HomeMy WebLinkAbout234-12 RESOLUTIONRESOLUTION NO. 234-12
A RESOLUTION ADOPTING THE 2013 ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2013 Annual Budget and Work Program. A copy of the Budget, marked Exhibit "A", is attached
hereto and made a part hereof.
PASSED and APPROVED this 4th day of December, 2012.
APPROVED: ATTEST:
Bv:
%O ELD JOri� AN, Mayor
By:
SONDRA E. SMITH, City Clerk/Treasurer
`,01t io e t •
sem;
FAYETTEVILLE:
2013 Adopted Annual
Budget & Work Program
ARKANSAS
(Page Left Blank Intentionally)
City of Fayetteville, Arkansas
2013 Annual Budget
and
Work Program
City Council and Other Elected Officials
Adella Gray, Ward 1 - Position 1
Brenda Boudreaux, Ward 1 - Position 2
Mark Kinion, Ward 2 - Position 1
Matthew Petty, Ward 2 - Position 2
Justin Tennant, Ward 3 - Position 1
Bobby Ferrell, Ward 3 - Position 2
Rhonda Adams, Ward 4 - Position 1
Sarah Lewis, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, District Judge
Submitted by
Lioneld Jordan, Mayor
Don Marr, Chief of Staff
Paul A. Becker, Finance Director
Greg Tabor, Acting Police Chief
David Dayringer, Fire Chief
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Financial Analyst
Liz Hutchens, Financial Analyst
Table of Contents
Budget Message
Budget Process & Policies
Fund Summaries
Personnel Summary
Capital & Debt
Appendix
Index
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result
of a volunteer team of employees charged with creating a
mission statement that expressed the service core of City
operations, reflected our beliefs concerning City services,
and was easy to remember. All City employees were given
an opportunity to provide input for the mission statement.
The mission statement was then adopted by the City
Council and is as follows:
To protect and improve our quality of life by
listening to and serving the people with pride
and fairness.
City of Fayetteville, Arkansas
Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council I-II
Budget Executive Summary III -XI
Budget Resolution XII
Budget Process and Policies:
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy 6
Capital Improvement Policy 6
Financial Reporting Policy 6 •
Administrative Procedures to Adjust the Approved Budget 7-8
Budget Organizational Structure 9-10
consolidated Fund - Department - Program Structure 11
Fund Summaries:
Chart of Fund Types - Governmental 13
chart of Fund Types - Proprietary & Fiduciary 14
Sources and Uses of Funds 15
Multi -Year Comparison - Adopted Budget Expenditures 16
Governmental Funds:
General Fund:
Fund Description 17-25
Fund Summary 26
Category Summary 27-37
Special Revenue Funds:
street Fund:
Fund Description 39-40
Fund Summary 41
Category summary 42-43
Parking Fund:
Fund Description 45
Fund Summary 46
Category Summary 47
community Development Block Grant Fund:
Fund Description 49
Fund summary 50
Category Summary 51
Special State Grants Fund:
Fund Description 53
Fund Summary 54
Category Summary 55
city of Fayetteville, Arkansas
Table of Contents
Energy Block Grant Fund:
Fund Description 57
Fund Summary 58
Category Summary 59
Parks Development Fund:
Fund Description 61
Fund Summary 62
category Summary 63
Impact Fee Fund:
Fund Description 65
Fund Summary 66
category Summary 67
Drug Law Enforcement Fund:
Fund Description 69
Fund Summary 70
Category Summary 71
Debt Service Funds:
Fire Bond Fund:
Fund Description 73
Fund Summary 74
Category Summary 75
TIF Bond Fund:
Fund Description 77
Fund Summary 78
Category Summary 79
wastewater Improvements Sales Tax Bond Fund:
Fund Description 81
Fund summary 82
category Summary 83
Capital Projects Funds:
Replacement & Disaster Recovery Fund:
Fund Description 85
Fund Summary 86
Category Summary 87
sales Tax Capital Improvements Fund:
Fund Description 89
Fund Summary 90
category Summary 91
Capital Budget 92-93
wastewater System Improvements Project Fund:
Fund Description 95
Fund Summary 96
Category Summary 97
Sales Tax Construction Bond Fund:
Fund Description 99
Fund Summary 100
Category summary 101
City of Fayetteville, Arkansas
Table of Contents
Enterprise Funds:
water & Sewer Fund:
Fund Description 103-105
Operating Budget 106-107
Category Summary 108-111
Solid waste Fund:
Fund Description 113-114
Operating Budget 115-116
Category Summary 117-118
Airport Fund:
Fund Description 119-120
Operating Budget 121-122
Category summary 123
Town Center and Parking Facility Fund:
Fund Description 124
Operating Budget 125
Category Summary 126
Trust Funds:
Police Pension Fund:
Fund Description 129
Operating Budget 130
Category Summary 131
Fire Pension Fund:
Fund Description 133
Operating Budget 134
Category Summary 135
Internal Service Funds:
Shop Fund:
Fund Description 137
Operating Budget 138-139
Category Summary 140
Personnel Summary:
Personnel Summary by organization Chart 141
Personnel Summary by Funding Source (FTE) 142
Personnel History by Funding Source (2004-2013) 143
Personnel Summary by Funding Source (Program) 144-146
Personnel Variation Summary 147
Personnel Summary by Activity (FTE) 148
Personnel History by Activity (2004-2013) 149
Personnel Summary by Activity (Program) 150-151
Personnel Detail by Activity &Division 152-164
Frozen Positions by Activity & Division 165-166
city of Fayetteville, Arkansas
Table of Contents
capital & Debt:
capital Improvements Program Introduction 167-170
Capital Improvements Program Directional Information 171-173
Capital Projects Summary (2013) 174
Capital Projects Comprehensive Detail (2013) 175-179
Capital Budget (2013) 180-194
Debt Position 195
Description of outstanding Bonds 196-197
Schedule of Bonds outstanding 198
Debt Service Payment schedule 199
Legal Debt Margin Computation 200
Debt to Maturity schedule 201
Appendix:
organizational chart 203
List of Elected Officials, Administrative officials, & Management staff 204
outside Agency Funding 205
Acronyms 206-208
Glossary 209-214
Index:
Index 215-217
ave evi_le
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteviRe,or.
December 4, 2012
Members of City Council and
Citizens of Fayetteville
I am pleased to submit my adopted budget for 2013 for the City of Fayetteville. This budget has
been prepared in accordance with the Arkansas Statutes and City Ordinances that require the
Mayor, under the aldermanic form of government, to submit to the City Council the annual
budget for approval. This budget allocates necessary funding for all municipal operations as
well as necessary adjustments to the Capital Improvements Program for 2013.
Once again, the budget was formulated in the context of my primary budget goals considering
current economic conditions.
2013 Budgetary Goals
My goals continue to be as follows:
• To provide the same level of services to the public if possible
• To retain the work force at the current level for necessary personnel but to evaluate the
necessity of refilling open positions
• To avoid increases in taxes to the citizen by keeping the millage rate the same as 201 1
• To continue to provide services to the citizen in the most efficient and effective manner
possible
• To fund needed Capital Improvements to the greatest extent possible
• To scrutinize all City fund types for possible reductions
• To present a General Fund operating budget that is balanced with operating revenue
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain Fayetteville, AR 72701
THE CITY OF FAYETf`EVILLE, ARKANSAS.
Financial Environment
The local economic conditions in Fayetteville have improved in fiscal 2012 when compared to
the first two years of my administration. Sales taxes are up approximately 5.5% compared to
prior year through the end of the third quarter of fiscal 2012. The City has also experienced an
increase in building activity. Unemployment still remains at 4.9%, which does compare
favorably to the rest of the State and Nation but still is high for Fayetteville historically. The
specter of national economic problems loom. For these reasons, this budget has been
formulated on conservative revenue and expenditure estimates. However, I am presenting a
balanced budget for the General Fund.
For 2013, we have forecasted all revenue sources to be equal to 2012 projections except for
sales tax which we estimate at a 2.0% increase. Almost all positions frozen in the past will be
continued. Many of the cuts made during the previous three years will remain in force. I
have not included a full salary increase in my adopted budget. At the close of the 2012 fiscal
year, I intend to analyze the City's financial position and if at all possible recommend a salary
package that includes a full 4% for employees to the Council.
Conclusion
This budget is based on realistic revenue and expenditure estimates. I believe that it continues
to provide for the best possible level of services while still guarding against possible weakening
economic conditions.
2012 has been another busy year for the City and together we have accomplished a great
deal. With the combined efforts of this Administration and City Council support, I am
confident that we will meet the Challenges facing the City and continue to provide our
citizens superior service levels.
Lioneld Jordan, Mayor
11
Wt!
ARKANSAS
yettev lte.4rg;
THE CITY OF FAYETTEVILLE, ARKANSAS
December 4, 2012
Mayor Lioneld Jordan, Members of the City Council and
Citizens of Fayetteville:
The budget being presented is a 2013 operating budget. It does not include re -budgets that
represent programs approved and appropriated in prior years which as of the end of fiscal
2012 remain uncompleted. Re -budgets also include amounts generated by previous bond
issues in the Capital Project Funds which remain unspent as of December 31, 2012. Total
rebudgets are likely to be in excess of $40,000,000. These re -budgets will be presented for
addition to the 2013 operating budget early in the first quarter of 2013.
In 2012, City and County Sales Taxes increased compared to 2011. By year end, total sales
taxes are expected to be approximately 5.4% over prior year. Residential and commercial
building has begun to increase but fees associated with permitting and construction will still
be far below 2008 levels. Water and Sewer revenue collections have increased in fiscal 2012
due to unusually dry weather conditions during the summer months. Fuel and rent revenues
at the airport are over 2011 collections. HMR revenue continues to increase and should
finish the year up 7% over 2011 actuals. Other fund operations are relatively stable when
compared to the prior year.
The 2013 General Fund budget represents net expenditure increases from 2012 as an
additional $1,917,800 was added compared to last year's budget. This was due to required
increases because of pension obligations, insurance increases, maintenance contracts, and
vehicle replacement charges. Also salary increases were approved in 2012. Certain
positions (21.6 FTE's) continue to be frozen. Cost control measures began in 2009 and are
being incorporated in the 2013 budget. A contingency of 2% has been included for a
potential salary increase in the 2013 budget.
For 2013, the General Fund budget has been formulated on the assumption that revenues in
2013 will be essentially flat compared to current 2012 estimates except for a 2% increase in
sales taxes which has been incorporated in the revenue estimates.
• Telecommunications Device for the Deaf TDD (479) 51.1315
113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
2013 ADOPTED BUDGET EXECUTIVE SUMMARY
This budget is formulated with the Enterprise Funds being budgeted on an accrual basis
except for depreciation, which is not included in the budget, and both capital expenditures
and bond principal payments which are included in the expenditure budgets.
Governmental funds are budgeted on the modified accrual basis.
The total budget allocated by expenditure category is displayed in the following table.
Summary of Fund Expenditures by Category (In Dollars)
City of Fayetteville, Arkansas
2013 Operating Budget
Summary of Fund Expenditures (In Dollars)
Category
Personnel Services
Materials & Supplies
Services & Charges
Maintenance
Fuel
Internal Charges
Purchased Water
WWTP Operations
Total Operating Expenses
Transfers Out
Debt Service
Capital
Total Expenses
Adopted
2012
$ 42,466,864 $
4,234,456
16,090,288
4,508,422
3,460,493
4,354,031
6,500,000
7,799,391
89, 413, 945
330,600
20,104,105
11,482,350
Adopted
2013
44,360,149 $
4,045,956
16,998,320
3,839,885
3,711,194
4,689,118
6,600,000
8,334,574
92,579,196
2,653,000
20, 713, 204
18, 946, 600
Change In
Dollars
1,893,285
(188,500)
908,032
(668,537)
250,701
335,087
100,000
535,183
2013
% of Total
Budget
32.8%
3.0%
12.6%
2.8%
2.8%
3.5%
4.9%
6.2%
3,165,251 68.6%
2,322,400
609,099
7,464,250
2.0%
15.4%
14.0%
$ 121,331,000 $ 134,892,000 $ 13,561,000 100.0%
The 2013 Adopted Budget is in excess of $134.8 million. This is an increase when compared
to 2012 of $13,561,000 or 11.2%. The majority of that increase is due to changes in capital
programs, internal transfers, and personnel services costs. The total operating expenses are
up $3,165,251 or 3.5%.
IV
THE CITY OF FAYETTEVILLE, ARKANSAS
The following table indicates the percentage of total budget allocated by funds.
Fund Totals as Percent of Total Budget
Adopted 2012
Funding Source
General
Water & Sewer
Sales Tax Bond
Solid Waste
Shop
Sales Tax Capital Improvements
Street
Parks Development
Police Pension
Wastewater System Improvements Project
Fire Pension
Parking
Impact Fee
Airport
Town Center
Drug Law Enforcement
Community Development Block Grant
TIF Bond
Replacement & Disaster Recovery
Sales Tax Construction Bond
Budget % of Total
$ 34,139,200
30,908,000
16,372,400
9,950,100
8,231,500
6,702,600
4,706,600
2,358,000
1,633,000
97,600
1,470,000
1,101,800
921,000
768,000
695,200
544,000
589,000
100,000
41,000
2,000
Adopted 2013
Budget % of Total
28.2% $ 36,057,000 26.8%
25.5% 34,920,000 25.9%
13.5% 17,871,000 13.2%
8.2% 11,774,000 8.7%
6.8% 8,486,000 6.3%
5.5% 8,253,000 6.1%
3.9% 4,708,000 3.5%
1.9% 3,074,000 2.3%
1.3% 1,629,000 1.2%
0.1% 1,520,000 1.1%
1.2% 1,468,000 1.1%
0.9% 1,162,000 0.9%
0.8% 1,060,000 0.8%
0.6% 955,000 0.7%
0.6% 697,000 0.5%
0.4% 568,000 0.4%
0.5% 541,000 0.4%
0.1% 100,000 0.1%
0.0% 42,000 0.0%
0.0% 7,000 0.0%
$ 121,331,000 100.0% $ 134,892,000 100.0%
An examination of the overall budget indicated that the General Fund is the largest fund
being 26.8% of the total. The Water and Sewer Fund is second at 25.9% of the total. The
combination of these funds is 52.7% of the total budget. The Sales Tax Bond Fund (budget to
repay outstanding bonds) is 13.2% of the budget. Thus the three largest funds represent
65.9% of the total operating budget.
An important part of this budget document is the City's Financial Policies delineated in
pages 4 through 8 which are incorporated as a part of the budget. These policies include
the following:
Revenue Policy
Expenditure Policy
Debt Policy
Reserve Policy
Investment & Cash Management Policy
Capital Improvement Policy
Financial Reporting Policy
Administrative Procedures to Adjust the Approved Budget
v
THE CITY OF FAYETTEVILLE, ARKANSAS
Overview of City's Major Funds:
General Fund is the major operating fund of the City and is comprised of activities not
accounted for specifically in other funds.
The traditional functions of government are included in the General Fund which includes the
following: general government services (Mayor's Administration, District Court, City Clerk and
City Attorney), fire, police, finance, internal services, animal services, telecommunications,
parks and recreation, cable, library funding, engineering, planning, and building safety.
General Fund Revenue:
The General Fund revenue budget was based on the following assumptions:
• City Sales Tax is projected to increase at a rate of 2.0% over 2012 estimates.
• County Sales Tax is projected to increase at a rate of 2.0% over 2012 estimates.
• Franchise Fees are projected to be flat compared to 2012 estimated collections.
• Property Taxes are projected to increase at a rate of 1.47% from 2012 collections
based on assessed valuation.
• Other revenues are expected to be essentially flat compared to the 2012 budget.
• Maintaining the revenue split for City Sales Tax to 60% operations and 40% capital.
Based on these revenue assumptions, the major revenue sources for the General Fund in
2013 are projected to be as follows:
City's Share of County Sales Tax $1 1.6 million
City Sales Tax 10.7 million
Alcoholic Beverage Taxes 0.5 million
Franchise Fees 5.1 million
Intergovernmental Income 2.2 million
Fines & Forfeitures 1.7 million
Charges for Services 1.5 million
Property Tax Millage 1.7 million
Licenses & Permits 0.9 million
Other 0.2 million
Total $36.1 million
VI
THE CITY OF FAYETTEVILLE, ARKANSAS
General Fund Expenditures:
Payroll expenditures are based on full employment.
The significant increases in General Fund for 2013 compared to 2012 are as follows:
2012 General Fund Adopted Expense Budget:
Additions:
$ 34,139,200
Salary & Wages Increase $ 407,770
Personnel Services Turnover 258,200
Salary Contingency 400,000
LOFPI Police Pension 86,184
LOFPI Fire Pension 71,320
Retirement 79,881
Health Insurance (Rate Increase) 182,457
Police Jail Contract 54,250
Granicus Services (Government Channel) 27,000
Wellness Program 40,000
Sustainable Communities Network 15,000
Motorpool Charges 52,658
Transfer to Outside Entities 120,142
Capital 27,500
Software Maintenance 25,620
Office Machine Maintenance 32,063
Other 37,755
Net Additions $ 1,917,800
2013 General Fund Adopted Budget $ 36,057,000
Major policy issues to be considered for General Fund in the future include:
• The need to fund employee wages at a full step level.
• Continue to explore an independent funding method for the Fayetteville Public
Library.
• Examination of the User Fee/Cost Reimbursement rates based on a cost analysis.
• Continued examination the City's overall long term revenue stream to match
required long term expenditures.
VII
THE CITY OF FAYETTEVILLE, ARKANSAS
The Street Fund is primarily financed by turnback revenues received from the State of
Arkansas and turnback monies received from the County Road Millage Tax. These monies
are utilized to maintain and repair City streets, rights-of-way, drainage, traffic control and
maintenance, and City owned sidewalks.
State turnback comes from motor fuel taxes collected by the State (state turnback) and
returned to the City on a per capita basis. The long term trend for state turnback is flat. A
total of $3.4 million is projected for 2013. The City also receives 80% of the road millage
levied by the Quorum Court on real and personal property located within the City. This
should generate in excess of $1 million. The Street Fund budget is balanced for 2013 with
revenues equaling expenditures.
The Parking Fund has been established to account for the revenue and expense associated
with the paid parking program. A revenue bond issue for the construction of a parking
facility has been approved by the City Council but has not yet been issued. Net revenue
from this fund would be pledged for payment of that bond issue. This fund has a budgeted
surplus of $318,000 for 2013.
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR
tax approved by the voters in 1995 as modified by the 2012 referendum. The $3.1 million in
planned expenditures for 2013 includes $1,263,000 in capital improvements. The fund is
budgeted to break even for 2013. All projected revenues amounts are budgeted for this
fund.
The Impact Fee Fund accounts for the revenues and expenditures related to the collection
of water, wastewater, police, and fire impact fees. All projected revenues are budgeted for
this fund. The collection of these fees will be flat compared to 2012 estimated.
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of
the City's sales and use taxes which are used for acquisition and improvement projects as
well as equipment additions and replacements that are included in the City's five-year
capital improvements program as adjusted. The 2013 planned expenditures include
$8,245,000 in capital improvements.
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water purchases
from Beaver Water District, all water and sewer functions, the operation of the wastewater
treatment plants, meter and backflow operations, and billing and collections.
For 2013, the Water & Sewer Fund is projected to have operating gain of $5,909,000
excluding depreciation expense and before capital expenditures. The wastewater
treatment plant operations are budgeted at $8.3 million, which represents over 31% of the
total operating expenses. The water purchases budgeted for 2013 represent the second
largest expenditure for operations in the fund at $6.6 million. This represents approximately
25% of total operating expenditures. This fund is budgeted to break even in 2013.
VIII
THE CITY OF FAYETTEVILLE, ARKANSAS
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and
disposal, recycling program, and composting program. Revenues for the fund are obtained
from fees levied for trash collection, recycling revenue, and container sales or leases. During
the end of 2009, the operation of the transfer station was brought in house and is currently
being operated by the City.. For 2013, the Solid Waste Fund is projected to have a loss of
$2,277,000 primarily due to needed capital improvements. However, there are sufficient
reserves to accommodate this deficit.
