HomeMy WebLinkAbout252-12 RESOLUTIONRESOLUTION NO. 252-12
A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH
GARVER, LLC IN AN AMOUNT NOT TO EXCEED $675,000.00 FOR THE
DESIGN OF THE DICKSON STREET ENTERTAINMENT DISTRICT
PARKING DECK, AND APPROVING A PROJECT CONTINGENCY OF
$20,000.00, ALL CONTINGENT UPON THE APPROVAL OF FUNDING IN
THE 2013 ANNUAL BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract amendment with Garver, LLC in an amount not to exceed $675,000.00 for the design of
the Dickson Street Entertainment District Parking Deck, a copy of which is attached to this
Resolution as Exhibit "A", and approving a project contingency of $20,000.00, all contingent
upon the approval of funding in the 2013 annual budget.
PASSED and APPROVED this 18th day of December, 2012.
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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FAYETTEVILLE:
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AMENDMENT TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
Project No. 11047180
CONTRACT AMENDMENT NO. 1
This Contract Amendment No. 1, dated De9dropu t$ , 2012 shall amend the original contract
between the CITY OF FAYETTEVILLE (Owner) and GARVER, LLC (Engineer), dated February 21,
2012 referred to in the following paragraphs as the original contract.
This Contract Amendment No. 1 adds design and surveying services for the:
Construction of an approximately 300 space Parking Deck to be located in the Downtown/Dickson Street
area including the associated liner buildings and infrastructure improvements.
The original contract is hereby modified as follows:
SECTION 5 — PAYMENTS TO GARVER
5.1 Compensation
Increase the not to exceed amount by $675,000.
EXHIBIT A — SCOPE OF SERVICES
Replace Exhibit A of the original contract in its entirety with the Exhibit A attached to and made a
part of this Amendment No. 1. This amendment adds Phase 2 services to the original agreement.
EXHIBIT B — SUMMARY OF COSTS
Replace Exhibit B of the original contract in its entirety with the Exhibit B attached to and made a
part of this Amendment No. 1.
AGREEMENT BETWEEN GARVER AND SUBCONSULTANTS FOR PROFESSIONAL SERVICES
Garver will subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide geotechnical services as
described in Section 1.1.3 of the Scope of Services.
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects for services associated with the
design of the Parking Deck as described in the Scope of Services and the attached subconsultant
agreements.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
OWNER
CITY OF FA TTEVIL
By:
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Title: i,alP
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ATTEST: %y i-'' 1412ak, ATTEST:
ENGINEER
GARVE LLC /kit__
By:
Title: EXEC
Contract Amendment No. 1 2 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
EXHIBIT A
DOWNTOWN PARKING DECK
SCOPE OF SERVICES
1.0 ENGINEER'S SERVICES
GARVER and its subconsultants that comprise the project team will provide design
services to assist the City of Fayetteville in site selection, design and construction of an
approximately 250 space municipal parking deck and replacement of the Walton Art Center
(WAC) Administrative Offices in the downtown area. More specifically, GARVER proposes
to accomplish the following:
1.1 PHASE 1 — SITE SELECTION & CONCEPTUAL DESIGN
1.1.1 Data Collection
A. The project team comprised of representatives from Garver, Carl Walker, Inc., AFHJ
Architects, and KB Architects will schedule and participate in meetings with
members of the City Staff to determine program goals, design criteria, and
development guidelines. At a minimum, the design team will meet with the following
City Departments/Divisions:
1. City Administration.
2. Parking Management Division.
3. Development Services Department.
4. Utilities Department.
5. City Council.
B. The project team will meet with representatives of the Walton Art Center.
C. Garver will meet and coordinate with all franchise utility companies to obtain an
inventory of utilities within the study areas and a written statement regarding the
available capacity.
D. Meeting notes of the data collection meetings will be taken and distributed to all
attendees for approval.
E. Gather information related to historic buildings, cultural factors, natural features,
existing zoning and city regulations, mixed use viability, and identify LEED design
principles that may impact design and cost.
