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Home My WebLink About31-12 RESOLUTIONRESOLUTION NO. 31-12 A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY-ONE (31) DIGITAL VIDEO SYSTEMS FOR THE POLICE DEPARTMENT FROM L3 MOBILE -VISION, INC. IN THE TOTAL AMOUNT OF $181,547.55 PURSUANT TO A BID WAIVER AUTHORIZED BY ORDINANCE NO. 4551 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of thirty-one (31) digital video systems for the Police Department from L3 Mobile - Vision, Inc. in the total amount of $181,547.55 pursuant to a bid waiver authorized by Ordinance No. 4551. PASSED and APPROVED this 7th day of February, 2012. APPROVED: ATTEST: By: % �� 4—a-- By AN, Mayor LISA BRANSON, Deputy City Clerk r„ .A • :FAYETTEVILLE• S;tk• :> Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/7/2012 City Council Meeting Date Agenda Items Only Police Division Action Required: Police Department Council adopt a resolution approving the purchase of thirty-one(31) replacement Digital Video Systems from L-3 Mobile Vision utilizing Ordinance No. 4551 bid waiver . $181,547.55 Cost of this request 4470.9470.5201.00 Account Number 12006-1 Project Number Budgeted Item xxx 185,000.00 Category / Project Budget Police MVR Replacement Program Category / Project Name Cap. Imp./Materials and Supplies Funds Used to Date Program / Project Category Name 185,000.00 General Remaining Balance Fund Name Budget Adjustment Attached Department DiDate (r'7-iz. Date -k°,1 0. . -) y . xc i z Finance and Internal Services Director hief of S -ff OPILfattar Ma • Date Date ate Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office01-13-12PO4:53 RC • aur Received in Mayor's Office Comments: Revised January 15, 2009 • via elteville THE CITY OF FAYETTEVILLE, ARKANSAS POUCE DEPARTMENT 100-A West Rock Street Fayetteville, AR 72701 P (479)587-3555 F (479) 587-3522 ARKANSAS www.accessfayettevi I I e.org TO: Mayor Lioneld Jordan and Members of the City Council FROM: Greg Tabor, Chief of Police DATE: January 17, 2012 RE• Purchase of replacement Mobile Vision digital in -car video systems Recommendation: Council adopt a resolution approving the purchase of thirty-one(31) replacement Digital Video Systems from L-3 Mobile Vision utilizing bid waiver Ordinance No. 4551. Background: The Fayetteville Police Department has utilized the Mobile Vision in -car video recording systems since 2003. In 2007, the department completed the transition from VHS recorders to digital video systems. Those systems have reached their end -of -life and are scheduled for replacement. • Discussion: Bid Waiver Ordinance No. 4551 waives the requirement of formal competitive bidding for as long as the Fayetteville Police Department uses Mobile Vision in -car video systems. The Mobile Vision back -end server solution is still viable and under a current maintenance contract. A different system would require a separate server. The City currently owns seven (7) of the upgraded DVR systems which would still require the use of the Mobile Vision back -end server. The replacement systems will require minimal installation time and expense with the reuse of the current wiring harnesses. These savings would not be possible if a different system were purchased. Budget Impact: This is a Capital Improvement Project scheduled replacement. Project cost is $181,547.55 of the $185,000 project budget. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain- Fayetteville, AR 72701 ' RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY-ONE (31) DIGITAL VIDEO SYSTEMS FOR THE POLICE DEPARTMENT FROM L3 MOBILE -VISION, INC. IN THE TOTAL AMOUNT OF $181,547.55 PURSUANT TO A BID WAIVER AUTHORIZED BY ORDINANCE NO. 4551 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of thirty-one (31) digital video systems for the Police Department from L3 Mobile - Vision, Inc. in the total amount of $181,547.55 pursuant to a bid waiver authonzed by Ordinance No. 4551. PASSED and APPROVED this 7'h day of February, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 1 MobIle-Vision, Inc. 90 Fanny Rd, Boonton, NJ 07005 T. 800-336-8475 F. 973-257-3024 LSold To Fayetteville Police Department William Brown 100 - A West Rock Street Fayetteville, AR 72702-1988 USA Phone 4795873500 Fax 4795873522 • QUOTE Number AAAQ5027 Date Dec 5, 2011 Ship To Fayetteville Police Department William Brown 100 - A West Rock Street Fayetteville, AR 72702-1988 USA Phone 4795873500 Fax 4795873522 Salesperson P.O. Number Ship Via Terms LEE UPS GROUND NET 30 Line Qty SKU Description Unit Price Ext. Price 1 28 MVD-FB2DVS-2 Flashback 2 In -Car Video System Assembly,Includes,Flashback 2 Digital Video Recorder w/8GB CF CardVoiceLink Plus 2 Wireless Microphone Assembly w/transmitterDocking Station, Office Charging Base, Belt Clip and Lapel MicrophonesGPS/WLAN AntennaNite-Watch Color Camera (12x optical & 144x Digital Zoom)Monitor Console (3 5" colr LCD display)All mounts, cables and hardwarel-year Parts and labor warranty(Installation not included unless quoted) 2 28 MVD -CRASH -BAT Collision Sensor (Triggers DVR for recording when involved in crash)Assembly product 3 28 MVD-IR-CAM2 Option, Flashback IR Camera 2 w/14 Ft cable, FB 4 1 C3 Customer to arrange for own installation 5 3 MVD-FB2DVS-CV-2 System, Cyclevision 2 with VLP2 Assy, Flashback 2 Digital Video Recorder 6 75 MVD-VLP2-CG VLP2 Charging Station with AC Power Adaptor 7 50 MVD-VLP2-TRA Assembly, Voice Link Plus 2 Transmitter w/Belt Clip, VLP2 9" & 40" Lapel Microphones Trade in credit 8 31 Signing below is in lieu of a formal Purchase Order. Your signature will authorize acceptance of both pricing and product: Signed: Date: L-3 Shipping Terms are FOB Boonton, NJ. By Signing below you agree to waive your shipping terms and ship this order FOB Boonton, NJ. Signed: Date: $5,195.00 $0.00 $195.00 $0.00 $5,045.00 $44.95 $245.00 -$500.00 SubTotal Tax S&H $145,460.00 $0.00 $5,460.00 $0.00 $15,135.00 $3,371.25 $12,250.00 -$15,500.00 $166,176.25 TBD $0.00 Total $166,176.25 Credit Terms: Net 30 Days. State/ Local Fee and Taxes are not included Quotation is valid for 60 days from date issued. These commodities, technology or software were exported from the United States in accordance with the Export Administration regulations. Diversion contrary to US law is prohibited. 12/06/11 10:48:32 Page 1 of 1 ORDINANCE NO. 4551 MICROFILMED AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMP); l'1'11VE BIDDING AND APPROVING THE PURCHASE OF FOUR (4) ADDITIONAL IN -CAR. VIDEO SYSTEMS FROM MOBILE -VISION, INC. IN THE AMOUNT OF FIFTEEN THOUSAND NINE HUNDRED FORTY DOLLARS AND NINETY CENTS ($15,940.90). WHEREAS, the Fayetteville Police Department has placed Mobile Vision in -car video systems in seventeen (17) police units; and, WHEREAS, the four (4) units used by the School Resource Officers (SRO's) are used as extra patrol vehicles on weekends and are not presently equipped with in -car video systems; and, • WHEREAS, our police officers and Fleet maintenance personnel are already trained and proficient with the Mobile Vision systems. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is not feasible or practical, ind waives the requirements of formal competitive bidding for as long as the Fayetteville Police Department uses Mobile Vision in -car video systems, and approves the purchase of four (4) additional in -car video systems from Mobile -Vision, Inc. in the amount of Fifteen Thousand Nine Hundred Forty Dollars and Ninety Cents ($15,940.90). PASSED and APPROVED this 6th day of April 2004. 04.4.4—) Aielitsd DRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor