HomeMy WebLinkAbout252-12 RESOLUTIONRESOLUTION NO. 252-12
A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH
GARVER, LLC IN AN AMOUNT NOT TO EXCEED $675,000.00 FOR THE
DESIGN OF THE DICKSON STREET ENTERTAINMENT DISTRICT
PARKING DECK, AND APPROVING A PROJECT CONTINGENCY OF
$20,000.00, ALL CONTINGENT UPON THE APPROVAL OF FUNDING IN
THE 2013 ANNUAL BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract amendment with Garver, LLC in an amount not to exceed $675,000.00 for the design of
the Dickson Street Entertainment District Parking Deck, a copy of which is attached to this
Resolution as Exhibit "A", and approving a project contingency of $20,000.00, all contingent
upon the approval of funding in the 2013 annual budget.
PASSED and APPROVED this 18th day of December, 2012.
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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FAYETTEVILLE:
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AMENDMENT TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
Project No. 11047180
CONTRACT AMENDMENT NO. 1
This Contract Amendment No. 1, dated De9dropu t$ , 2012 shall amend the original contract
between the CITY OF FAYETTEVILLE (Owner) and GARVER, LLC (Engineer), dated February 21,
2012 referred to in the following paragraphs as the original contract.
This Contract Amendment No. 1 adds design and surveying services for the:
Construction of an approximately 300 space Parking Deck to be located in the Downtown/Dickson Street
area including the associated liner buildings and infrastructure improvements.
The original contract is hereby modified as follows:
SECTION 5 — PAYMENTS TO GARVER
5.1 Compensation
Increase the not to exceed amount by $675,000.
EXHIBIT A — SCOPE OF SERVICES
Replace Exhibit A of the original contract in its entirety with the Exhibit A attached to and made a
part of this Amendment No. 1. This amendment adds Phase 2 services to the original agreement.
EXHIBIT B — SUMMARY OF COSTS
Replace Exhibit B of the original contract in its entirety with the Exhibit B attached to and made a
part of this Amendment No. 1.
AGREEMENT BETWEEN GARVER AND SUBCONSULTANTS FOR PROFESSIONAL SERVICES
Garver will subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide geotechnical services as
described in Section 1.1.3 of the Scope of Services.
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects for services associated with the
design of the Parking Deck as described in the Scope of Services and the attached subconsultant
agreements.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
OWNER
CITY OF FA TTEVIL
By:
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Title: i,alP
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ATTEST: %y i-'' 1412ak, ATTEST:
ENGINEER
GARVE LLC /kit__
By:
Title: EXEC
Contract Amendment No. 1 2 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
EXHIBIT A
DOWNTOWN PARKING DECK
SCOPE OF SERVICES
1.0 ENGINEER'S SERVICES
GARVER and its subconsultants that comprise the project team will provide design
services to assist the City of Fayetteville in site selection, design and construction of an
approximately 250 space municipal parking deck and replacement of the Walton Art Center
(WAC) Administrative Offices in the downtown area. More specifically, GARVER proposes
to accomplish the following:
1.1 PHASE 1 — SITE SELECTION & CONCEPTUAL DESIGN
1.1.1 Data Collection
A. The project team comprised of representatives from Garver, Carl Walker, Inc., AFHJ
Architects, and KB Architects will schedule and participate in meetings with
members of the City Staff to determine program goals, design criteria, and
development guidelines. At a minimum, the design team will meet with the following
City Departments/Divisions:
1. City Administration.
2. Parking Management Division.
3. Development Services Department.
4. Utilities Department.
5. City Council.
B. The project team will meet with representatives of the Walton Art Center.
C. Garver will meet and coordinate with all franchise utility companies to obtain an
inventory of utilities within the study areas and a written statement regarding the
available capacity.
D. Meeting notes of the data collection meetings will be taken and distributed to all
attendees for approval.
E. Gather information related to historic buildings, cultural factors, natural features,
existing zoning and city regulations, mixed use viability, and identify LEED design
principles that may impact design and cost.
F. The project team will visit the four potential sites for the purposes of verifying
existing conditions.
G. The project team will coordinate with the Utilities Director to obtain all studies,
reports, drawings, topographical maps, property surveys and other available
documents related to the four potential sites.
Exhibit A Scope - Amendment No. I
A-1
12/11/2012
1.1.2 Public Involvement
The project team will conduct a total of two public involvement meetings. The meetings will
be formatted to be walk-in type and be scheduled on the same day, generally 11:00 to
2:00 and 4:00 to 7:00. The City will be responsible for locating and arranging facilities for
the public meeting/workshop in the vicinity of the project and be responsible for publishing
all public notices.
The project team will prepare all necessary press releases, handouts, questionnaires, and
graphic exhibits for the meetings. Public comments will be recorded, evaluated, and
included in a Public Meeting Summary Report.
1.1.3 Geotechnical Services
Garver will coordinate and subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide
geotechnical investigations and recommendations for the selected site. In general, the
scope will include:
A. A maximum of ten additional borings approximately 70 -ft in depth, obtaining
undisturbed soil samples or Standard Penetration Values at 2- to 5 -ft intervals or at
a change in soil/rock stratum, and also obtaining representative rock cores.
B. Install piezometers to monitor groundwater levels.
C. Perform an adequate laboratory testing program after the borings are completed to
determine the physical characteristics and engineering properties of the foundation
and subgrade soils and rocks.
D. Prepare an engineering report with the results of the borings, subsurface
conditions, seismic classification, and recommendations for foundation design,
below -grade walls, site grading and construction criteria.
1.1.4 Site Evaluations
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects to perform portions of
the site selection services. The scope for the services to be provided by the
subconsultants are attached and made a part of this agreement. The scope for the project
team will include:
A. Evaluation of the existing water and sewer facilities in detail based on the
information provided by the City to determine improvements necessary to meet fire
protection and other loads associated with the parking deck. Coordination will be
made with the City of Fayetteville to determine existing water main pressures and
fire hydrant flows.
B. Evaluation of the four identified sites (West Avenue Site, Spring Street Site, Walton
Art Center Site, and School Avenue Site) based upon the following criteria:
1. Topography, Utilities, and Environmental Conditions.
2. Interface with surrounding street system.
Exhibit A Scope - Amendment No. 1
A-2
12/11/2012
3. Vehicular and pedestrian ingress/egress.
4. Ability for future parking deck expansion.
5. Construction staging and access considerations.
6. Functional efficiency and construction cost savings for the garage.
7. Passive and active patron safety factors.
8. Impact on neighboring properties.
9. Geotechnical Investigation as it pertains to the structural system for the
garage, both for gravity loads and seismic considerations.
10. Impact on current parking revenues.
11. Ability to utilize LEED design principles. In addition, design team to identify
potential principles and provide estimated costs for program inclusion
consideration.
12. Architectural Design.
13. Cultural and Historic Factors.
14. Zoning/Development Regulations.
C. Develop conceptual garage functional layouts (maximum of three alternatives per
site) in order to evaluate each site relative to garage functionality, capacity and
flexibility to meet project goals.
D. Develop Architectural guidelines and elevations (maximum of four) for each of the
four sites adequate for conceptual cost estimating.
E. Develop conceptual site plans (maximum of four) adequate for conceptual cost
estimating.
F. Develop design criteria based on local and national code requirements including
Life Safety Concerns, Open Parking Structure, American Disabilities Act and
Wind/Seismic Design Criteria.
G. Develop an opinion of probable costs (maximum of four) in sufficient detail to be
utilized for a comparison of the four sites. More detail cost estimating will be
performed on future phases to determine programming costs.
1.1.5 Report Preparation
A. Prepare a written report that summarizes all of the information collected from the
data collection stage, geotechnical recommendations, and findings from the site
evaluations.
B. Develop a pros/cons matrix for each site.
C. Provide a recommendation of the preferred site.
D. Prepare a City Council presentation summarizing all findings and
recommendations. Presentation will be given by the entire project team at one
meeting.
Exhibit A Scope - Amendment No. 1
A-3
12/11/2012
1.2 PHASE 2 — SCHEMATIC DESIGN AND PROJECT DEVELOPMENT
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects to perform portions of
the Phase 2 services. The scope for the services to be provided by the subconsultants are
attached and made a part of this agreement. The scope for the project team will include:
1.2.1 Schematic Design
A. Perform a topographic and boundary survey of the selected site. Garver will
provide field survey data for designing the project, and this survey will be tied to the
Owner's control network. Garver will conduct field surveys, utilizing radial
topography methods, at intervals and for distances at the project site as
appropriate for modeling the existing ground, including locations of pertinent
features or improvements. Garver will locate buildings and other structures, streets,
drainage features, trees over four inches in diameter, visible utilities as well as those
underground utilities marked by their owners and/or representatives, and any other
pertinent topographic features that may be present at and/or along the project site.
Garver will establish control points for use during construction. Garver will locate
existing monumentation representing the property boundary.
B. Perform a detailed site evaluation, in order to more fully define matters of egress
(during construction and afterward), access especially for the handicapped, routing
of utilities, programmatic relationships between new and existing site structures and
components, and identify any special features which might affect project scope,
design, cost, or schedule. Consideration shall be given to the Project phasing and
site access during construction of each phase in order to maintain the minimal
disruption to the downtown area.
C. Prepare and submit a Large Scale Development Plan to the City Planning Division
that meets all applicable City Unified Development Code requirements. Attend
Technical Plat Review, Subdivision Committee and Planning Commission Meetings.
Plans to be prepared for Large Scale Development approval include:
1. Boundary Survey
2. Site Plan
3. Preliminary Grading/Drainage Plans and Report
4. Tree Preservation/Landscape Plan
5. Utility Plan
6. Elevations showing all four sides of each proposed parking deck with material
sample board
D. Prepare Schematic Drawings including site plans, elevations, and sections showing
the key architectural and engineering features of the proposed construction and the
key relationships between the new structure and the adjacent existing facilities. The
Schematic Drawings shall be based upon information gathered during the Site
Selection and the Large Scale Development Phase and building upon the
conceptual site plans. The Schematic Drawings will represent 30 percent of final
construction contract plans.
Exhibit A Scope - Amendment No. 1
A-4
12/11/2012
E. Prepare Outline Specifications including the identification and description of each
of the major materials, systems, and assemblies required for the project, in
sufficient detail to enable them to be adequately budgeted.
F. Prepare a Schematic Phase Opinion of Probable Costs to verify that the Project
continues to meet budgetary requirements and to take appropriate corrective
action as necessary.
G. Prepare project schedule utilizing a Critical Path Method (CPM) concept based
upon all information acquired during the Study and Schematic Design Phases.
H. Local members of the Project Team will coordinate all schematic design tasks with
the City Parking Deck Review Team on a bi-monthly basis. Final Schematic
Drawings, Outline Specifications, and Opinion of Probable Costs will be presented
to the City Parking Deck Review Team for review and comments.
1.2.2 Geotechnical Services
Garver will coordinate and subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide
geotechnical investigations and recommendations for foundations and retaining wall
systems for the site including:
A. Drill up to eight (8) additional borings at the Theater site to approximately 60- to 70 -
ft depth, obtaining undisturbed soil samples or Standard Penetration Values at 2- to
5 -ft intervals or at a change in soil/rock stratum, and also obtaining representative
rock cores.
B. Install piezometers to monitor groundwater levels.
C. Perform an adequate laboratory testing program after the borings are completed to
determine the physical characteristics and engineering properties of the foundation
and subgrade soils and rocks.
D. Prepare an engineering report with the results of the borings, subsurface
conditions, seismic classification, and recommendations for foundation design,
below -grade walls, site grading and construction criteria.
1.2.3 Preliminary Design Development
A. Coordinate with all known franchise utility companies for relocations as necessary
and for service to the project. Garver will prepare load letters, requesting
commitments for any potential service enhancements required to service the new
facility.
B. Prepare Preliminary Design Drawings of the City Parking Deck and the adjoining
WAC Administration Offices including detailed civil site, structural, mechanical,
electrical, plumbing, landscaping and architectural plans. The preliminary design
phase will represent 60 percent of final construction contract plans.
Exhibit A Scope - Amendment No. 1
A-5
12/11/2012
C. Prepare a Preliminary Phase Opinion of Probable Costs. Potential cost-saving
measures and/or bid alternates will be identified, quantified and brought to the
attention of the City for final project decisions.
D. Update project schedule as necessary to accurately reflect not only the time
required for construction of the permanent improvements but also the time required
to construct any temporary structures as well as any time necessary for review and
approval of City and State Agencies.