The Airport Fund provides for the operation and maintenance of the City's municipal airport.
The Airport Fund's revenue is generated from rents and leases. For 2013, the Airport Fund is
projected to have an operating deficit of $47,000 before depreciation expense and capital
expenditures. The total budget deficit I $181,000.
The Shop Fund is an internal service fund that provides for the acquisition and maintenance
of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source
of revenue is from charges to other City operating funds based on equipment and vehicle
usage. The Shop Fund will have a projected $839,000 loss for 2013 after capital expenditures
of $3,865,000. This amount will come from fund balance which reflects the previous
accumulation of funds for replacement of equipment and vehicles when needed.
2013 Capital Budget
This plan contains a total of $23,056,000 for capital projects in 2013. A detail listing of all of
the projects planned for 2013 are included under the Capital and Debt section.
Debt Issues - 2012
In May of 2012, a refunding issue of $3,670,000 was executed by the City. That issue
refunded the outstanding 2002B Water & Sewer Revenue Bonds.
IX
THE CITY OF FAYETTEVILLE, ARKANSAS
Personnel Changes
Below is a history of total positions by activity from 2004-2013.
City of Fayetteville, Arkansas
Personnel History by Activity (2004-2013)
Activity 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
General Government 41.65 40.40 40.40 41.40 41.40 41.40 41.50 41.50 41.50 41.50
Finance & Internal Services 62.50 69.75 69.75 70.25 70.25 70.25 70.25 69.75 69.75 69.75
Police 157.63 167.63 170.63 171.63 171.63 171.63 171.63 171.60 171.60 171.60
Fire 101.00 104.00 109.00 113.00 114.00 114.00 114.00 114.00 114.00 114.00
Community Planning/Engineering 64.80 69.80 71.80 73.30 73.30 73.30 70.30 70.30 70.30 70.30
Transportation Services 79.00 91.50 91.50 93.50 93.50 93.50 96.00 95.00 96.00 96.00
Parks & Recreation 49.85 51.85 51.85 53.35 53.35 53.35 54.35 54.35 54.35 54.35
Business -Type 130.60 133.10 131.10 136.10 136.10 139.10 138.50 139.50 139.50 139.50
Total 687.03 728.03 736.03 752.53 753.53 756.53 756.53 756.00 757.00 757.00
Change from Prior Year 27.50 41.00 8.00 16.50 1.00 3.00 - (0.53) 1.00
X
THE CITY OF FAYETTEVILLE, ARKANSAS
CLOSING
The funding contained in this budget is the result of a collaborative effort among all City
Division Heads, Department Directors, and City financial Staff members. It is built on the
policies, goals, and objectives outlined by the Mayor and City Council. It represents the
financial and operational plan for the City of Fayetteville for 2013. The appropriations
contained in this budget will provide for quality municipal services that meet the needs of
the Citizens of Fayetteville and it is, hereby, submitted by the Mayor to the City Council for
consideration and adoption.
Respectfully submitted,
Respectfully submitted,
ti
Paul A. Becker Kevin Springer
Finance Director Budget Director
XI
RESOLUTION NO. 234-12
A RESOLUTION ADOPTING THE 2013 ANNUAL BUDGET AND WORK
PROGRAM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby adopts the 2013 Annual Budget and Work Program. A copy of the
Budget, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 4th day of December, 2012.
APPROVED: ATTEST:
B
Y• By:
-1 NELD JO N, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET PROCESS
The budgets of governmental funds (for example General Fund, Street Fund, and Parks
Development Fund) are prepared on the modified accrual basis for revenues and
expenditures. Under the modified accrual basis of accounting, revenues are recognized
when they become both measurable and available. Expenditures are recorded when the
related fund liability is incurred. The proprietary and trust fund types (Water & Sewer Fund,
Solid Waste Fund, and Airport Fund) are budgeted on a full accrual basis except for
depreciation which is excluded and both capital purchases and bond principal payments
which are included as expenditures. Not only are expenditures recognized when the liability is
incurred but revenues are recognized when they are due and owing to the City (for example,
water user fees are recognized as revenue when bills are produced). Agency funds are not
budgeted since they are custodial in nature and do not involve measurement of results of
operations.
The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way
the City prepares its budget. Formal budgets exist for all funds and fund types, except agency
funds and account groups, but the budget -to -actual comparison reports are prepared only
for the governmental fund types (General, Special Revenue, and Capital Projects).
The Annual Budget and Work Program is a fiscal plan which presents the services which will be
provided to the community and the funds needed to perform these services. The type and
level of service is defined by the use of program objectives, which are further defined by
performance measures. The Mayor is responsible for formulating the fiscal plan and presenting
it to the City Council for approval and adoption. The key steps and dates in this process for
the 2013 Budget and Work Program are described below:
Budget Preparation Package, June 2012
The budget preparation package was distributed to all Department Directors and
Division Heads. The package included budget preparation software. In addition,
target budgets were set for each fund and/or program. The target budget excluded
service expansion requests and new personnel requests. These items are considered
separately. Training was conducted on an individual basis with the Budget Staff and
Department Directors and Division Heads, as requested.
2. Capital Requests, September - October 2012
Five Year Capital Improvements requests were submitted for review and prioritization.
Approval of the requests were based on a review of prioritized lists by Department
Directors and Budget staff to see if original cost and continuing costs were within the
available funding range. Capital items with a cost that exceeds $10,000 should appear
in the Five Year Capital Improvements Programs.
3. Budget Work Papers Submitted by Division Heads, July 2012
The Division Heads returned budget submissions requesting 2012 funding to the budget
office. The budget office then verified that budget submissions were correct and within
specified targets.
4. Analysis of Each Proposed Program Budget, July - August 2012
During this period, meetings were conducted with each Department Director. At these
meetings, the submitted program budgets were evaluated in their entirety and
additions and cuts were made to balance the funds with the service requirements. The
2013 Proposed Budget and Work Program was the result of this process.
5. Consideration and Approval of the Budget, Beginning to Adoption 2012
The proposed budget is discussed with the Mayor beginning in September and through
November. The Mayor will present the comprehensive Proposed 2013 Budget and Work
Program to the City Council on November 8. Public discussions were conducted in
November and December. The 2013 Budget was adopted by City Council on
December 4, 2012.
6. Implementing the 2013 Budget, January 2013
Work papers are created and distributed to allow each division head to split their
budget into the projected funding level needed for each month. These work papers
are collected and input into the computer system to assist in the control of the adopted
budget throughout 2013.
7. Adjusting the 2013 Budget, Throughout 2013
The budget may be adjusted throughout 2013. Depending on the amount of the
adjustment, approval may come from the Budget Director, Finance Director, Mayor or
the City Council. A detailed explanation of the Budget Adjustment Policy is listed on
pages 7 and 8.
The public meetings throughout the budget process are considered to be an essential part of
the budget process as they are designed to solicit feedback from the City Council and public
on City operations and services. In accord with continuing efforts to apprise the public of City
activities, the 2013 Budget and Work Program is made available for review by all interested
persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a
downloadable version of the budget is found on the City's web site. Public notification of this
information is made in a local newspaper and on the Cable Access Television channel. As
always, the public is invited to attend all meetings, retreats, and hearings regarding
consideration of the Budget.
2
CITY OF FAYETTEVILLE, ARKANSAS
THE 2013 BUDGET PROCESS
June July August September October November December
Divisions develop
budget requests
Budget & Research develops
revenue projections
Analysis of budget
requests by Budget &
Research
Meetings with Division Heads
W
Budget review with
Mayor and Department
Directors
Prepare Proposed
Budget
Budget & Research revises revenue projections
2013 Proposed Budget
Distribution
(November 8)
Consideration and
approval of the budget
by City Council
CITY OF FAYETTEVILLE, ARKANSAS
FINANCIAL POLICIES
The purpose of this section is to present the policies that the City follows in managing its financial
and budgetary affairs. These are general statements of policies, which represent long-standing
principles, traditions, and practices that have guided the City in maintaining financial stability.
REVENUE POLICY
The City will strive to maintain a broad
and diversified revenue base that will
equitably distribute the burden of
supporting City services and will protect
the City from short-term fluctuations in
any one revenue source.
• The City will actively support economic
and industrial development recruitment
and retention efforts to provide for a solid
revenue base.
• The City will maintain timely collection
systems and implement necessary
enforcement strategies to collect
revenues from available sources.
The City will establish user fees and
charges for services, when feasible, at
levels related to the cost of providing the
services. The City will review the fees and
charges on a periodic basis to determine
modifications needed to keep pace with
the cost of providing the services.
• The City will establish, when feasible, self-
supporting enterprise funds and internal
service funds in which a relationship
between revenues and expenditures
clearly exists.
• The City will project revenues on a
conservative basis so that actual
revenues will consistently meet or exceed
budgeted revenues.
• The City will maintain a budgetary control
system and will prepare reports that
compare actual revenues to budgeted
amounts.
• The City will review annually and revise,
where necessary, its cost allocation
formula.
• The City will limit the designation of
General Fund revenues for specified
purposes to maximize flexibility in
budgeting and revenue utilization.
EXPENDITURE POLICY
• Basic and essential services provided by
the City will receive first priority for
funding.
The City will establish performance
measurements for all program areas,
when feasible. These measures will
reflect the demand, workload capability,
and projected outcomes for the program
to accomplish its objectives.
The City will adopt a balanced budget,
by fund, for all funds maintained by the
City, in which total anticipated revenues
must equal or exceed the budgeted
expenditures for each fund. However, if
this cannot be attained, the City will
utilize unallocated fund reserves, which
have been carried forward from prior
years.
• The City will maintain a budgetary control
system to ensure adherence to the
adopted budget and will prepare reports
that compare actual expenditures to
budgeted amounts.
The City will refrain from budgeting non-
recurring or one-time revenue for
ongoing expenses.
The City will provide access to medical,
dental, life, and long-term disability
insurance for its employees. The cost for
these benefits will be a shared
responsibility between the City and its
employees.
4
The City will provide access to
appropriate retirement plans for its
employees. The City will make
contributions for eligible employees at
the percentage defined for each of the
respective retirement plans.
174•3iZ971![41
• The City will maintain a policy of full
disclosure on financial reports and bond
prospectus.
• The City will maintain communications
with bond rating agencies and continue
to strive for improvements in the City's
bond rating.
The City will pay for all capital projects
and capital improvements on a pay-as-
you-go basis using current revenues
whenever possible. If a project or
improvement cannot be financed with
current revenues, long-term or short-term
debt or capital leases will be
recommended.
• The City will refrain from issuing long-term
debt for a period in excess of the
expected useful life of the capital
project.
• The City will use special assessment
revenue or other self-supporting bonds
instead of general obligation bonds,
when feasible.
• The City will seek refinancing of
outstanding debt if it is determined that
the City will benefit by reduced interest
expense over the remaining life of the
bonds of at least 3% of the principal
being refunded.
• The City will require that General Fund
and Street Fund debt service shall not
exceed 10% of annual general and road
tax revenu.es and the principle amount of
General and Street Fund debt shall not
exceed 5% of assessed taxable property.
Outstanding short-term debt and
Amendment 78 debt obligations
combined shall not exceed 5% of the
City's taxable real property.
RESERVE POLICY
The City will maintain a minimum reserve
of sixty (60) days of annual regular
general fund operating expenditures for
the General Fund in Undesignated Fund
Balance. The minimum unreserved
General Fund Balance cannot be
reduced without specific City Council
Resolution.
The City will maintain a minimum reserve
of at least 10% of current year operating
expenditures for the Street Fund in
Undesignated Fund Balance. If existing
reserves exceed the required level, such
funds may be used to provide for non-
recurring expenditures. The City will use
monies in the 10% reserve only in times of
emergency or fiscal and economic
hardship.
• The City will attempt to maintain a cash
and investments balance of not less than
10% of current year operating
expenditures for all Enterprise Funds.
• The City will maintain a Shop Fund reserve
necessary to fund the replacement and
expansion of the City's vehicles and
equipment.
INVESTMENT AND CASH MANAGEMENT
POLICY
• The City will deposit all receipts on a
timely basis.
The City will strive to maximize the return
on its investment portfolio without
jeopardizing principal amounts.
• The City will limit its investments to the
types of securities provided for by
Arkansas statutes.
5
• The City will diversify its investments by
maturity date to protect against market
fluctuations.
• The City will purchase securities from
qualified institutions based on
competitive bids in an effort to obtain the
highest available rates.
CAPITAL IMPROVEMENT POLICY
The City will prepare and update, as
needed, a five-year Capital
Improvements Program (CIP), which will
provide for the orderly maintenance,
replacement, and expansion of capital
assets.
• The CIP will identify long-range capital
projects and capital improvements of all
types, which will be coordinated with the
annual operating budget to maintain full
utilization of available revenue sources.
When preparing the CIP, the City will seek
to identify all viable capital projects and
capital improvements required during the
subsequent five-year period. These
projects and improvements will be
prioritized by year and by funding source.
Every attempt will be made to match
projects and improvements with
available funding sources. Future
operating costs associated with a project
or an improvement will also be given
consideration in the establishment of
priorities.
• The City will seek Federal, State, and
other funding to assist in financing capital
projects and capital improvements.
• The City will seek input from the public by
holding public hearings in relation to the
establishment of projects and project
priorities.
The City will incorporate the reasonable
findings and recommendations of the
other City Boards, Commissions,
Committees, and Citizen task forces, as
they relate to capital projects and
improvements.
rl
FINANCIAL REPORTING POLICY
The City's accounting system will maintain
records in accordance with accounting
standards and principles outlined by the
Governmental Accounting Standards
Board (GASB), Financial Accounting
Standards Board (FASB), and the State of
Arkansas.
The City will employ an independent
accounting firm to perform an annual
audit of the City's finances and make the
annual audit available to all required and
interested parties. The audit shall be
completed and submitted to the State of
Arkansas within 210 days of the close of
the fiscal year.
• The City will produce monthly and
quarterly financial statements reporting
the current periods' activity for all funds
maintained by the City.
• The City will maintain an internal audit
function, which will be charged with
adopting and routinely monitoring
internal controls of the City.
The City will prepare an annual budget
document that provides a basic
understanding of the City's planned
financial operations for the coming fiscal
year. Copies of the proposed and final
budget will be made available to all
interested parties and opportunities will
be provided for citizen input prior to final
decisions on the budget.
The City will seek annual renewal of the
Government Finance Officers
Association's (GFOA) Certificate of
Achievement for Excellence in Financial
Reporting and the Distinguished Budget
Presentation Award.
CITY OF FAYETTEVILLE, ARKANSAS
ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
PURPOSE:
The procedures outlined in this section define, standardize, and set forth responsibilities
for budget adjustments.
DEFINITION AND EXPLANATION:
During the fiscal year needs arise for expenditure budget adjustments to enable
divisions to adapt to changing conditions. There are two types of expenditure budget
adjustments which can be defined as follows:
1) Budget Adjustment - this is a transfer from one category within a fund budget to
another category. The fund total does not change.
2) Budget Amendment - this is an addition to the overall budget total of the fund.
It increases the total expenditure amount authorized for the fund. Any budget
amendment must be supported by an increase in revenue or come from
available fund balance.
DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES:
All Department Directors and Division Heads are mandated to stay within each
operational program budget as adopted and to stay within the total budget for each
capital project. Neither the Accounting or Purchasing Divisions will process payments
or purchase orders, which will cause a program or capital project to be over the annual
budget amount.
Each operational division is grouped into programs (i.e. Engineering - Administration,
Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget
adjustments will be required in the following instances:
1) When the budgeted amount per operational pro. rq am is exceeded (an
offsetting adjustment must be made from another operational program or fund
balance).
2) When the budgeted amount for a capital project is exceeded (an offsetting
adjustment must be made from another capital project, another program, or
fund balance).
Requested adjustments to an operational program must be submitted on a budget
adjustment form with sufficient justification for the need. Any changes in the personnel
services category must meet the City's policy for raises, promotions, and staff increases.
7
BUDGET ADJUSTMENT APPROVAL PROCESS:
Budget Amendments
1) All budget amendments must be approved by the City Council other than
mandatory redemptions and other expenditures delegated to a Bond Trustee
via a bond trust agreement.
Budget Adjustments
1) Budget adjustments within categories, within divisions of a fund, can be
made with the approval of the Budget Director (see page 10 for a division
listing).
2) Budget adjustments between categories within a division of a fund can be
made with the approval of the Budget Director and Finance Director.
3) Budget adjustments within the personnel services category between
departments within a fund will be approved by the Budget Director, the
Finance Director, and the Chief of Staff.
4) Budget adjustments between categories within an approved project will be
approved by the Budget Director.
5) All other budget adjustments must be approved by the City Council.
BUDGET AMENDMENT REPORTING:
As a matter of practice, staff will provide information regarding Budget Amendments to
the City Council on a quarterly basis.
ro
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET ORGANIZATIONAL STRUCTURE
FUND In governmental accounting, a fund is a fiscal and accounting entity
with a self -balancing set of accounts, created and maintained for a
particular purpose. It has transactions subject to legal or administrative
restrictions. A separate budget is provided for each fund.
ACTIVITY Activities are the major groups of items which are functionally related,
regardless of the Department or Division that is responsible. This type of
classification provides a useful Budget summary that is consistent even
though changes in the organizational structure may occur.
DEPARTMENT Departments are the major organizational sub -divisions. They have a
broad overall purpose. The City of Fayetteville is organized into eight
operating departments: Police, Fire, Parks & Recreation, Utilities,
Development Services, Communications & Marketing, Transportation
Services, and Finance & Internal Services. Each Department, except
Police and Fire, has a director who reports to the Chief of Staff.
DIVISION Divisions are the major operational areas of the City. Each Division has
been assigned to one of the Departments listed above according to
the type of activity it performs. For example, the Solid Waste &
Recycling Division is part of the Transportation Services Department. A
listing of divisions is on the following page.
PROGRAM Programs are the operating units within the Division. Each program
represents a specific type of activity within its Division aimed at
providing a service for which the City is responsible. For example, the
Solid Waste & Recycling Division contains the following programs:
Administration, Commercial Collections, Residential Collections,
Commercial Drop Box Collections, Transfer Station, Recycling, and
Composting.
CATEGORY Within each program, each expenditure item is grouped into a
category of related expenditures. The budget for each program is
listed by categorical total. Examples of a category include: Personnel
Services, Materials and Supplies, Services and Charges, Maintenance,
Motor Pool Charges, Capital, Transfers to Outside Agencies, Cost
Reimbursements, and Operating Transfers.
9
LISTING OF DEPARTMENTS AND DIVISIONS
DEPARTMENT DIVISIONS
General Government
Mayors Administration
City Council
City Attorney
City Prosecutor
City Clerk/Treasurer
Fayetteville District Court
Library
Chief of Staff Chief of Staff
Sustainability & Strategic Planning
Human Resources
Internal Audit
Police Department Police
Central Dispatch
Fire Department Fire Department
Parks & Recreation Department Parks & Recreation
Finance & Internal Services Department Information Technology
Finance Director
Accounting & Audit
Billing & Collections
Building Maintenance
Budget & Research
Purchasing
Development Services Department Development Services
Engineering
City Planning
Community Services
Building Safety
Animal Services
Communications & Marketing Department Communications & Marketing
Government Channel
Transportation Services Department Transportation Services
Aviation
Fleet Operations
Solid Waste & Recycling
Utilities Department Utilities Director
Parking & Telecommunications
Water & Sewer Maintenance
Wastewater Treatment Plant
Consolidated Fund -Department -Program Structure
Woslewoler System
Improvement Prolecl
Wastnnrarer Improvements
Sales tax Bontl Soles Toe Conshuclion Bond Energy Sock Grant
Replacement & Disaster
Foe Bond Recovery
Sales Tax Copilal
improvements Police Pension Fund M. Pension fund 10Bond Special Slate Gronls
Street fund
CDBG Fund Parking Airport
Drug Law Enforcement General
Fund
Parks Development Tao n Center Fund Water & Sewer Fund Shop Fund Solid Wosle Fund
Impact Fee
lroniporlolion cervices I Ulililies
)peraliens & administration OII Street Parking
Fghl-ol-Way Maintenance Entertainment District
,heel Maintenance
)stooge Maintenance
rattic Contort Maintenance
heel & Trail Conslrucllon
Development Services
sdmin. & Planning
Inuring Services
edevelapment
'ublic Services
'ublic Facilities & Imp
Police
iranvporla� Police I
Fire
bdmieislralion Central Dispatch Prevention
Chief of Stall
nal Audit
Ulililies
Utilities Monogemeet
Parks & Recreolion
Swimming Pool
General Govemmenl
Moypis Adminislrolion
Development Services
Development Svs. Dir.
an Resources
Parks Adm./Reo. Frog.
