept of Aeronautics. 252,850.00 Cost of this request 5550.3960.5804.00 Account Number 12002 2012 Project Number Budgeted item I—I 27,150.00 Category / Project Budget 27,150.00 Airport Hangar Rehabilitation Program Category / Project Name Capital Funds Used to Date Program/Project Category Name Airport Remaining Balance Fund Name Budget Adjustment Attached X Depa Director Finance and Internal Services Director —47—'2.— Previous Ordinance or Resolution # 12-12, 13-12 Date Date 2.3 2.0 Date Original Contract Date: Original Contract Number: Received in City() 2-2 - 1 2 PO4: 14 R CV D Clerk's Office Received in Mayor's Office Comments: Grant application to be submitted for approval at the March 14, 2012 meeting of the Arkansas Aeronautics Commission. Revised January 15, 2009 City Council Meeting of: March 6,2012 Agenda Item Number: IllaTetreville AVIATION DIVISION FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD ARKANSAS CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor Jordan THRU: Chief of Staff THRU: Staff/Contract Review Committee THRU: Terry Gulley, Transportation Director FROM: Ray M. Boudreaux, Aviation Director DATE: March 2, 2012 SUBJECT: Approve Contract for Hangar Remodel Project to Pick -It Construction Inc. in the amount of $235,100.00. Approve a Budget Adjustment. Approve revised Grant Application for $263,250.00 Total Project Cost. RECOMMENDATION: Approve contract with Pick -It Construction, Inc. in the amount of $235,100.00 for the Hangar Remodel Project for South Delta Aviation and a revised grant application to State Aeronautics and a Budget Adjustment. Signature of the Mayor. BACKGROUND: South Delta Aviation has applied to lease the former AATC School Hangar for its business which is the purchase and resale of aircraft. The company has been in business for 30 years in West Helena Arkansas and is moving to Fayetteville. They have asked to occupy the building June 1, 2012 and will pay the Airport $3,000.00 per month rent. They have signed the lease and are ready to move in on the 1st of June. Bids were opened on February 27, 2012 and the low bid was within the estimated cost of the project provided by McClelland Consulting Engineers and Wittenberg, Delony and Davidson Architects. We ask that the City Council consider this item at the March 6, 2012 meeting so that, if approved, the project can be awarded at the Arkansas Aeronautics meeting of March 14 when the grant application will be considered. This will allow the contractor enough time to get the required work done before the scheduled move in date. The City Council approved a grant application for the project at $280,000.00 total with grant proceeds of $224,000.00. The 80/20 grant application has been submitted to the State Aeronautics Department for action by the Aeronautics Commission at their March 14th meeting. Following receipt of bids, we submitted the grant application to the State including the full amount approved in the January 17,2012 City Council meeting itemizing the amount 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/government/aviation airport_economic_development@ei.fayetteville.ar.us below the engineering estimate as contingency for the project. Aeronautics will not allow a contingency fund for remodel projects. Thus the need to change the BA and the Grant application previously signed by the Mayor and approved by the Council to the lesser amount. Thanks for your consideration and action on this item. BUDGET IMPACT: The project cost is $263,250.00 with $210,600 in grant revenue from the Arkansas Aeronautics Commission leaving $52,650.00 from the Airport Fund Balance. Attachments: Staff Review Bid Tab Bid from Pick -It Construction Contract with Pick -It Construction Inc. Revised Grant Application Budget Adjustment 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE AR 72701 479.718.7642 479.718.7646 FAX • www.accessfayetteville.org/government/aviation airpoteconomic_development©ci.fayetteville.ar.us RESOLUTION NO. A RESOLUTION AWARDING BID #12-22 AND AUTHORIZING A CONTRACT WITH PICK -IT CONSTRUCTION, INC. IN THE AMOUNT OF $235,100.00 FOR CONSTRUCTION OF ALTERATIONS AND IMPROVEMENTS TO THE HANGAR AT 4248 S. SCHOOL AVENUE, AMENDING RESOLUTION NO. 12-12 AUTHORIZING APPLICATION FOR AND ACCEPTING AN 80/20 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS TO PARTIALLY FUND THE PROJECT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-22 and authorizes a contract with Pick -It Construction, Inc. in the amount of $235,100.00 for construction of alterations and improvements to the hangar at 4248 S. School Avenue. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution No. 12-12 and authorizes application for and acceptance of an 80/20 grant from the Arkansas Department of Aeronautics to partially fund the project. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 6th day of March, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Cleric/Treasurer Page 1 of 1 Kimberly Johnson - Re: Grant Application Hangar Rehab From: Kimberly Johnson To: Boudreaux, Ray Date: 3/9/2012 1:05 PM Subject: Re: Grant Application Hangar Rehab CC: Branson, Usa; Powers, Lou Hi Ray, We have received the signed grant application from the Mayor and I will send the document to you through interoffice mail. I will put your item in the Holding File while you obtain a signature from Pick -It Construction. Once we receive their signature, I will then be able to process the Resolution. Thank you and have a wonderful day. Kiln Johnson City of Tayetteviai 113 W %fountain Tayettevia, AR72701 (479)575-8323 kiohnsonal.vetteville.ar.us TODD Pacommunications Device fir the Deaf): (479) 521-1316 > » Lisa Branson 3/9/2012 9:53 AM >» Thanks Ray, it is currently in the Mayor's office for his signature. Have a great weekend! Lisa >» Ray Boudreaux 3/9/2012 9:51 AM >» Thank you Lisa for your help in this matter: We need the State Grant Application signed so that we can apply for the grant for this project. The project is contingent on receiving a grant for 80% of the project cost which will be considered by Aeronautics Commission on the 14th of this month. Once the Commission approves the grant, I will have the Contractor sign the contract and process it for the mayor's signature. I know it sounds complicated and it is, but not only do I have to comply with the City process, I must comply with the grant approval agency process and the coordination is not easy and very confusing. And, this project was further complicated by the need to get the work done for a new tenant moving to Fayetteville and Drake Field. I really appreciate your help. Thank you, Ray Ray M. Boudreaux, Col. USAF (ret) Director of Aviation Fayetteville Executive Airport, Drake Field 4500 S. School Ave., Suite F Fayetteville, AR 72701 ph. 479.718.7642 fax. 479.718.7646 email: rboudreauxOci.favetteville.ar.us MD (Telecommunications Device for the Deaf) 479-521-1316 file://CADocuments and SettingslIcjohnson\Local Settings\TempaPppwisel4F5A001AFA... 3/9/2012 State Airport Aid Application — Page 1 The City/County of Fayetteville, Washington County Arkansas, herein called "Sponsor", hereby makes application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville, Arkansas, Washington County. Date of Request: January, 2012 Name of Airport: Fayetteville Executive Airport, Drake Field Name and address of City/County Commission sponsoring request: Lioneld Jordan, Mayor City Of Fayetteville Phone Number:479-575-8330 Fax Number: 479-575-8257 Person to Contact about project: Ray M. Boudreaux, Director Drake Field Phone Number:479-718-7642 Cell Number: 479-601-3520 Fax Number: 479-718-7646 Name and address of Engineering Firm (if applicable): Contact Person: Wayne Jones McClelland Consulting Engineers 1810 N. College Fayetteville, AR 72703 Phone/Fax Number:479-443-2377/9241 Describe the work to be accomplished: Rehabilitation of hangar for Aviation Business, South Delta Aviation, Inc. Project includes removing modifications made to the building for the former Arkansas Aviation Technical Center, repair and motorization of hangar doors, paint and floor coverings and fire code compliance. State and Local Project Costs: Please indicate: O 50-50% Match • 80-20% Match O 90-10% Match O 100% Total Cost of Project $263,250.00 Local Share/Funds $ 52,650.00 Local Share/In-Kind State Share $210,600.00 Federal A1P Projects: AIP Number: 0 95-5% Match Total Cost of Project: Federal Share: State Share: Local Share: 7-141 State Airport Aid Application — Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: Arkansas Department of Aeronautics and Fayetteville Executive Airport, Drake Field Fund Balance Source of In -Kind Services: Estimated starting date of project: March 1, 2012 Estimated completion date of project: May 31, 2012 Project will be for: New Airport Existing Airport Is land to be leased or purchased? No Description of land and cost per acre: Provide the Federal AIP Grant Number (if applicable): State Legislators for your area: State Senator: Senator Sue Madison State Representative: Representative Uvalde Lindsey 7-1-11 State Airport Aid Application — Page 3 The sponsor agrees to finnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before