HomeMy WebLinkAbout240-12 RESOLUTIONRESOLUTION NO. 240-12
A RESOLUTION AWARDING BID #12-77 AND AUTHORIZING A
CONTRACT WITH TEREX EQUIPMENT SERVICES IN THE AMOUNT OF
$83,284.00 FOR THE PURCHASE OF TWO (2) HEAVY DUTY 4X4 PICKUP
TRUCKS FOR USE BY THE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-77 and authorizing a contract with Terex Equipment Services in the amount of $83,284.00
for the purchase of two (2) heavy duty 4x4 pickup trucks for use by the Fire Department.
PASSED and APPROVED this 18th day of December, 2012.
APPROVED:
B
ATTEST:
By: 4,.%
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/18/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #12-77 to Terex Equipment Services in the amount of $83,284.00 for the purchase of two
Heavy Duty 4x4 Pickup trucks for use by the Fire Department.
83,284.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2012
Project Number
Budgeted Item
X
$
369,000.00
Category / Project Budget
Light / Medium Utility Vehicles
Program Category / Project Name
223,699.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
145,301.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Fina - and Internal Services Director
•f"
•dirr
Ma
D to
e-50-/2,
Date
`Z- 1-2,orz
Date
/j'3yY
Date
D to
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
11-30-12P02:46 RC\/0
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
Ta'ateville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
Date: November 29, 2012
Subject: Purchase of two Pickup Trucks for Fire Department
PROPOSAL: That City Council approve the purchase of two Heavy Duty 4x4 Pickup trucks in the amount of
$83,284 for use by the Fire Department.
RECOMMENDATION: Bid #12-77 was opened November 1, 2012. The low bid from Terex Equipment
Services meets all specifications. A Bid tab sheet is attached.
During 2011 the Fire Department worked with Fleet to evaluate their emergency response vehicles. It was
determined that a standardized 3/4 ton pickup best fits the needs of the Department. Two units are scheduled for
replacement this year. Unit 1090 is a 2002 Ford Explorer that has been pushed from an 8 year life expectancy
to 10 years and it needs to be replaced. Unit 2059 is a 2002 Ford F150 with over 112,000 and is no longer
reliable.
I recommend acceptance of the low bid from Terex Equipment Services in the amount of $83,284 for two heavy
duty pickup trucks.
BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-77 AND AUTHORIZING A
CONTRACT WITH TEREX EQUIPMENT SERVICES IN THE AMOUNT OF
$83,284.00 FOR THE PURCHASE OF TWO (2) HEAVY DUTY 4X4 PICKUP
TRUCKS FOR USE BY THE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-77 and authorizing a contract with Terex Equipment Services in the amount of $83,284.00
for the purchase of two (2) heavy duty 4x4 pickup trucks for use by the Fire Department.
PASSED and APPROVED this 18th day of December, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ijUev!teA
1 George Nunnally Chevrolet
Bid 12-77, HD 4X4 Pickup Trucks Re -Bid
1 Full size HD Diesel (3/4 ton) Crew Cab 4 Wheel _____
Drive Fire Engine Red Pickup Truck
2 Extendo Bed Madel - EB -1275 Slide to fit between
wheels
3 Jotto Cargo Slide Medium Duty 1,200 lbs capacity
Alums Plank with weather awning
Chevrolet Silverado 2500 HD
Extendo Bed EB -1272 (Chevrolet)
Jotto 1200 LB Alumaplank
2
1
1
$
S
S
BID: 12-77
11/01/12
2:00 PM
CITY OF FAYETTEVILLE
ofjL brk
40,865.00 $
1,882.00 $
1,654.00 $
81,130.00
1,882.00
1,854.00
imiostimeAasitItsvoyi
2 Springdale Chrysler Dodge Jeep Ram
1 Full size HD Diesel (3/4 ton) Crew Cab 4 Wheel Dodge Ram 2500 ST Crew Cab 4x4
Drive Fire Engine Red Pickup Truck
2 Extendo Bad Model - EB -1275 Slide to fit between Extendo Bed EB -127 FOL Dodge Ram Trucks
wheels
3 Jotto Carp Side Medium Auty 1,20016s capacity Jotto Extendo 880 Cargo S W 05 410.9055 and 410,9061
Alums Plank with;weather awning
Full size HD Diesel (3/41 -on) Crew Cab 4 Wheel
Drive Fire Engins(ked Pickup Truck
2 Extendo Bed Model - EB=1275 Slide to fit between Jotto 1200
wheels
3 Jotto Cargo Slide Medium Duty 1,200 lbs capacity Extendo Bed Co EB -1270
Alma Plank with weather awning
e .Superior Dodge Chrysler Jeep Ram of NWA
4 Terex Equipment Services
1
2 $ 42,199.00 $
1 $ 1,816.92 $
1 $ 1,625.79 $
Ram 2500 4x4 Crew ST
1 Full size HD Diesel (314 ton) Crew Cab 4 Wheel
Drive Fire Engine Red Pickup Truck
ao s-.1 2 Extendo Bed Model - EB -7276 Slide to fit between
wheels
3 Jotto Cargo Slide Medium Duty 1,200 lbs capacity
/0490
7 9 O Aluma Plank with weather awning
:.2
Ford 2013 F250 4x4 Crew (With Rhino & ARE 711 2
Extendo Bed EB -1272 (New # by E.B.) 'V, '57 1
Jotto Cargo Slide with Awning 410.9055 Y / 7 7' if 1
S 40,078.00 S
S 2,081.25 $
5 3,098.75 S
S
S
$
84,398.00
1,816.92
1,625.79
,874400Al
80,156.00
2,081.25
3,098.75
(/38,988.00 S
2,542.00 $
2,806.00 $
CERTIFIED:
P. Vice, PURCH MGR
'NOTICE Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
WITNESS
77,936.00
2,542.00
2,806.00
0264.0,0
,444,157 DATE#
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
11/29/2012
P.O Number:
Expected Delivery Date:
Vendor #:
15379
Vendor Name:
TEREX EQIUPMENT
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
Ship to code:
50
Div''n Head fApprova
�ie'E'%yam
:
/-�
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2013 FORD F250 4X4 CREW CAB PICKUP WITH
1
EA
41,510.00
$41,510.00
9700.1920.5802.00
02078.2012
702153
RHINO AND ARE SHELL WITH EXTENDO BED
$0.00
EB-1272, TO BE UNIT 2153, FA 702153
$0.00
2013 FORD F250 4X4 CREW CAB PICKUP WITH
1
EA
41,774.00
$41,774.00
9700.1920.5802.00
02078.2012
702154
RHINO AND ARE SHELL WITH JOTTO CARGO
$0.00
SLIDE & AWNING 410-9055, TO BE UNIT 2154
$0.00
FIXED ASSET 702154
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $83,284.00
Total:
$83,284.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
IT Manager:
& Internal Services Director:
Manager:
Other:
Revised 1/2/2008