F. The project team will visit the four potential sites for the purposes of verifying
existing conditions.
G. The project team will coordinate with the Utilities Director to obtain all studies,
reports, drawings, topographical maps, property surveys and other available
documents related to the four potential sites.
Exhibit A Scope - Amendment No. I
A-1
12/11/2012
1.1.2 Public Involvement
The project team will conduct a total of two public involvement meetings. The meetings will
be formatted to be walk-in type and be scheduled on the same day, generally 11:00 to
2:00 and 4:00 to 7:00. The City will be responsible for locating and arranging facilities for
the public meeting/workshop in the vicinity of the project and be responsible for publishing
all public notices.
The project team will prepare all necessary press releases, handouts, questionnaires, and
graphic exhibits for the meetings. Public comments will be recorded, evaluated, and
included in a Public Meeting Summary Report.
1.1.3 Geotechnical Services
Garver will coordinate and subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide
geotechnical investigations and recommendations for the selected site. In general, the
scope will include:
A. A maximum of ten additional borings approximately 70 -ft in depth, obtaining
undisturbed soil samples or Standard Penetration Values at 2- to 5 -ft intervals or at
a change in soil/rock stratum, and also obtaining representative rock cores.
B. Install piezometers to monitor groundwater levels.
C. Perform an adequate laboratory testing program after the borings are completed to
determine the physical characteristics and engineering properties of the foundation
and subgrade soils and rocks.
D. Prepare an engineering report with the results of the borings, subsurface
conditions, seismic classification, and recommendations for foundation design,
below -grade walls, site grading and construction criteria.
1.1.4 Site Evaluations
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects to perform portions of
the site selection services. The scope for the services to be provided by the
subconsultants are attached and made a part of this agreement. The scope for the project
team will include:
A. Evaluation of the existing water and sewer facilities in detail based on the
information provided by the City to determine improvements necessary to meet fire
protection and other loads associated with the parking deck. Coordination will be
made with the City of Fayetteville to determine existing water main pressures and
fire hydrant flows.
B. Evaluation of the four identified sites (West Avenue Site, Spring Street Site, Walton
Art Center Site, and School Avenue Site) based upon the following criteria:
1. Topography, Utilities, and Environmental Conditions.
2. Interface with surrounding street system.
Exhibit A Scope - Amendment No. 1
A-2
12/11/2012
3. Vehicular and pedestrian ingress/egress.
4. Ability for future parking deck expansion.
5. Construction staging and access considerations.
6. Functional efficiency and construction cost savings for the garage.
7. Passive and active patron safety factors.
8. Impact on neighboring properties.
9. Geotechnical Investigation as it pertains to the structural system for the
garage, both for gravity loads and seismic considerations.
10. Impact on current parking revenues.
11. Ability to utilize LEED design principles. In addition, design team to identify
potential principles and provide estimated costs for program inclusion
consideration.
12. Architectural Design.
13. Cultural and Historic Factors.
14. Zoning/Development Regulations.
C. Develop conceptual garage functional layouts (maximum of three alternatives per
site) in order to evaluate each site relative to garage functionality, capacity and
flexibility to meet project goals.
D. Develop Architectural guidelines and elevations (maximum of four) for each of the
four sites adequate for conceptual cost estimating.
E. Develop conceptual site plans (maximum of four) adequate for conceptual cost
estimating.
F. Develop design criteria based on local and national code requirements including
Life Safety Concerns, Open Parking Structure, American Disabilities Act and
Wind/Seismic Design Criteria.
G. Develop an opinion of probable costs (maximum of four) in sufficient detail to be
utilized for a comparison of the four sites. More detail cost estimating will be
performed on future phases to determine programming costs.
1.1.5 Report Preparation
A. Prepare a written report that summarizes all of the information collected from the
data collection stage, geotechnical recommendations, and findings from the site
evaluations.
B. Develop a pros/cons matrix for each site.
C. Provide a recommendation of the preferred site.
D. Prepare a City Council presentation summarizing all findings and
recommendations. Presentation will be given by the entire project team at one
meeting.