review for grant can be made by the State. Applications for hangar construction or renovation funds must include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances. The application must be based on bids and include a calculated return on investment. No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be used for non -aviation purposes without State Aeronautics Cormnission prior approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. Additionally, all hgribuilding grant applications must include proof of insurance coverage. No airport accepting State Grant funding may issue an Exclusive Rights lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (A1P) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County) are totally responsible for compliance with all Federal., State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purchases for which this grant is approved and issued. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Amendment requests are to be made only under extraordinary circumstances. Funds will be disbursed according to Department procedures and final inspection of completed project (See payment instruction page). Payment of grant funds are contingent upon the Department's annual appropriation. IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this C141)- day of Pro , 20 Title 7-1-11 THE CITY OF FAYETTEVILLE, ARKANSAS AVIATION DIVISION 4500 $ School Ave, Ste F Fayetteville, AR 72701 P (479) 718-7642 www.accessfayetteville.org February 29, 2012 John Knight, Director Arkansas Aeronautics Department 2315 Crisp Dr., Hangar 8 Little Rock, Arkansas 72201 Via email: john.knight®arkansas.gov Greetings Director Knight and Members of the Commission: Thank you for this opportunity to apply for an 80/20 grant for the Remodel of a 17,000 square foot Hangar for South Delta Aviation, Inc. South Delta has leased the Hangar for their business at Drake Field which involves the purchase, resale, maintenance and repair of aircraft. The Hangar was modified in 1996 for the Arkansas Aviation Technology Center to train A&P students, but failed due to lack of student interest in 2007. This project will put the building back into its original form and repair and improve the ,Hangar doors which have become completely unusable. Please find attached a breakout of the project provided by the Engineer, McClelland Consulting Engineers. We advertised and received bids for the project as a lump sum for all the work. We are doing the minimum required to get the building back in shape for a business to be able to use the building to its greatest potential. Picket Construction was the low bidder at $235,100.00 which was below the Engineering estimate of $251,850.00. We humbly request your support of this project. Having this aviation related business on the airport will significantly improve the cash flow to the Airport Operations Budget. The Company wishes to take possession of the building by June 1, 2012 so time is of the essence. McClelland Consulting Engineers along with Whittenberg, Delony and Davidson, Architects and Engineering Elements PLLC designed and engineered the project. The major items associated with the project are: Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 THE CITY OF FAYETTEVILLE, ARKANSAS McClelland Consulting Engineers Task Order #7 Project design, engineering, bidding services and Project Administration Demolition Hangar Door Repair Second Floor Restroom Paint and Floor Coverings Electrical, HVAC and Alarm Improvements General Conditions, Profit and Overhead Concrete Repair Total for Hangar Rehab Project $27,150.00 project oversight 1,000.00 22,000.00 90,100.00 12,000.00 44,500.00 25,000.00 34,000.00 7,500.00 $263,250.00 I have attached several items for your information: A copy of the ALP designating the Hangar to be worked on with this grant, The Lease with South Delta Aviation, Inc., The Application for the Grant, Task Order No. 7 with McClelland Consulting Engineers, The Bid Tab which includes all the bids received for the project, and, a copy of the Construction Documents. We will ask the Mayor to sign a contract with Picket Construction, low bidder, once the City Council approves the project and the Aeronautics Commission approves this grant request. Thank you again for your support of Fayetteville Drake field. Should you have questions concerning this request please call. Sincerely, Ray M. Boudreaux, Col AF (ret) Attachments Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. 