E. Local members of the Project Team will coordinate all preliminary design tasks with
the City Parking Deck Review Team on a bi-monthly basis. Preliminary design
drawings, documents, and Opinion of Probable Costs will be presented to the City
Parking Deck Review Team and City Council for review and comments.
1.2.4 Final Construction Documents
A. Coordinate with all known franchise utility companies as necessary to finalize
relocations and facility services.
B. Prepare and submit final construction documents plus any other required
submissions specific to the final phase. Prepare site/civil plans including
earthwork/grading, drainage, drainage report, site utilities, lighting,
sidewalk/pavement/curb restoration, fencing, landscaping, and soil erosion &
sediment control at appropriate scales to clearly depict footprints of existing and
proposed structures, site entrances, vehicular and pedestrian circulation, utilities,
and other major project features.
C. Prepare and submit Specifications in accordance with project requirements utilizing
City General Conditions and City bid document requirements. All documents shall
be integrated into a Project Manual.
D. Prepare Final Opinion of Probable Costs based on the construction documents.
Bid Alternates will be clearly identified and descriptions will be finalized for inclusion
in the Bid Form.
E. Prepare, submit and coordinate approval with the following agencies: ADEQ,
Arkansas Health Department, and City Development Department.
F. Local members of the Project Team will coordinate all final construction design
tasks with the City Parking Deck Review Team on a bi-monthly basis. Final
construction drawings, documents, and Opinion of Probable Costs will be
presented to the City Parking Deck Review Team for review and comments.
G. Respond to all review comments received from the City and State agencies having
jurisdiction over the project. Submit sealed and signed final construction plans and
documents.
Exhibit A Scope - Amendment No. 1
A-6
12/11/2012
1.2.5 Contractor Procurement and Contract Award
The construction contract for this project will be by negotiated purchasing. The tasks for
the project team will include:
A. Review Statements of Qualifications of contractors and attend interviews of the
short-listed construction companies. Provide advice to the City Selection
Committee.
B. Coordinate with the selected contractor to determine project costs and to identify
specific project related items that will reduce project costs.
1.3 PHASE 3 — CONSTRUCTION ADMINISTRATION SERVICES
The scope and fee for this portion of the agreement is specifically excluded and will be
added by amendment at the request of the City.
2.0 CITY OF FAYETTEVILLE
The City of Fayetteville's responsibilities shall include providing the following:
2.1 Right of entry to the properties.
2.2 Adjacent property owner notifications and public meeting notices.
2.3 Previous available surveys, reports, etc.
2.4 Paying all plan review fees and advertising costs.
2.5 Furnishing all permits and providing permit review fees.
2.6 Provide basemap drawing based upon city planimetrics showing contours,
structures, right-of-way, property lines, easements, and all utilities including private
sewer service connections.
a. Utility locations provided by the City of Fayetteville will be derived from GIS.
2.7 Spot digging and determination of utilities at critical locations.
2.8 Coordination and fees associated with regulatory agencies such as but not limited
to AHTD, ADH, AQEQ, USACE, ARKUPS, Utility Owners, Property Owners, U.S.
Fish and Wildlife, and State Historic Preservation Office.
Exhibit A Scope - Amendment No. 1
A-7
12/11/2012
3.0 EXCLUSIONS
For clarification, our proposed scope of services does not include the following but will be
considered as extra work as directed by the City in writing for an additional agreed upon by
the City and Garver:
3.1 Utility relocation design other than water and sewer.
3.2 Vehicular counts of existing traffic.
3.3 Wetlands identification or mitigation design or other work related to environmentally
or historically (culturally) significant items including site assessments.
3.4 Changes to major design elements after previous direction or approval or redesign
to accommodate City of Fayetteville's budget after receipt of construction costs
that exceed the Engineer's cost opinions.
3.5 Record Research and Property Acquisition Documents.
3.6 Submittals or deliverables in addition to those listed herein.
3.7 Construction materials testing.
3.8 Property Line Adjustments and Lot Splits.
3.9 Walton Arts Center Administration Building programming and Schematic plan and
elevations.
3.10 PHASE 3 — Construction Administration Services which includes all services during
and after construction.
4.0 PROJECT DELIVERABLES
The following will be submitted to the City of Fayetteville, or others as indicated, by Garver:
1. Digital copies of meeting meetings to all attendees.
2. Two (2) copies of LSD documents.
3. Two (2) copies of Geotechnical Report.
4. Four (4) copies of the Schematic Design Plans and documents.
5. Four (4) copies of the Preliminary Design Plans and documents.
6. Four (4) copies of the Final Construction Plans and documents for review.
7. Four (4) copies of the revised Final Construction Plans and documents.
8. Electronic copies of all submittals and files as requested.
Exhibit A Scope - Amendment No. 1
A-8
12/11/2012
5.0 SCHEDULE
The time periods for the performance of GARVER's Services as set forth in Phase 2 of said
Agreement are as follows:
Phase Description
Survey
Geotechnical Investigation
Large Scale Development Submittal
Schematic Phase Design
Preliminary Phase Design
Final Construction Documents
6.0 COMPENSATION
Calendar Days
30 calendar days from start date
60 calendar days from start date
60 calendar days from start date
15 calendar days from approval of the LSD
60 calendar days from written approval of the
Schematic Design
60 calendar days from written approval of the
Preliminary Design
The method of payment for Services rendered by GARVER shall be as follows. GARVER,
shall invoice the CITY OF FAYETTEVILLE for time spent on the project at the rates
described in Appendix B for each classification of Garver's personnel. In addition,
reimbursable expenses including but not limited to printing, courier service, reproduction,
travel, and subconsultants. The maximum not to exceed amount for all scope items in this
project shall be $910,900.
Exhibit A Scope - Amendment No. 1
A-9
12/11/2012
EXHIBIT B
Fayetteville Downtown Parking Deck - Amendment 1
Garver Hourly Rate Schedule
Classification
Rates
Engineers / Architects
E-1 $ 90.00
E-2 $ 105.00
E-3 $ 126.00
E-4 $ 147.00
E-5 $ 180.00
E-6.. $ 220.00
Planners
P-1 $ 107.00
P-2 $ 128.00
Designers
D-1 $ 84.00
D-2 $ 115.00
Technicians
T-1 $ 73.00
T-2 $ 95.00
Surveyors
S-1 $ 43.00
S-2 $ 54.00
S-3 $ 71.00
S-4 $ 102.00
S-5.. $ 130.00
2 -Man Crew (Survey) $ 164.00
3 -Man Crew (Survey) $ 203.00
2 -Man Crew (GPS Survey) $ 184.00
3 -Man Crew (GPS Survey) $ 223.00
Construction Observation
C-1 $ 81.00
C-2 $ 112.00
C-3 $ 148.00
Administration
X-1 $ 51.00
X-2 $ 68.00
X-3 $ 115.00
Agreement for Professional Services
Fayetteville Downtown Parking Deck - Amendment 1 Garver Project No. 11047180
EXHIBIT B
CITY OF FAYETTEVILLE
DOWNTOWN PARKING DECK
FEE SUMMARY
Phase 1 - Site Selection
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt
Architectural Services (AFHJ Architects/KB Architects)
Parking Garage Specialist (Carl Walker, Inc.)
Prime Consultant - Garver
Subtotal for Phase 1 Services
Phase 2 - Schematic Design and Project Development
Original
Agreement Amendment 1 Totals
$76,000.00 $0.00 $76,000.00
$64,900.00 $0.00 $64,900.00
$55,000.00 $0.00 $55,000.00
$40,000.00 $0.00 $40,000.00
$235,900.00 $0.00 $235,900.00
Utility Marking (ARKUPS) $0.00 $750.00 $750.00
Title Research (Elite Title) $0.00 $250.00 $250.00
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt) $0.00 $28,000.00 $28,000.00
Surveys $0.00 $15,000.00 $15,000.00
Schematic Design Development
Garver $0.00 $79,700.00
Carl Walker - Parking Deck Specialist $0.00 $38,400.00
AFHJ Architects $0.00 $28,100.00 $146,200.00
Preliminary Project Design
Garver $0.00 $102,300.00
Carl Walker- Parking Deck Specialist $0.00 $45,000.00
AFHJ Architects $0.00 $37,500.00 $184,800.00
Construction Documents
Garver $0.00 $106,100.00
Carl Walker - Parking Deck Specialist $0.00 $86,700.00
AFHJ Architects $0.00 $75,000.00 $267,800.00
Construction Contract Procurement
Garver $0.00 $17,900.00
Carl Walker - Parking Deck Specialist $0.00 $4,900.00
AFHJ Architects $0.00 $9,400.00 $32,200.00
Subtotal for Phase 2 Services $0.00 $675,000.00 $675,000.00
Phase 3 - Construction Administration Services
Construction Materials Testing
Construction Phase Services
Project Close -Out
Post -Occupancy Review
Subtotal for Phase 3 Services
$0.00
$0.00
$0.00
$0.00
$0.00
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AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
Carl Walker Subconsultant Agreement
Project No. 11047180
CONTRACT AMENDMENT NO. 1
This Contract Amendment No. 1, dated rGIE143!"'fz IS , 2012 shall amend the original
subconsultant agreement between GARVER, LLC (Garver) and Carl Walker, Inc. (Subconsultant),
dated February 21, 2012 referred to in the following paragraphs as the original subconsultant
agreement.
This Contract Amendment No. 1 adds design services for the:
Installation of a new municipal parking deck facility to be located on the Theater Site immediately
south of the Walton Arts Center including the removal and replacement of the Administration Offices.
The original contract is hereby modified as follows:
SECTION 2 — SCOPE OF SERVICES
Section 2 of the original contract is hereby amended as follows:
The subconsultant will perform the additional services as described in the attached scope of services
from the subconsultants dated December 11, 2012.
SECTION 3 — PAYMENT
Section 3 of the original contract is hereby amended as follows:
For the work described in the attached scope of services for Amendment No. 1, Garver will pay the
Subconsultant for time spent on the project, at the rates shown in the Subconsultant proposal for each
classification of Subconsultant's personnel plus reimbursable expenses including but not limited to
printing, courier service, reproduction, and travel. The total amount to be paid to the subconsultant under
this amendment may not exceed $175,000.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
CARL WALKER, INC. GARVE , LLC
By: if lig ilvA
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By:
itle: Atria Oco"" pa,?Aeur Title: 6'Ag f✓ ‘%
ATTEST:
ATTESTr:'�G�'""
Contract Amendment No. 1 2 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
December 11, 2012
Mr. Ron Petrie, PE
Senior Project Manager
Garver, LLC
2049 East Joyce Blvd
Suite 400
Fayetteville, AR 72703
rsoetrie@garverusa.com
Re: Fayetteville Downtown Parking Structure - Phase 2 Design
Fayetteville, Arkansas
Carl Walker, Inc. Proposal N3-11-083bR3
Dear Ron:
Carl Walker, Inc. is pleased to submit this proposal to you to provide professional Parking Facility Design
Consulting services for the above mentioned project in Fayetteville, Arkansas. Our scope of services is
described in detail below, but in general we will provide consulting services incorporating the disciplines
of Structural Engineering and Parking Consulting for this second phase of this parking facility project, the
design and bidding.
As specialists in the design and construction of multi-level parking structures, we believe that our
expertise will be an asset for you and the owner in developing a user-friendly and cost-effective parking
facility. As we work through our firm's 29th year in business, our experienced staff of designers can
proudly reflect on thousands of projects, hundreds of parking structures and millions of parking spaces
for clients nationwide.
PROJECT UNDERSTANDING
Based upon the information we've received during the site
selection study phase of this project, we understand that this new
parking facility will provide parking for 246 cars. We understand
that patrons will primarily be visitors associated with the adjacent
Walton Arts Center, local retail and restaurant destinations and
some individuals who will park and walk west towards the University
of Arkansas campus.
The photo to the right depicts the four (4) original sites considered
for this parking facility. They generally bound the west, south and
east sides of the Walton Arts Center development. On December
4, 2012 the City of Fayetteville agreed upon the Theater Site as the
location for this new parking structure. This garage will utilize either
a precast -prestressed concrete or a cast -in-place, post -tensioned
concrete structural system. Exterior architectural elements of the
garage will be similar and complimentary to the arts center and
2801 Network Blvd., Suite 101 Frisco, TX 75034 P. 214.619.0700 F. 214.619.0705 www.carlwalker.com
A
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
neighboring community development. It is assumed that this garage will be a primarily above grade,
free standing and open parking structure. Site conditions will cause some portions of the garage to be
partially below grade. Some retail space liner building (up to two stories) in the garage, at least in shell
form will be provided in the garage. Any retail liner building extending outside of the garage structural
frame is not included in our scope of work. Shell space for WAC back of house would be included with
the Theater Site parking garage design, but it is not included in our scope of work.
