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Home My WebLink About33-12 RESOLUTIONRESOLUTION NO. 33-12 A RESOLUTION APPROVING AMENDMENT #3 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS IN THE AMOUNT OF $68,515.00 FOR CONSTRUCTION PHASE SERVICES FOR THE SECOND PHASE OF THE HIGHWAY 265 WATER AND SEWER RELOCATION PROJECT FROM JOYCE AVENUE TO ALBRIGHT ROAD, MAINTAINING A PROJECT CONTINGENCY OF $20,000.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #3 to the engineering services agreement with McClelland Consulting Engineers, a copy of which is attached as Exhibit "A", in the amount of $68,515.00 for construction phase services for the second phase of the Highway 265 Water and Sewer Relocation Project from Joyce Avenue to Albright Road, and maintains a project contingency of $20,000.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "B". PASSED and APPROVED this 21St day of February, 2012. APPROVED: By: 1 L ON" DJ ATTEST: N, Mayor LISA BRANSON, Deputy City Clerk ,a„i4F7if 7p�pI ‘‘‘`,F1VTh, q na'' &‘:3° 6i‘'(' o rooj: �,�k� °,ea / V r.0o d :F AY ETT EV ILLE Shannon Jones Submitted By City of Fayetteville Staff Review Fomi City Council Agenda Items and Contracts, Leases or Agreements 2/21/2012 City Council Meeting Date Agenda Items Only Utilities Capital Projects Division Action Required: Utilities Department Approval of Amendment #3 to the engineeering services agreement with McClelland in the amount of $68,515.00 for construction phase services for the second phase of the Hwy. 265 W&S relcoation project, Joyce to Albright, maintain a contingency of $20,000.00, and approve a budget adjustment. Expected is AHTD funding of approsimately $49,110.00 (federal grant) and City funding of $2;405.00. (41,110.00) 41,110.00 27,405.00 Cost of this request 5400.0940.4309.00 5400.5600.5314.00 5400.5640.5314.00 Account Number 08072.1102 08072.1102 09018.0902 Project Numbers Budgeted Item XX ttorney 107,472.30 1,723,660.00 Category / Project Budget (41,110.00) 107,472.30 27,405.00 Funds Used to Date 1,696,255.00 Remaining Balance Budget Adjustment Attached AHTD Federal Grant 66% W/S Relocations for Street Bond Projs. Program Category / Project Name AHTD Federal Grant 66% W/S Relocations for Street Bond Projs. Program / Project Category Name W/S W/S bonds XX Fund Name Previous Ordinance or Resolution # 64-11, 234-08 Date Original Contract Date: 12/16/2008 Date `Cash 2-1-2cart, Finance and Internal Services Director Date Original Contract Number: 2064 01-31-12P02:55 Received in City Clerk's Office Revised January 15, 2009 AMENDMENT NO. 3 To AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And McCLELLAND CONSULTING ENGINEERS, INC. FAYETTEVILLE, ARKANSAS For The HIGHWAY 265 (CROSSOVER ROAD) WATER & SEWER IMPROVEMENTS The December 16, 2008 Agreement between the CITY OF FAYETTEVILLE and McCLELLAND CONSULTING ENGINEERS, INC. is hereby amended to provide for engineering services during the construction phase of Phase II of the Crossover Road Water and Sewer Improvement Project from the vicinity of Joyce Boulevard to the vicinity of Albright Road (AHTD Job 040518). The Scope of Services for the Phase II (AHTD Job 040518, Joyce to Albright) Construction Phase Services shall generally include resident construction observation services, conduct and attend a preconstruction conference, preparation and/or review of monthly progress payments, construction administration assistance, periodic and final inspections, final punch list preparation and follow up, preparation of record drawings, coordinate as appropriate with AHTD, and project closeout. The total estimated compensation for the previously approved engineering services, including Amendment No. 1 and No. 2, and these additional services will be increased from $719,627.08 to $788,141.84 as further defined in Appendix A to this Amendment No. 3. All other provisions, covenants, recitals, terms and conditions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. i_oeryThe parties hereby have executed this Amendment No. 3 on this date, the AA Si -day of tk&A2012. CITY OF FA TTEVILLE, ARKANSAS McClelland Consulting Engineers, Inc. By: ATTES By: ayor By: X‘f,04./er,—.._ ATTEST: atranra►►► eoo�o By: City Clerk ••-VvY0°;fel',` FAYETTEVILLE 'o-ys elikANS��J�� ":,15% tl••°@0 os. see Groh °ee° °eeeeaaisaaeeea® FY112118 Amendment No. 3 President Page 1 APPENDIX A TO AMENDMENT NO. 3 HIGHWAY 265 WATER & SEWER IMPROVEMENTS NOVEMBER 22, 2011 Phase II Project (AHTD Job 040518, Joyce to Albright) Construction Phase Services, Fee Proposal Labor Classification Construction Observer II Construction Observer III Project Manager Draftsman II Chief Draftsman Clerical Hours Labor Rate 920 $16.22 70 $20.70 140 $46.59 24 $16.94 16 $22.25 20 $17.79 Subtotal Payroll Expense (96.10%) Indrect Costs (58.66%) Subtotal Profit 12% Total Construction Phase Services Extended $14,922.40 $1,449.00 $6,522.60 $406.56 $356.00 $355.80 $24,012.36 $23,075.88 $14,085.65 $61,173.89 $7,340.87 $68,514.76 City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2012 Division: Utilities Director Department: Utilities Director Request Date 1/30/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Move funds for Amendment # 3 - McClelland - Hwy. 265 W&S construction oversight for Joyce to Albright (North). There are two funding sources, one is a grant from AHTD and one is City bond funds. Division Head Date Depa ent '-ctor Prepared By: Reference: kspringer Budget & Research Use Only Type: A B C D E P g� r Date �� . t i ,�,� 9,-1-10), General Ledger Date Finan &, • l irector e)-- Posted to General Ledger Date Chief Sta Date Checked / Verified yor / ate Account Name TOTAL BUDGET ADJUSTMENT Account Number 41,110 Initial Date Initial Date 41,110 Increase / (Decrease) Project.Sub Expense Revenue Number Federal Grants -Capital 5400.0940.4309.00 . 41 .,110 08072 . 1102 Professional services **ADD**Water line improvements 5400.5600.5314.00 41,110 08072. 1102 5400.5740.580.,8.00 (27,405) 09018 . 0902 • Professional services 5400.5640.5314.00 27,405 08072 . 1102 J:\EXCEL\Proj 08072 McClelland\Budget Adjustment\Move funds for C0#3 McClelland 01302012.xls • 1 of 1 ave eville CITY COUNCIL AGENDA MEMO MEETING DATE OF FEBRUARY 21, 2012 THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff David Jurgens, Utilities Director From: Shannon Jones, Utilities Engineer Fayetteville Water and Sewer Comm ttee Date: January 31, 2012 Subject: Amendment No. 3 to the McClelland Consulting Engineers agreement for $68,515 for construction phase services of the Hwy. 265 Water and Sewer Relocation project. RECOMMENDATION Staff recommends approval of Amendment No. 3 to the McClelland Consulting Engineers agreement for $68,515 for construction phase services for the second phase of the Hwy. 265 Water and Sewer Relocation project from Joyce to Albright, maintain a $20,000 contingency, and approve a budget adjustment. BACKGROUND The original design contract was awarded to McClelland Consulting Engineers in December, 2008 to design relocated water and sewer lines as a result of the combined Arkansas Highway Department (AHTD) and City widening of Phase I of Crossover Road (Hwy 265) between Mission and Joyce, upsizing the existing pipes and connecting a 36" transmission line. Work includes installing a 36" and 24" transmission main along Crossover from Joyce to connect to the existing 24" main on Crossover at Mission and to connect to the existing 36" main on Old Wire Road. This work will complete the eastern portion of the loop that was initially constructed when the southern section of Crossover Road between Mission and Huntsville was widened by the AHTD. Construction phase services were added by amendment. Design work for relocating and/or upgrading water and sewer lines for Phase II of the widening of Hwy 265 from Joyce to Albright was authorized and awarded to McClelland Consulting Engineers in April, 2011. The design for relocating water and sewer lines on both sides of the highway is complete. DISCUSSION This amendment covers the construction phase engineering services for the Highway 265 water/sewer relocations from Joyce to Albright. The work includes one full time construction observer, attending preconstruction conferences, reviewing contractor schedules and submittals, monthly progress meetings, weekly stormwater compliance monitoring, reports to the City and the AHTD, partial pay requests, regular site visits, change order processing, final inspection, final pay request review, developing as-builts, and related activities. Construction is anticipated to begin this summer and be completed by March 2013. BUDGET IMPACT This project is partially reimbursable by AHTD. The City's portion will be funded from Water and Sewer revenue bonds; the remainder will be paid by the AHTD. The cost share split is approximately 1/3 City of Fayetteville and 2/3 AHTD. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 McClelland Amendment 3 CCMemo 30Jan2012.doc RESOLUTION NO. A RESOLUTION APPROVING AMENDMENT #3 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS IN THE AMOUNT OF $68,515.00 FOR CONSTRUCTION PHASE SERVICES FOR THE SECOND PHASE OF THE HIGHWAY 265 WATER AND SEWER RELOCATION PROJECT FROM JOYCE AVENUE TO ALBRIGHT ROAD, MAINTAINING A PROJECT CONTINGENCY OF $20,000.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #3 to the engineering services agreement with McClelland Consulting Engineers, a copy of which is attached as Exhibit "A", in the amount of $68,515.00 for construction phase services for the second phase of the Highway 265 Water and Sewer Relocation Project from Joyce Avenue to Albright Road, and maintains a project contingency of $20,000.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "B". PASSED and APPROVED this 21st day of February, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville - Purchase Order (PO) Request Requisition No.: Date: 1/3012012 (Not Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) P.O Number: Expected Delivery Date: All PO Request shall be scanned to the Purchasing e-mail:;Purchasing@ci.fayetteville.ar.us 7460 Vendor Name: McClelland Engineers Mail Yes:_ XX No: Address: P.O. Box 1229 Fob Point: Taxable Yes: No:_XX_ Quotes Attached Yes: No: XX City: Fayetteville State: AR Zip Code: 72702 Ship to code: Div' ' n Head Approval: 1 Requester: Shannon Jones Requester's Employee #: 2689 Exte ion: 452 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 Professional Services (AHTD) 1 $41,110.00 5400.5600.5314.00 8072.1102 The above line is a grant Preofessional Services 1 $27,405.00 5400.5640.5314.00 8072.1102 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $68,515.00 Tax: Total: $68,515.00 Approvals: Mayor: Department Director: L J Purchasing Manager: r Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/2/2008