12-12 A RESOLUTION AUTHORIZING APPLICATION FOR AND ACCEPTANCE OF AN ARKANSAS DEPARTMENT OF AERONAUTICS 80/20 GRANT IN THE AMOUNT OF $224,000.00 FOR IMPROVEMENTS TO THE FORMER AATC HANGAR BUILDING AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF IIIE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for and acceptance of an Arkansas Department of Aeronautics 80/20 Grant in the amount of $224,000.00 for improvements to the former AATC hangar building at Drake Field. PASSED and APPROVED this 17th day of January, 2012. APPROVED: ATTEST: B :By: /44414U 00414-4UJ r 0 LD J 10$7, Mayor SONDRA E. SMITH, City Clerk/Treasurer dollAtTrikriff, 4c).•°‘-sY C' • S •,zS :FAYETTEVILLE: Vt;'‘:119m19%-"S/ ,4'61,crdv,/ 40„,,,tAltf410 RESOLUTION NO. 13-12 A RESOLUTION APPROVING TASK ORDER NO. 7 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS IN THE AMOUNT OF $27,150.00 TO DESIGN THE REHABILITATION OF THE FORMER AATC HANGAR BUILDING AT DRAKE FIELD, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for and acceptance of an Arkansas Department of Aeronautics 80/20 Grant in the amount of $224,000.00 for improvements to the former AATC hangar building at Drake Field. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 17th day ofJanuary, 2012. APPROVED: ATTEST: By: apteeteu.,64 SONDRA E. SMITH, City Clerk/Treasurer AN, Mayor ‘t_witiltpliffIlte , • \,10kY.,./T.Rs.11* 4,..c.i . • ---- i • .,s'e, 4%..... C"‘ (314` '• `PS • ra S. E76-: • 13 1-' • = i : FAYETTEVILLE : i VP67 ,7 kA li,:e; • ,TS Trlye tcYjile BIDDER BID: 12-22 DATE: 02127111 TIME: 2:00 PM CITY OF FAYETTEVILLE Bid 12-22, Construction - Drake Field Hangar Rehab TAL,COBT $278,024.00 1 Boulder Construction, Inc. 2 Heckathorn Construction Company, Inc. $260,227.00 3 Joe Perms Construction $236,400.00 4 Pick -it Construction, Inc. $235,100.00 'NOTICE: Bid award Is contingent upon vender meeting minimum specifications and formal authorization by City officials. CERTIFIED: PQOLQ ICE, PURCH MGR IdbPd#iJw- ( WITNESS oi(g/41Yiz THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org CONTRACT Reference Bid: 12-22, Construction — Drake Field Hangar Improvements Contractor: Term: Specific Project Only — No Revolving Terms This contract executed this 6— day of March, 2012, between the City of Fayetteville, Arkansas, and Pick -It Construction, Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Pick -It Construction, Inc at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 11-47 as stated in Pick -It Construction, Inc bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 12-22. 2. The City of Fayetteville shall pay Pick -It Construction, Inc for work as described in Bid 11-54, not to exceed $235,100, based on Pick -It Construction, Inc submitted bid . Payments will be made after approval and acceptance of work, and submission of detailed invoice. Payments will be made within a maximum 30 days after acceptance of invoice. Pick -It Construction, Inc agrees to make detailed invoicing related documentation available to the City. 3. The Contract documents which comprise this contract between the City of Fayetteville and Pick -It Construction, Inc consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 11-54 with the specifications and conditions typed thereon. B. Pick -It Construction, Inc bid proposal, including mark up on materials and hourly rates. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Pick -It Construction. Inc and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Pick -It Construction, Inc. 5. Pick -It Construction, Inc shall not assign its duties under the terms of this agreement. 6. Pick -It Construction, Inc agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Pick -It Construction. Inc shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained thrinighout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Pick -It Construction, Inc shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workmen's Compensation Statutory Amount Bid 12-22, Construction — Drake Field Hangar Improvements Page 1 Of 2 Comprehensive General & Automobile Insurance Bodily Injury Liability $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. The premiums for all insurance and the bond required herein shall be paid by Pick -It Construction, Inc. 8. Pick -It Construction, Inc shall furnish proof of licensure as required by all federal, state, and local agencies. 9. This contract may be terminated without penalty by the City of Fayetteville or Pick -It Construction, Inc with 30 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25- 19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. By: Pick -It Construction, Inc Printed Contractor Name & Title ATTEST: ejk Company Secretary 11) D t•s C Business Address QcL fAv 1e4vlieR --1D9 D 1 City, State & Zip Code Date Signed: CITY OF AYETTEVILLE, ARKANSAS orAtio. _.....,...._,......i... 0 NELD imp. '4 i AN, Mayor Or ATTEST: _%01,\AtI11 INSUalirirtifie#, "ki.