This second phase of the project will cover design and bidding for the parking structure. Currently the
City of Fayetteville has a timeline of approximately 6 months for the design portion of this phase of the
project, with bidding (assuming CM delivery method) immediately following design. Construction of this
garage will then commence after that as the next phase of this project. Length of schedule increases
brought forth by parties outside of Carl Walker, Inc.'s control, which increase the need for labor and
expenses on our part beyond the basic services included with this proposal will be subject to additional
services increases in the fee cap set forth in this proposal for our work.
We currently estimate the following timeline (calendar days) for the key tasks associated with this work:
Task 1: Schematic Design
Task 2: Design Development
Task 3: Construction Documents
Task 4: Bidding
SCOPE OF SERVICES
35 days from Notice -To -Proceed (NTP)
55 days after 14 day City Review of Task 1
90 days after 14 day City Review of Task 2
35 days after Task 3 documents issued for bid
As noted above, Carl Walker, Inc. will function as the Parking Facility Design Consultant for this new
facility. In this capacity, we will provide functional and structural design consulting with our in-house
staff. We will develop plans and specifications for the construction of the project, in accordance with
information provided by Garver, the owner and all applicable building codes. See below and
attached for a detailed Scope of Services for our work. For the design portion of our proposed scope,
Carl Walker, Inc. will act as the Engineer -Of -Record on this parking facility only for those elements
included within our scope of work.
Not included in our scope are other building design (e.g. the WAC Administration Building),
architecture, geotechnical engineering, foundations (piers, piles, caps, retaining walls, grade walls, pits)
structural engineering, stair/elevator tower structural engineering, MEP engineering, civil engineering,
landscape architecture, surveying, street traffic engineering (roadway/intersection improvements),
traffic impact analysis, environmental, security systems, architectural graphics or construction costing
and scheduling. If necessary, we can assist in obtaining these services. It is also assumed that Garver
will provide Carl Walker, Inc. the following information:
1. Geotechnical soils investigation with foundation recommendations.
2. Site survey with grade contours and existing utility information, both above and below grade.
3. All relevant programming and planning information necessary for us to perform our parking
facility design work.
- 2 -
Carl Walker, Inc.
Schematic and Design Development Phases
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
A. Meet with the Owner and the rest of the design team as required to determine the full
program of requirements for the parking facility.
B. Participate in design team meetings as the project progresses. This proposal includes up
to two (2) in-person meetings during the SD and DD phases combined, with all other
participation via web and teleconference.
1. Coordinate design needs with project consultants.
C. Develop entry/exit lane configuration layouts.
D. Develop internal traffic flow for the garage.
E. Develop layout of parking spaces for parking garage.
F. Confirm parking deck capacity.
G. Determine operational flexibilities.
H. Develop structural column grid and concrete superstructure.
Per code and Owner needs, determine locations of additional stairs and other parking
deck elements.
J. Determine basic parking control equipment requirements.
K. Develop and coordinate the following concepts with design team:
1. Passive Security Features.
2. Maintenance -Free Design Features.
3. Internal Vehicular Signage and Graphics.
4. Parking Control Equipment.
5. Structural Systems.
6. Expansion Joint Systems.
7. Deck Sealers and Toppings.
8. Mechanical Engineering (coordination only)
9. Deck Drainage.
10. Fire Protection System (coordination only)
11. Garage Ventilation (coordination only)
12. Electrical Engineering (coordination only)
13. Lighting (coordination only)
14. Civil Engineering (coordination only)
15. Traffic Engineering (coordination only)
16. Landscape Architecture (coordination only)
17. Geotechnical Engineering (coordination only)
18. Site Survey (coordination only).
19. Environmental Engineering (coordination only)
20. Security Systems (coordination only).
21. Costing and Scheduling (coordination only)
L. Provide complete structural design of the parking garage only.
1. Concrete Superstructure.
2. Perimeter Garage Restraint System.
3. Foundations and stair/elevator towers (as noted above) are not included in our
scope of work.
M. Develop structural durability features for parking garage.
1. Volume Change Restraints.
2. Resistance to Humidity and Environment.
-3-
N.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
Develop design based on local and national code requirements including the following
concerns:
1. Life Safety Concerns.
2. Open Parking Structure
3. Americans with Disabilities Act.
4. Wind and seismic design criteria.
O. Provide information to Garver representatives for coordination sessions with the Owner
and City of Fayetteville building officials.
P. Review data for variances as may be required.
Q. Prepare Owner review submittals for parking and structural.
Construction Document Phase
A. Continue refinement of concepts from design development phase.
B. Participate in design team meetings as the project progresses throughout the
Construction Document Phase. This proposal includes up to two (2) in-person meetings
during the CD phase, with all other participation via web and teleconference.
1. Coordinate design needs with project consultants.
C. Prepare Construction Documents incorporating the following disciplines:
1. Functional Parking Consulting
2. Structural Engineering for garage superstructure only
D. Collaborate with other specialty consultants through Garver:
1. Traffic Engineering
2. Surveyor
3. MEP Engineer
4. Civil Engineer
5. Foundations Structural Engineer
6. Environmental Engineer
7. Landscape
8. Security Systems.
9. Costing and Scheduling.
E. Provide written technical specifications to support the construction documents for
parking and structural.
Bidding Phase
A. Respond to RFIs on work specified and/or detailed by Carl Walker, Inc.
B. Generate and issue addenda as required
C. Coordinate with project consultants
PROFESSIONAL FEES
Based upon our project understanding and the Scope of Services discussed above, we are proposing a
professional fee (hourly labor plus expenses) up to a maximum limit of $175,000. Project related
expenses such as travel, communications; delivery, reproductions, printing, etc. are included in this fee
cap. Our labor will be billed in accordance with the attached Fee Schedule, which will be updated to
new rates effective March 1, 2013.
4-
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
FEE EXCLUSIONS
Carl Walker, Inc.'s project related coordination efforts with the following tasks and consultants are
included within the proposed design fees. Costs for these Owner and Contractor provided surveys,
testing, inspections and consultants are not part of the above referenced design fees.
• Permits, Fees, or Other Related Miscellaneous Expenses
• Topographic and Utilities Survey
• Boundary Line Surface Survey
• Hydrology Study
• Architecture
• Civil Engineering
• MEP Engineering
• Construction Soils Testing
• Construction Materials Testing
• Special Inspections
• Environmental Impact Assessment
• Interior Design
• Traffic Engineering of Street or Intersection Improvements
• Geotechnical Engineering Consultant
• Foundations Structural Engineering
• Stair/Elevator tower Structural Engineering
• Other buildings Structural Engineering
• Landscape Architect
• Security Systems Consultant
• Costing and Scheduling Consultant
ADDITIONAL SERVICES
Additional services outside the Scope of Services listed above, when requested and authorized in
writing, shall be performed on an hourly fee basis per the attached Fee Schedule, or a lump sum basis
as negotiated with you.
TERMS AND CONDITIONS
Terms and Conditions will be as set forth in the formal contract agreement between Garver, LLC and
Carl Walker, Inc.
We trust we have responded to your request for proposal. If you are in agreement with the scope of
services, professional fees, and terms of this proposal, your signature in the space provided below will
serve as our notice to proceed. Please return one (1) copy to our office.
If you have any questions regarding this proposal, please give me a call. We look forward to continuing
working with you, the City of Fayetteville and the rest of the Project Team.
Thank you for considering Carl Walker, Inc.!
-5-
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
ACKNOWLEDGED AND ACCEPTED
Garver, LLC
Sincerely,
Carl Walker, Inc.
Tim D. ristle, P.E.
Senior Vice President
cc: Sonya Newman - Carl Walker, Inc.
BY (NAME)
TITLE
FIRM
DATE
ss
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
CARL WALKER, INC.
FEE SCHEDULE FY 2012
FSWP:2012
President
$281.00
- $281.00
/Hr
Executive/Senior Vice President
$209.00
- $249.00
/Hr
Vice President; Managing Principal
$183.00
- $209.00
/Hr
Principal
$162.00
- $173.00
/Hr
Restoration Manager; Chief Engineer
$209.00
- $209.00
/Hr
Senior Project Manager
$138.00
- $162.00
/Hr
Project Manager; Senior Engineer
$111.00
- $162.00
/Hr
Senior Architect; Senior Planner
$122.00
- $122.00
/Hr
Senior Parking/Restoration Specialist
$135.00
- $135.00
/Hr
Parking/Studies Specialist
$124.00
- $133.00
/Hr
Project Engineer/Architect; Design Engineer
$ 89.00
- $126.00
/Hr
Chief/Senior Design Technician
$ 99.00
- $ 99.00
/Hr
Design/Parking Technician
$ 80.00
- $ 86.00
/Hr
Restoration Specialists
$ 79.00
- $ 84.00
/Hr
Restoration Technician
$ 71.00 -
$ 77.00
/Hr
Clerical
$ 50.00 -
$ 90.00
/Hr
Hourly billing rates are effective March 1, 2012 through February 28, 2013.
-7-
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
PARKING FUNCTIONAL DESIGN
SCOPE OF SERVICES
Page 1 of 3
A. Functional Design
1. Review the site plans, program documents, and conceptual designs prepared to
date. Confirm with Garver's direction the site constraints - footprint, location,
topography, number of levels, interface with adjacent buildings, street access
requirements, and related design criteria for the garage.
2. Verify the proposed type of parkers and the amount of parking to be provided in
the garage. Determine special requirements for permit parking, secured/reserved
parking, visitor parking, service vehicle access, etc.
3. Review potential points of ingress and egress for the garage with respect to
surrounding street systems, queuing requirements, and vehicular and pedestrian
movements. Recommend optimum location and configuration of entry/exit points.
4. Jointly agree on a preferred alternate for the garage, and prepare preliminary
functional designs and drawings for the selected solution, depicting the following:
a. Internal circulation, both vehicular and pedestrian, and ramping systems.
b. The layout of ingress and egress areas, including interface with the
surrounding street system, the number of entry/exit lanes required, and their
associated queuing areas.
c. Accommodation for alternate -use space in/around the garage: office/shell
space, security office, storage, mechanical/electrical rooms, loading zones,
service vehicle access, etc. (if any applicable)
d. Parking geometry, including bay widths, stall sizes (full-size, ADA), parking
angles, turning radii, and drive aisle widths.
e. Car count and efficiency.
f. Slopes of ramps, parking areas, and transitions.
g. Floor -to -floor heights and clearances.
h. With input from the project team, the location and number of stair and
elevator towers.
i. Accommodations for ADA spaces and access aisles, and associated impacts
on design.
-8-
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
PARKING FUNCTIONAL DESIGN
SCOPE OF SERVICES
Page 2 of 3
5. In conjunction with our structural engineering efforts, provide conceptual input on
structural systems for the parking structure. This input will address:
- column spacing and layout for maximum efficiency
- shear wall placement for sight distance and turning radii
- floor -to -floor heights and clearance requirements
- floor slopes for positive drainage
- expansion or isolation joints at interfaces with alternate -use space
6. Review functional design for the proposed garage with the project team.
B. Signage for Parking Areas
1. Recommend sign messages and sign locations to direct parkers and pedestrians
throughout the parking areas. Provide recommendations for background color,
letter height, sign size, and mounting locations. Prepare a signage plan and
schedule for inclusion in the contract documents (AP drawings).
2. Provide outline specifications for signage materials and mounting details for
inclusion in the project specifications.
C. Lighting and Mechanical Systems
1. Recommend appropriate lighting levels in the drive, parking, pedestrian, and
entry/exit areas of the garage, for user security and comfort.
2. Recommend light fixture type, spacing, and control requirements for use by the
project electrical engineer.
3. Provide input on mechanical ventilation requirements (if required), fire protection
requirements, drain locations, and drain types to the project mechanical engineer.
M
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
PARKING FUNCTIONAL DESIGN
SCOPE OF SERVICES
Page 3 of 3
D. Parking Control Equipment Specifications
1. Discuss with the Owner requirements and options for controlling access to the
parking facility by the various user groups (visitors, employees, permit parkers, etc.),
and jointly agree on a preferred method of operation. Confirm equipment design
parameters (if any) with Owner to insure compatibility of new (or future) equipment
with existing access control systems.