City Count
Animal Polroi
lays. Deveopment
Lake Maintenance
City attorney
Animal Sheller
sin. & Strategic Plan.
Parks Maintenance
City Prosecutor
Velerinonpn/Clinic
Yvonne Fichordson Cl,
District Judge
Building Safety
Criminal Cases
Code Enforcement
Probation & Fines
Planning & Dec. Mgml.
Small Claims/Civil Cases
Eng. Design Services
City Clerk
Eng. Opel. & Admin.
-
Library
ROW Acquisition
Miscellaneous
Public Construction
_
City Planning
Parks & Recreation
GO Development
vks Development Capitol
irks Development Greenspace
& Internal SeMce
e Director
nling & Audit
I & Research
ng
slion technology
& Internal Se
& Collections
Communications &
Marketing
Communications Director
Govemmenl Channel
Transportation SeMces
Vehicle Maintenance
Capital Expenditures
& Woslewoler Dir.
Operations
r Maintenance
r.Cep. Expenditure
r Purchased
Oper. & Admin.
sultan Mainl.
Be & Pump Moinl.
r Mains Mainl.
lal Water Mains
lal Expenditures
Connections
Mains Constr.
Capital
SeMce
is Proj. Mgr. team
Transportation S.Mces
Dperotions & admin.
Comrtcetolal Collections
2esidenlial Collections
Commercial Drop Box
trans fett gtat ion
cecycfing
Composting
ielid Waste Projects
(Page Left Blank Intentionally)
INa
City of Fayetteville, Arkansas
Chart of Governmental Fund Types
I City Fund Structure
I Governmental
General Fund N I Special Revenue Funds
Parking
Community Development
Energy Block Grant
Parks Development
Impact Fee
Drug Law Enforcement
Special State Grants
I Debt Service Funds
Fire Bond
TIF Bond
Wastewater Improvements
Sales Tax Bond
I Capital Projects Funds
icement & Disaster Recovery
Tax Capital Improvements
swater System Improvements
Tax Construction Bond
As noted by the chart above, the City utilizes all four (4) major Governmental fund
types: General, Special Revenue, Debt Service, and Capital Projects.
General Fund - General fund is the general operating fund of the City. It is used to
account for all financial resources except those accounted for in other funds.
Special Revenue Funds - Special Revenue funds are used to account for the
proceeds of specific revenue sources, which are designated or required to finance
particular functions or activities of the City.
Debt Service Funds - Debt service funds are used to account for the accumulation
of resources for, and the payment of, general long-term debt principal, interest and
related costs other than debt service payments made by enterprise funds.
Capital Projects Funds - Capital projects funds are used to account for financial
resources to be used for the acquisition and construction of assets of a relatively
permanent nature other than those financed by proprietary funds.
As a note of explanation for the following combined statements, the revenues are
listed by major source and the expenditures are listed by major department or
service. The operation transfers are listed both in and (out).
13
City of Fayetteville, .Arkansas
Chart of Proprietary and Fiduciary Fund Types
I City Fund Structure
Proprietary Funds I Fiduciary Funds
Enterprise Funds l I Internal Service Funds I Trust Funds I Agency Funds
Water & Sewer LShop {—Police Pension {—Returned Check
Solid Waste L Fire Pension L Payroll
Airport
Town Center
As noted by the chart above, the City utilizes the Enterprise and Internal Service
funds in the Proprietary fund type and the Trust and Agency funds in the Fiduciary
fund type.
Enterprise Funds - Enterprise funds are used to account for operations (A) that are
financed and operated in a manner similar to private business enterprise, where
the intent of the governing body is that the costs of providing goods or services to
the general public on a continuing basis be financed or recovered primarily
through user charges; or (B) where the governing body has decided that periodic
determination of revenues earned, expenses incurred and/or net income is
appropriate for capital maintenance, public policy, management control,
accountability or other purposes.
Internal Service Funds - Internal service funds are used to account for the
financing of goods or services provided by one division of the City to other
divisions of the City, on a cost reimbursement basis.
Trust Funds and Agency Funds - Trust funds and agency funds are used to account
for assets held by the City in a trustee capacity or as an agent for individuals,
private organizations, other governments and/or other funds. Trust funds are
accounted for in essentially the same manner as proprietary funds since capital
maintenance is critical. Agency funds are custodial in nature and do not involve
measurement of results of operation.
In reference to the following combined statements, the revenues are listed by
major source and the expenses are listed by major department or service. Also
shown are depreciation, non -operating revenue and (expenses), transfers in and
(out), and net income.
14
City of Fayetteville, Arkansas
Sources of Funds for 2013
$134,892,000
Sales Taxes
Franchise Taxes
Property Taxes
$50,306,000
$5,307,200
$2,706,000
37.3%
3.9%
Intergovernmental
Fund Balance
$8,851,500
$6,639,000
6.6%
4.9%
Charges For Services
"
$12,985,880
Transfers In
9 6%
$2,653,000
_
Other
$1,369,210
1.0%
Investments _—
$691,110
0.5%
Fines & Forfeitures
$1,976,800
1.5%
Solid Waste
$9,269,300
Water Sales 6.9%
$15,883,000
11.8%
Sewer Service
$16,254,000
12.0%
Uses of Funds for 2013
$134,892,000
WWTP Operations Personnel Services
$8,334,574 $44,360,149
32.8%
Purchased Water
$6,600,000
4.9%
Internal Charges
$4,689,1 18
3.5%
Fuel
$3,711,194
2.8%
Transfers Out
$2,653,000
2.0%
Materials & Supplies
$4,045,956
3.0%
Services & Charges
$16,998,320
12.6%
Debt Service
$20,713,204
Capital 15.4%
$18,946,600
14.0%
Maintenance
$3,839,885
2.8%
Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes
expenditures from all funds including capital expenditures in the Proprietary fund types. In compliance
with GAAP, Proprietary fund balances do not reflect capital expenditures.
15
City of Fayetteville, Arkansas
Multi -Year Comparison
Budget Expenditures
Adopted
Adopted
Adopted
Adopted
Adopted
2009
2010
2011
2012
2013
Major Funding Sources:
General $
35,801,900 $
34,426,600 $
33,885,500 $
34,139,200 $
36,057,000
Street
5,360,286
4,271,000
4,390,000
4,706,600
4,708,000
Parking
347,300
304,300
1,065,100
1,101,800
1,162,000
Community Development Block Grant
635,930
649,821
695,800
589,000
541,000
Parks Development
2,854,700
2,417,700
2,424,600
2,358,000
3,074,000
Drug Law Enforcement
444,464
462,200
494,000
544,000
568,000
Water & Sewer
29,668,929
31,269,400
30,901,000
30,908,000
34,920,000
Solid Waste
9,239,250
10,098,900
9,208,300
9,950,100
11,774,000
Airport
773,704
805,500
770,800
768,000
955,000
Shop
6,693,557
5,481,200
7,239,900
8,231,500
8,486,000
91,820,020
90,186,621
91,075,000
93,296,200
102,245,000
Other Funding Sources:
Impact Fee
1,576,000
2,820,000
1,260,000
921,000
1,060,000
Fire Bond
804,000
802,400
424,800
0
0
TIF Bond
3,500
5,800
63,700
100,000
100,000
Sales Tax Bond
14,235,533
16,001,900
15,373,700
16,372,400
17,871,000
Replacement & Disaster Recovery
60,400
45,000
45,100
41,000
42,000
Sales Tax Capital Improvements
6,952,000
6,738,700
6,390,000
6,702,600
8,253,000
Wastewater System Improvements Project
3,000
0
0
97,600
1,520,000
Sales Tax Construction Bond
3,500
6,000
6,000
2,000
7,000
Town Center
699,935
693,544
702,700
695,200
697,000
Police Pension
1,761,757
1,689,800
1,692,800
1,633,000
1,629,000
Fire Pension
1,542,283
1,477,500
1,480,400
1,470,000
1,468,000
27,641,908
30,280,644
27,439,200
28,034,800
32,647,000
$ 119,461,928 $ 120,467,265 $ 118,514,200 $ 121,331,000 $ 134,892,000
This comparison of adopted budgets is included to show the scope and growth of City operations in a
multi -year format. This presentation is traditional but continues to include interfund transfers. Rather than
restating all of the budgets, it is recommended that emphasis be placed on the significant entries, which
are the individual funds. A more detailed discussion of each individual fund is included in the specific
section devoted to that fund.
General Fund (1010)
General Fund Revenues
Total estimated revenue available in 2013 to support the General Fund is approximately $36.1 million. These
overall General Fund Revenue projections are based on historical trend data, expected population
increases, and current performance of the national, state, and local economies and statistical information.
Sources of Funds for 2013
$36,057,000
Sales Tax
$22,269,000
61.7%
Property Tax
fry
$1,614,000
✓, axF t
4.5%
d v
SyE � ➢�h f '.
h,
Alcoholic Beverage Tax
Licenses & Permits
$523,100
$902,200
1.5%
a
2.5%
Intergovernmental
$2,239,000
Investment Earnings &
6.2%
Miscellaneous
$228,310
0.6%
Franchise Fees
$5,141,700 Fines & Forfeitures
14.3% $1,691,000
Charges for Services 4.7%
$1,448,690
4.0%
17
Property Taxes: Property Tax revenue makes up 4.5% of total General Fund Revenue. The tax rate currently
approved is 1.3 mils. 2013 revenue is projected to increase by 1.4% over 2012 estimated collections due to
increased assessed value. 2006 marked the first year that Property Taxes were collected for General Fund
operations since 1993 at which time the fax rate was at 3.8 mils. The City of Fayetteville has a discretionary
limit of 5.0 mils, which is set by law. By law, millage decisions must be made by the end of October of each
year by the City Council and filed with the County.
Property Taxes
$2.00
$1.80
$1.60
$1.40
$1.20
$1.00
$0.80
$0.60
$0.40
$0.20
$0.00
06 07 08 09 10 11 12 Est 13 Bud
Year
County Sales Tax: The largest source of General Fund revenue (32.0%) is the County Sales Tax. The City
receives a prorated share (36.2%) of the 1% County Sales Tax based on population as of the most recent
federal census. Sales Tax growth averaged 2.62% per year from 2001 to 2011. Budgeted 2013 revenue is
projected to be 2.0% higher compared to current 2012 estimated collections. The 2013 projection is based
on past trends in view of the losses incurred due to the 2010 census.
County Sales Tax
N $14.00
C
O
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 29.7% of total
revenue. The 1% City sales tax revenue grew on average 3.3% annually between 2001 and 2011. However,
2012 revenue is estimated to be higher than 2011 actual by 6.1%. 2013 revenue is projected to be 2% higher
compared to estimated 2012. The 1% City Sales Tax revenue is divided between General Fund operations
and capital. The current split for 2013, which began with the 2008 budget, is 60% for General Fund and 40%
for Sales Tax Capital Improvements Fund.
Total City Sales Tax Collected by Fund
$20.00
C
O
$18.00
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and Fines &
Forfeitures) as a whole make up 17.4% of total General Fund revenue. Licenses & Permits mainly consist of
Building Permits which are projected to be less in 2013 compared to estimated 2012 revenue due to a slow
down in permitting. Intergovernmental revenues consist of State Turnback and State/Federal grants and are
projected to be less in 2013 compared to estimated 2012 revenue. Charges for Services consist primarily of
parks and recreation fees, 911 reimbursements, and planning fees of which are expected to remain flat for
2013. Fines & Forfeitures revenues that consist of court fines are expected to be less over estimated 2012
revenue.
General Fund - Other Revenue
$8.0
0
0
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0,0
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
20
Franchise Fees: Franchise fees as a category makes up 14.3% of total General Fund revenue. The City
collects franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of the
franchise fee agreements reflect a percentage of gross utility revenue generated. Although franchise fees
are a direct cost of the utilities business, all utilities except AEP and the City of Fayetteville's Solid Waste and
Water & Sewer Divisions show the fee as an additional item on the consumer's invoice.
Currently, Souce Gas pays 3% of annual sales before taxes on residential and commercial customers and
1% on industrial customers. AT&T and Prairie Grove Telephone pay 4% of all access line billing. AT&T Video
and Cox Communications pay 5% of annual gross sales on everything except internet access revenue. The
Water & Sewer utility pays 4.25% and the Solid Waste utility pays 3% on annual gross sales. AEP Electric and
Ozarks Electric Co -Op pay 3% of gross revenues on domestic customers and 1% on industrial consumers.
The 2013 projections are expected to equal 2012 collections.
Franchise Fees
$6.00
C
O
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
General Fund Expenses
Total uses of funds in 2013 for the City's General Fund totals $36,057,000. The charts below show the total
General Fund expenditure budget by operating department and expense category.
2013 Uses of Funds by Activity
$36,057,000
\_Fayetteville Public Library
....9ii
�w17711, qyu li Pf ll9i Ali° i�
$1,672,600
Agencies
4.6/
4.%Outside
$1,034,669
2.9%
General Government
Finance & Internal
$3,293,006
Fire Services
9.1%
$8,790,855 $5,031,858
24.4% 14.0%
2013 Uses of Funds by Category
$36,057,000
Parcnnnal carvirac
Operating Transfers
$233,000
0.6%
Contingency/Savir
$50,000
0.1%
Cost ReimbursE
$2,310,95.,
-6.3%
nse I I L,CJ
$40, 600 $2,689,370
0.,6
7.5%
Materials & Supplies
$1,121,223
3.1%
Services & Charges
$2,778,352
7.7%
tenance
)31,830
Personnel Services: Personnel Services represent the largest source (81.7%) of expense for the City's General
Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's
Compensation expenses. Since 2000, the Personnel Services category has averaged 4.75% per year from
2001 to 2011. An approximate 2.0% contingency amount has been included in this budget for wage
increases.
Personnel Services
®Benefits ■Salaries/Wages
$30.00
C
O
$25.00
$20.00
$15.00
$10.00
$5.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
r�� r�nSJ9_S
23
Other Expenses: Other expenses represent 16.3% of the General Fund expenditures for 2013. Other
expenses represent the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool categories.
The Services & Charges Category includes contract services, publications and dues, etc. and represents
7.7% of the total General Fund budget. The Materials & Supplies Category includes copier/printing charges,
minor equipment, fuel, and office supplies and represents 3.1 % of the total General Fund budget. The
Maintenance Category includes building and grounds maintenance, software maintenance, and various
other small maintenance accounts and is 2.8% of the total General Fund budget. The Motorpool Category
represents 2.6% of the total General Fund budget.
Other Expenses
n
O
2 $6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
Fc �
24
General Fund - Fund Balance
The amount of minimum reserves to be maintained in undesignated fund balance for General Fund is sixty
(60) days (or 16.5%) of annual regular general fund operating expenditures. The General Fund designation
requirement was approved by the Fayetteville City Council on November 5, 2002 with Resolution 174-2002
and currently amounts to $5,949,405.
General Fund
Ending Undesignated Fund Balance & % of Expense
y $14.0
O
0
$12.0
$10.0
$8.0
$6.0
$4.0
$2.0
100.0%
90.0%
80.0%
70.0%
v
60.0%
o.