• \-N, `" ........ 0_ ,4404 # 14P\ -°0 10 ... • e% = -. L. „„tz ar 0 RI .cr 7: :: -7 •4, •--LIP a e .... LP • ...0 4% V):;1414f. SYR4 4/0 ...... ...• , tON CCO.,,I 'sr .... Ili/MIMI' Sondra Smit 1, C' Date Signed: Bid 12-22, Construction - Drake Field Hangar Improvements Page 2 of 2 L -Q)/ eignILI!ly? ..... jiliki/oZJ:....1"1`...Z'\IY Oi.t...P''' to-• • te,S. ..13S 1 :FAYETTEVILLE: 1 - • • •, -. 1.7:4, ,ip• ,.. .7 $ tP "'• filkttz .*-0,,, ‘15,,,,,,- • .. • -,4) , 40/41rGT014 `-'40` 40/44:unuot Sub Project Maintenance Form Sub Project Request: Project Number Sub Project Number Sub Project Title (40 char) Sub Project Abby (15 char) Sub Project Status Sub Project Division Scheduled Start Date Scheduled Ending Date Actual Start Date Actual Ending Date GLACCOUNT# 5550.3960.5314.00 5550.3960.5804.00 5550.3960.5301.00 5550.0955.6805.00 5550.0955.4999.97 New SubProject 12002 2012 Hanger Rehab Hanger Rehab Pending Aviation 28 Char Le 3 Char Left Account Description <= Double Click Date Cells <= Double Click Date Cells <= Double Click Date Cells <= Double Click Date Cells Professional services Need Setup Add to Add/Delete PCARD Add N/A Building costs Add Public notification Add State grants Add Use of Prior Fund Balance Add Description/Justification of Request This project is requested for the design and rehabilitation of the former AATC Hanger Building at Drake Field. Preliminary engineering and design work will be completed to develop an estimated project cost. Approval to submit a grant application to the State Aeronautics Commission for an 80/20 grant has been requested and if awarded will provide funding to complete the hanger rehab project. J Nicholson Requested By Entered By JAJames120111Capital Projects\Hangar Rehab AATC\Project Accounting Form_Hanger Rehab City of Fayetteville Bid 12-22, Construction Drake Field Hangar Rehab Bid Form Proposal of: ?icy- c 8-firvc."4-r` ca -1/ • (hereinafter called "Bidder's): (Complete the Following and Strike Out inapplicable items) 1. A -.4:ks.fC et Corporation, (State) 2. A Partnership, or 3. An IndividZial doing business as Submitted To: City of Fayetteville, Arkansas Bidder, in compliance with bid solicitation for renovation and construction at the Fayetteville Executive Airport, Drake Remodeling of the Multi -Purpose (Brown) Hangar Building having examined plans and specifications with related documents and site of the proposed Work, and being familiar with all local jurisdictions and conditions surrounding proposed project, including availability of materials and labor, hereby proposes to furnish labor, materials, and supplies, and construct project in accordance with Contract Documents, within time set forth therein, and at prices stated below. Prices are to cover all expenses incurred in performing Work required under Contract Documents, Of which thip proposal is a part. Bidder acknowledges receipt of the following addenda: Addendum No. I Date: Addendum No. g Date: Addendum No. No. 3 Date: 494:73 4'4 -- Addendum No. Date: BASE BID Bidder agrees to perform all Work described in the Project Manual and shown on the Drawings for the sum of: ‘—rtt.to 1A-vivAt-ect- 41.5-cir Dollars and cents Amount written in words ,35--• tee Amount written in n mbers City of Fayetteville, AR Bid 12-22, Construction — Drake Field Hangar Rehab Page 23 of 30 SUBMIT THIS PAGE WITH BID BID CONDITIONS Bidder understands that Owner reserves right to reject any or all bids and to waive any informalities in the bidding. Bidder agrees bid shall be good and may not be withdrawn for period of ninety (90) days after scheduled closing time for receiving bids. Upon receipt of written notice of acceptance of bid. Bidder will execute formal contract within ten (10) days and deliver Surety Bond or Bonds as required by Document 00600. Bid security attached in amount of 5% of base bid is to become property of Owner in event above contract and bond are not executed within time set forth above as liquidated damages and additional expenses to Owner. By: NoriLt (Typed Name) // (Signature) (Title) -fres') loott N. CsAi4yLeit fed, (Business Address) #Gt y le/ Ark -144 .S. -L5 END OF BID FORM 7270% City of Fayetteville, AR Bid 12-22, Construction — Drake Field Hangar Rehab Page 25 of 30 Date: Picil.P.or Contractor License No. 0 1410 1/6 (Seal - If bid is by a Corporation) SUBMIT THIS PAGE WITH BID