2. Prepare entry/exit lane sketches showing lane widths, island size and location,
placement of parking control equipment (if any), and related details.
3. Prepare technical specifications and details for parking control equipment (if any)
(gates, card readers, detector loops, etc.) and associated construction elements.
E. Striping Drawings
1. Based on the preliminary functional design floor plans, prepare final striping (AP)
drawings for the garage depicting final layout of parking spaces, ADA spaces,
pavement markings, access aisles, and entry/exit details.
F. Meetings
1. Attend regular project meetings as required (either in person as stipulated in this
proposal or via teleconference) for design coordination, Owner input and review,
and end -user programming issues.
10-
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
STRUCTURAL ENGINEERING
SCOPE OF SERVICES
Page 1 of 2
A. Schematic Design
1. Assist in developing and reviewing the project program.
2. Provide preliminary selection and sizing of structural elements.
3. Assist in developing preliminary design drawings and report.
4. Provide conceptual design of structural systems for the parking structure. This input
will address:
- column spacing and layout for maximum efficiency
- shear wall placement for sight distance and turning radii
- floor -to -floor heights and clearance requirements
- floor slopes for positive drainage
- expansion or isolation joints at interfaces with alternate -use space.
B. Design Development
1. Develop floor elevations and floor drain locations.
2. Evaluate the following factors during development of the superstructure design.
1) Precast vs. cast -in -place system features. This garage will only be
designed for one structural system type after initial SD determination of
which system is most economical and best suited for this site and
construction schedule.
2) Volume change considerations
3) Value analysis of durability systems, waterproofing and joint sealants.
4) Future expansion capabilities, if required.
4. Develop structural drawings and outline specifications.
C. Construction Documents
1. Develop the structural (S) drawings and specifications for the garage superstructure
system including durability features, concrete, structural steel, and parking area
concrete waterproofing system.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
STRUCTURAL ENGINEERING
SCOPE OF SERVICES
Page 2 of 2
2. Assist, upon request, in the analysis of alternatives/substitutions.
3. Issue addenda if required for contract document clarification.
-12-
City of Fayetteville
Fayetteville Downtown Parking Facility
Phase 2- Schematic Design & Project Development
Carl Walker, Inc. Fee Breakdown
Tuesday, December 11, 2012
c
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U
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o
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N
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o
U N
aa c
w
I
O)
M
d
m e
0 m
U O
a
U
U
TOTAL
Hourly Rate
$ 217
$ 160
$ 138
$ 117
$ 160
$ 98
$ 87
Pr ecfr
Schematic Design
, r
r y
1krai n
-
$ 37,253
Site Visitation & Evaluation
4
8
Design Approval Process
Prepare Schematic Drawings
10
29
15
15
29
29
4
Prepare Outline Specifications
3
20
14
4
7
4
Prepare Schematic Phase Construction Cost Estimate
3
7
7
7
4
Prepare Project Schedule
2
5
2
Present the Schematic Design
7
7
7
Contract Deliverables
Geotechnical Evaluation
Design Development
$ 43,699
Confirm Utility Availablity
Prepare Design Development Drawings
14
34
29
42
39
69
8
Prepare Design Development Cost Estimate
3
13
10
10
4
Prepare Updated Schedule
2
7
3
Present Design Development Design
10
10
10
Contract Deliverables
Construction Documents
$ 84,235
Confirm Utility Availablity
Prepare Construction Drawings
20
48
68
56
68
73
8
Complete the Specifications
7
30
16
14
16
13
Prepare Final Construction Cost Estimate
3
15
15
15
8
Prepare Final Updated Construction Schedule
3
11
7
Present Final Design
10
10
10
Respond to Plan Review Comments
3
17
10
4
9
7
2
Contract Deliverables
Bidding and Contract Award
$ 4,830
Procurement Method
Attend Pre -Bid Conference
Assist in reviewing the Bids
2
4
4
2
1
Review Construction Contract
2
2
2
1
Contract Deliverables
2
2
2
2
2
2
Total Hours
81
279
231
137
232
180
59
Labor Fee
$ 17,577
$ 44,640
$ 31,878
$ 16,029
$ 37,120
$ 17,640
$ 5,133
$ 170,017
Airfare
$ 3,000
Mileage
$ 150
Rental Car
$ 350
Parking/Tolls
$ 100
Hotel
$ 750
Meals
$ 200
Copies/Reprographics
$ 275
Postage/Shipping
$ 100
Miscellaneous
$ 75
Total Expenses
$ 5,000
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
AFHJ Architects Subconsultant Agreement
Project No. 11047180
CONTRACT AMENDMENT NO. I
This Contract Amendment No. 1, dated VEG. 19 x` ' 2012 shall amend the original
subconsultant agreement between GARVER, LLC (Garver) and AFHJ Architects (Subconsultant),
dated February 2, 2012 referred to in the following paragraphs as the original subconsultant
agreement.
This Contract Amendment No. I adds design services for the:
Installation of a new municipal parking deck facility to be located on the Theater Site immediately
south of the Walton Arts Center including the removal and replacement of the Administration Offices.
The original contract is hereby modified as follows:
SECTION 2- SCOPE OF SERVICES
Section 2 of the original contract is hereby amended as follows:
The subconsultant will perform the additional services as described in the attached scope of services
from the subconsultants dated December 6, 2012.
SECTION 3- PAYMENT
Section 3 of the original contract is hereby amended as follows:
For the work described in the attached scope of services for Amendment No. 1, Garver will pay the
Subconsultant for time spent on the project, at the rates shown in the Subconsultant proposal for each
classification of Subconsultant's personnel plus reimbursable expenses including but not limited to
printing, courier service, reproduction, and travel. The total amount to be paid to the subconsultant under
this amendment may not exceed $152,000.
SECTION 5- MISCELLANEOUS
Section 5.2 of the original contract is hereby amended as follows:
The professional liability insurance shall be increased from $1,000,000 to $2,000,000 for each claim.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
AFHJ ARCHITECTS ( J
Bv:
Laleh Amirmoez
Title: President
ATTEST:
Contract Amendment No. 1
Fayetteville Downtown Parking Deck
GARVER,LLC
Bi 7/(__
y:
Title: 1Ex cc Vp'
ATTEST:
2of2
Garver Project No. 11047180
12/06/2012
Mr. Ron Petrie, PE
Senior Project Manager
Garver USA
2049 East Joyce Blvd
Suite 400
Fayetteville, AR 72703
Re: City of Fayetteville Parking Structure
Phase 2 — Schematic Design and Project Development
Dear Ron,
AFHJ Architects is pleased to submit this proposal for professional services for the above mentioned facility.
Our services include the design development, construction drawings and specifications for WAC
administration building in coordination with WAC and Bora Architects. Work will also include required
documentations and services for the exterior skin display windows and the liner buildings of the parking
deck.
AFHJ will provide to Garver USA throughout the process architectural documentation required for cost
estimating related to the overall project. Furthermore AFHJ will take part in negotiation services related to
the design of the facility with the selected contractor in role of CM at risk.
For breakdown of such services according to the various phases of the project including the reimbursable
expenses please refer to attachment "A". The hourly rate will remain the same as phase one and will not
increase for this phase of the project.
The total net fee proposed is, not to exceed $150,000 and reimbursable expenses of $2,000 for the
additional liability insurance required by Garver USA. Please refer to attachment "A" for details on the
reimbursable expense.
We look forward to a successful partnership.
Sincerely Yours,
Laleh Amirmoez, AIA
President
AFHJ ARCHITECTS + PLANNERS
Posl (Bice Dux 810 Fayeil.e.ville, AR 72702 100 Weil, Cenlr.r Suile 302 l.elephone 479.442.:556 i Facsimile 479.442.8849
ATTACHMENT "A"
City of Fayetteville Parking Deck
12/06/2012
City of Fayetteville Parking Structure
Phase 2 — Schematic Design and Project Development
Architectural Fee Breakdown
REIMBURSABLE EXPENSES
Additional Liability Insurance
Coverage for AFHJ through
2,000
April 2014
Travel
0
One trip included in the fee
Printing and reproduction
NA
Not in Architectural Services
ARCHITECTURAL FEES
Included
Not included
Schematic Design
28,100
• Code and ordinance review
• WAC admin building
• Parking deck elevation study in
programming and schematic
coordination with Walker
plan and elevations
• Two options presented for
committee review
• Presentation drawings for Planning
Commission review
• Liner buildings and display window
designs
• Coordination with Boora
• Two meetings with design team
• One meeting with planning
commission
Design Development,
37,500
• WAC admin building system
• Consultant coordination for
design, material selection.
parking deck
preliminary details, coordination
• Base drawings for plans,
with consultants' drawings, outline
sections and elevations to be
specs and drawings for cost
provided by CW
estimates by CM
• Outline specifications for
architectural elements of the
parking deck
• DD architectural drawings of
exterior elevations, liner buildings,
display windows, stairs and
elevators
• One meeting with Boora for review
and coordination
• Coordination with structural and
MEP related to exterior facade and
liner buildings
• Coordinate planter and other street
scape details with landscape
architect
• DD set for cost estimates by CM.
• 2 meetings with CM and building
committee to review drawings and
cost estimates
• One set of revisions for value
engineeringas re uired
Post. Office Bnx 8I0 Fayeaeville., All 72702 100 Wrsl, Cenl.e.r Suite 302 I.eleirhnne. 479.442.5565 facsimile 479.442.8849
Page 2 of 2
Construction Drawings and
75,000
• 80% complete architectural
• Base drawings for plans,
Specifications
drawings for final cost estimates
sections and elevations to be
• Drawings include Parking deck
provided by CW
partial floor plans related to facade;
• Site plans
Exterior elevations; Details and
• Site details
sections; Graphic signage plan and
• Grading plans
details; Stair and Elevator details
• Landscape plans
and sections in coordination with
• Parking deck plans, details and
CW
sections
• Liner building and display window,
• Full specification manual
plans elevations and details
coordination, compilation
• Consultant coordination for WAC
printing and reproduction
admin building
• Construction drawings
• WAC admin building plans;
coordination, compilation,
Exterior elevations; Interior
printing, distribution.
elevations; Enlarged plans;
Building sections; Wall sections;
Roof plan and detail; Finish
schedule; Door and window
schedule and details; Wall sections
• Architectural specifications
• Final architectural drawings
provided to Garver for CM
• One meeting with CM, one
meeting with building committee to
review cost estimates at 80%
complete
• Prepare addends as required
Bidding and Negotiations
9,400
• RFI responses
• Consultant coordination other
• Review of architectural costs
than related to WAC admin
presented by CM
building
• Provide alternative and value
engineering items as required
• One meeting with owner for final
review
Total
152000
Posl Office. flux 810 Fayell.e.ville, AR 72702 100 West Center Suite 302 I.elephone.. 479442.55�5 facsimile 4:9.442.8849
Comments:
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/18/2012
�,� City Council Meeting Date
Agenda Items Only
David Jurgens Parking
Submitted By Division
Utilities
Department
Action Kequirea:
Approve a contract amendment with Garver, LLC, increasing the contract by $675,000, for the design of the
downtown/ entertainment district parking deck, and approve a $20,000 contingency, contingent upon City Council
approval of funding in the 2013 budget.
$ 695,000
Cost of this request
2130.9132.5314.00
Account Number
11028.1201
Project Number
Budgeted Item
N/A
Category / Project Budget
Funds Used to Date
N/A
Remaining Balance
Budget Adjustment Attached
Entertainment District Parking Deck
Program Category / Project Name
Entertainment District Parking Deck
Program / Project Category Name
Off -Street Parking
Fund Name
5457
( > cJ.€C ('Z Previous Ordinance or Resolution # 42-12
Date 11/15/2011
Original Contract Date: 2/21/2012
/2-l1-/2
Original Contract Number. 2230
Date
Finance and Internal Services Director Date
Date
D e
Received in City 1 2-1 1-1 2 A 1 1: 4 b R C V D
Clerk's Office i
Received in
Mayor's Office
Revised January 15, 2009
ZayZeevl e
KANSAS®
To:
Thru:
From:
Date:
Subject:
Fayetteville City Council
Mayor Lioneld Jordan
Don Marr, Chief of Staff
David Jurgens, Utilities Director
December 11, 2012 I
Garver Engineers Parking Deck Design Contract Amendment for $675,000
CITY COUNCIL AGENDA MEMO
MEETING DATE OF DECEMBER 18, 2012
THE CITY OF FAYETTEVILLE, ARKANSAS
RECOMMENDATION
City Staff recommends approving a contract amendment with Garver, LLC, increasing the contract by $675,000,
for the design of the Entertainment District parking deck, and approve a $20,000 contingency, all contingent
upon City Council approval of funding in the 2013 budget.
BACKGROUND
The City of Fayetteville is constructing a parking deck in the downtown area/entertainment district to relieve
current parking shortfalls and allow for increased parking demand in the area. A request for qualifications for
professional design services was published in November, 2011. Eleven statements of qualification were
received; the selection committee selected the team led by Garver engineers. Engineering services under this
selection cover all three phases for the overall outcome of a designed parking deck in downtown Fayetteville:
Phase 1, Site Selection & Preliminary Design; Phase 2, Schematic Design & Project Development; and Phase 3,
Construction Administration Services. The contract for Phase 1, Site Selection & Preliminary Design, was
awarded on February 12, 2012; the Garver team completed the Site Selection Study. On December 4, the City
Council selected the Theater Lot — the lot on which the Walton Arts Center theater is located — as the location
on which the deck will be built.
DISCUSSION
This contract amendment is for Phase 2,, Schematic Design & Project Development, with the objective of
designing the structure, and performing all associated work required to develop the design and construct the
project. This work will include additional geotechnical services, detailed design, coordination with the Walton
Arts Center and their architects, and identification of other actions that are required to develop the final design.
Upon completion of this work, the City will be able to begin construction. Phase 3, construction phase services
— inspecting the construction while underway- will be negotiated when the design nears completion.
BUDGET IMPACT
Funding for this portion of the contract is coming from parking revenue bond proceeds, and is contingent upon
these proceeds being appropriated by the City Council in the 2013 budget. These funds will be available in
project 11028.
Garver Park Deck Design CCMemoDecl2
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH
GARVER, LLC IN AN AMOUNT NOT TO EXCEED $675,000.00 FOR THE
DESIGN OF THE DICKSON STREET ENTERTAINMENT DISTRICT
PARKING DECK, AND APPROVING A PROJECT CONTINGENCY OF
$20,000.00, ALL CONTINGENT UPON THE APPROVAL OF FUNDING IN
THE 2013 ANNUAL BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract amendment with Garver, LLC in an amount not to exceed $675,000.00 for the design of
the Dickson Street Entertainment District Parking Deck, a copy of which is attached to this
Resolution as Exhibit "A", and approving a project contingency of $20,000.00, all contingent
upon the approval of funding in the 2013 annual budget.
PASSED and APPROVED this 18th day of December, 2012.
ATTEST:
By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
AMENDMENT TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
Project No. 11047180
CONTRACT AMENDMENT NO. 1
This Contract Amendment No.N, dated , 201ft shall amend the original contract
between the CITY OF FAYETT VILLE (Owner) and GARVER, VLC (Engineer), dated February 21,
2012 referred to in the following p agraphs as the original contr t.
This Contract Amendment No. 1 adds\design and surveying s'rvices for the:
Construction of an approximately 300 spa'e Parking Deck t be located in the Downtown/Dickson Street
area including the associated liner buildings nd infrastruct a improvements.
The original contract is hereby modified as
SECTION 5- PAYMENTS TO GARVER
5.1 Compensation
Increase the not to exceed amount by $675,000.
EXHIBIT A — SCOPE OF SERVICES
Replace Exhibit A of the original ontract is its entiret\Pha
the Exhibit A attached to and made a
part of this Amendment No. 1. is amendment addse 2 services to the original agreement.
Replace Exhibit B of the,briginal contract is its entirety with the xhibit B attached to and made a
part of this Amendment,l(lo. 1. \
The two attached,,ubconsultant agreements between Garver and Carl W Iker, Inc. and Garver and
AFHJ Architects, hall be made a part of this Amendment No. 1.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
OWNER ENGINEER
CITY OF FAYETTEVILLE GARVER, LLC
By: By:
Title: Title:
ATTEST: ATTEST:
Contract Amendment No. 1 2 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
EXHIBITA
DOWNTOWN PARKING DECK
SCOPE OF SERVICES
z.o ENGINEER'S SERVICES
GARVER and its subconsultants that comprise the project team will provide design services to
assist the City of Fayetteville in site selection, design and construction of an approximately 250
space municipal parking deck and replacement of the Walton Art Center (WAC) Administrative
Offices in the downtown area. More specifically, GARVER proposes to accomplish the
following:
i.i PHASE i—SITE SELECTION & CONCEPTUAL DESIGN
1.1.1 Data Collection
A. The project team comprised of representatives from Garver, Carl Walker, Inc., AFHJ
Architects, and KB Architects will schedule and participate in meetings with members
of the City Staff to determine program goals, design criteria, and development
guidelines. At a minimum, the design team will meet with the following City
Departments/Divisions:
i. City Administration.
2. Parking Management Division.
3. Development Services Department.
4. Utilities Department.
S. City Council.
B. The project team will meet with representatives of the Walton Art Center.
C. Garver will meet and coordinate with all franchise utility companies to obtain an
inventory of utilities within the study areas and a written statement regarding the
available capacity.
D. Meeting notes of the data collection meetings will be taken and distributed to all
attendees for approval.
Gather information related to historic buildings, cultural factors, natural features,
existing zoning and city regulations, mixed use viability, and identify LEED design
principles that may impact design and cost.
F. The project team will visit the four potential sites for the purposes of verifying existing
conditions.
Exhibit A Scope - Amendment No. 1 A-1 12/11/2012
G. The project team will coordinate with the Utilities Director to obtain all studies, reports,
drawings, topographical maps, property surveys and other available documents related
to the four potential sites.
1.1.2 Public Involvement
The project team will conduct a total of two public involvement meetings. The meetings will be
formatted to be walk-in type and be scheduled on the same day, generally 11:00 to 2:00 and
4:00 to 7:00. The City will be responsible for locating and arranging facilities for the public
meeting/workshop in the vicinity of the project and be responsible for publishing all public
notices.
The project team will prepare all necessary press releases, handouts, questionnaires, and
graphic exhibits for the meetings. Public comments will be recorded, evaluated, and included
in a Public Meeting Summary Report.
1.1.3 Geotechnical Services
Garver will coordinate and subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide
geotechnical investigations and recommendations for the selected site. In general, the scope
will include:
A. A maximum often additional borings approximately 70 -ft in depth, obtaining
undisturbed soil samples or Standard Penetration Values at 2- to 5 -ft intervals or at a
change in soil/rock stratum, and also obtaining representative rock cores.
B. Install piezometers to monitor groundwater levels.
C. Perform an adequate laboratory testing program after the borings are completed to
determine the physical characteristics and engineering properties of the foundation
and subgrade soils and rocks.
D. Prepare an engineering report with the results of the borings, subsurface conditions,
seismic classification, and recommendations for foundation design, below -grade walls,
site grading and construction criteria.
1.1.4 Site Evaluations
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects to perform portions of the
site selection services. The scope for the services to be provided by the subconsultants are
attached and made a part of this agreement. The scope for the project team will include:
A. Evaluation of the existing water and sewer facilities in detail based on the information
provided by the City to determine improvements necessary to meet fire protection and
other loads associated with the parking deck. Coordination will be made with the City
of Fayetteville to determine existing water main pressures and fire hydrant flows.
B. Evaluation of the four identified sites (West Avenue Site, Spring Street Site, Walton Art
Center Site, and School Avenue Site) based upon the following criteria:
Exhibit A Scope - Amendment No. I A-2 12,11/2012
1. Topography, Utilities, and Environmental Conditions.
2. Interface with surrounding street system.
3. Vehicular and pedestrian ingress/egress.
4. Ability for future parking deck expansion.
5. Construction staging and access considerations.
6. Functional efficiency and construction cost savings for the garage.
7. Passive and active patron safety factors.
8. Impact on neighboring properties.
g. Geotechnical Investigation as it pertains to the structural system for the
garage, both for gravity loads and seismic considerations.
io. Impact on current parking revenues.
ii. Ability to utilize LEED design principles. In addition, design team to identify
potential principles and provide estimated costs for program inclusion
consideration.
12. ,Architectural Design.
13. Cultural and Historic Factors.
24. Zoning/Development Regulations.
C. Develop conceptual garage functional layouts (maximum of three alternatives per site)
in order to evaluate each site relative to garage functionality, capacity and flexibility to
meet project goals.
D. Develop Architectural guidelines and elevations (maximum of four) for each of the four
sites adequate for conceptual cost estimating.
E. Develop conceptual site plans (maximum of four) adequate for conceptual cost
estimating.
Develop design criteria based on local and national code requirements including Life
Safety Concerns, Open Parking Structure, American Disabilities Act and Wind/Seismic
Design Criteria.
G. Develop an opinion of probable costs (maximum of four) in sufficient detail to be
utilized for a comparison of the four sites. More detail cost estimating will be
performed on future phases to determine programming costs.
1.1.5 Report Preparation
A. Prepare a written report that summarizes all of the information collected from the data
collection stage, geotechnical recommendations, and findings from the site
evaluations.
B. Develop a pros/cons matrix for each site.
C. Provide a recommendation of the preferred site.
D. Prepare a City Council presentation summarizing all findings and recommendations.
Presentation will be given by the entire project team at one meeting.
Exhibit A Scope - Amendment No. I A-3 12/11/2012
1.2 PHASE 2 —SCHEMATIC DESIGN AND PROJECT DEVELOPMENT
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects to perform portions of the
Phase 2 services. The scope for the services to be provided by the subconsultants are attached
and made a part of this agreement. The scope for the project team will include:
1.2.1 Schematic Design
A. Perform a topographic and boundary survey of the selected site. Garver will provide
field survey data for designing the project, and this survey will be tied to the Owner's
control network. Garver will conduct field surveys, utilizing radial topography methods,
at intervals and for distances at the project site as appropriate for modeling the existing
ground, including locations of pertinent features or improvements. Garver will locate
buildings and other structures, streets, drainage features, trees over four inches in
diameter, visible utilities as well as those underground utilities marked by their owners
and/or representatives, and any other pertinent topographic features that may be
present at and/or along the project site. Garver will establish control points for use
during construction. Garver will locate existing monumentation representing the
property boundary.
B. Perform a detailed site evaluation, in order to more fully define matters of egress
(during construction and afterward), access especially for the handicapped, routing of
utilities, programmatic relationships between new and existing site structures and
components, and identify any special features which might affect project scope, design,
cost, or schedule. Consideration shall be given to the Project phasing and site access
during construction of each phase in order to maintain the minimal disruption to the
downtown area.
C. Prepare and submit a Large Scale Development Plan to the City Planning Division that
meets all applicable City Unified Development Code requirements. Attend Technical
Plat Review, Subdivision Committee and Planning Commission Meetings. Plans to be
prepared for Large Scale Development approval include:
1. Boundary Survey
2. Site Plan
3. Preliminary Grading/Drainage Plans and Report
4. Tree Preservation/Landscape Plan
5. Utility Plan
6. Elevations showing all four sides of each proposed parking deck with material
sample board
D. Prepare Schematic Drawings including site plans, elevations, and sections showing the
key architectural and engineering features of the proposed construction and the key
relationships between the new structure and the adjacent existing facilities. The
Schematic Drawings shall be based upon information gathered during the Site
Selection and the Large Scale Development Phase and building upon the conceptual
Exhibit A Scope - Amendment No. I A-4 12/11/2012
site plans. The Schematic Drawings will represent 30 percent of final construction
contract plans.
E. Prepare Outline Specifications including the identification and description of each of
the major materials, systems, and assemblies required for the project, in sufficient
detail to enable them to be adequately budgeted.
F. Prepare a Schematic Phase Opinion of Probable Costs to verify that the Project
continues to meet budgetary requirements and to take appropriate corrective action as
necessary.
G. Prepare project schedule utilizing a Critical Path Method (CPM) concept based upon all
information acquired during the Study and Schematic Design Phases.
H. Local members of the Project Team will coordinate all schematic design tasks with the
City Parking Deck Review Team on a bi-monthly basis. Final Schematic Drawings,
Outline Specifications, and Opinion of Probable Costs will be presented to the City
Parking Deck Review Team for review and comments.
1.2.2 Geotechnical Services
Garver will coordinate and subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide
geotechnical investigations and recommendations for foundations and retaining wall systems
for the site including:
A. Drill up to eight (8) additional borings at the Theater site to approximately 6o- to 7o -ft
depth, obtaining undisturbed soil samples or Standard Penetration Values at 2- to 5 -ft
intervals or at a change in soil/rock stratum, and also obtaining representative rock
cores.
B. Install piezometers to monitor groundwater levels.
C. Perform an adequate laboratory testing program after the borings are completed to
determine the physical characteristics and engineering properties of the foundation
and subgrade soils and rocks.
D. Prepare an engineering report with the results of the borings, subsurface conditions,
seismic classification, and recommendations for foundation design, below -grade walls,
site grading and construction criteria.
1.2.3 Preliminary Design Development
A. Coordinate with all known franchise utility companies for relocations as necessary and
for service to the project. Garver will prepare load letters, requesting commitments for
any potential service enhancements required to service the new facility.
B. Prepare Preliminary Design Drawings of the City Parking Deck and the adjoining WAC
Administration Offices including detailed civil site, structural, mechanical, electrical,
Exhibit A Scope - Amendment No. I A-5 12/11/2012
plumbing, landscaping and architectural plans. The preliminary design phase will
represent 6o percent of final construction contract plans.
C. Prepare a Preliminary Phase Opinion of Probable Costs. Potential cost -saving
measures and/or bid alternates will be identified, quantified and brought to the
attention of the City for final project decisions.
D. Update project schedule as necessary to accurately reflect not only the time required
for construction of the permanent improvements but also the time required to
construct any temporary structures as well as any time necessary for review and
approval of City and State Agencies.
E. Local members of the Project Team will coordinate all preliminary design tasks with the
City Parking Deck Review Team on a bi-monthly basis. Preliminary design drawings,
documents, and Opinion of Probable Costs will be presented to the City Parking Deck
Review Team and City Council for review and comments.
1.2.4 Final Construction Documents
A. Coordinate with all known franchise utility companies as necessary to finalize
relocations and facility services.
B. Prepare and submit final construction documents plus any other required submissions
specific to the final phase. Prepare site/civil plans including earthwork/grading,
drainage, drainage report, site utilities, lighting, sidewalk/pavement/curb restoration,
fencing, landscaping, and soil erosion & sediment control at appropriate scales to
clearly depict footprints of existing and proposed structures, site entrances, vehicular
and pedestrian circulation, utilities, and other major project features.
C. Prepare and submit Specifications in accordance with project requirements utilizing
City General Conditions and City bid document requirements. All documents shall be
integrated into a Project Manual.
D. Prepare Final Opinion of Probable Costs based on the construction documents. Bid
Alternates will be clearly identified and descriptions will be finalized for inclusion in the
Bid Form.
E. Prepare, submit and coordinate approval with the following agencies: ADEQ, Arkansas
Health Department, and City Development Department.
F. Local members of the Project Team will coordinate all final construction design tasks
with the City Parking Deck Review Team on a bi-monthly basis. Final construction
drawings, documents, and Opinion of Probable Costs will be presented to the City
Parking Deck Review Team for review and comments.
G. Respond to all review comments received from the City and State agencies having
jurisdiction over the project. Submit sealed and signed final construction plans and
documents.
Exhibit A Scope - Amendment No. 1 A-6 12/11,12012
1.2.5 Contractor Procurement and Contract Award
The construction contract for this project will be by negotiated purchasing. The tasks for the
project team will include:
A. Review Statements of Qualifications of contractors and attend interviews of the short-
listed construction companies. Provide advice to the City Selection Committee.
B. Coordinate with the selected contractor to determine project costs and to identify
specific project related items that will reduce project costs.
1.3 PHASE 3 —CONSTRUCTION ADMINISTRATION SERVICES
The scope and fee for this portion of the agreement is specifically excluded and will be added by
amendment at the request of the City.
2.0 CITY OF FAYETTEVILLE
The City of Fayetteville's responsibilities shall include providing the following:
2.1 Right of entry to the properties.
2.2 Adjacent property owner notifications and public meeting notices.
2.3 Previous available surveys, reports, etc.
2.4 Paying all plan review fees and advertising costs.
2.5 Furnishing all permits and providing permit review fees.
2.6 Provide basemap drawing based upon city planimetrics showing contours, structures,
right-of-way, property lines, easements, and all utilities including private sewer service
connections.
a. Utility locations provided by the City of Fayetteville will be derived from GIS.
2.7 Spot digging and determination of utilities at critical locations.
2.8 Coordination and fees associated with regulatory agencies such as but not limited to
AHTD, ADH, AQEQ, USACE, ARKUPS, Utility Owners, Property Owners, U.S. Fish and
Wildlife, and State Historic Preservation Office.
Exhibit A Scope - Amendment No. I A-7 12/11/2012
3.0 EXCLUSIONS
For clarification, our proposed scope of services does not include the following but will be
considered as extra work as directed by the City in writing for an additional agreed upon by the
City and Garver:
3.1 Utility relocation design other than water and sewer.
3.2 Vehicular counts of existing traffic.
3.3 Wetlands identification or mitigation design or other work related to environmentally
or historically (culturally) significant items including site assessments.
3.4 Changes to major design elements after previous direction or approval or redesign to
accommodate City of Fayetteville's budget after receipt of construction costs that
exceed the Engineer's cost opinions.
3.5 Record Research and Property Acquisition Documents.
3.6 Submittals or deliverables in addition to those listed herein.
3.7 Construction materials testing.
3.8 Property Line Adjustments and Lot Splits.
3.9 Walton Arts Center Administration Building programming and Schematic plan and
elevations.
3.10 PHASE 3— Construction Administration Services which includes all services during and
after construction.
4.0 PROJECT DELIVERABLES
The following will be submitted to the City of Fayetteville, or others as indicated, by Garver:
1. Digital copies of meeting meetings to all attendees.
2. Two (2) copies of LSD documents.
3. Two (2) copies of Geotechnical Report.
4. Four (4) copies of the Schematic Design Plans and documents.
5. Four (4) copies of the Preliminary Design Plans and documents.
6. Four (4) copies of the Final Construction Plans and documents for review.
7. Four (4) copies of the revised Final Construction Plans and documents.
8. Electronic copies of all submittals and files as requested.
Exhibit A Scope - Amendment No. I A-8 12/11/2012
5.0 SCHEDULE
The time periods for the performance of GARVER's Services as set forth in Phase 2 of said
Agreement are as follows:
Phase Description Calendar Days
Survey 30 calendar days from start date
Geotechnical Investigation 6o calendar days from start date
Large Scale Development Submittal 6o calendar days from start date
Schematic Phase Design i5 calendar days from approval of the LSD
Preliminary Phase Design 6o calendar days from written approval of the
Schematic Design
Final Construction Documents 6o calendar days from written approval of the
Preliminary Design
6.o COMPENSATION
The method of payment for Services rendered by GARVER shall be as follows. GARVER, shall
invoice the CITY OF FAYETTEVILLE for time spent on the project at the rates described in
Appendix B for each classification of Garver's personnel. In addition, reimbursable expenses
including but not limited to printing, courier service, reproduction, travel, and subconsultants.
The maximum not to exceed amount for all scope items in this project shall be $910,900.
Exhibit A Scope - Amendment No. I A-9 12/11/2012
EXHIBIT B
Fayetteville Downtown Parking Deck - Amendment I
Garver Hourly Rate Schedule
Classification Rates
Engineers I Architects
E-1............................................................................ $ 90.00
E-2............................................................................... $ 105.00
E-3............................................................................... $ 126.00
E-4............................................................................... $ 147.00
E-5............................................................................... $ 180.00
E-6............................................................................... $ 220.00
Planners
P-1............................................................................... $ 107.00
P-2............................................................................... $ 128.00
Designers
D-1............................................................................ $ 84.00
D-2................................................................................ $ 115.00
Technicians
T-1........................................................................... $ 73.00
T-2............................................................................... $ 95.00
Surveyors
S-1............................................................................... $ 43.00
S-2............................................................................... $ 54.00
S-3............................................................................... $ 71.00
S-4............................................................................... $ 102.00
S-5............................................................................... $ 130.00
2 -Man Crew (Survey)....................................................... $ 164.00
3 -Man Crew (Survey)....................................................... $ 203.00
2 -Man Crew (GPS Survey) ................................................$ $ 184.00
3 -Man Crew (GPS Survey) .$ $ 223.00
Construction Observation
C-1............................................................................ $ 81.00
C-2............................................................................... $ 112.00
C-3............................................................................... $ 148.00
Administration
X-1.............................................................................. $ 51.00
X-2............................................................................... $ 68.00
X-3............................................................................... $ 115.00
Agreement for Professional Services
Fayetteville Downtown Parking Deck - Amendment 1 Garver Project No. 11047180
EXHIBIT B
CITY OF FAYETTEVILLE
DOWNTOWN PARKING DECK
FEE SUMMARY
Original
Phase 1 - Site Selection
Agreement
Amendment 1
Totals
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt
$76,000.00
$0.00
$76,000.00
Architectural Services (AFHJ Architects/K8 Architects)
$64,900.00
$0.00
$64,900.00
Parking Garage Specialist (Carl Walker, Inc.)
$55,000.00
$0.00
$55,000.00
Prime Consultant - Garver
$40,000.00
$0.00
$40,000.00
Subtotal for Phase I Services
$235,900.00
$0.00
$235,900.00
Phase 2 - Schematic Design and Proiect Development
Utility Marking (ARKUPS)
$0.00
$750.00
$750.00
Title Research (Elite Title)
$0.00
$250.00
$250.00
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt)
$0.00
$28,000.00
$28,000.0O
Surveys
$0.00
$15,000.00
$15,000.00
Schematic Design Development
Garver
$0.00
$79,700.00
Carl Walker - Parking Deck Specialist
$0.00
$38,400.00
AFHJ Architects
$0.00
$28,100.00
$146,200.00
Preliminary Project Design
Garver
$0.00
$102,300.00
Carl Walker- Parking Deck Specialist
$0.00
$45,000.00
AFHJ Architects
$0.00
$37,500.00
$184,800.00
Construction Documents
Garver
$0.00
$106,100.00
Carl Walker- Parking Deck Specialist
$0.00
$86,700.00
AFHJ Architects
$0.00
$75,000.00
$267,800.00
Construction Contract Procurement
Garver
$0.00
$17,900.00
Carl Walker - Parking Deck Specialist
$0.00
$4,900.00
AFHJ Architects
$0.00
$9,400.00
$32,200.00
Subtotal for Phase 2 Services
$0.00
$675,000.00
$675,000.00
Phase 3 - Construction Administration Services
Construction Materials Testing
$0.00
$0.00
$0.00
Construction Phase Services
$0.00
$0.00
$0.00
Project Close -Out
$0.00
$0.00
$0.00
Post -Occupancy Review
$0.00
$0.00
$0.00
Subtotal for Phase 3 Services
$0.00
$0.00
C:\Users\RSPetde\Documents\Fayetteville Downtown Parking Deck\Amendment No. 1\APPENDIX B - Garver Fee Spreadsheet - Phase 2
December 11, 2012
Mr. Ron Petrie, PE
Senior Project Manager
Garver, LLC
2049 East Joyce Blvd
Suite 400
Fayetteville, AR 72703
rsetrie@qarverusa.com
Re: Fayetteville Downtown Parking Structure - Phase 2 Design
Fayetteville, Arkansas
Carl Walker, Inc. Proposal N3-1 1-083bR3
Dear Ron:
Carl Walker, Inc. is pleased to submit this proposal to you to provide professional Parking Facility Design
Consulting services for the above mentioned project in Fayetteville, Arkansas. Our scope of services is
described in detail below, but in general we will provide consulting services incorporating the disciplines
of Structural Engineering and Parking Consulting for this second phase of this parking facility project, the
design and bidding.
As specialists in the design and construction of multi -level parking structures, we believe that our
expertise will be an asset for you and the owner in developing a user-friendly and cost-effective parking
facility. As we work through our firm's 29th year in business, our experienced staff of designers can
proudly reflect on thousands of projects, hundreds of parking structures and millions of parking spaces
for clients nationwide.
PROJECT UNDERSTANDING
Based upon the information we've received during the site
selection study phase of this project, we understand that this new
parking facility will provide parking for 246 cars. We understand
that patrons will primarily be visitors associated with the adjacent
Walton Arts Center, local retail and restaurant destinations and
some individuals who will park and walk west towards the University
of Arkansas campus.
The photo to the right depicts the four (4) original sites considered
for this parking facility. They generally bound the west, south and
east sides of the Walton Arts Center development. On December
4, 2012 the City of Fayetteville agreed upon the Theater Site as the
location for this new parking structure. This garage will utilize either
a precast -prestressed concrete or a cast -in -place, post -tensioned
concrete structural system. Exterior architectural elements of the
garage will be similar and complimentary to the arts center and
2801 Network B vd., Suite 10' Frisco, TX 75034 P. 214.619.0700 F. 214.61 ; O705 www.carlwalker.com
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
neighboring community development. If is assumed that this garage will be a primarily above grade,
free standing and open parking structure. Site conditions will cause some portions of the garage to be
partially below grade. Some retail space liner building (up to two stories) in the garage, at least in shell
form will be provided in the garage.. Any retail liner buildingextending outside of the garage structural
frame is not included in our scope of work. Shell space for WAC back of house would be included with
the Theater Site parking garage design, but it is not included in our scope of work.
This second phase of the project will cover design and bidding for the parking structure. Currently the
City of Fayetteville has a timeline of approximately 6 months for the design portion of this phase of the
project, with bidding (assuming CM delivery method) immediately following design. Construction of this
garage will then commence after that as the next phase of this project. Length of schedule increases
brought forth by parties outside of Carl Walker, Inc. 's control, which increase the need for labor and
expenses on our part beyond the basic services included with this proposal will be subject to additional
services increases in the fee cap set forth in this proposal for our work.
We currently estimate the following timeline (calendar days) for the key tasks associated with this work:
Task 1: Schematic Design
Task 2: Design Development
Task 3: Construction Documents
Task 4: Bidding
SCOPE OF SERVICES
35 days from Notice -To -Proceed (NTP)
55 days after 14 day City Review of Task 1
90 days after 14 day City Review of Task 2
35 days after Task 3 documents issued for bid
As noted above, Carl Walker, Inc. will function as the Parking Facility Design Consultant for this new
facility. In this capacity, we will provide functional and structural design consulting with our in-house
staff. We will develop plans and specifications for the construction of the project, in accordance with
information provided by Garver, the owner and all applicable building codes. See below and
attached for a detailed Scope of Services for our work. For the design portion of our proposed scope,
Carl Walker, Inc. will act as the Engineer -Of -Record on this parking facility only for those elements
included within our scope of work.
Not included in our scope are other building design (e.g. the WAC Administration Building),
architecture, geotechnical engineering, foundations (piers, piles, caps, retaining walls, grade walls, pits)
structural engineering, stair/elevator tower structural engineering, MEP engineering, civil engineering,
landscape architecture, surveying, street traffic engineering (roadway/intersection improvements),
traffic impact analysis, environmental, security systems, architectural graphics or construction costing
and scheduling. If necessary, we can assist in obtaining these services. It is also assumed that Garver
will provide Carl Walker, Inc. the following information:
1. Geotechnical soils investigation with foundation recommendations.
2. Site survey with grade contours and existing utility information, both above and below grade.
3. All relevant programming and planning information necessary for us to perform our parking
facility design work.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
Carl Walker, Inc. will...
Schematic and Design Development Phases
A. Meet with the Owner and the rest of the design team as required to determine the full
program of requirements for the parking facility.
B. Participate in design team meetings as the project progresses. This proposal includes up
to two (2) in -person meetings during the SD and DD phases combined, with all other
participation via web and teleconference.
1. Coordinate design needs with project consultants.
C. Develop entry/exit lane configuration layouts.
D. Develop internal traffic flow for the garage.
E. Develop layout of parking spaces for parking garage.
F. Confirm parking deck capacity.
G. Determine operational flexibilities.
H. Develop structural column grid and concrete superstructure.
I. Per code and Owner needs, determine locations of additional stairs and other parking
deck elements.
J. Determine basic parking control equipment requirements.
K. Develop and coordinate the following concepts with design team:
1. Passive Security Features.
2. Maintenance -Free Design Features.
3. Internal Vehicular Signage and Graphics.
4. Parking Control Equipment.
5. Structural Systems.
6. Expansion Joint Systems.
7. Deck Sealers and Toppings.
8. Mechanical Engineering (coordination only)
9. Deck Drainage.
10. Fire Protection System (coordination only)
11. Garage Ventilation (coordination only)
12. Electrical Engineering (coordination only)
13. Lighting (coordination only)
14. Civil Engineering (coordination only)
15. Traffic Engineering (coordination only)
16. Landscape Architecture (coordination only)
17. Geotechnical Engineering (coordination only)
18. Site Survey (coordination only).
19. Environmental Engineering (coordination only)
20. Security Systems (coordination only).
21. Costing and Scheduling (coordination only)
L. Provide complete structural design of the parking garage only.
1. Concrete Superstructure.
2. Perimeter Garage Restraint System.
3. Foundations and stair/elevator towers (as noted above) are not included in our
scope of work.
M. Develop structural durability features for parking garage.
1. Volume Change Restraints.
2. Resistance to Humidity and Environment.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
N. Develop design based on local and national code requirements including the following
concerns:
1 Life Safety Concerns.
2. Open Parking Structure
3. Americans with Disabilities Act.
4. Wind and seismic design criteria.
O. Provide information to Garver representatives for coordination sessions with the Owner
and City of Fayetteville building officials.
P. Review data for variances as may be required.
Q. Prepare Owner review submittals for parking and structural.
Construction Document Phase
A. Continue refinement of concepts from design development phase.
B. Participate in design team meetings as the project progresses throughout the
Construction Document Phase. This proposal includes up to two (2) in -person meetings
during the CD phase, with all other participation via web and teleconference.
1. Coordinate design needs with project consultants.
C. Prepare Construction Documents incorporating the following disciplines:
1. Functional Parking Consulting
2. Structural Engineering for garage superstructure only
D. Collaborate with other specialty consultants through Garver:
1. Traffic Engineering
2. Surveyor
3. MEP Engineer
4. Civil Engineer
5. Foundations Structural Engineer
6. Environmental Engineer
7. Landscape
8. Security Systems.
9. Costing and Scheduling.
E. Provide written technical specifications to support the construction documents for
parking and structural.
Bidding Phase
A. Respond to RFIs on work specified and/or detailed by Carl Walker, Inc.
B. Generate and issue addenda as required
C. Coordinate with project consultants
PROFESSIONAL FEES
Based upon our project understanding and the Scope of Services discussed above, we are proposing a
professional fee (hourly labor plus expenses) up to a maximum limit of $175,000. Project related
expenses such as travel, communications; delivery, reproductions, printing, etc. are included in this fee
cap. Our labor will be billed in accordance with the attached Fee Schedule, which will be updated to
new rates effective March 1, 2013.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
FEE EXCLUSIONS
Carl Walker, Inc.'s project related coordination efforts with the following tasks and consultants are
included within the proposed design fees. Costs for these Owner and Contractor provided surveys,
testing, inspections and consultants are not part of the above referenced design fees.
• Permits, Fees, or Other Related Miscellaneous Expenses
• Topographic and Utilities Survey
• Boundary Line Surface Survey
• Hydrology Study
• Architecture
• Civil Engineering
• MEP Engineering
• Construction Soils Testing
• Construction Materials Testing
• Special Inspections
• Environmental Impact Assessment
• Interior Design
• Traffic Engineering of Street or Intersection Improvements
• Geotechnical Engineering Consultant
• Foundations Structural Engineering
• Stair/Elevator tower Structural Engineering
• Other buildings Structural Engineering
• Landscape Architect
• Security Systems Consultant
• Costing and Scheduling Consultant
ADDITIONAL SERVICES
Additional services outside the Scope of Services listed above, when requested and authorized in
writing, shall be performed on an hourly fee basis per the attached Fee Schedule, or a lump sum basis
as negotiated with you.
TERMS AND CONDITIONS
Terms and Conditions will be as set forth in the formal contract agreement between Garver, LLC and
Carl Walker, Inc.
We trust we have responded to your request for proposal. If you are in agreement with the scope of
services, professional fees, and terms of this proposal, your signature in the space provided below will
serve as our notice to proceed. Please return one (1) copy to our office.
If you have any questions regarding this proposal, please give me a call. We look forward to continuing
working with you, the City of Fayetteville and the rest of the Project Team.
Thank you for considering Carl Walker, Inc.!
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
ACKNOWLEDGED AND ACCEPTED
Garver, LLC
Sincerely,
Carl Walker, Inc.
Tim D. ristle, P.E.
Senior Vice President
cc: Sonya Newman - Carl Walker, Inc.
BY (NAME)
TITLE
FIRM
DATE
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
CARL WALKER, INC.
FEE SCHEDULE FY 2012
FSWP:2012
President
$281.00 -
$281.00
/Hr
Executive/Senior Vice President
$209.00 -
$249.00
/Hr
Vice President; Managing Principal
$183.00 -
$209.00
/Hr
Principal
$162.00 -
$173.00
/Hr
Restoration Manager; Chief Engineer
$209.00 -
$209.00
/Hr
Senior Project Manager
$138.00 -
$162.00
/Hr
Project Manager; Senior Engineer
$111.00 -
$162.00
/Hr
Senior Architect; Senior Planner
$122.00 -
$122.00
/Hr
Senior Parking/Restoration Specialist
$135.00 -
$135.00
/Hr
Parking/Studies Specialist
$124.00 -
$133.00
/Hr
Project Engineer/Architect; Design Engineer
$ 89.00 -
$126.00
/Hr
Chief/Senior Design Technician
$ 99.00 -
$ 99.00
/Hr
Design/Parking Technician
$ 80.00 -
$ 86.00
/Hr
Restoration Specialists
$ 79.00 -
$ 84.00
/Hr
Restoration Technician
$ 71.00 -
$ 77.00
/Hr
Clerical
$ 50.00 -
$ 90.00
/Hr
Hourly billing rates are effective March 1, 2012 through February 28, 2013.
-7-
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
PARKING FUNCTIONAL DESIGN
SCOPE OF SERVICES
Page 1 of 3
A. Functional Design
1. Review the site plans, program documents, and conceptual designs prepared to
date. Confirm with Garver's direction the site constraints - footprint, location,
topography, number of levels, interface with adjacent buildings, street access
requirements, and related design criteria for the garage.
2. Verify the proposed type of parkers and the amount of parking to be provided in
the garage. Determine special requirements for permit parking, secured/reserved
parking, visitor parking, service vehicle access, etc.
3. Review potential points of ingress and egress for the garage with respect to
surrounding street systems, queuing requirements, and vehicular and pedestrian
movements. Recommend optimum location and configuration of entry/exit points.
4. Jointly agree on a preferred alternate for the garage, and prepare preliminary
functional designs and drawings for the selected solution, depicting the following:
a. Internal circulation, both vehicular and pedestrian, and ramping systems.
b. The layout of ingress and egress areas, including interface with the
surrounding street system, the number of entry/exit lanes required, and their
associated queuing areas.
c. Accommodation for alternate -use space in/around the garage: office/shell
space, security office, storage, mechanical/electrical rooms, loading zones,
service vehicle access, etc. (if any applicable)
d. Parking geometry, including bay widths, stall sizes (full-size, ADA), parking
angles, turning radii, and drive aisle widths.
e. Car count and efficiency.
f. Slopes of ramps, parking areas, and transitions.
g. Floor -to -floor heights and clearances.
h. With input from the project team, the location and number of stair and
elevator towers.
i. Accommodations for ADA spaces and access aisles, and associated impacts
on design.
V
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
PARKING FUNCTIONAL DESIGN
SCOPE OF SERVICES
Page 2 of 3
5. In conjunction with our structural engineering efforts, provide conceptual input on
structural systems for the parking structure. This input will address:
- column spacing and layout for maximum efficiency
- shear wall placement for sight distance and turning radii
- floor -to -floor heights and clearance requirements
- floor slopes for positive drainage
- expansion or isolation joints at interfaces with alternate -use space
6. Review functional design for the proposed garage with the project team.
B. Signage for Parking Areas
1. Recommend sign messages and sign locations to direct parkers and pedestrians
throughout the parking areas. Provide recommendations for background color,
letter height, sign size, and mounting locations. Prepare a signage plan and
schedule for inclusion in the contract documents (AP drawings).
2. Provide outline specifications for signage materials and mounting details for
inclusion in the project specifications.
C. Lighting and Mechanical Systems
1. Recommend appropriate lighting levels in the drive, parking, pedestrian, and
entry/exit areas of the garage, for user security and comfort.
2. Recommend light fixture type, spacing, and control requirements for use by the
project electrical engineer.
3. Provide input on mechanical ventilation requirements (if required), fire protection
requirements, drain locations, and drain types to the project mechanical engineer.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
PARKING FUNCTIONAL DESIGN
SCOPE OF SERVICES
Page 3 of 3
D. Parking Control Equipment Specifications.
1. Discuss with the Owner requirements and options for controlling access to the
parking facility by the various user groups (visitors, employees, permit parkers, etc.),
and jointly agree on a preferred method of operation. Confirm equipment design
parameters (if any) with Owner to insure compatibility of new (or future) equipment
with existing access control systems.
2. Prepare entry/exit lane sketches showing lane widths, island size and location,
placement of parking control equipment (if any), and related details.
3. Prepare technical specifications and details for parking control equipment (if any)
(gates, card readers, detector loops, etc.) and associated construction elements.
E. Striping Drawings
1. Based on the preliminary functional design floor plans, prepare final striping (AP)
drawings for the garage depicting final layout of parking spaces, ADA spaces,
pavement markings, access aisles, and entry/exit details.
F. Meetings
1. Attend regular project meetings as required (either in person as stipulated in this
proposal or via teleconference) for design coordination, Owner input and review,
and end -user programming issues.
-10-
Mr. Ron Petrie
Fayetteville Parking Garage
December. 11, 2012
STRUCTURAL ENGINEERING
SCOPE OF SERVICES
Page 1 of 2
A. Schematic Design
1. Assist in developing and reviewing the project program.
2. Provide preliminary selection and sizing of structural elements.
3. Assist in developing preliminary design drawings and report.
4. Provide conceptual design of structural systems for the parking structure. This input
will address:
- column spacing and layout for maximum efficiency
- shear wall placement for sight distance and turning radii
- floor -to -floor heights and clearance requirements
- floor slopes for positive drainage
- expansion or isolation joints at interfaces with alternate -use space.
B. Design Development
1. Develop floor elevations and floor drain locations.
2. Evaluate the following factors during development of the superstructure design.
1) Precast vs. cast -in -place system features. This garage will only be
designed for one structural system type after initial SD determination of
which system is most economical and best suited for this site and
construction schedule.
2) Volume change considerations
3) Value analysis of durability systems, waterproofing and joint sealants.
4) Future expansion capabilities, if required.
4. Develop structural drawings and outline specifications.
C. Construction Documents
1. Develop the structural (S) drawings and specifications for the garage superstructure
system including durability features, concrete, structural steel, and parking area
concrete waterproofing system.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
STRUCTURAL ENGINEERING
SCOPE OF SERVICES
Page 2 of 2
2. Assist, upon request, in the analysis of alternatives/substitutions.
3. Issue addenda if required for contract document clarification.
City of Fayetteville
Fayetteville Downtown Parking Facility
Phase 2- Schematic Design & Project Development
Carl Walker, Inc. Fee Breakdown
Tuesday, December 11, 2012
a)
a
C
O
a
U
o
U
`
a
)
a
U O
O
TOTAL
Hourly Rate
$ 217
$ 160
$ 138
$ 117;,
$ 160
$
$ 87
r .f � Yv'Ctu'u N ✓YcGk' i� �X _______________________�.'.2:t
Schematic Design
"J^.
.,.C�.'f
,F',
�� `lz��l
X98
l Z.1 f<..4�F.�e
.
$ 37,253.
Site Visitation & Evaluation
4
8
Design Approval Process
Prepare Schematic Drawings
10
29
15
15
29
29
4
Prepare Outline Specifications
3
20
14
4
7
4
Prepare Schematic Phase Construction Cost Estimate
3
7
7
7
4
Prepare Project Schedule
2
5
2
Present the Schematic Design
7
7
7
Contract Deliverables
Geotechnical Evaluation
Design; Development
$ 43,6994
Confirm Utility Availablity
Prepare Design Development Drawings
14
34
29
42
39
69
8
Prepare Design Development Cost Estimate
3
13
10
10
4
Prepare Updated Schedule
2
7
3
Present Design Development Design
10
10
10
Contract Deliverables
Construction Documents
$ 84,235
Confirm Utility Availablity
Prepare Construction Drawings
20
48
68
56
68
73
8
Complete the Specifications
7
30
16
14
16
13
Prepare Final Construction Cost Estimate
3
15
15
15
8
Prepare Final Updated Construction Schedule
3
11
7
Present Final Design
10
10
10
Respond to Plan Review Comments
3
17
10
4
9
7
2
Contract Deliverables
Bidding and Contract Award
$ 4,830:
Procurement Method
Attend Pre -Bid Conference
Assist in reviewing the Bids
2
4
4
2
1
Review Construction Contract
2
2
2
1
1
Contract Deliverables
2
2
2
2
2
2
Total Hours
81
279
231
137
232
180
59
Labor Fee
$ 17,577
$ 44,640
$ 31,878
$ 16,029
$ 37,120
$ 17,640
$ 5,133
$ 170,017
3,000
Car
100
Hotel
Meals
100
Miscellaneous
Total Expenses
L11F11Jj
U. is
City of Fayetteville Parking Deck
Proposal for Architectural Services
12/06/2012
Mr. Ron Petrie, PE
Senior Project Manager
Garver USA
2049 East Joyce Blvd
Suite 400
Fayetteville, AR 72703
Re: City of Fayetteville Parking Structure
Phase 2 — Schematic Design and Project Development
Dear Ron,
AFHJ Architects is pleased to submit this proposal for professional services for the above mentioned facility
Our services include the design development, construction drawings and specifications for WAC
administration building in coordination with WAC and Bora Architects. Work will also include required
documentations and services for the exterior skin display windows and the liner buildings of the parking
deck.
AFHJ will provide to Garver USA throughout the process architectural documentation required for cost
estimating related to the overall project. Furthermore AFHJ will take part in negotiation services related to
the design of the facility with the selected contractor in role of CM at risk.
For breakdown of such services according to the various phases of the project including the reimbursable
expenses please refer to attachment "A". The hourly rate will remain the same as phase one and will not
increase for this phase of the project.
The total net fee proposed is, not to exceed $150,000 and reimbursable expenses of $2,000 for the
additional liability insurance required by Garver USA. Please refer to attachment "A" for details on the
reimbursable expense.
We look forward to a successful partnership.
Sincerely Yours,
Laleh Amirmoez, AIA
President
A.FFU ARCHITECTS + PLANNERS
Yn l ()lTiirr. Box .4l() F yeil.eville, :1R 'Z27(l2 100 Wri;i. Crrll.r.r Suiiie ()2 teletphone.. 479.44`2.5565 fru:siniilr 4:9.442.8849
e �iexrly`cLkar
AU?LII
uIriii
ATTACHMENT "A"
City of Fayetteville Parking Deck
12/06/2012
City of Fayetteville Parking Structure
Phase 2 — Schematic Design and Project Development
Architectural Fee Breakdown
REIMBURSABLE EXPENSES
Additional Liability Insurance
Coverage for AFHJ through
2,000
Aril 2014
Travel
0
One trip included in the fee
Printing and reproduction
NA
Not in Architectural Services
ARCHITECTURAL FEES
Included
Not included
Schematic Design
28,100
• Code and ordinance review
• WAC admin building
• Parking deck elevation study in
programming and schematic
coordination with Walker
plan and elevations
• Two options presented for
committee review
• Presentation drawings for Planning
Commission review
• Liner buildings and display window
designs
• Coordination with Boora'
• Two meetings with design team
• One meeting with planning
commission
Design Development,
37,500
• WAC admin building system
• Consultant coordination for
design, material selection.
parking deck
preliminary details, coordination
• Base drawings for plans,
with consultants' drawings, outline
sections and elevations to be
specs and drawings for cost
provided by CW
estimates by CM
• Outline specifications for
architectural elements of the
parking deck
• DD architectural drawings of
exterior elevations, liner buildings,
display windows, stairs and
elevators
• One meeting with Boora for review
and coordination
• Coordination with structural and
MEP related to exterior fa�ade and
liner buildings
• Coordinate planter and other street
scape details with landscape
architect
• DD set for cost estimates by CM.
• 2 meetings with CM and building
committee to review drawings and
cost estimates
• One set of revisions for value
engineeringas re uired
Po81.Offitt flux 810 FayelEi villr; .\R 72702 100 Wt-..ri. (errl.er Siiilr. 02 I.rlrfrhunr.479442.365 l:ir.:�iMilr.479.442MM9
Page 2 of 2
Construction Drawings and
75,000
• 80% complete architectural
• Base drawings for plans,
Specifications
drawings for final cost estimates
sections and elevations to be
• Drawings include Parking deck
provided by CW
partial floor plans related to fa�ade;
• Site plans
Exterior elevations; Details and
• Site details
sections; Graphic signage plan and
• Grading plans
details; Stair and Elevator details
• Landscape plans
and sections in coordination with
• Parking deck plans, details and
CW
sections
• Liner building and display window,
• Full specification manual
plans elevations and details
coordination, compilation
•. Consultant coordination for WAC
printing and reproduction
admin building
• Construction drawings
• WAC admin building plans;
coordination, compilation,
Exterior elevations; Interior
printing, distribution.
elevations; Enlarged plans;
Building sections; Wall sections;
Roof plan and detail; Finish
schedule; Door and window
schedule and details; Wall sections
• Architectural specifications
• Final architectural drawings
provided to Garver for CM
• One meeting with CM, one
meeting with building committee to
review cost estimates at 80%
complete
• Prepare addends as required
Bidding and Negotiations
9,400
• RFI responses
• Consultant coordination other
• Review of architectural costs
than related to WAC admin
presented by CM
building
• Provide alternative and value
engineering items as required
• One meeting with owner for final
review
Total
152000
i'nhl O1firBox +31() Fayrll.eville. AR 727(}2 100 Wrni. (e tl.r.r Suile 302 I.rlr.(+honv.. 479.442.5565 (+ctiimile 479.442.8849
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
Carl Walker Subconsultant Agreement
Project No. 11047180
CONTRACT AMENDMENT NO. I
This Contract Amendment No. 1, dated , 2012 shall amend the original
subconsultant agreement between GARVER, LLC (Garver) and Carl Walker, Inc. (Subconsultant),
dated February 21, 2012 referred to in the following paragraphs as the original subconsultant
agreement.
This Contract Amendment No. 1 adds design services for the:
Installation of a new municipal parking deck facility to be located on the Theater Site immediately
south of the Walton Arts Center including the removal and replacement of the Administration Offices.
The original contract is hereby modified as follows:
SECTION 2- SCOPE OF SERVICES
Section 2 of the original contract is hereby amended as follows:
The subconsultant will perform the additional services as described in the attached scope of services
from the subconsultants dated December 11, 2012.
SECTION 3- PAYMENT
Section 3 of the original contract is hereby amended as follows:
For the work described in the attached scope of services for Amendment No. 1, Garver will pay the
Subconsultant for time spent on the project, at the rates shown in the Subconsultant proposal for each
classification of Subconsultant's personnel plus reimbursable expenses including but not limited to
printing, courier service, reproduction, and travel. The total amount to be paid to the subconsultant under
this amendment may not exceed $175,000.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
CARL WALKER, INC. GARVER, LLC
By: By:
Title: Title:
ATTEST: ATTEST:
Contract Amendment No. 1 2 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
AFHJ Architects Subconsultant Agreement
Project No. 11047180
CONTRACT AMENDMENT NO. I
This Contract Amendment No. 1, dated , 2012 shall amend the original
subconsultant agreement between GARVER, LLC (Garver) and AFHJ Architects (Subconsultant),
dated February 2, 2012 referred to in the following paragraphs as the original subconsultant
agreement.
This Contract Amendment No. 1 adds design services for the:
Installation of a new municipal parking deck facility to be located on the Theater Site immediately
south of the Walton Arts Center including the removal and replacement of the Administration Offices.
The original contract is hereby modified as follows:
SECTION 2- SCOPE OF SERVICES
Section 2 of the original contract is hereby amended as follows:
The subconsultant will perform the additional services as described in the attached scope of services
from the subconsultants dated December 6, 2012.
SECTION 3- PAYMENT
Section 3 of the original contract is hereby amended as follows:
For the work described in the attached scope of services for Amendment No. 1, Garver will pay the
Subconsultant for time spent on the project, at the rates shown in the Subconsultant proposal for each
classification of Subconsultant's personnel plus reimbursable expenses including but not limited to
printing, courier service, reproduction, and travel. The total amount to be paid to the subconsultant under
this amendment may not exceed $152,000.
SECTION 5- MISCELLANEOUS
Section 5.2 of the original contract is hereby amended as follows:
The professional liability insurance shall be increased from $1,000,000 to $2,000,000 for each claim.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
AFHJ ARCHITECTS GARVER, LLC
By: By:
Title: Title:
ATTEST: ATTEST:
Contract Amendment No. 1 2 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180