U)
C
c
50.0% v
0_
O
0
C
40.0%
Ii)
30.0%
20.0%
10.0%
$0.0 ..1._. �. e 0.0%
02 03 04 05 06 07 08 09 10. 11 12 Est 13 Bud
Year
PIN
City of Fayetteville, Arkansas
2013 Operating Budget
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Property Taxes
$
1,602,851
$ 1,523,000 $
1,592,000 $
1,614,000
Sales Tax - County
10,817,208
10,734,000
11,328,000
11,555,000
Sales Tax - City
9,901,966
9,815,000
10,504,000
10,714,000
Alcoholic Beverage Taxes
495,852
489,700
523,100
523,100
Franchise Fees
4,961,644
4,880,100
5,137,500
5,141,700
Licenses & Permits
850,735
728,400
1,150,400
902,200
Intergovernmental
2,680,643
2,676,365
2,510,700
2,239,000
Charges for Services
1,484,072
1,303,410
1,450,200
1,448,690
Fines & Forfeitures
2,045,492
1,649,066
1,759,300
1,691,000
Interest Earnings
47,071
62,300
48,100
40,900
Other
380,570
249,290
189,700
187,410
Transfer from Sales Tax Capital
1,000,000
0
0
0
Transfer from Special Grants
65
0
0
0
Total Revenues
36,268,169
34,1 10,631
36,193,000
36,057,000
Expenses:
General Government Activity
3,082,776
3,476,001
3,305,837
3,293,006
- Outside Agencies
974,560
978,169
978,169
1,034,669
- Salary Contingency
0
141,473
0
473,858
- Personnel Services Turnover
0
(258,200)
(116,727)
0
- Fayetteville Public Library
1,607,834
1,607,919
1,607,919
1,672,600
- Cost Reimbursements
(2,304,002)
(2,304,002)
(2,304,002)
(2,304,002)
Finance and Internal Services Activity
4,487,734
4,975,884
4,768,227
5,031,858
Police Activity
12,174,210
13,172,820
12,957,272
12,330,883
Fire Activity
8,819,927
8,936,360
8,936,120
8,790,855
Community Planning & Engineering
3,454,620
3,775,849
3,602,969
3,687,659
Parks and Recreation Activity
1,641,805
1,798,937
1,727,248
1,812,614
Transfer to Shop
3,000
30,968
30,968
0
Transfer to Drug Grant
212,461
233,000
233,000
233,000
Total Expenses
34,154,925
36,565,178
35,727,000
36,057,000
Income / (Loss)
$
2,1 13,244
$ (2,454,547) $
466,000 $
0
Total Budget
$
35,727,000 $
34,154,925
$ 36,565,178 $
36,057,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
10,197,880
$ 12,152,954 $
12,152,954 $
12,618,954
Income / (Loss)
2,113,244
(2,454,547)
466,000
0
Designated Fund Balance Change
(158,170)
0
0
0
Ending Undesignated Fund Balance
$
12,152,954
$ 9,698,407 $
12,618,954 $
12,618,954
26
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
General Government/Miscellaneous Activity:
Mayor's Administration Program (0150):
Personnel Services
$ 199,226 $
202,614 $
202,354 $
201,567
Materials and Supplies
4,310
5,150
3,487
5,150
Services and Charges
37,024
48,390
42,365
48,390
Maintenance
0
100
0
100
240,560
256,254
248,206
255,207
City Council Program (0160):
Personnel Services
73,001
72,996
72,996
72,984
Materials and Supplies
321
40
40
525
Services and Charges
4,213
5,340
5,340
6,900
77,535
78,376
78,376
80,409
City Attorney Program (0210):
Personnel Services
265,056
267,934
267,465
269,024
Materials and Supplies
1,305
2,900
2,900
3,400
Services and Charges
14,751
19,820
13,079
19,220
281,112
290,654
283,444
291,644
City Prosecutor Program (0310):
Personnel Services
522,156
547,496
530,574
542,494
Materials and Supplies
10,907
12,799
12,626
9,804
Services and Charges
8,120
7,970
7,920
10,965
Maintenance
7,168
7,700
7,454
7,700
548,351
575,965
558,574
570,963
District Judge Program (0400):
Personnel Services
158,988
159,651
159,279
166,095
Materials and Supplies
1,959
1,525
1,525
1,300
Services and Charges
6,361
9,266
9,266
9,445
Maintenance
11,123
12,160
12,160
11,799
Communications Program (0550):
Personnel Services
203,287
207,994
204,614
208,718
Materials and Supplies
8,959
6,587
6,587
2,634
Services and Charges
1,643
1,697
1,650
5,650
Maintenance
0
3,000
3,000
3,000
213,889
219,278
215,851
220,002
27
City of Fayetteville, Arkansas
2013 Operating Budget (Category
Summary)
General Fund (1010)
Actual Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Government Channel Program (0600):
Personnel Services
165,827
176,513
176,483
177,659
Materials and Supplies
8,427
11,210
10,528
9,300
Services and Charges
10,555
16,911
16,904
43,307
Maintenance
538
2,700
2,632
2,650
185,347
207,334
206,547
232,916
Chief of Staff Program (0700):
Personnel Services
62,027
66,534
66,476
68,025
Materials and Supplies
1,171
2,228
1,029
1,900
Services and Charges
7,475
10,012
9,693
10,340
70,673
78,774
77,198
80,265
Internal Consulting Program (0750):
Personnel Services
45,288
86,088
15,669
0
Materials and Supplies
88
300
8
0
Services and Charges
1,992
2,405
70
0
Maintenance
0
3,650
0
0
47,368
92,443
15,747
0
Internal Audit Program (1360):
Personnel Services
86,027
90,020
79,698
90,937
Materials and Supplies
195
600
392
600
Services and Charges
3,309
2,936
1,711
2,936
89,531
93,556
81,801
94,473
City Clerk/Treasurer Program (1510):
Personnel Services
258,479
287,387
267,912
300,841
Materials and Supplies
6,492
12,500
6,773
13,400
Services and Charges
39,097
65,625
62,033
34,600
Maintenance
10,696
13,100
13,100
13,225
314,764
378,612
349,818
362,066
28
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
Criminal Cases Program (2010):
Personnel Services
306,745
308,404
306,057
309,818
Materials and Supplies
6,141
7,588
6,856
7,588
Services and Charges
1,042
1,375
1,357
1,375
313,928
317,367
314,270
318,781
Probation & Fine Collection Program (2020):
Personnel Services
20,984
19,894
19,286
20,126
Materials and Supplies
277
285
285
285
Services and Charges
710
1,080
680
1,080
21,971
21,259
20,251
21,491
Small Claims & Civil Cases Program (2030):
Personnel Services
151,774
173,008
167,454
217,459
Materials and Supplies
1,495
3,600
3,600
3,600
Services and Charges
503
1,650
1,650
1,650
Maintenance
0
103
103
103
153,772
178,361
172,807
222,812
Library Program (5240):
Services and Charges
16,775
16,860
16,860
17,899
Transfers To Outside Entities
1,591,059
1,591,059
1,591,059
1,654,701
1,607,834
1,607,919
1,607,919
1,672,600
Miscellaneous Program (6600):
Personnel Services
0
(116,727)
(116,727)
473,858
Materials and Supplies
1,381
13,700
13,700
23,144
Services and Charges
233,766
459,489
459,417
273,894
Cost allocation
(2,304,002)
(2,304,002)
(2,304,002)
(2,304,002)
Maintenance
5,716
14,500
14,500
15,700
Transfers To Outside Entities
974,560
978,169
978,169
1,034,669
Capital
102,236
17,477
13,100
40,600
Miscellaneous
2,445
0
0
0
Operating Transfers
3,000
30,968
30,968
0
(980,898)
(906,426)
(910,875)
(442,137)
Total General Government/Miscellaneous
Activity: $
3,364,168 $
3,672,328 $
3,502,164 $
4,170,131
29
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
Finance & Internal Services Activity:
Finance Director Program (1100):
Personnel Services $
139,373 $
146,599 $
146,599 $
148,246
Materials and Supplies
134
180
180
250
Services and Charges
3,166
3,212
3,212
3,642
142,673
149,991
149,991
152,138
Human Resource Operations Program (1210):
Personnel Services
394,497
374,502
365,071
348,109
Materials and Supplies
3,688
4,950
3,955
4,950
Services and Charges
3,026
6,670
2,923
6,670
Maintenance
0
150
0
150
401,211
386,272
371,949
359,879
Employee Benefits/Services Program (1220):
Personnel Services
452,187
414,060
413,796
513,700
Materials and Supplies
3,508
50
0
50
Services and Charges
118,420
213,134
175,482
170,837
Maintenance
16,862
25,804
24,634
44,007
Contingency/Savings
0
122,517
122,517
0
590,977
775,565
736,429
728,594
Accounting & Audit Program (1310):
Personnel Services
669,120
682,185
676,407
683,813
Materials and Supplies
7,554
10,000
7,972
10,000
Services and Charges
20,365
21,360
20,663
22,860
Maintenance
675
1,000
1,000
1,000
697,714
714,545
706,042
717,673
Budget & Research Program (1330):
Personnel Services
249,725
256,924
256,532
258,336
Materials and Supplies
4,474
3,506
3,506
5,706
Services and Charges
1,690
4,740
4,740
2,540
Maintenance
3,105
1,800
1,800
1,800
258,994
266,970
266,578
268,382
Utilities Management Program (1380):
Personnel Services
148,630
136,713
136,378
150,819
Materials and Supplies
5,515
15,008
14,474
15,105
Services and Charges
235,969
265,902
228,165
255,805
Motorpool Charges
3,325
3,359
3,359
3,301
Maintenance
12
75
75
75
393,451
421,057
382,451
425,105
30
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
General Maintenance Program (1410):
Personnel Services
312,154
399,201
339,989
409,351
Materials and Supplies
8,506
8,953
8,431
8,953
Services and Charges
14,782
17,301
15,947
17,301
Motorpool Charges
13,279
13,044
13,042
11,647
Maintenance
19,325
25,326
15,751
25,326
368,046
463,825
393,160
472,578
Janitorial Program (1420):
Personnel Services
174,046
180,378
172,919
196,135
Materials and Supplies
11,365
10,549
10,549
10,549
Services and Charges
10,285
12,639
12,215
12,955
Maintenance
0
400
47
400
195,696
203,966
195,730
220,039
Purchasing Program (1610):
Personnel Services
219,169
230,238
229,277
232,168
Materials and Supplies
1,198
285
285
580
Services and Charges
19,112
20,523
20,523
20,228
239,479
251,046
250,085
252,976
Information Technology Program (1710):
Personnel Services
816,543
880,902
855,350
940,012
Materials and Supplies
20,447
16,058
15,751
16,403
Services and Charges
32,547
47,332
47,332
44,591
Motorpool Charges
2,222
2,277
2,277
3,905
Maintenance
327,734
396,078
395,102
429,583
1,199,493
1,342,647
1,315,812
1,434,494
Total Finance & Internal Services Activity: $
4,094,283 $
4,554,827 $
4,385,776 $
4,606,753
31
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Police Activity:
Central Dispatch Program (2600):
Personnel Services
$ 1,159,042 $
1,168,710 $
1,138,832 $
1,186,595
Materials and Supplies
9,235
11,153
11,153
8,940
Services and Charges
41,575
45,586
45,249
53,923
Motorpool Charges
5,003
10,636
9,635
8,515
Maintenance
69,864
3,761
3,761
30,434
1,284,719
1,239,846
1,208,630
1,288,407
Police Support Services Program (2900):
Personnel Services
2,091,464
2,143,997
2,131,625
2,153,145
Materials and Supplies
72,590
77,536
73,742
75,126
Services and Charges
422,677
439,069
437,702
496,551
Motorpool Charges
31,182
39,933
39,932
35,619
Maintenance
161,286
169,815
165,815
183,330
Operating Transfers
212,461
233,000
233,000
233,000
2,991,660
3,103,350
3,081,816
3,176,771
Police Projects Program (2920):
Personnel Services
169,462
252,488
252,488
0
Materials and Supplies
96,723
59,713
59,713
0
Services and Charges
51,715
162,768
162,768
0
Motorpool Charges
0
227,512
227,512
0
Maintenance
3,798
11,980
11,980
0
Transfers To Outside Entities
88,921
105,654
105,654
0
Capital
77,906
215,878
215,878
0
488,525
1,035,993
1,035,993
0
Police Patrol Program (2940):
Personnel Services
6,583,176
6,971,189
6,853,167
7,029,987
Materials and Supplies
312,967
327,224
315,953
338,057
Services and Charges
189,965
184,276
184,276
189,158
Motorpool Charges
499,750
525,892
492,387
521,752
Maintenance
35,909
18,050
18,050
19,751
7,621,767
8,026,631
7,863,833
8,098,705
Total Police Activity:
$ 12,386,671 $
13,405,820 $
13,190,272 $
12,563,883
32
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Fire Activity:
Fire Prevention Program (3010):
Personnel Services
$ 386,077 $
335,819 $
335,819 $
314,417
Materials and Supplies
22,302
24,855
24,631
28,355
Services and Charges
5,682
7,738
7,738
9,175
Motorpool Charges
19,430
31,071
31,071
35,084
433,491
399,483
399,259
387,031
Fire Operations Program (3020):
Personnel Services
7,447,327
7,373,319
7,373,319
7,387,968
Materials and Supplies
188,097
183,398
183,382
137,729
Services and Charges
344,815
380,085
380,085
360,272
Motorpool Charges
98,283
100,293
100,293
145,869
Maintenance
116,943
114,093
114,093
100,423
Capital
0
33,649
33,649
0
Contingency/Savings
0
133,744
133,744
50,000
8,195,465
8,318,581
8,318,565
8,182,261
Fire Training Program (3030):
Personnel Services
174,234
172,441
172,441
170,731
Materials and Supplies
7,970
8,739
8,739
10,134
Services and Charges
4,035
22,775
22,775
22,775
Motorpool Charges
4,732
14,341
14,341
17,923
190,971
218,296
218,296
221,563
Total Fire Activity:
$ 8,819,927 $
8,936,360 $
8,936,120 $
8,790,855
33
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
Community Planning & Engineering Activity:
Animal Patrol/Emergency Response Program (2710):
Personnel Services $
268,401 $
273,518 $
271,292 $
276,534
Materials and Supplies
18,247
18,025
18,025
18,030
Services and Charges
11,085
12,172
11,892
11,242
Motorpool Charges
26,270
25,953
25,953
26,641
Maintenance
551
980
841
1,312
324,554
330,648
328,003
333,759
Animal Shelter Program (2720):
Personnel Services
246,541
260,058
257,992
260,016
Materials and Supplies
27,747
27,848
27,848
27,112
Services and Charges
49,198
46,364
46,244
47,131
Maintenance
9,602
11,156
10,700
11,156
333,088
345,426
342,784
345,415
Veterinarian/Clinic Program (2730):
Personnel Services
129,004
132,350
132,346
137,635
Materials and Supplies
63,834
66,682
66,150
65,837
Services and Charges
2,414
2,531
1,791
3,276
Maintenance
84
450
450
450
195,336
202,013
200,737
207,198
Animal Services Projects Program (2740):
Materials and Supplies
46,521
43,434
43,434
0
Services and Charges
1,889
6,141
6,141
0
Maintenance
22,597
68,225
68,225
0
71,007
117,800
117,800
0
Development Services Director Program (6200)
Personnel Services 138,016
162,147
157,520
164,470
Materials and Supplies 534
500
500
550
Services and Charges 854
1,102
957
1,052
139,404
1 63, 749
158,977
1 66,072
34
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
Engineering Design Services Program (6210):
Personnel Services
146,095
Materials and Supplies
7,034
Services and Charges
2,252
Moforpool Charges
4,619
Maintenance
3,385
163,385
Engineering Operations & Administration Program
(6220):
Personnel Services
468,001
Materials and Supplies
4,437
Services and Charges
15,974
Motorpool Charges
3,599
Maintenance
0
492,011
Engineering Land Acquisition Program (6230):
Personnel Services
100,367
Materials and Supplies
568
Services and Charges
180
101,115
Engineering Public Construction Program (6240):
Personnel Services
275,797
Materials and Supplies
11,009
Services and Charges
1,296
Moforpool Charges
15,753
303,855
165,612
165,612
179,597
8,740
8,223
9,022
2,350
2,190
2,350
4,709
4,709
4,692
362
362
80
181,773
181,096
195,741
503,046
503,046
510,991
6,818
6,154
6,823
18,690
14,420
19,415
3,067
3,067
3,424
950
950
150
532,571
527,637
540,803
104,901
104,237
106,636
1,200
904
970
830
630
830
106,931
105,771
108,436
303,848
281,771
291,404
13,064
11,188
13,464
2,925
2,693
2,825
16,079
16,078
18,201
335,916
311,730
325,894
City Planning Program (6300):
Personnel Services
303,351
330,228
Materials and Supplies
18,216
17,723
Services and Charges
15,529
26,980
Motorpool Charges
5,923
5,567
Maintenance
0
350
343,019
380,848
304,703
344,272
15,078
17,165
12,988
23,451
5,566
5,911
338,410 391,149
35
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
Sustainability & Strategic Planning Program (6310):
Personnel Services
191,966
190,248
159,848
199,897
Materials and Supplies
2,067
2,050
1,341
2,050
Services and Charges
3,718
11,1 12
10,310
7,040
Maintenance
3,698
0
0
0
201,449
203,410
171,499
208,987
Building Safety Program (6400):
Personnel Services
423,781
433,599
414,764
437,217
Materials and Supplies
11,568
18,361
12,682
18,481
Services and Charges
16,585
18,717
16,483
18,397
Motorpool Charges
21,156
21,053
21,047
20,269
Maintenance
7,426
7,800
7,800
8,000
480,516
499,530
472,776
502,364
Code Compliance Program (6420):
Personnel Services
260,948
313,666
284,181
304,789
Materials and Supplies
8,304
10,152
10,152
10,774
Services and Charges
19,922
34,446
34,446
29,675
Motorpool Charges
16,707
16,970
16,970
16,603
305,881
375,234
345,749
361,841
Total Community Planning & Engineering
Activity: $
3,454,620 $
3,775,849 $
3,602,969 $
3,687,659
36
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
Parks & Recreation Activity:
Swimming Pool Program (5210):
Personnel Services
$ 71,963 $
94,617 $
78,612 $
92,994
Materials and Supplies
14,408
13,626
13,626
17,245
Services and Charges
41,536
34,924
34,569
31,282
Motorpool Charges
1,258
1,159
1,157
967
Maintenance
4,215
6,073
5,973
4,584
133,380
150,399
133,937
147,072
Parks Administration/Recreation Programs Program (5220):
Personnel Services
432,944
492,818
452,266
470,782
Materials and Supplies
75,024
81,762
80,268
85,766
Services and Charges
123,975
131,106
131,106
137,565
Motorpool Charges
5,803
5,826
5,825
5,747
Maintenance
19
0
0
0
637,765
711,512
669,465
699,860
Lake Maintenance Program (5250):
Personnel Services
7,017
7,243
7,043
6,777
Materials and Supplies
2,447
2,623
2,623
1,911
Services and Charges
64,464
65,315
63,847
65,538
Motorpool Charges
465
439
437
342
Maintenance
1,585
288
288
1,200
75,978
75,908
74,238
75,768
Parks Maintenance Program (5260):
Personnel Services
283,793
291,988
290,758
328,440
Materials and Supplies
65,990
68,153
67,568
69,548
Services and Charges
156,613
159,051
159,051
173,574
Motorpool Charges
56,404
63,010
63,010
63,857
Cost allocation
(6,887)
(6,988)
(6,988)
(6,988)
Maintenance
106,465
127,052
127,052
110,047
662,378
702,266
700,451
738,478
Yvonne Richardson Community Center
Program (5280):
Personnel Services
100,364
105,759
98,037
1 16,026
Materials and Supplies
5,084
3,467
3,467
2,958
Services and Charges
22,759
42,598
40,625
26,775
Motorpool Charges
2,782
2,378
2,378
1,732
Maintenance
1,315
4,650
4,650
3,945
132,304
158,852
149,157
151,436
Total Parks & Recreation Activity:
$ 1,641,805 $
1,798,937 $
1,727,248 $
1,812,614
Total Fund
$ 34,154,925 $
36,565,178 $
35,727,000 $
36,057,000
37
(Page Left Blank Intentionally)
Street Fund (2100)
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and
turnback monies received from the County Road Millage Tax. These monies are utilized to maintain and
repair City streets, rights -of -way, drainage, traffic control and maintenance, and City owned sidewalks.
Street Fund Revenues
Revenues for Street Fund are primarily motor fuel taxes collected by the State of Arkansas (state
turnback) and returned to the City on a per capita basis. The long term trend for state turnback is
relatively flat. The per capita rate for Street Fund in 1995 was $41.00 and in 2012 the per capita rate is
$44.85. Projections for 2013 are based on the per capita rate of $44.85 from the State and calculated
based on the 2010 census population of 73,580. As the City continues to grow, additional revenue
sources will need to be identified to fund Street Fund activities. The City receives 80% of the road
millage levied by the Quorum Court on real and personal property located within the City. The current
2012 county levy is 1.1 mil, with a maximum of 3.0 mil.
Sources of Funds for 2013
$ 4,708,000
State Turnback
$3,420,000
77 ri%
of
$44
1.1
Investment Earni
$15,100
0.3%
Charges
$125,000
2.7%
39
County Road Turnback
$1,103,000
23.4%
Street Fund Revenue History
$5.00
$4.50
$4.00
$3.50
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
Street Fund Expenses
The primary purpose of funds expended from the Street Fund relate to the maintenance, repair and
construction of streets within the City of Fayetteville. Associated drainage maintenance activities as well
as street sweeping are also programs supported by the Street Fund.
Street Maintem
$1,376,371
29.2%
Right -of -Way
Maintenance
$303,796
6.5%
Uses of Funds for 2013
$ 4,708,000
Administration
$1,501,066
31.9%
40
Drainage Maintenance
Traffic Engineering &
Planning
$601,935
12.8%
alk Maintenance
$340,407
7.2%
City of Fayetteville, Arkansas
2013 Operating Budget
Street Fund (2100)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Intergovernmental (Grants)
$
108,686 $
278,814 $
278,800 $
0
State Turnback
3,456,606
3,495,000
3,420,000
3,420,000
County Road Turnback
1,080,040
1,065,000
1,102,700
1,103,000
Charges for Services
138,525
107,000
124,900
125,000
Investment Earnings
10,128
18,000
15,000
15,100
Other
40,015
21,600
44,700
44,900
Transfer from Replacement
11,056
79,915
79,900
0
Total Revenues
4,845,056
5,065,329
5,066,000
4,708,000
Expenses:
Operations & Administration
1,752,864
1,724,704
1,707,044
1,501,066
Right -of -Way Maintenance
261,386
291,853
279,709
303,796
Street Maintenance
1,276,724
1,454,340
1,418,753
1,376,371
Drainage Maintenance
531,113
548,470
527,589
584,425
Traffic Engineering & Planning
515,245
580,315
577,012
601,935
Street & Trail Construction
36,312
0
0
0
Sidewalk Maintenance
475,985
589,897
589,893
340,407
Total Expenses
4,849,629
5,189,579
5,100,000
4,708,000
Income / (Loss)
$
(4,573) $
(124,250) $
(34,000) $
0
Total Budget
$
4,849,629 $
5,100,000 $
5,189,579 $
4,708,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
2,344,517 $
2,339,944 $
2,339,944 $
2,305,944
Income / (Loss)
(4,573)
(124,250)
(34,000)
0
Ending Undesignated Fund Balance
$
2,339,944 $
2,215,694 $
2,305,944 $
2,305,944
41
. City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Street Fund (2100)
Actual Budgeted Estimated Budgeted
Transportation Services Activity:
Operations & Administration Program (4100):
Personnel Services $
572,842 $
682,541 $
665,170 $
608,357
Materials and Supplies
29,370
39,416
39,416
38,563
Services and Charges
698,942
748,513
748,224
738,215
Motorpool Charges
3,360
4,264
4,264
4,898
Cost allocation
39,835
39,835
39,835
39,835
Maintenance
36,367
64,005
64,005
71,198
Capital
372,148
146,130
146,130
0
1,752,864
1,724,704
1,707,044
1,501,066
Right -of -Way Maintenance Program (4110):
Personnel Services
164,307
192,735
180,591
199,328
Materials and Supplies
24,128
24,798
24,798
30,108
Services and Charges
40
0
0
0
Motorpool Charges
72,695
72,152
72,152
72,460
Maintenance
216
2,168
2,168
1,900
261,386
291,853
279,709
303,796
Street Maintenance Program (4120):
Personnel Services
791,363
845,896
820,139
769,432
Materials and Supplies
267,192
415,079
405,249
356,123
Services and Charges
8,693
4,877
4,877
5,500
Motorpool Charges
760,879
859,291
859,291
887,633
Cost allocation
(571,563)
(680,974)
(680,974)
(656,281)
Maintenance
11,930
9,596
9,596
13,964
Capital
8,230
575
575
0
1,276,724
1,454,340
1,418,753
1,376,371
Drainage Maintenance Program (4130):
Personnel Services
355,470
353,447
332,566
354,828
Materials and Supplies
55,290
84,060
84,060
82,422
Services and Charges
9,484
14,250
14,250
6,750
Motorpool Charges
109,949
92,839
92,839
138,551
Maintenance
920
3,874
3,874
1,874
531,1 13
548,470
527,589
584,425
42
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Street Fund (2100)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
Traffic Engineering & Planning Program (5315):
Personnel Services
373,527
369,074
369,074
Materials and Supplies
62,962
1 1 1,291
107,988
Services and Charges
3,208
5,823
5,823
Motorpool Charges
49,844
48,527
48,527
Maintenance
25,704
45,600
45,600
515,245
580,315
577,012
Street & Trail Construction Program (5520):
Personnel Services
Materials and Supplies
Motorpool Charges
Cost allocation
Maintenance
Sidewalks Program (5530):
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost allocation
Maintenance
(1,005)
49,268
176,815
(226,083)
213,094
134,282
71,696
71,265
(17.7861
0
64,067
168,716
(232,783)
0
0
250,836
91,017
179,841
83,425
(17.7221
0
64,067
168,716
(232.7831
0
250,836
91,017
179,841
83,421
(17, 7221
367,216
116,27]
7,323
53,525
0
41,059
163,089
(204,148)
0
0
222,820
37,910
4,000
90,364
(16,687)
475,985
589,897
589,893
340,407
Total Transportation Services Activity: $ 4,849,629 $
5,189,579 $
5,100,000 $
4,708,000
Total Fund $ 4,849,629 $
5,189,579 $
5,100,000 $
4,708,000
43
(Page Left Blank Intentionally)
44
Parking Fund (2130)
The Parking Fund accounts for funds received from meter revenues and parking lot rentals. These monies
are expended for maintenance of parking lots. In 2010, a new program, Entertainment District Parking, was
created that extended paid parking in the Dickson Street area. For 2013, this fund is expected to have a
$318,000 surplus which will be designated toward the future building of a parking deck.
In 2010, the City Council approved a $700,000 interfund loan from the Replacement and Disaster Recovery
Fund to the Parking Fund for the purchase of equipment. This loan will be paid back from parking revenue
within a five year period. At year end the remaining liability will be $382,026.
45
City of Fayetteville, Arkansas
2013 Operating Budget
Parking Fund (2130)
Actual Budgeted
2011 2012
Revenues:
Estimated Budgeted
2012 2013
Downtown District Parking Revenue
$ 455,871 $
495,480 $
504,820 $
486,390
Entertainment District Parking Revenue
923,457
879,798
1,025,040
987,800
Investment Earnings
3,360
3,972
4,830
4,810
Other
410
250
2,510
1,000
Total Revenues
1,383,098
1,379,500
1,537,200
1,480,000
Expenses:
Downtown District Parking
419,265
453,175
447,457
457,257
Entertainment District Parking
213,267
186,716
182,408
180,287
Entertainment District Parking Facility
0
255,900
255,900
0
Transfer to Walton Arts Center
289,000
289,000
289,000
295,222
Principal Payment
135,360
138,093
138,093
140,880
Interest Expense
11,873
9,142
9,142
6,354
Parking Lot Improvements
56,601
38,000
38,000
82,000
Total Expenses
1,125,366
1,370,026
1,360,000
1,162,000
Income / (Loss)
$ 257,732 $
9,474 $
177,200 $
318,000
Total Budget
$ 1,125,366 $
1,360,000 $
1,370,026 $
1,162,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ (337,768) $
55,324 $
55,324 $
370,617
Income / (Loss)
257,732
9,474
177,200
318,000
Reduction of Interfund Loan Libility
135,360
138,093
138,093
140,880
Ending Undesignated Fund Balance
$ 55,324 $
202,891 $
370,617 $
829,497
*The negative Fund Balance is due to the interfund loan from the Replacement and Disaster
Recovery Fund.
46
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Parking Fund (2130)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Transportation Services Activity:
Off -Street Parking Program (9130):
Personnel Services
$ 188,361 $
238,709 $
238,709 $
235,727
Materials and Supplies
48,216
52,170
46,459
46,205
Services and Charges
95,439
75,829
75,829
76,570
Motorpool Charges
1,899
1,832
1,825
1,805
Maintenance
33,519
42,050
42,050
55,950
Transfers To Outside Entities
35,242
41,000
41,000
41,000
Capital
44,453
29,585
29,585
30,000
447,129
481,175
475,457
487,257
Entertainment District Parking Program (9131):
Personnel Services
99,930
79,037
79,037
79,137
Materials and Supplies
19,934
9,866
7,171
12,023
Services and Charges
57,781
64,552
63,613
57,732
Motorpool Charges
5,551
5,991
5,991
6,103
Maintenance
30,071
27,270
26,596
25,292
Debt Service
147,233
147,235
147,235
147,234
Transfers To Outside Entities
289,000
289,000
289,000
295,222
Capital
28,737
10,000
10,000
52,000
678,237
632,951
628,643
674,743
Entertainment District Parking Facility
Program (9132):
Services and Charges
0
255,900
255,900
0
0
255,900
255,900
0
Total Transportation Services Activity:
$ 1,125,366 $
1,360,000 $
1,370,026 $
1,162,000
Total Fund
$ 1,125,366 $
1,370,026 $
1,360,000 $
1,162,000
47
(Page Left Blank Intentionally)
Community Development Block Grant Fund (2180)
The Community Development Block Grant Fund accounts for the community development grant funds
received from the Federal Department of Housing and Urban Development.
49
City of Fayetteville, Arkansas
2013 Operating Budget
Community Development Block Grant Fund (2180)
Actual Budgeted Estimated Budgeted
)nl1 ')n1') ')n17 7n1'2
Revenues:
Other
CDBG Program Income
Total Revenues
Expenses:
448,964 $ 1,291,377 $ 1,291,400 $ 541,000
7,025 8,983 8,911 0
455,989 1,398,211 1,398,211 541,000
Administration & Planning
104,385
110,160
110,160
107,602
Housing Services
190,089
830,717
830,717
258,151
Redevelopment
18,025
187,791
187,791
41,247
Public Service
70,775
84,020
84,020
54,000
Public Facilities & Improvements
67,764
190,474
190,474
80,000
Total Expenses
451,038
1,403,162
1,403,162
541,000
Income / (Loss)
$ 4,951 $
(4,951) $
(4,951) $
0
Total Budget
$ 451,038 $
1,403,162 $
541,000
1,403,162 $
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 4,951 $ 4,951 $ 0
Income / (Loss) 4,951 (4,951) (4,951) 0
Ending Undesignated Fund Balance $ 4,951 $ 0 $ 0 $ 0
50
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Community Development Block Grant Fund (2180)
Actual Budgeted Estimated Budgeted
Community Planning & Engineering Activity:
Administration & Planning Program (4930):
Personnel Services $
91,619 $
92,954 $
92,954 $
95,796
Materials and Supplies
975
1,541
1,541
3,491
Services and Charges
11,791
15,665
15,665
8,315
104,385
110,160
110,160
107,602
Housing Services Program (4940):
Personnel Services
65,030
96,729
96,729
68,696
Materials and Supplies
2,249
45,967
45,967
3,428
Services and Charges
119,350
684,655
684,655
182,300
Motorpool Charges
3,460
3,366
3,366
3,727
190,089
830,717
830,717
258,151
Redevelopment Program (4945):
Personnel Services
6,767
114,046
114,046
39,427
Materials and Supplies
3,314
21,040
21,040
1,820
Services and Charges
7,944
52,705
52,705
0
18,025
187,79]
187,791
41,247
Public Services Program (4970):
Services and Charges
70,775
84,020
84,020
54,000
70,775
84,020
84,020
54,000
Public Facilities & Improvements Program (4990):
Services and Charges
67,764
190,474
190,474
80,000
67,764
190,474
190,474
80,000
Total Community Planning & Engineering
Activity: $
451,038 $
1,403,162 $
1,403,162 $
541,000
Total Fund $
451,038 $
1,403,162 $
1,403,162 $
541,000
51
(Page Left Blank Intentionally)
52
Special State Grants Fund (2230)
The Special State Grants Fund accounts for the Arkansas Economic Development Commission Special State
grant to purchase training equipment for NWACC. New grants which represent new grant programs funded
by the State will be budgeted and accounted for in this fund.
53
City of Fayetteville, Arkansas
2013 Operating Budget
Special State Grants Fund (2230)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Intergovernmental (Grants)
$
52,668 $
0
$
0
$
0
Total Revenues
52,668
0
0
0
Expenses:
NWACC Equipment Grant
55,399
0
0
0
Total Expenses
55,399
0
0
0
Income / (Loss)
$
(2,731) $
0
$
0
$
0
Total Budget
$
55,399 $
0
$
0
$
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
2,731 $
0
$
0
$
0
Income / (Loss)
(2,731)
0
0
0
Ending Undesignated Fund Balance
$
0 $
0
$
0
$
0
54
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Special State Grants Fund (2230)
Actual Budgeted Estimated Budgeted
Citywide Activity:
NWACC Equipment Grant Program (8001):
Services and Charges $
52 $
0 $
0 $
0
Capital
55,282
0
0
0
Operating Transfers
65
0
0
0
55,399
0
0
0
Total Citywide Activity: $
55,399 $
0 $
0 $
0
Total Fund $
55,399 $
0 $
0 $
0
55
Paae Left Blank Intentiona
56
Energy Block Grant Fund (2240)
The Energy Block Grant Fund was received from the United States Department of Energy as part of the
American Recovery and Reinvestment Act. These funds were used to 1) Develop a green house gas (GHG)
credit inventory for community and municipal operations; 2) This is to help reduce municipal GHG emissions
20% below 2006 levels by 2012; and 3) This is to help reduce community GHG emissions 7% below 1990
levels.
To achieve the above goals, funds were invested in 1) Upgrading five city -owned buildings for energy
efficiency. As the energy savings is realized it will be reinvested in other municipal buildings. 2) The City will
develop a Community Revolving Loan Fund targeting non-profit organizations to reduce GHG. These loans
will be repaid using energy savings. 3) The City will retrofit approximately 230 street, pedestrian and trail
lights with LEDs. 4) A solar photovoltaic system will be installed at the new Fayetteville District Court Building
to provide visible examples of renewable energy.
57
City of Fayetteville, Arkansas
2013 Operating Budget
Energy Block Grant Fund (2240)
Actual Budgeted Estimated Budgeted
Revenues:
Intergovernmental (Grants)
$ 28,130 $
13,569 $
13,600 $
0
Energy Block Grant Funding
391,328
69,386
69,400
0
Investment Earnings
0
0
1,500
0
Other
0
0
15,300
0
Total Revenues
419,458
82,955
99,800
0
Expenses:
Energy Block Grant
405,889
82,955
82,955
0
Total Expenses
405,889
82,955
82,955
0
Income / (Loss)
$ 13,569 $
0 $
16,845 $
0
Total Budget
$ 405,889 $
82,955 $
82,955 $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 13,569 $ 13,569 $ 30,414
Income / (Loss) 13,569 0 16,845 0
Ending Undesignated Fund Balance $ 13,569 $ 13,569 $ 30,414 $ 30,414
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Energy Block Grant Fund (2240)
Actual Budgeted Estimated Budgeted
Citywide Activity:
-
Energy Block Grant Program (9240):
Materials and Supplies
$ 12,170 $
60,005 $
60,005 $
0
Services and Charges
287,765
22,950
22,950
0
Capital
105,954
0
0
0
405,889
82,955
82,955
0
Total Citywide Activity:
$ 405,889 $
82,955 $
82,955 $
0
Total Fund
$ 405,889 $
82,955 $
82,955 $
0
59
e Left Blank Intentional
60
Parks Development Fund (2250)
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by
the voters in 1995. The $3.1 million in planned expenditures for 2013 includes $1,283,000 in capital
improvements.
In 2010, a Citywide referendum was held and voters approved the use of these funds for maintenance
activities. The use of Park Development Funds for promotional activities is no longer permitted. Due to these
changes program rearrangements were made between the Parks Development Fund and General Fund.
The 1% HMR tax revenue has grown on average 5.7% annually since 2001. 2012 revenue was estimated
approximately 7.65% higher than 2011. 2013 revenue is projected to be flat compared to estimated 2012.
Parks Development Fund
Hotel -Motel -Restaurant (HMR) Tax Revenue
$3.00
C
O
75
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
61
City of Fayetteville, Arkansas
2013 Operating Budget
Parks Development Fund (2250)
Actual Budgeted Estimated Budgeted
onii onio onio Oni'
Revenues:
Hotel, Motel, and Restaurant Taxes $
2,298,187 $
2,278,000 $
2,474,000 $
2,475,000
Charges for Services
0
5,000
0
0
Greenspace Fees Contribution
123,818
100,438
241,700
563,000
Investment Earnings
21,321
44,000
34,200
34,000
Other
37,683
40,000
30,000
2,000
Total Revenues
2,481,009
2,467,438
2,779,900
3,074,000
Expenses:
Parks Development Program
1,633,055
1,715,700
1,682,286
1,811,000
Parks Development Capital
832,522
4,768,698
4,768,698
700,000
Parks Development Greenspace Capital
121,575
123,016
123,016
563,000
Total Expenses
2,587,152
6,607,414
6,574,000
3,074,000
Income / (Loss) $
(106,143) $
(4,139,976) $
(3,794,100) $
0
Total Budget $
2,587,152 $
6,607,414 $
3,074,000
6,574,000 $
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 4,788,077 $ 4,681,934 $ 4,681,934 $ 887,834
Income / (Loss) (106,143) (4,139,976) (3,794,100) 0
Ending Undesignated Fund Balance $ 4,681,934 $ 541,958 $ 887,834 $ 887,834
62
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Parks Development Fund (2250)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Parks & Recreation Activity:
Parks Development Program (9250):
Personnel Services
$ 1,212,305 $
1,274,720 $
1,242,067 $
1,344,159
Materials and Supplies
57,894
60,935
60,935
64,290
Services and Charges
56,968
59,495
58,822
65,261
Motorpool Charges
198,478
213,321
213,233
209,342
Cost allocation
87,948
87,948
87,948
87,948
Maintenance
19,462
19,281
19,281
20,000
Contingency/Savings
0
0
0
20,000
1,633,055
1,715,700
1,682,286
1,81 1,000
Parks Development Capital
Program (9255):
Materials and Supplies
13,376
36,083
36,083
0
Services and Charges
23,435
554,873
554,873
0
Maintenance
19,046
10,344
10,344
0
Debt Service
77,865
78,034
78,034
0
Capital
698,800
4,089,364
4,089,364
700,000
832,522
4,768,698
4,768,698
700,000
Parks Development Capital
Greenspace Program (9256):
Services and Charges
28,484
16,289
16,289
0
Maintenance
0
5,290
5,290
0
Capital
93,091
101,437
101,437
563,000
121,575
123,016
123,016
563,000
Total Parks & Recreation Activity: $ 2,587,152 $
6,607,414 $
6,574,000 $
3,074,000
Total Fund
$ 2,587,152 $
6,607,414 $
6,574,000 $
3,074,000
63
Page Left Blank Intentional
64
Impact Fee Fund (2300)
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water,
wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure the new
developments bear a proportionate share of the cost of capacity improvements and ensure that the
proportional share does not exceed the costs of the demand for additional capacity that is reasonably
attributable to providing these services and facilities to the use and occupancy of the new developments.
Impact fee collections have declined dramatically from 2007 levels because of the fall in new development
due to economic conditions.
Impact Fee Collections
ti $2.50
O
0
$2.00
$1.50
$1.00
$0.50
$0.00
04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
Water Wastewater ® Police ® Fire
65
City of Fayetteville, Arkansas
2013 Operating Budget
Impact Fee Fund (2300)
Actual Budgeted Estimated Budgeted
Revenues:
Water Impact Fee
$ 437,844 $
432,000 $
621,000 $
486,000
Wastewater Impact Fee
283,436
273,000
434,900
383,000
Police Impact Fee
103,029
94,000
268,000
85,000
Fire Impact Fee
86,756
80,000
231,600
73,000
Investment Earnings
30,632
42,000
33,700
33,000
Total Revenues
941,697
921,000
1,589,200
1,060,000
Expenses:
Water Improvements
0
1,701,000
1,701,000
0
Wastewater Improvements
0
287,000
287,000
0
Police Improvements
1,484,811
416,623
416,600
86,000
Fire Improvements
776,861
271,058
271,000
74,000
Transfer to Water & Sewer
0
1,541,473
1,541,000
900,000
Transfer to Shop
0
50,430
50,400
0
Total Expenses
2,261,672
4,267,584
4,267,000
1,060,000
Income / (Loss)
$ (1,319,975) $
(3,346,584) $
(2,677,800) $
0
Total Budget
$ 2,261,672 $
4,267,584 $
1,060,000
4,267,000 $
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 6,576,764 $
5,256,789 $
5,256,789 $
2,578,989
Income / (Loss)
(1,319,975)
(3,346,584)
(2,677,800)
0
Ending Undesignafed Fund Balance
$ 5,256,789 $
1,910,205 $
2,578,989 $
2,578,989
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Impact Fee Fund (2300)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Citywide Activity:
Impact Fee Expense Program (9300):
Materials and Supplies
$ 56,496 $
35,900 $
35,900 $
0
Capital
2,205,176
2,639,781
2,639,700
160,000
Operating Transfers
0
1,591,903
1,591,400
900,000
2,261,672
4,267,584
4,267,000
1,060,000
Total Citywide Activity:
$ 2,261,672 $
4,267,584 $
4,267,000 $
1,060,000
Total Fund
$ 2,261,672 $
4,267,584 $
4,267,000 $
1,060,000
67
(Page Left Blank Intentionally)
Drug Law Enforcement Fund (2930)
The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S.
Department of Justice, passed through the State of Arkansas, in association with Washington County; the
Cities of Springdale, Prairie Grove, Lincoln, Elm Springs, Farmington, Greenland, Goshen, Johnson, Elkins, and
West Fork; and the Fourth Judicial Prosecuting Attorney.
Drug Law Enforcement Fund
Revenue Sources
y $700
cc
O
0
$600
$500
$400
$300
$200
$100
$0
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
69
Year
City of Fayetteville, Arkansas
2013 Operating Budget
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated Budgeted
Revenues:
Drug Enforcement Grant
$
309,828
$ 395,008 $
296,800 $
321,200
Charges for Services
2,075
0
0
0
Fines & Forfeitures
48,473
14,800
15,100
13,800
Other
205
0
1,100
0
Transfer from General
212,461
233,000
233,000
233,000
Total Revenues
573,042
642,808
546,000
568,000
Expenses:
Drug Enforcement
477,886
654,851
590,000
568,000
Total Expenses
477,886
654,851
590,000
568,000
Income / (Loss)
$
95,156
$ (12,043) $
(44,000) $
0
Total Budget
$
590,000 $
477,886
$ 654,851 $
568,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
1 17,61 1 $
212,767 $
212,767 $
168,767
Income / (Loss)
95,156
(12,043)
(44,000)
0
Ending Undesignafed Fund Balance $
212,767 $
200,724 $
168,767 $
168,767
70
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated Budgeted
Police Activity:
Drug Enforcement Program (2960):
Personnel Services
$ 247,182 $
342,509 $
278,091 $
300,916
Materials and Supplies
16,815
0
0
0
Services and Charges
213,889
312,342
311,909
267,084
477,886
654,851
590,000
568,000
Total Police Activity:
Total Fund
71
(Page Left Blank Intentionally)
72
Fire Bond Fund (3360)
The Fire Bond Fund accounts for the accumulation of resources for and the replayment of bond debt incurred
for the construction of Fire States #3 and #5. Final payment was in 20]].
73
City of Fayetteville, Arkansas
2013 Operating Budget
Fire Bond Fund (3360)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Investment Earnings
$
905
$ 0
$ 0
$
0
Transfer from Sales Tax Capital
163,397
0
0
0
Total Revenues
164,302
0
0
0
Expenses:
Principal Payment
400,000
0
0
0
Interest Expense
17,000
0
0
0
Settlements
32,106
0
0
0
Professional Services
2,270
0
0
0
Total Expenses
451,376
0
0
0
Income / (Loss)
$
(287,074) $
0
$ 0
$
0
Total Budget
$
451,376
$ 0
$ 0
$
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
287,074
$ 0
$ 0
$
0
Income / (Loss)
(287,074)
0
0
0
Ending Undesignated Fund Balance
$
0
$ 0
$ 0
$
0
74
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Fire Bond Fund (3360)
Actual Budgeted Estimated Budgeted
Citywide Activity:
Fire Bond Expense Program (9360):
Services and Charges
Debt Service
Total Citywide Activity:
Total Fund
$ 34.376$ 0 $ 0 $
451,376 0 0
$ 451,376$ 0$ 0$
0
0
0
0
(Page Left Blank Intentionally)
76
TIF Bond Fund (3370)
The Tax Increment Financing (TIF) Bond Fund accounts for the accumulation of resources for and the
payment of bond debt incurred for TIF capital project expenditures.
77
City of Fayetteville, Arkansas
2013 Operating Budget
TIF Bond Fund (3370)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Property Taxes
$ 148,688 $
100,000 $
100,000 $
100,000
Investment Earnings
7
0
0
0
Total Revenues
148,695
100,000
100,000
100,000
Expenses:
Principal Payment
75,000
95,000
95,000
76,300
Interest Expense
33,587
51,630
51,630
17,900
Professional Services
2,270
2,300
2,300
2,300
Paying Agent Fees
3,500
3,500
3,500
3,500
Total Expenses
114,357
152,430
152,430
100,000
Income / (Loss)
$ 34,338 $
(52,430) $
(52,430) $
0
Total Budget
$ 114,357 $
152,430 $
100,000
152,430 $
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
119,203 $
153,541 $
153,541 $
101,1 1 1
Income / (Loss)
34,338
(52,430)
(52,430)
0
Ending Undesignated Fund Balance $
153,541 $
101,1 1 1 $
101,1 1 1 $
101,1 1 1
78
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
TIF Bond Fund (3370)
Actual Budgeted
Estimated
Budgeted
2011 2012
2012
2013
Citywide Activity:
TIF Bonds Expense Program (9370):
Services and Charges
$ 2,270 $ 2,300 $
2,300 $
2,300
Debt Service
112,087 150,130
150,130
97,700
114,357 152,430
15 2, 430
100,000
Total Citywide Activity:
$ 114,357 $ 152,430 $
152,430 $
100,000
Total Fund
$ 114,357 $ 152,430 $
100,000
152,430 $
79
Paae Left Blank Intentional
Sales Tax Bond Fund (3440)
The Sales Tax Bond Fund accounts for the accumulation of resources
incurred for the City's wastewater treatment plants,
and to the City's trail system. and the payment of bond debt
sewerage and related facilities, to certain City streets,
Sales Tax Bond
(1.00%) Sales Tax Revenue
$Jn nn
C
$i
$8.0
$6.0(
$4.00
$2.00
$0.00
Year - 11 12 Est 13 Bud
City of Fayetteville, Arkansas
2013 Operating Budget
Sales Tax Bond Fund (3440)
Actual Budgeted
2011 Estimated Budgeted
Revenues: 2012 2012
Sales Tax - 2013
City
Investment Earnings $ 16.518,746
Transfer from Sales Tax Construction 678 500 $ 16.371,900 $ 17,520,300 $ 17,870,300
Total Revenues 2 530 700
16,519,426 16 0 70 0
Expenses: 17,520,900 17,871,000
Principal Payment
Interest Expense 1 1,674,748
Professional Services 11,902 ,772 1 1,902,772 13,981,125
4,596,019 4,462,828 4,462,828 3 972 Paying Agent Fees 4,540 175
4,000 4,000 4,900
Total Expenses
12,750 2 800
16,288,057 16,372,400 2.800 12,800
Income / (Loss) 16,372,400 17,871,000
$ 231,369 $
Total 0 $ 1,148,500 $
0
Budget
$ 057$ 16,372,400
---�_$ 16,372,400 $ 17,871,000
Beginning Undesignated Fund Balance FUND BALANCE ANq�ySIS
Income / (Loss) $ 3,478.251 $ 3,709,620
Ending Undesignated Fund Balance 231.369 $ 3.709,620 $ 4 958 120
$ 3,709,620 0 1,148,500
$ 3$ 4,858,120 0
$ 4� 2Q
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Sales Tax Bond Fund (3440)
Citywide Activity:
Actual
2011
Budgeted
2012
Estimated
2012
Budgeted
Sewer Bonds - Expense Program
2013
(9440):
Services and Charges
Debt Service
4,540 $
4,000 $
16,283,517
16,288,057
16,368, 00
4.000 $
16.368,400
4,900
17,866,100
Total Citywide Activity:
2,400
16, 3 72, 400
17,871,000
Total Fund
$ 16,288,057 $
16,372,400 $
16,372,400 $
17,871,000
$ 16,288,057 $
16,372400
�_$
16,372,400 $
17,871,000
83
Page Left Blank Intentiona
Replacement & Disaster Recovery Fund (4270)
The Replacement & Disaster Recovery Fund accounts for general government monies accumulated and
used for the purchase of vehicles and equipment. By policy, the fund attempts to maintain a reserve of
three million dollars for disaster recovery.
In 2010, the City Council approved a $700,000 interfund loan from the Replacement and Disaster Recovery
Fund to the Parking Fund for the purchase of equipment. This fund will be paid back from parking revenue
within a five year period.
Replacement & Disaster Recovery Fund
Ending Fund Balance
ti $5.00
C
O
$4.50
$4.00
$3.50
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
City of Fayetteville, Arkansas
2013 Operating Budget
Replacement & Disaster Recovery Fund (4270)
Actual Budgeted
2011 2012
Revenues:
Estimated Budgeted
2012 2n1�
Intergovernmental (Grants)
$ 78,084 $
593,819 $
593,800 $
0
Federal Grants - Capital
203,097
0
250,200
0
Replacement Copier Revenue
32,531
51,219
41,600
Investment Earnings
26,348
27,750
31,000
40,000
31,000
Other
900
0
300
0
Total Revenues
340,960
672,788
916,900
71,000
Expenses:
Audit Expense
1,700
1,750
1,750
2,000
FEMA Disaster Projects
39,823
461,970
461,970
0
Professional Services
0
Fixed Assets
6,210
6,210
0
Vehicles & Equipment
19,484
140,435
140,435
40,000
Transfer to Street
0
9,885
9,885
0
Transfer to Water & Sewer
11,056
79,915
79,915
0
Transfer to Sales Tax Capital
0
252,000
252,000
0
Transfer to Airport
0
139,378
139,378
0
Transfer to Shop
15,857
0
0
0
Total Expenses
37,434
6,000
6,000
0
125,354
1,097,543
1,097,543
42,000
Income / (Loss)
$ 215,606_$
(424,755) $
(180,643) $
29,000
Total Budget
$ 125,354 $
1,097,543 $
1,097,543 $
42,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 3,234,600 $ 3,450,206 $ 3,450,206 $ 3,269,563
Income / (Loss) 215,606 (424,755) (180,643) 29,000
Ending Undesignated Fund Balance $ 3,450,206 $ 3,025,451 $ 3,269,563 $ 3,298,563
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Replacement &Disaster Recovery Fund (4270)
Actual Budgeted
7ntt I)nin
Citywide Activity:
Replacement Fund Expense Program (9270):
Services and Charges $
Capital
Operating Transfers
FEMA Disaster Projects Program (9280):
Materials and Supplies
Services and Charges
Operating Transfers
Total Citywide Activity:
Total Fund
Estimated Budgeted
,)()1 7 On t o
1,700 $
7,960 $
7,960 $
2,000
19,484
150,320
150,320
40,000
37,434
6,000
6,000
0
58,618
164,280
164,280
42,000
22,297
952
952
0
17,526
461,018
461,018
0
26,913
471,293
471,293
0
66,736
933,263
933,263
0
125,354 $
1,097,543 $
42,000
1,097,543 $
$ 125,354 $ 1,097,543 $ 1,097,543 $ 42,000
Page Left Blank Intentional
Sales Tax Capital Improvements Fund (4470)
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and
use tax which is used for acquisition and improvement projects as well as equipment additions and
replacements that are included in the City's Five -Year Capital Improvements Program. The $8,253,000 in
planned expenditures for 2013 includes $8,245,000 in capital improvements. Use of Fund balance of
$1,000,000 is planned for 2013
The capital portion of City Sales Tax for 2012 is expected to be $459,400 over 201 1 collections. A 2% increase
over 2012 estimated is forecasted for 2013.
1% City Sales Tax
$20.00
C
O
$18.00
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
City of Fayetteville, Arkansas
2013 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Property Taxes
$
2 $
0 $
0 $
0
Sales Tax - City
6,601,311
6,543,600
7,003,000
7,143,000
Intergovernmental (Grants)
2,750,051
4,932,149
4,932,200
0
Charges for Services
269,285
901,765
901,800
50,000
Sidewalk Fees
1,260
0
8,300
0
Investment Earnings
34,717
58,000
59,500
60,000
Other
42,195
78,340
102,600
0
Transfer from Replacement
0
139,378
139,400
0
Total Revenues
9,698,821
12,653,232
13,146,800
7,253,000
Expenses:
Audit Expense
7,000
7,300
7,300
8,000
Sales Tax Capital Improvements
6,792,034
19,787,132
19,786,274
8,245,000
Transfer to Other Funds
0
39,508
0
0
Transfer to General
1,000,000
0
0
0
Transfer to Fire Bond
163,397
0
0
0
Transfer to Shop
0
45,426
45,426
0
Total Expenses
7,962,431
19,879,366
19,839,000
8,253,000
Income / (Loss)
$
1,736,390 $
(7,226,134) $
(6,692,200) $
(1,000,000)
Total Budget
$
7,962,431 $
19,879,366 $
19,839,000 $
8,253,000
FUND BALANCE ANALYSIS
Beginning Undesignafed Fund Balance
$
7,151,003 $
8,887,393 $
8,887,393 $
2,195,193
Income / (Loss)
1,736,390
(7,226,134)
(6,692,200)
(1,000,000)
Ending Undesignafed Fund Balance
$
8,887,393 $
1,661,259 $
2,195,193 $
1,195,193
90
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Citywide Activity:
Sales Tax Capital Improvements Program (9470):
Materials and Supplies
$ 531,104 $
1,113,939 $
1,1 13,939 $
568,000
Services and Charges
777,404
1,340,853
1,340,853
91,000
Cost allocation
0
6,547
6,547
0
Maintenance
1,665,662
4,437,677
4,437,677
2,226,000
Transfers To Outside Entities
358,000
359,500
359,500
405,000
Capital
3,466,864
12,535,916
12,535,058
4,963,000
Operating Transfers
1,163,397
84,934
45,426
0
7,962,431
19,879,366
19,839,000
8,253,000
Total Citywide Activity:
Total Fund
$ 7,962,431 $
19,879,366 $ 19,839,000 $ 8,253,000
$ 7,962,431 $ 19,879,366 $ 19,839,000 $ 8,253,000
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Project Category Project Title
Budgeted
2013
Bridge & Drainage Improvements Other Drainage Improvements $ 200,000
Stormwater Quality Mgt/Nutrient Reduction 160,000
360.000
Fire Improvements Fire Apparatus Purchases
Fire Facility Maintenance
Fire Information Technology Updates
Information Technology Improvements
Library Improvements
Other Capital Improvements
AccessFayetteville Technical Improvements
Backup Storage Appliance
Data Center Relocation
Document Management
Enterprise Data Warehouse System
ERP Upgrade/Replacement
Exchange/Office Upgrade
Geographic Information System (GIS)
Local Area Network (LAN) Upgrade
Microcomputer / Printer Replacements
Storage Area Network (SAN)
Library Computer Replacements
Library Materials Purchases
Accounting Image Scanner & Check Scanner
Audit Expense
Building Improvements
Legislative Management/Agenda Routing
Regional Wayfinding Signage Program
City Hall Audio -Visual Renovation
Remote Meeting Recording
Television Center Digital Conversion
Television Center Equipment
Telecommunications Systems Upgrades
Citywide Building Insurance Appraisal Study
92
426,000
125,000
40,000
591.000
25,000
75,000
220,000
15,000
97,000
1,222,000
220,000
50,000
140,000
68,000
40,000
�►wFrwaaa
30,000
375,000
405.000
5,000
8,000
119,000
33,000
125,000
70,000
50,000
75,000
50,000
5,000
35,000
5/5,uuU
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Project Category
Project Title
Parks & Recreation Improvements Forestry, Safety & ADA Compliance
Lights of the Ozarks
Native Grasses Program
Tree Escrow
Police Improvements
Police Technology Improvements
Police Unmarked Vehicles
Police Building Improvements
Police Specialized Equipment
Police Bulletproof Vests
Police Patrol Vehicle Electronic Upgrades
Police Equipment Replacement
Street Improvements
Street/ROW/Intersection Cost Shares
Trail Improvements
Trail Development
Transportation Improvements
In -House Pavement Improvements
In -House Sidewalk Improvements
93
Budgeted
31,000
23,000
10,000
178,000
40,uuu
57,000
25,000
55,000
10,000
160,000
100,000
1,548,000
1,548,000
I ,04L,000
1,957,000
$ 8,253,000
(Page Left Blank Intentionally)
94
Wastewater System Improvements Project Fund (4480)
The Wastewater System Improvements Project Fund accounts for the bond proceeds to construct and equip
a new wastewater treatment plant. Appropriation of these funds will be provided through the rebudget
process which will be considered by the City Council during the first quarter of 2013.
95
City of Fayetteville, Arkansas
2013 Operating Budget
Wastewater System Improvements Project Fund (4480)
Revenues:
Investment Earnings $
Other
Total Revenues
Expenses:
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
7,054 $ 0 $ 10,400 $ 0
0 0 79,000 0
7,054 0 89,400 0
Professional Services
214,790
281,550
19,840
0
Wastewater System Improvements Project
1,203,102
24,449
21,214
0
Transfer to Other Funds
0
1,068,055
0
0
Transfer to Water & Sewer
0
0
0
1,520,000
Transfer to Shop
238,368
0
0
0
Total Expenses
1,656,260
1,374,054
41,054
1,520,000
Income / (Loss) $
(1,649,206) $
(1,374,054) $
48,346 $
(1,520,000)
Total Budget $
1,656,260 $
41,054 $
1,374,054 $
1,520,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 3,120,860 $
1,471,654 $
1,471,654 $
1,520,000
Income / (Loss)
(1,649,206)
(1,374,054)
48,346
(1,520,000)
Ending Undesignated Fund Balance
$ 1,471,654 $
97,600 $
1,520,000 $
0
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Wastewater System Improvements Project Fund (4480)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
Citywide Activity:
Wastewater System Improvements Project Program (9480):
Services and Charges $ 337,944 $ 281,550 $ 19,840 $ 0
Capital 1,079,948 24,449 21,214 0
Operating Transfers 238,368 1,068,055 0 1,520.000
1,656,260
1,374,054
41,054
1,520,000
Total Citywide Activity: $ 1,656,260 $
1,374,054 $
41,054 $
1,520,000
Total Fund $ 1,656,260 $
1,374,054 $
41,054 $
1,520,000
97
Paqe Left Blank Intentiona
Sales Tax Construction Bond Fund (4520)
The Sales Tax Construction Bond Fund accounts for the bond proceeds for improvements to the wastewater
treatment plant, streets, and trail construction pursuant to the 2006 referendum. Appropriations of these
funds will be provided through the re -budget process which will be considered by the City Council during
the first quarter of 2013.
City of Fayetteville, Arkansas
2013 Operating Budget
Sales Tax Construction Bond Fund (4520)
Actual Budgeted Estimated Budgeted
Revenues:
Investment Earnings
$ 1,975 $
2,000 $
1,220 $
1,200
Other
0
0
9,980
5,800
Total Revenues
1,975
2,000
11,200
7,000
Expenses:
Audit Expense
3,480
4,000
2,000
7,000
2006A Sales Tax Construction Expense
2,408,250
1,329,942
1,329,942
0
2007A Sales Tax Construction Expense
1,149,296
3,702
3,702
0
Street Sales Tax Construction (2009)
1,307,295
8,326,079
8,326,079
0
Trails Sales Tax Construction (2009)
505,955
433,527
433,527
0
Transfer to Sales Tax Bond
2
65
65
0
Total Expenses
5,374,278
10,097,315
10,095,315
7,000
Income / (Loss)
$ (5,372,303) $
(10,095,315) $
(10,084,115) $
0
Total Budget
$ 5,374,278 $
10,097,315 $
7,000
10,095,315 $
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 17,167,314 $
1 1,795,01 1 $
1 1,795,01 1 $
1,710,896
Income / (Loss)
(5,372,303)
(10,095,315)
(10,084,115)
0
Ending Undesignated Fund Balance
$ 11,795,011 $
1,699,696 $
1,710,896 $
1,710,896
100
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Sales Tax Construction Bond Fund (4520)
Actual Budgeted Estimated Budgeted
Citywide Activity:
2006A Sales Tax Construction Expense Program
(9520):
Services and Charges
$ 234,385 $
500,442 $
498,442 $
7,000
Capital
2,177,345
833,500
833,500
0
Operating Transfers
2
0
0
0
2,41 1,732
1,333,942
1,331,942
7,000
2007A Sales Tax Construction Expense Program (9530):
Services and Charges
(45,562)
0
0
0
Capital
1,194,858
3,702
3,702
0
Operating Transfers
0
65
65
0
1,149,296
3,767
3,767
0
Street Sales Tax 2009 Program (9540):
Services and Charges
1,135
0
0
0
Capital
1,306,160
8,326,079
8,326,079
0
1,307,295
8,326,079
8,326,079
0
Trails Sales Tax 2009 Program (9550):
Services and Charges
76,752
30,491
30,491
0
Capital
429,203
403,036
403,036
0
505,955
433,527
433,527
0
Total Citywide Activity:
$ 5,374,278 $
10,097,315 $
7,000
10,095,315 $
Total Fund
$ 5,374,278 $
10,097,315 $
7,000
10,095,315 $
101
(Page Left Blank Intentionally)
102
Water and Sewer Fund (5400)
The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance
expenses of the City's water and sewer system. This includes water purchases from Beaver Water District, all
water and sewer functions, the operation of the wastewater treatment plants, meter and backflow
operations, and billing and collections. The 2013 Budget is predicated on a break even basis.
Water & Sewer Fund Revenues
For 2013, the Water & Sewer Fund is projected to have an operating gain of $5,909,000 before capital
expenditures and depreciation expense. City Council approved water and sewer rate increases in 2008
which included incremental increases in 2009, 2010, and 2011. The revenue projections reflect the phased
rate adjustments. Water usages in 2008 and 2009 were far under projections due to unusually wet
conditions. In 2011 and 2012 usage was above projections due to drought conditions during the summer
months. Therefore for fiscal 2013, usage projections are lower than estimated 2012 consumption.
Sources of Funds for 2013
$34,920,000
Sewer Servira Chnruac
Interest Income
$10,000
0.0%
Other
Transfers In
$353,000 $14,913,000
1.0% 42.7%
103
Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary
sources of revenue for the Water & Sewer Fund. The budgeted revenue for 2013 shows a decrease over
estimated 2012 revenue due to unusually dry conditions experienced during the summer months.
$18.00
O
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
U2 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is the
other primary source of revenue for the Water & Sewer Fund. The budgeted revenue for 2013 is projected to
be approximately $541,000 over estimated 2012.
$18.00
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
104
Water & Sewer Fund Expenses
The wastewater treatment plant operations budgeted for 2013 represents the largest expenditure in the fund
at $8.3 million. This represents 23.9% of the total operating expenses. The water purchases are budgeted at
$6.6 million, which represents 18.9% of total operating expenditures. Water purchase rates increased two
cents per 1,000 gallons in October 2012 and will increase the same rate in October 2013.
Use of Funds for 2013
$34,920,000
Utilities Director
Capital Expenditures $179,220 Utilities Project
$6,824,000 0.5% Management
19.5% $309,478
Principal Payment 0.9% Water Purchased
$1,505,000 $6,600,000
4.3% 18.9%
Operations &
Interest Expense Administration
$402,874
1.2% $3,772,742
10.8%
Meter Operations
$1,516,710 " Water Transmission and
4.3% Distribution
$2,193,229
Billing & Collections
6.3%
1 278 24
$ ' 5 Sewer Main Maintenance
3.7% Wastewater Treatment
Plant $2,003,928
$8,334,574 5.7
23.9%
Water Purchases
$7.00
O
a
2 $6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
02 03 04 05 06 07 08 09 10
Year
105
City of Fayetteville, Arkansas
2013 Operating Budget
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Water Sales
$ 15,343,440 $
14,129,900 $
15,448,500 $
14,913,000
Sewer Service Charges
15,651,577
15,339,000
15,712,880
16,254,000
Other
1,138,611
951,000
1,016,030
970,000
Interest Income
73,386
68,100
91,900
10,000
Other Non -Operating
418,529
420,000
294,690
353,000
Total Revenues
32,625,543
30,908,000
32,564,000
32,500,000
Expenses:
Utilities Director
164,005
172,062
171,100
179,220
Utilities Project Management
224,088
372,303
293,091
309,478
Water Purchased
6,057,950
6,500,000
6,500,000
6,600,000
Operations & Administration
3,227,319
3,395,311
3,352,074
3,772,742
Water Transmission and Distribution
1,774,560
2,103,653
1,984,201
2,193,229
Sewer Main Maintenance
1,721,736
1,963,257
1,822,879
2,003,928
Wastewater Treatment Plant
7,515,149
7,766,607
7,716,860
8,334,574
Billing & Collections
1,042,808
1,206,355
1,177,714
1,278,245
Meter Operations
1,376,806
1,651,733
1,566,464
1,516,710
Interest Expense
543,763
595,228
595,228
402,874
Total Expenses
23,648,184
25,726,509
25,179.611
26.591.000
Budget Gain / (Loss) Before Capital
Non -Operating Revenues / (Expenses):
Intergovernmental (Grants)
Gain/Loss Sale of Assets
Transfer from Replacement
Transfer from Impact Fee Fund
Transfer from WWT Improvements
Principal Payment
Capital Expenditures
Transfer to Shop
Total Capital Revenues / (Expenses)
Budget Gain / (Loss)
Total Budget
$ 8,977,359 $ 5,181,491 $ 7,384,389 $ 5,909,000
1,403,320
40,595
0
0
0
(1,270,000)
(8,642,042)
0
12/)
2,738,975
0
126,000
1,437,582
0
(2,120,000)
(18,845,861)
(342,844)
(17,006,148)
2,739,000
24,300
126,000
1,437,600
0
(2,120,000)
(18,787,587)
(276,644)
(16,857,331)
0
0
0
900,000
1,520,000
(1,505,000)
(6,824,000)
0
(J,YUY,uuu)
$ 509,232 $ (11,824,657) $ (9,472,942) $ 0
$ 33,560,226 $ 47,035,214 $ 46,363,842 $ 34,920,000
106
City of Fayetteville, Arkansas
2013 Operating Budget
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
Budget Gain / (Loss)
Plus: Gain Capital Expenditures
Plus: Capital Contribution
Plus: Bond Principal Payment
Less: Depreciation Expense
Ending Total Net Assets
$ 311,742,969 $ 324,250,798 $ 324,250,798 $ 324,561,294
509,232 (11,824,657) (9,472,942) 0
8,642,042 18,845,861 18,787,587 6,824,000
12,362,409 0 0 0
1,270,000 2,120,000 2,120,000 1,505,000
(10,275,854) (11,124,149) (11,124,149) (11,304,142)
$ 324,250,798 $ 322,267,853 $ 324,561,294 $ 321,586,152
NET ASSET ANALYSIS
Net Investment in Capital Assets
$ 303,432,672 $ 313,274,384 $
313,216,1 10 $
310,240,968
Restricted for Prepaids/Debt Service
2,409,426 2,409,426
2,409,426
2,409,426
Unrestricted
18,408,700 6,584,043
8,935,758
8,935,758
Ending Total Net Assets
$ 324,250,798 $ 322,267,853 $
324,561,294 $
321,586,152
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Finance & Internal Services Activity:
Billing & Collections Program (1810):
Personnel Services $
751,586 $
794,168 $
765,527 $
814,808
Materials and Supplies
44,401
70,000
70,000
70,000
Services and Charges
331,175
420,387
420,387
469,937
Cost allocation
(89,700)
(89,700)
(89,700)
(89,700)
Maintenance
5,346
11,500
11,500
13,200
1,042,808
1,206,355
1,177,714
1,278,245
Total Finance & Internal Services Activity $
1,042,808 $
1,177,714 $
1,206,355 $
1,278,245
Business -Type Activity:
Utilities Director Program (1800):
Personnel Services $
133,176 $
134,406 $
134,406 $
136,564
Materials and Supplies
696
4,300
4,300
4,300
Services and Charges
4,057
7,280
6,318
12,280
Cost allocation
26,076
26,076
26,076
26,076
164,005
172,062
171,100
179,220
Meter Reading Program (1820):
Personnel Services
745,278
780,431
753,491
819,023
Materials and Supplies
58,812
64,069
64,069
66,869
Services and Charges
10,940
16,007
14,880
17,307
Motorpool Charges
51,932
58,433
58,433
66,643
Cost allocation
78,528
78,528
78,528
78,528
Maintenance
3,134
4,585
4,585
4,781
948,624
1,002,053
973,986
1,053,151
Meter Maintenance & Backflow Prevention Program (1830):
Personnel Services
299,984
370,016
312,815
363,512
Materials and Supplies
34,068
23,759
23,759
45,259
Services and Charges
5,394
9,025
9,025
12,725
Motorpool Charges
13,848
16,486
16,485
16,575
Cost allocation
24,888
24,888
24,888
24,888
Maintenance
0
600
600
600
378,182
444,774
387,572
463,559
Meter Operations Capital Program (1840):
Materials and Supplies
0
54,652
54,652
0
Services and Charges
50,000
150,000
150,000
0
Maintenance
0
254
254
0
Capital
957,596
569,133
569,133
431,000
Operating Transfers
0
A/, Inn
n
n
108
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
Water Purchased Program (3800):
Services and Charges
6,057,950 6,500,000
6,057,950 6,500,000
6,500,000 6,600,000
6,500,000 6,600,000
Operations & Administration Program (4000):
Personnel Services
678,667
769,203
725,966
928,218
Materials and Supplies
1 12,257
166,845
166,845
148,271
Services and Charges
1,463,957
1,464,379
1,464,379
1,707,322
Motorpool Charges
20,332
21,450
21,450
20,497
Cost allocation
883,152
883,152
883,152
883,152
Maintenance
68,954
90,282
90,282
85,282
Debt Service
8,101
21,000
21,000
21,000
Capital
0
72,190
72,190
0
3,235,420
3,488,501
3,445,264
3,793,742
Utilities Project Management Program (4020):
Personnel Services
208,781
334,185
256,569
258,878
Materials and Supplies
4,219
13,608
13,608
10,608
Services and Charges
2,705
13,945
12,350
20,045
Motorpool Charges
6,965
6,965
6,964
6,947
Maintenance
1,418
3,600
3,600
13,000
224,088
372,303
293,091
309,478
Water Distribution Maintenance Program (4310):
Personnel Services
623,862
Materials and Supplies
558,618
Services and Charges
122,564
Motorpool Charges
218,041
Cost allocation
74,688
Maintenance
Water Storage & Pump Maintenance Program (4330):
Personnel Services
136,052
Materials and Supplies
27,686
Cost allocation
9,696
Maintenance
97
173,531
109
764,184
662,769
828,935
677,994
677,994
677,994
146,851
14 6, 851
106,665
235,468
235,468
314,891
74,688
74,688
74,688
3,000
3,000
3,000
1,902,185
1,800,770
2,006,173
150,129
132,092
134,717
39,243
39,243
40,743
9,696
9,696
9,696
2,400
2,400
1,900
201,468
183,431
187,056
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
Sewer Mains Maintenance Program (4410):
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost allocation
Maintenance
WWTP Administration & SCADA Program (5100)
Materials and Supplies 0
1,073
1,073
1,073
Services and Charges 1,000,971
1,064,535
1,064,534
1,553,870
Maintenance 0
585
585
842
1,000,971
1,066,193
1,066,192
1,555,785
921,836 1,070,710
358,085
354,192
66,129
116,304
292,488
338,719
77,832
77,832
5,366
5,500
1,721,736 1,963,257
930,334 1,041,362
354,192
354,192
116,304
123,954
338,717
397,088
77,832
77,832
5,500
9,500
1,822,879 2,003,928
WWTP East Side Operations Program (5110):
Materials and Supplies
69,983
101,101
101,101
1 1 1,101
Services and Charges
3,138,505
3,350,633
3,327,687
3,521,730
Motorpool Charges
139,884
187,094
187,094
252,543
Cost allocation
47,820
47,820
47,820
47,820
Maintenance
230
14,153
14,153
8,153
3,396,422
3,700,801
3,677,855
3,941,347
WWTP West Side Operations Program (5120):
Materials and Supplies
1 7,1 68
89,655
89,655
99,655
Services and Charges
1,785,657
1,504,1 10
1,480,677
1,398,410
Motorpool Charges
61,027
55,816
55,815
65,330
Cost allocation
47,544
47,544
47,544
47,544
Maintenance
0
3,548
3,548
3,549
1,91 1,396
1,700,673
1,677,239
1,614,488
WWTP Lab / IPP Program (5130):
Services and Charges
459,731
480,654
480,654
472,01 1
459,731
480,654
480,654
472,011
WWTP Lift Station Maintenance Program (5140):
Materials and Supplies
1 1,656
39,969
39,969
39,969
Services and Charges
656,662
723,097
719,731
705,617
Motorpool Charges
9,669
9,670
9,670
5,357
677,987
772,736
769,370
750,943
110
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Water
& Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Capital Water Mains Program (5600):
Services and Charges
1,659,816
906,990
906,990
0
Capital
2,175,159
6,726,312
6,726,312
1,335,000
3,834,975
7,633,302
7,633,302
1,335,000
Water & Sewer Connections Program (5620):
Personnel Services
129,580
185,823
127,549
171,902
Materials and Supplies
61,880
87,014
87,014
87,014
Services and Charges
6,631
18,000
18,000
18,000
Motorpool Charges
23,096
24,048
24,048
30,496
Cost allocation
13,488
13,488
13,488
13,488
Maintenance
0
100
100
100
234,675
328,473
270,199
321,000
Water Capital 2009 Bonds Program (5640):
Services and Charges
102,320
104,409
104,409
0
Capital
2,657,870
1,671,600
1,671,600
0
2,760,190
1,776,009
1,776,009
0
Sewer Mains Construction Program (5700):
Services and Charges
.170,264
881,578
881,578
0
Capital
574,521
4,907,785
4,907,785
1,660,000
744,785
5,789,363
5,789,363
1,660,000
Sewer Capital 2009 Bonds Program (5740):
Capital
0
869,119
869,119
0
0
869,119
869,119
0
Wastewater Treatment Plant Capital Program
(5800):
Materials and Supplies
0
6,800
6,800
0
Services and Charges
38,500
38,500
38,500
0
Maintenance
30,142
250
250
0
Capital
109,821
1,808,272
1,808,272
3,077,000
Operating Transfers
0
276,644
276,644
0
178,463
2,130,466
2,130,466
3,077,000
Debt Service Program (6800):
Debt Service
1,805,662
2,694,228
2,694,228
1,886,874
1,805,662
2,694,228
2,694,228
1,886,874
Total Business -Type Activity $
32,517,418 $
45,186,128 $
45,828,859 $
33,641,755
Total Fund $
33,560,226 $
46,363,842 $
47,035,214 $
34,920,000
Paqe Left Blank Intentional
INK
Solid Waste Fund (5500)
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and disposal, transfer
station, recycling program, and composting program. Revenues for the fund are obtained from fees levied
for trash collection, recycling revenue, and container sales or leases. During the end of 2009, the operation
of the transfer station, which had previously been contracted out, was brought in house. This budget reflects
changes needed to continue that operation at the City. After capital expenditures, the fund will have a loss
of $2,277,000. However, there are more than sufficient reserves to accommodate the expenditures.
Solid Waste Fund Revenues
For 2013, the Solid Waste Fund sources of funds are budgeted at $1 1,774,000. Solid Waste fees make up the
largest source of revenue (66.4%).
Recycling Revenues
Recycling revenue includes the sale of materials collected at curbside and at the recycling centers. The
estimated revenue for that program is $532,100 for 2013. Also, a portion of the solid waste fees are
attributable to recycling activity. That portion is estimated to be approximately $1,500,000 for 2012 and
2013.
Sources of Funds for 2013
$11,774,000
Solid Waste Fees
$7,813,500
66.4%
Franchise Fee
$165,500
1.4%
$2,277,000 $62,200
19.4% 0.5%
113
Recycling Revenue
$532,100
4.5%
mercial Drop Box
$569,400
4.8%
;fer Station
332,800
2.8%
Solid Waste Fees: The 2012 revenue estimates are approximately $300,000 over 2011 actual collections. The
2013 revenues are projected to be relatively flat over 2012 estimates .
$9.00
C
$8.00
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
Solid Waste Fund Expenses
Expenses for the Solid Waste Fund are budgeted at $1 1,774,000 for 2013. The commercial collections
program and related activity make up the largest segment of the budget.
Use of Funds for 2013
$11,774,000
114
City of Fayetteville, Arkansas
2013 Operating Budget
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Franchise Fees
$ 156,632 $
183,100 $
165,600 $
165,500
Solid Waste Fees
7,557,057
7,372,500
7,859,300
7,813,500
Recycling Revenue
818,408
747,600
513,000
532,100
Commercial Drop Box
527,657
486,200
569,200
569,400
Transfer Station
290,777
262,000
332,700
332,800
Other
22,825
23,400
21,700
21,500
Interest Income
45,097
54,000
62,000
62,200
Total Revenues
9,418,453
9,128,800
9,523,500
9,497,000
Expenses:
Operations & Administration
1,490,817
1,702,320
1,615,561
1,762,968
Commercial Collections
1,978,988
2,366,765
2,253,407
2,430,879
Residential Collections
1,537,432
1,753,972
1,691,754
1,926,699
Commercial Drop Box Collections
460,665
567,275
562,400
520,688
Transfer Station
850,049
996,413
992,580
872,553
Recycling
1,351,089
1,543,553
1,485,177
1,813,812
Composting
706,389
770,636
650,745
597,401
Solid Waste Projects
103,552
137,742
137,742
0
Total Expenses
8,478,981
9,838,676
9,389,366
9,925,000
Budget Gain / (Loss) Before Capital
$ 939,472 $
(709,876) $
134,134 $
(428,000)
Non -Operating Revenues / (Expenses):
Intergovernmental (Grants)
15,551
18,500
18,500
0
Capital Expenditures
(549,651)
(2,401,470)
(2,401,470)
(1,849,000)
Total Capital Revenues / (Expenses)
(534,100)
(2,382,970)
(2,382,970)
(1,849,000)
Budget Gain / (Loss)
$ 405,372 $
(3,092,846) $
(2,248,836) $
(2,277,000)
Total Budget
$ 9,028,632 $
11,790,836 $
12,240,146 $
11,774,000
City of Fayetteville, Arkansas
2013 Operating Budget
Solid Waste Fund (5500)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$ 11,038,769 $
11,795,414 $
11,795,414 $
11,528,646
Budget Gain / (Loss)
405,372
(3,092,846)
(2,248,836)
(2,277,000)
Plus: Gain Capital Expenditures
549,651
2,401,470
2,401,470
1,849,000
Less: Depreciation Expense
(198,378)
(419,402)
(419,402)
(500,210)
Ending Total Net Assets
$ 11,795,414 $
10,684,636 $
11,528,646 $
10,600,436
NET ASSET ANALYSIS
Net Investment in Capital Assets $ 2,477,295 $ 4,459,363 $ 4,459,363 $ 5,808,153
Unrestricted 9,318,119 6,225,273 7,069,283 4,792,283
Ending Total Net Assets $ 11,795,414 $ 10,684,636 $ 11,528,646 $ 10,600,436
116
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Business -Type Activity:
Operations & Administration Program (5000):
Personnel Services $
492,743 $
549,058 $
464,309 $
548,666
Materials and Supplies
28,836
48,365
46,455
43,340
Services and Charges
540,326
643,694
643,594
710,758
Motorpool Charges
2,633
3,577
3,577
4,496
Cost allocation
410,796
410,796
410,796
410,796
Maintenance
15,483
46,630
46,630
44,712
Debt Service
0
200
200
200
Capital
0
8,500
8,500
0
1,490,817
1,710,820
1,624,061
1,762,968
Commercial Collections Program (5010):
Personnel Services
552,128
598,086
577,552
634,650
Materials and Supplies
213,660
359,443
348,899
388,434
Services and Charges
639,270
666,460
665,720
700,982
Motorpool Charges
505,176
673,772
592,232
639,009
Cost allocation
67,404
67,404
67,404
67,404
Maintenance
1,350
1,600
1,600
400
1,978,988
2,366,765
2,253,407
2,430,879
Residential Collections Program (5020):
Personnel Services
607,619
609,827
547,610
594,493
Materials and Supplies
163,987
213,899
213,899
239,904
Services and Charges
328,571
340,211
340,211
366,695
Motorpool Charges
389,235
539,132
539,131
674,704
Cost allocation
47,868
47,868
47,868
47,868
Maintenance
152
3,035
3,035
3,035
Capital
0
5,572
5,572
0
1,537,432
1,759,544
1,697,326
1,926,699
Commercial Drop Box Collections Program (5030):
Personnel Services
140,994
Materials and Supplies
28,371
Services and Charges
179,911
Motorpool Charges
102,113
Cost allocation
9,060
Maintenance
216
Capital
38,747
499,412
145,201
141,985
152,668
73,370
73,370
35,571
207,018
207,018
198,855
131,626
129,967
124,034
9,060
9,060
9,060
1,000
1,000
500
23,000
23,000
0
590,275
585,400
520,688
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Transfer Station Program (5040):
Personnel Services
142,686
139,523
135,690
126,409
Materials and Supplies
13,194
17,153
17,153
18,583
Services and Charges
646,948
767,413
767,413
673,312
Motorpool Charges
42,597
43,500
43,500
43,925
Cost allocation
3,024
3,024
3,024
3,024
Maintenance
1,600
25,800
25,800
7,300
850,049
996,413
992,580
872,553
Recycling Program (5060):
Personnel Services
709,552
800,302
755,494
924,395
Materials and Supplies
126,446
152,999
152,999
208,281
Services and Charges
33,298
25,685
25,685
125,500
Motorpool Charges
390,046
436,349
422,781
455,918
Cost allocation
87,732
87,732
87,732
87,732
Maintenance
4,015
40,486
40,486
11,986
Capital
0
8,392
8,392
0
1,351,089
1,551,945
1,493,569
1,813,812
Composting Program (5070):
Personnel Services
397,678
426,171
307,902
292,142
Materials and Supplies
40,360
65,712
65,712
71,760
Services and Charges
958
3,559
3,559
4,100
Motorpool Charges
236,992
244,754
243,132
198,959
Cost allocation
29,940
29,940
29,940
29,940
Maintenance
461
500
500
500
706,389
770,636
650,745
597,401
Solid Waste Projects Program (5080):
Materials and Supplies
3,535
8,802
8,802
0
Services and Charges
100,017
128,940
128,940
0
Capital
510,904
2,356,006
2,356,006
1,849,000
614,456
2,493,748
2,493,748
1,849,000
Total Business -Type Activity
$ 9,028,632 $
1 1,790,836 $
12,240,146 $
11,774,000
Total Fund
$ 9,028,632 $
11,790,836 $
12,240,146 $
11,774,000
Airport Fund (5550)
The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field.