Exhibit A Scope - Amendment No. 1
A-3
12/11/2012
1.2 PHASE 2 — SCHEMATIC DESIGN AND PROJECT DEVELOPMENT
Garver will subcontract with Carl Walker, Inc. and AFHJ Architects to perform portions of
the Phase 2 services. The scope for the services to be provided by the subconsultants are
attached and made a part of this agreement. The scope for the project team will include:
1.2.1 Schematic Design
A. Perform a topographic and boundary survey of the selected site. Garver will
provide field survey data for designing the project, and this survey will be tied to the
Owner's control network. Garver will conduct field surveys, utilizing radial
topography methods, at intervals and for distances at the project site as
appropriate for modeling the existing ground, including locations of pertinent
features or improvements. Garver will locate buildings and other structures, streets,
drainage features, trees over four inches in diameter, visible utilities as well as those
underground utilities marked by their owners and/or representatives, and any other
pertinent topographic features that may be present at and/or along the project site.
Garver will establish control points for use during construction. Garver will locate
existing monumentation representing the property boundary.
B. Perform a detailed site evaluation, in order to more fully define matters of egress
(during construction and afterward), access especially for the handicapped, routing
of utilities, programmatic relationships between new and existing site structures and
components, and identify any special features which might affect project scope,
design, cost, or schedule. Consideration shall be given to the Project phasing and
site access during construction of each phase in order to maintain the minimal
disruption to the downtown area.
C. Prepare and submit a Large Scale Development Plan to the City Planning Division
that meets all applicable City Unified Development Code requirements. Attend
Technical Plat Review, Subdivision Committee and Planning Commission Meetings.
Plans to be prepared for Large Scale Development approval include:
1. Boundary Survey
2. Site Plan
3. Preliminary Grading/Drainage Plans and Report
4. Tree Preservation/Landscape Plan
5. Utility Plan
6. Elevations showing all four sides of each proposed parking deck with material
sample board
D. Prepare Schematic Drawings including site plans, elevations, and sections showing
the key architectural and engineering features of the proposed construction and the
key relationships between the new structure and the adjacent existing facilities. The
Schematic Drawings shall be based upon information gathered during the Site
Selection and the Large Scale Development Phase and building upon the
conceptual site plans. The Schematic Drawings will represent 30 percent of final
construction contract plans.
Exhibit A Scope - Amendment No. 1
A-4
12/11/2012
E. Prepare Outline Specifications including the identification and description of each
of the major materials, systems, and assemblies required for the project, in
sufficient detail to enable them to be adequately budgeted.
F. Prepare a Schematic Phase Opinion of Probable Costs to verify that the Project
continues to meet budgetary requirements and to take appropriate corrective
action as necessary.
G. Prepare project schedule utilizing a Critical Path Method (CPM) concept based
upon all information acquired during the Study and Schematic Design Phases.
H. Local members of the Project Team will coordinate all schematic design tasks with
the City Parking Deck Review Team on a bi-monthly basis. Final Schematic
Drawings, Outline Specifications, and Opinion of Probable Costs will be presented
to the City Parking Deck Review Team for review and comments.
1.2.2 Geotechnical Services
Garver will coordinate and subcontract with Grubbs, Hoskyn, Barton & Wyatt to provide
geotechnical investigations and recommendations for foundations and retaining wall
systems for the site including:
A. Drill up to eight (8) additional borings at the Theater site to approximately 60- to 70 -
ft depth, obtaining undisturbed soil samples or Standard Penetration Values at 2- to
5 -ft intervals or at a change in soil/rock stratum, and also obtaining representative
rock cores.
B. Install piezometers to monitor groundwater levels.
C. Perform an adequate laboratory testing program after the borings are completed to
determine the physical characteristics and engineering properties of the foundation
and subgrade soils and rocks.
D. Prepare an engineering report with the results of the borings, subsurface
conditions, seismic classification, and recommendations for foundation design,
below -grade walls, site grading and construction criteria.
1.2.3 Preliminary Design Development
A. Coordinate with all known franchise utility companies for relocations as necessary
and for service to the project. Garver will prepare load letters, requesting
commitments for any potential service enhancements required to service the new
facility.
B. Prepare Preliminary Design Drawings of the City Parking Deck and the adjoining
WAC Administration Offices including detailed civil site, structural, mechanical,
electrical, plumbing, landscaping and architectural plans. The preliminary design
phase will represent 60 percent of final construction contract plans.
Exhibit A Scope - Amendment No. 1
A-5
12/11/2012
C. Prepare a Preliminary Phase Opinion of Probable Costs. Potential cost-saving
measures and/or bid alternates will be identified, quantified and brought to the
attention of the City for final project decisions.
D. Update project schedule as necessary to accurately reflect not only the time
required for construction of the permanent improvements but also the time required
to construct any temporary structures as well as any time necessary for review and
approval of City and State Agencies.
E. Local members of the Project Team will coordinate all preliminary design tasks with
the City Parking Deck Review Team on a bi-monthly basis. Preliminary design
drawings, documents, and Opinion of Probable Costs will be presented to the City
Parking Deck Review Team and City Council for review and comments.
1.2.4 Final Construction Documents
A. Coordinate with all known franchise utility companies as necessary to finalize
relocations and facility services.
B. Prepare and submit final construction documents plus any other required
submissions specific to the final phase. Prepare site/civil plans including
earthwork/grading, drainage, drainage report, site utilities, lighting,
sidewalk/pavement/curb restoration, fencing, landscaping, and soil erosion &
sediment control at appropriate scales to clearly depict footprints of existing and
proposed structures, site entrances, vehicular and pedestrian circulation, utilities,
and other major project features.
C. Prepare and submit Specifications in accordance with project requirements utilizing
City General Conditions and City bid document requirements. All documents shall
be integrated into a Project Manual.
D. Prepare Final Opinion of Probable Costs based on the construction documents.
Bid Alternates will be clearly identified and descriptions will be finalized for inclusion
in the Bid Form.
E. Prepare, submit and coordinate approval with the following agencies: ADEQ,
Arkansas Health Department, and City Development Department.
F. Local members of the Project Team will coordinate all final construction design
tasks with the City Parking Deck Review Team on a bi-monthly basis. Final
construction drawings, documents, and Opinion of Probable Costs will be
presented to the City Parking Deck Review Team for review and comments.
G. Respond to all review comments received from the City and State agencies having
jurisdiction over the project. Submit sealed and signed final construction plans and
documents.
Exhibit A Scope - Amendment No. 1
A-6
12/11/2012
1.2.5 Contractor Procurement and Contract Award
The construction contract for this project will be by negotiated purchasing. The tasks for
the project team will include:
A. Review Statements of Qualifications of contractors and attend interviews of the
short-listed construction companies. Provide advice to the City Selection
Committee.
B. Coordinate with the selected contractor to determine project costs and to identify
specific project related items that will reduce project costs.
1.3 PHASE 3 — CONSTRUCTION ADMINISTRATION SERVICES
The scope and fee for this portion of the agreement is specifically excluded and will be
added by amendment at the request of the City.
2.0 CITY OF FAYETTEVILLE
The City of Fayetteville's responsibilities shall include providing the following:
2.1 Right of entry to the properties.
2.2 Adjacent property owner notifications and public meeting notices.
2.3 Previous available surveys, reports, etc.
2.4 Paying all plan review fees and advertising costs.
2.5 Furnishing all permits and providing permit review fees.
2.6 Provide basemap drawing based upon city planimetrics showing contours,
structures, right-of-way, property lines, easements, and all utilities including private
sewer service connections.
a. Utility locations provided by the City of Fayetteville will be derived from GIS.
2.7 Spot digging and determination of utilities at critical locations.
2.8 Coordination and fees associated with regulatory agencies such as but not limited
to AHTD, ADH, AQEQ, USACE, ARKUPS, Utility Owners, Property Owners, U.S.
Fish and Wildlife, and State Historic Preservation Office.
Exhibit A Scope - Amendment No. 1
A-7
12/11/2012
3.0 EXCLUSIONS
For clarification, our proposed scope of services does not include the following but will be
considered as extra work as directed by the City in writing for an additional agreed upon by
the City and Garver:
3.1 Utility relocation design other than water and sewer.
3.2 Vehicular counts of existing traffic.
3.3 Wetlands identification or mitigation design or other work related to environmentally
or historically (culturally) significant items including site assessments.
3.4 Changes to major design elements after previous direction or approval or redesign
to accommodate City of Fayetteville's budget after receipt of construction costs
that exceed the Engineer's cost opinions.
3.5 Record Research and Property Acquisition Documents.
3.6 Submittals or deliverables in addition to those listed herein.
3.7 Construction materials testing.
3.8 Property Line Adjustments and Lot Splits.
3.9 Walton Arts Center Administration Building programming and Schematic plan and
elevations.
3.10 PHASE 3 — Construction Administration Services which includes all services during
and after construction.
4.0 PROJECT DELIVERABLES
The following will be submitted to the City of Fayetteville, or others as indicated, by Garver:
1. Digital copies of meeting meetings to all attendees.
2. Two (2) copies of LSD documents.
3. Two (2) copies of Geotechnical Report.
4. Four (4) copies of the Schematic Design Plans and documents.
5. Four (4) copies of the Preliminary Design Plans and documents.
6. Four (4) copies of the Final Construction Plans and documents for review.
7. Four (4) copies of the revised Final Construction Plans and documents.
8. Electronic copies of all submittals and files as requested.
Exhibit A Scope - Amendment No. 1
A-8
12/11/2012
5.0 SCHEDULE
The time periods for the performance of GARVER's Services as set forth in Phase 2 of said
Agreement are as follows:
Phase Description
Survey
Geotechnical Investigation
Large Scale Development Submittal
Schematic Phase Design
Preliminary Phase Design
Final Construction Documents
6.0 COMPENSATION
Calendar Days
30 calendar days from start date
60 calendar days from start date
60 calendar days from start date
15 calendar days from approval of the LSD
60 calendar days from written approval of the
Schematic Design
60 calendar days from written approval of the
Preliminary Design
The method of payment for Services rendered by GARVER shall be as follows. GARVER,
shall invoice the CITY OF FAYETTEVILLE for time spent on the project at the rates
described in Appendix B for each classification of Garver's personnel. In addition,
reimbursable expenses including but not limited to printing, courier service, reproduction,
travel, and subconsultants. The maximum not to exceed amount for all scope items in this
project shall be $910,900.
Exhibit A Scope - Amendment No. 1
A-9
12/11/2012
EXHIBIT B
Fayetteville Downtown Parking Deck - Amendment 1
Garver Hourly Rate Schedule
Classification
Rates
Engineers / Architects
E-1 $ 90.00
E-2 $ 105.00
E-3 $ 126.00
E-4 $ 147.00
E-5 $ 180.00
E-6.. $ 220.00
Planners
P-1 $ 107.00
P-2 $ 128.00
Designers
D-1 $ 84.00
D-2 $ 115.00
Technicians
T-1 $ 73.00
T-2 $ 95.00
Surveyors
S-1 $ 43.00
S-2 $ 54.00
S-3 $ 71.00
S-4 $ 102.00
S-5.. $ 130.00
2 -Man Crew (Survey) $ 164.00
3 -Man Crew (Survey) $ 203.00
2 -Man Crew (GPS Survey) $ 184.00
3 -Man Crew (GPS Survey) $ 223.00
Construction Observation
C-1 $ 81.00
C-2 $ 112.00
C-3 $ 148.00
Administration
X-1 $ 51.00
X-2 $ 68.00
X-3 $ 115.00
Agreement for Professional Services
Fayetteville Downtown Parking Deck - Amendment 1 Garver Project No. 11047180
EXHIBIT B
CITY OF FAYETTEVILLE
DOWNTOWN PARKING DECK
FEE SUMMARY
Phase 1 - Site Selection
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt
Architectural Services (AFHJ Architects/KB Architects)
Parking Garage Specialist (Carl Walker, Inc.)
Prime Consultant - Garver
Subtotal for Phase 1 Services
Phase 2 - Schematic Design and Project Development
Original
Agreement Amendment 1 Totals
$76,000.00 $0.00 $76,000.00
$64,900.00 $0.00 $64,900.00
$55,000.00 $0.00 $55,000.00
$40,000.00 $0.00 $40,000.00
$235,900.00 $0.00 $235,900.00
Utility Marking (ARKUPS) $0.00 $750.00 $750.00
Title Research (Elite Title) $0.00 $250.00 $250.00
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt) $0.00 $28,000.00 $28,000.00
Surveys $0.00 $15,000.00 $15,000.00
Schematic Design Development
Garver $0.00 $79,700.00
Carl Walker - Parking Deck Specialist $0.00 $38,400.00
AFHJ Architects $0.00 $28,100.00 $146,200.00
Preliminary Project Design
Garver $0.00 $102,300.00
Carl Walker- Parking Deck Specialist $0.00 $45,000.00
AFHJ Architects $0.00 $37,500.00 $184,800.00
Construction Documents
Garver $0.00 $106,100.00
Carl Walker - Parking Deck Specialist $0.00 $86,700.00
AFHJ Architects $0.00 $75,000.00 $267,800.00
Construction Contract Procurement
Garver $0.00 $17,900.00
Carl Walker - Parking Deck Specialist $0.00 $4,900.00
AFHJ Architects $0.00 $9,400.00 $32,200.00
Subtotal for Phase 2 Services $0.00 $675,000.00 $675,000.00
Phase 3 - Construction Administration Services
Construction Materials Testing
Construction Phase Services
Project Close -Out
Post -Occupancy Review
Subtotal for Phase 3 Services
$0.00
$0.00
$0.00
$0.00
$0.00
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AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
Carl Walker Subconsultant Agreement
Project No. 11047180
CONTRACT AMENDMENT NO. 1
This Contract Amendment No. 1, dated rGIE143!"'fz IS , 2012 shall amend the original
subconsultant agreement between GARVER, LLC (Garver) and Carl Walker, Inc. (Subconsultant),
dated February 21, 2012 referred to in the following paragraphs as the original subconsultant
agreement.
This Contract Amendment No. 1 adds design services for the:
Installation of a new municipal parking deck facility to be located on the Theater Site immediately
south of the Walton Arts Center including the removal and replacement of the Administration Offices.
The original contract is hereby modified as follows:
SECTION 2 — SCOPE OF SERVICES
Section 2 of the original contract is hereby amended as follows:
The subconsultant will perform the additional services as described in the attached scope of services
from the subconsultants dated December 11, 2012.
SECTION 3 — PAYMENT
Section 3 of the original contract is hereby amended as follows:
For the work described in the attached scope of services for Amendment No. 1, Garver will pay the
Subconsultant for time spent on the project, at the rates shown in the Subconsultant proposal for each
classification of Subconsultant's personnel plus reimbursable expenses including but not limited to
printing, courier service, reproduction, and travel. The total amount to be paid to the subconsultant under
this amendment may not exceed $175,000.
Contract Amendment No. 1 1 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
CARL WALKER, INC. GARVE , LLC
By: if lig ilvA
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By:
itle: Atria Oco"" pa,?Aeur Title: 6'Ag f✓ ‘%
ATTEST:
ATTESTr:'�G�'""
Contract Amendment No. 1 2 of 2
Fayetteville Downtown Parking Deck Garver Project No. 11047180
December 11, 2012
Mr. Ron Petrie, PE
Senior Project Manager
Garver, LLC
2049 East Joyce Blvd
Suite 400
Fayetteville, AR 72703
rsoetrie@garverusa.com
Re: Fayetteville Downtown Parking Structure - Phase 2 Design
Fayetteville, Arkansas
Carl Walker, Inc. Proposal N3-11-083bR3
Dear Ron:
Carl Walker, Inc. is pleased to submit this proposal to you to provide professional Parking Facility Design
Consulting services for the above mentioned project in Fayetteville, Arkansas. Our scope of services is
described in detail below, but in general we will provide consulting services incorporating the disciplines
of Structural Engineering and Parking Consulting for this second phase of this parking facility project, the
design and bidding.
As specialists in the design and construction of multi-level parking structures, we believe that our
expertise will be an asset for you and the owner in developing a user-friendly and cost-effective parking
facility. As we work through our firm's 29th year in business, our experienced staff of designers can
proudly reflect on thousands of projects, hundreds of parking structures and millions of parking spaces
for clients nationwide.
PROJECT UNDERSTANDING
Based upon the information we've received during the site
selection study phase of this project, we understand that this new
parking facility will provide parking for 246 cars. We understand
that patrons will primarily be visitors associated with the adjacent
Walton Arts Center, local retail and restaurant destinations and
some individuals who will park and walk west towards the University
of Arkansas campus.
The photo to the right depicts the four (4) original sites considered
for this parking facility. They generally bound the west, south and
east sides of the Walton Arts Center development. On December
4, 2012 the City of Fayetteville agreed upon the Theater Site as the
location for this new parking structure. This garage will utilize either
a precast -prestressed concrete or a cast -in-place, post -tensioned
concrete structural system. Exterior architectural elements of the
garage will be similar and complimentary to the arts center and
2801 Network Blvd., Suite 101 Frisco, TX 75034 P. 214.619.0700 F. 214.619.0705 www.carlwalker.com
A
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
neighboring community development. It is assumed that this garage will be a primarily above grade,
free standing and open parking structure. Site conditions will cause some portions of the garage to be
partially below grade. Some retail space liner building (up to two stories) in the garage, at least in shell
form will be provided in the garage. Any retail liner building extending outside of the garage structural
frame is not included in our scope of work. Shell space for WAC back of house would be included with
the Theater Site parking garage design, but it is not included in our scope of work.
This second phase of the project will cover design and bidding for the parking structure. Currently the
City of Fayetteville has a timeline of approximately 6 months for the design portion of this phase of the
project, with bidding (assuming CM delivery method) immediately following design. Construction of this
garage will then commence after that as the next phase of this project. Length of schedule increases
brought forth by parties outside of Carl Walker, Inc.'s control, which increase the need for labor and
expenses on our part beyond the basic services included with this proposal will be subject to additional
services increases in the fee cap set forth in this proposal for our work.
We currently estimate the following timeline (calendar days) for the key tasks associated with this work:
Task 1: Schematic Design
Task 2: Design Development
Task 3: Construction Documents
Task 4: Bidding
SCOPE OF SERVICES
35 days from Notice -To -Proceed (NTP)
55 days after 14 day City Review of Task 1
90 days after 14 day City Review of Task 2
35 days after Task 3 documents issued for bid
As noted above, Carl Walker, Inc. will function as the Parking Facility Design Consultant for this new
facility. In this capacity, we will provide functional and structural design consulting with our in-house
staff. We will develop plans and specifications for the construction of the project, in accordance with
information provided by Garver, the owner and all applicable building codes. See below and
attached for a detailed Scope of Services for our work. For the design portion of our proposed scope,
Carl Walker, Inc. will act as the Engineer -Of -Record on this parking facility only for those elements
included within our scope of work.
Not included in our scope are other building design (e.g. the WAC Administration Building),
architecture, geotechnical engineering, foundations (piers, piles, caps, retaining walls, grade walls, pits)
structural engineering, stair/elevator tower structural engineering, MEP engineering, civil engineering,
landscape architecture, surveying, street traffic engineering (roadway/intersection improvements),
traffic impact analysis, environmental, security systems, architectural graphics or construction costing
and scheduling. If necessary, we can assist in obtaining these services. It is also assumed that Garver
will provide Carl Walker, Inc. the following information:
1. Geotechnical soils investigation with foundation recommendations.
2. Site survey with grade contours and existing utility information, both above and below grade.
3. All relevant programming and planning information necessary for us to perform our parking
facility design work.
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Carl Walker, Inc.
Schematic and Design Development Phases
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
A. Meet with the Owner and the rest of the design team as required to determine the full
program of requirements for the parking facility.
B. Participate in design team meetings as the project progresses. This proposal includes up
to two (2) in-person meetings during the SD and DD phases combined, with all other
participation via web and teleconference.
1. Coordinate design needs with project consultants.
C. Develop entry/exit lane configuration layouts.
D. Develop internal traffic flow for the garage.
E. Develop layout of parking spaces for parking garage.
F. Confirm parking deck capacity.
G. Determine operational flexibilities.
H. Develop structural column grid and concrete superstructure.
Per code and Owner needs, determine locations of additional stairs and other parking
deck elements.
J. Determine basic parking control equipment requirements.
K. Develop and coordinate the following concepts with design team:
1. Passive Security Features.
2. Maintenance -Free Design Features.
3. Internal Vehicular Signage and Graphics.
4. Parking Control Equipment.
5. Structural Systems.
6. Expansion Joint Systems.
7. Deck Sealers and Toppings.
8. Mechanical Engineering (coordination only)
9. Deck Drainage.
10. Fire Protection System (coordination only)
11. Garage Ventilation (coordination only)
12. Electrical Engineering (coordination only)
13. Lighting (coordination only)
14. Civil Engineering (coordination only)
15. Traffic Engineering (coordination only)
16. Landscape Architecture (coordination only)
17. Geotechnical Engineering (coordination only)
18. Site Survey (coordination only).
19. Environmental Engineering (coordination only)
20. Security Systems (coordination only).
21. Costing and Scheduling (coordination only)
L. Provide complete structural design of the parking garage only.
1. Concrete Superstructure.
2. Perimeter Garage Restraint System.
3. Foundations and stair/elevator towers (as noted above) are not included in our
scope of work.
M. Develop structural durability features for parking garage.
1. Volume Change Restraints.
2. Resistance to Humidity and Environment.
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N.
Mr. Ron Petrie
Fayetteville Parking Garage
December 11, 2012
Develop design based on local and national code requirements including the following
concerns:
1. Life Safety Concerns.
2. Open Parking Structure
3. Americans with Disabilities Act.
4. Wind and seismic design criteria.
O. Provide information to Garver representatives for coordination sessions with the Owner
and City of Fayetteville building officials.
P. Review data for variances as may be required.
Q. Prepare Owner review submittals for parking and structural.
Construction Document Phase
A. Continue refinement of concepts from design development phase.
B. Participate in design team meetings as the project progresses throughout the
Construction Document Phase. This proposal includes up to two (2) in-person meetings
during the CD phase, with all other participation via web and teleconference.
1. Coordinate design needs with project consultants.
C. Prepare Construction Documents incorporating the following disciplines:
1. Functional Parking Consulting
2. Structural Engineering for garage superstructure only
D. Collaborate with other specialty consultants through Garver:
1. Traffic Engineering
2. Surveyor
3. MEP Engineer
4. Civil Engineer
5. Foundations Structural Engineer
6. Environmental Engineer
7. Landscape
8. Security Systems.
9. Costing and Scheduling.
E. Provide written technical specifications to support the construction documents for
parking and structural.
Bidding Phase
A. Respond to RFIs on work specified and/or detailed by Carl Walker, Inc.
B. Generate and issue addenda as required
C. Coordinate with project consultants
PROFESSIONAL FEES
Based upon our project understanding and the Scope of Services discussed above, we are proposing a
professional fee (hourly labor plus expenses) up to a maximum limit of $175,000. Project related
expenses such as travel, communications; delivery, reproductions, printing, etc. are included in this fee
cap. Our labor will be billed in accordance with the attached Fee Schedule, which will be updated to
new rates effective March 1, 2013.
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