The Airport Fund's revenue is generated from rents and leases. In 2013, the Airport Fund is projected to use
reserves of $228,000.
Airport Fund Revenues
For 2013, the Airport Fund sources of funds are budgeted at $955,000. Rents and Leases make up the largest
source of revenue (59.1 %).
Sources of Funds for 2013
$955,000
Rents and Leases
$564,700
Aviation Fuel
$129,600
13.6%
Other
$7,100
0.7%
119
Tax on Fuel
25,600
2.7%
lance
Total Operating Revenue
This chart shows all of the Airport Fund's operating revenues by type. Primary revenues are comprised of
Rents and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator (FBO)
functions and sold aviation fuel as it became a General Aviation airport. The selling of fuel continued until
the last part of 2005 when the City contracted the operation of the FBO to an external company. Currently
the Airport Fund's major source of revenue is through the rental of corporate and private T -Hangars. A
portion of the airport terminal building is leased to a fueling and line services operation, two pilot training
schools, the U.S. Post Office, a florist, office space to a wildlife biologist, and an advertising firm.
ti $1.40
O
0
$1.20
$1.00
$0.80
$0.60
$0.40
$0.20
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
® Rents & Leases ®Aviation Fuel E7 Other D Fees O Sales Tax on Fuel
120
City of Fayetteville, Arkansas
2013 Operating Budget
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Sales Tax - County
$
14,264 $
12,700 $
11,200 $
12,300
Sales Tax - City
15,470
13,300
13,300
13,300
Rents & Leases
527,962
511,800
534,720
564,700
Aviation Fuel
114,865
119,500
143,400
129,600
Other
11,769
11,900
7,400
2,900
Interest Income
5,098
7,800
3,180
4,200
Total Revenues
689,428
677,000
713,200
727,000
Expenses:
Airport Administration
503,163
543,607
528,965
523,019
Airport Maintenance
188,990
215,467
210,131
229,394
Airport Capital Expense
68,779
83,267
83,267
0
General Fund Loan Interest
20,007
6,523
6,523
6,057
General Fund Loan Principal
342,584
15,530
15,530
15,530
Transfer to Other Funds
0
11,380
11,380
0
Transfer to Shop
0
1,100
1,100
0
Total Expenses
1,123,523
876,874
856,896
774,000
Budget Gain / (Loss) Before Capital
$
(434,095) $
(199,874) $
(143,696) $_(47,000)
Non -Operating Revenues / (Expenses):
Intergovernmental (Grants)
779,188
176,916
405,500
0
Transfer from Replacement
15,857
0
0
0
Capital Expenditures
(594,839)
(450,663)
(450,663)
(181,000)
Total Capital Revenues / (Expenses)
200,206
(273,747)
(45,163)
(181,000)
Budget Gain / (Loss)
$
(233,889) $
(473,621) $
(188,859) $
(228,000)
Total Budget
$
1,718,362 $
1,327,537 $
1,307,559 $
955,000
WAI
City of Fayetteville, Arkansas
2013 Operating Budget
Airport Fund (5550)
Beginning Total Net Assets
Budget Gain / (Loss)
Plus: Gain Capital Expenditures
Plus: Bond Principal Payment
Less: Depreciation Expense
Ending Total Net Assets
Actual Budgeted
2011 2012
ESTIMATED CHANGE IN NET ASSETS
Estimated Budgeted
2012 2013
$ 15,036,327 $
14,314,269 $
14,314,269 $
12,706,862
(233,889)
(473,621)
(188,859)
(228,000)
594,839
450,663
450,663
181,000
342,584
15,530
15,530
15,530
(1,425,592)
(1,884,741)
(1,884,741)
(1,695,553)
$ 14,314,269 $ 12,422,100 $ 12,706,862 $ 10,979,839
NET ASSET ANALYSIS
Net Investment in Capital Assets $ 13,852,019 $ 12,417,941 $ 12,417,941 $ 10,903,388
* Unrestricted 462,250 4,159 288,921 76,451
Ending Total Net Assets $ 14,314,269 $ 12,422,100 $ 12,706,862 $ 10,979,839
* Adjustment is due to a long term interfund loan from the General Fund recorded as a liability but not
deducted from net investments in capital assets.
122
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Business -Type Activity:
Airport Administration Program (3940):
Personnel Services
$ 231,594 $
235,952 $
221,310 $
228,791
Materials and Supplies
83,736
99,472
99,472
98,424
Services and Charges
177,262
197,588
197,588
185,235
Motorpool Charges
2,656
2,680
2,680
2,654
Cost allocation
7,915
7,915
7,915
7,915
Debt Service
362,591
22,053
22,053
21,587
865,754
565,660
551,018
544,606
Airport Maintenance Program (3950):
Personnel Services
99,870
105,721
101,199
107,485
Materials and Supplies
10,838
14,887
14,887
17,619
Services and Charges
2,996
5,130
5,130
6,596
Motorpool Charges
27,149
30,465
29,651
31,637
Maintenance
48,137
59,264
59,264
66,057
Operating Transfers
0
1,100
1,100
0
188,990
216,567
211,231
229,394
Airport Capital Expense Program (3960):
Services and Charges
36,085
83,267
83,267
0
Maintenance
(512)
0
0
0
Capital
628,045
450,663
450,663
181,000
Operating Transfers
0
11,380
11,380
0
663,618
545,310
545,310
181,000
Total Business -Type Activity
$ 1,718,362 $
1,327,537 $
1,307,559 $
955,000
Total Fund
$ 1,718,362 $
1,307,559 $
1,327,537 $
955,000
Ip
Pacae Left Blank Intentional
124
Town Center and Parking Facility Fund (5600)
The Town Center and Parking Facility Fund accounts for the Town Center Building and the associated
special obligation debt. Budgeted revenues and expenditures are balanced for 2013 on a cash basis.
125
City of Fayetteville, Arkansas
2013 Operating Budget
Town Center Fund (5600)
Actual Budgeted Estimated Budgeted
91111 ')012 2012 2013
Revenues:
L.onlriounon trom Advertising/Promotion $ 682,161 $
Interest Income 29
Total Revenues AR? 1911
695,200 $ 695,200 $ 697,000
0 0 0
Expenses:
Audit Expense
600
688
688
757
Principal Payment
575,000
590,000
590,000
610,000
Interest Expense
106,188
83,648
83,648
64,768
Town Center Expense
1,922
1,923
1,923
2,534
Paying Agent Fees
18,940
18,941
18,941
18,941
Total Expenses
702,650
695,200
695,200
697,000
Budget Gain / (Loss)
$ (20,460) $
0 $
0 $
0
Total Budget
$ 702,650 $
695,200 $
695,200 $
697,000
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$ 3,058,784 $ 2,670,564 $
2,670,564 $
2,302,804
Budget Gain / (Loss)
(20,460) 0
0
0
Less: Depreciation Expense
(367,760) (367,760)
(367,760)
(367,760)
Ending Total Net Assets
$ 2,670,564 $ 2,302,804 $
2,302,804 $
1,935,044
126
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Town Center Fund (5600)
Actual Budgeted
Estimated
Budgeted
2011 2012
2012
2013
Citywide Activity:
Town Center Expense Program (9600):
Services and Charges
$ 2,522 $ 2,61 1 $
2,611 $
3,291
Debt Service
700,128 692,589
692,589
693,709
702,650 695,200
695,200
697,000
Total Citywide Activity
$ 702,650 $ 695,200 $
695,200 $
697,000
Total Fund
$ 702,650 $ 695,200 $
695,200 $
697,000
127
Page Left Blank Intentiona
128
Police Pension Fund (6800)
The Police Pension Fund accounts for the accumulation of resources for the pension benefit payments to
qualified police personnel. Operations of this fund are controlled by the Police Pension Board. Revenues
include insurance premium tax distributions, a special City property tax, and special fees and forfeitures.
City of Fayetteville, Arkansas
2013 Operating Budget
Police Pension Fund (6800)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Property Taxes
$
498,381 $
469,000 $
490,000 $
496,000
State Insurance Turnback
269,745
283,000
233,900
251,900
Fines & Forfeitures
126,045
126,000
122,000
122,000
Investment Earnings
192,469
177,400
205,200
205,100
Gain/Loss on Sale of Investments
209,001
0
89,000
0
Gain/Loss in Fair Value of Investments
(687)
0
0
0
Other
5,131
0
5,000
0
Total Revenues
1,300,085
1,055,400
1,145,100
1,075,000
Expenses:
Audit Expense
3,500
3,600
3,600
4,000
Professional Services
0
623
623
0
Bank Service Charges
171
210
210
224
Benefit Payments
1,627,027
1,628,258
1,628,258
1,624,576
Materials and Supplies
0
309
309
200
Total Expenses
1,630,698
1,633,000
1,633,000
1,629,000
Budget Gain / (Loss)
$
(330,613) $
(577,600) $
(487,900) $
(554,000)
Total Budget
$
1,630,698 $
1,633,000 $
1,633,000 $
1,629,000
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
8,555,897 $
8,225,284 $
8,225,284 $
7,737,384
Budget Gain / (Loss)
(330,613)
(577,600)
(487,900)
(554,000)
Ending Total Net Assets
$
8,225,284 $
7,647,684 $
7,737,384 $
7,183,384
130
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Police Pension Fund (6800)
Actual Budgeted Estimated Budgeted
Citywide Activity:
Police Pension Expense Program (9800):
Materials and Supplies $
0 $
309 $
309 $
200
Services and Charges
1,630,698
1,632,691
1,632,691
1,628,800
1,630, 698
1,633,000
1,633,000
1,629,000
Total Citywide Activity $
1,630,698 $
1,633,000 $
1,633,000 $
1,629,000
Total Fund $
1,630,698 $
1,633,000 $
1,633,000 $
1,629,000
131
(Page Left Blank Intentionally)
132
Fire Pension Fund (6810)
The Fire Pension Fund accounts for the accumulation of resources for the pension benefit payments to
qualified fire personnel. Operations of this fund are controlled by the Fire Pension Board. Revenues include
the proceeds of a special City property tax and insurance premium tax distributions from the State.
133
City of Fayetteville, Arkansas
2013 Operating Budget
Fire Pension Fund (6810)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Property Taxes
$
498,381 $
469,000 $
490,000 $
496,000
State Insurance Turnback
161,155
161,600
265,200
278,400
Investment Earnings
110,157
96,900
147,800
125,600
Gain/Loss on Sale of Investments
144,724
0
90,700
0
Gain/Loss in Fair Value of Investments
(6,698)
0
0
0
Other
34
0
0
0
Total Revenues
907,753
727,500
993,700
900,000
Expenses:
Audit Expense
3,500
3,600
3,600
3,900
Professional Services
95
2,900
2,900
3,000
Bank Service Charges
132
250
250
140
Benefit Payments
1,462,291
1,462,794
1,462,794
1,460,777
Materials and Supplies
0
106
106
43
Services and Charges
225
350
350
140
Total Expenses
1,466,243
1,470,000
1,470,000
1,468,000
Budget Gain / (Loss)
$
(558,490) $
(742,500) $
(476,300) $
(568,000)
Total Budget
$
1,466,243 $
1,470,000 $
1,470,000 $
1,468,000
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
5,573,909 $
5,015,419 $
5,015,419 $
4,539,1 19
Budget Gain / (Loss)
(558,490)
(742,500)
(476,300)
(568,000)
Ending Total Net Assets
$
5,015,419 $
4,272,919 $
4,539,1 19 $
3,971,1 19
134
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Fire Pension Fund (6810)
Actual Budgeted Estimated Budgeted
7ntt Oni1) nnin nnin
Citywide Activity:
Fire Pension Expense Program (9810):
Materials and Supplies $ 0 $ 106 $ 106 $ 43
Services and Charges 1,466,243 1,469,894 1,469,894 1,467,957
Total Citywide Activity
$
1,466,243
$ 1,470,000
$
1,470,000
$
1,468,000
Total Fund
$
1,466,243
$ 1,470,000
$
1,470,000
$
1,468,000
135
Paqe Left Blank Intentional
136
Shop Fund (9700)
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of equipment
and vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to
other City operating funds based on equipment and vehicle usage. Increases in 2013 operational costs can
be attributed to additional parts and supply purchases, fuel expense, insurance, and contract services for
repairs that cannot be performed by staff. These operational increases are a result of fleet expansions and
increased equipment usage. On a cash basis, expenditures will exceed revenues after capital for 2013. The
shortfall will be covered by cash reserves which were accumulated in the prior periods for this purpose.
Shop Fund Revenues
Shop Charges (Replacement Charges, Motorpool Charges, Shop Overhead Charges, Shop Overhead
Insurance Charges, and Fuel Charges) as a whole make up 99% of total Shop Fund revenue and are
budgeted in 2013 at $7,573,400. Replacement Charges ($3,841,200) is the amount Fleet Operations collects
to purchase replacement vehicles and equipment. Replacement charges for General Fund vehicles were
waived in 2010 to reduce expenses due to the economy. However, necessary replacement charges were
put back in the General Fund Budget for 2011. Motorpool Charges ($1,580,700), Shop Overhead Charges
($426,600) and Shop Overhead Insurance Charges ($128,300) are the monthly fees user divisions pay to the
Shop Fund for the on -going maintenance that is provided for the life of the vehicles and equipment. Fuel
Charges ($1,579,100) is the revenue received from charging out the cost of gasoline to the user divisions.
Shop Charges
$8.00
C
O
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
02 03 04 05 06 07 08 09 10 11 12 Est 13 Bud
Year
137
City of Fayetteville, Arkansas
2013 Operating Budget
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Revenues:
Maintenance Charges
$ 24,134 $
27,600 $
26,600 $
17,500
Fuel Charges
1,472,180
1,806,000
1,579,000
1,579,100
Replacement Charges
2,780,156
3,373,000
3,146,400
3,841,200
Motor Pool Charges
1,450,045
1,595,500
1,575,500
1,580,700
Shop Overhead Charges
548,718
495,400
494,100
426,600
Shop Overhead Insurance
111,043
112,000
112,800
128,300
Shop Rental Pool Revenue
13,514
11,400
17,200
10,300
Other
45,984
0
22,700
0
Interest Income
41,654
69,500
63,200
63,300
Total Revenues
6,487,428
7,490,400
7,037,500
7,647,000
Expenses:
Vehicle Maintenance
2,617,122
2,891,878
2,773,910
2,863,910
Gasoline/Diesel Expense
1,436,965
1,757,290
1,757,290
1,757,090
Transfer to Other Funds
0
11,198
0
0
Transfer to Water & Sewer
0
80,832
80,800
0
Total Expenses
4,054,087
4,741,198
4,612,000
4,621,000
Budget Gain / (Loss) Before Capital
$ 2,433,341 $
2,749,202 $
2,425,500 $
3,026,000
Non -Operating Revenues / (Expenses):
Gain/Loss Sale of Assets
214,929
0
89,500
0
Transfer from General
3,000
29,570
29,600
0
Transfer from Replacement
37,434
6,000
6,000
0
Transfer from Impact Fee Fund
0
50,430
50,400
0
Transfer from WWT Improvements
238,368
0
0
0
Transfer from Water & Sewer
0
156,644
156,600
0
Transfer from Airport
0
0
1,100
0
Capital Expenditures
(1,885,347)
(6,439,482)
(6,439,000)
(3,865,000)
Total Capital Revenues / (Expenses)
(1,391,616)
(6,196,838)
(6,105,800)
(3,865,000)
Budget Gain / (Loss)
Total Budget
$ 1,041,725 $ (3,447,636) $ (3,680,300) $ (839,000)
$ 5,939,434 $ 11,180,680 $ 11,051,000 $ 8,486,000
City of Fayetteville, Arkansas
2013 Operating Budget
Shop Fund (9700)
Actual Budgeted Estimated Budgeted
2011 2012 2012 2013
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$ 16,967,298 $
17,472,670 $
17,472,670 $
17,069,992
Budget Gain / (Loss)
1,041,725
(3,447,636)
(3,680,300)
(839,000)
Plus: Gain Capital Expenditures
1,885,347
6,439,482
6,439,000
3,865,000
Less: Depreciation Expense
(2,421,700)
(3,161,378)
(3,161,378)
(3,259,133)
Ending Total Net Assets
$ 17,472,670 $
17,303,138 $
17,069,992 $
16,836,859
NET ASSET ANALYSIS
Net Investment in Capital Assets
$ 8,096,930 $
11,088,776 $
10,855,630 $
10,720,252
Restricted for Prepaids
79,069
79,069
79,069
79,069
Unrestricted
9,296,671
6,135,293
6,135,293
6,037,538
Ending Total Net Assets
$ 17,472,670 $
17,303,138 $
17,069,992 $
16,836,859
139
City of Fayetteville, Arkansas
2013 Operating Budget (Category Summary)
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
Transportation Services Activity:
Vehicle Maintenance Program (1910):
Personnel Services
$ 1,033,515 $
1,1 12,922 $
1,013,940 $
1,095,078
Materials and Supplies
2,220,364
2,576,725
2,576,725
2,586,805
Services and Charges
369,358
510,946
492,045
497,610
Motorpool Charges
61,945
62,404
62,401
56,615
Cost allocation
318,468
318,468
318,468
318,468
Maintenance
49,825
65,535
65,535
66,424
Operating Transfers
0
11,198
0
0
4,053,475
4,658,198 '
4,529,1 14
4,621,000
Capital Expense Program (1920):
Services and Charges
612
2,168
2,086
0
Capital
1,885,347
6,439,482
6,439,000
3,865,000
Operating Transfers
0
80,832
80,800
0
1,885,959
6,522,482
6,521,886
3,865,000
Total Transportation Services Activity
Total Fund
$ 5,939,434 $ 11,180,680 $ 1 1,051,000 $ 8,486,000
$ 5,939,434 $ 11,180,680 $ 11,051,000 $ 8,486,000
140
CITY OF FAYETTEVILLE, ARKANSAS
PERSONNEL SECTION
The Personnel Summary table below shows the authorized the full-time equivalent (FTE)
listing for the City of Fayetteville by Organization Chart. The total amount shown
includes 22.6 frozen FTE's.
The subsequent pages provide a summary and a detail listing of personnel by Funding
Source and Activity. In addition a schedule of frozen positions is listed that includes a
2013 Projected Savings.
Total Full -Time Equivalent (FTE's): 757.00
City Attorney
(3.00)
City Prosecutor (9.00)
Police Department
(147.60)
Dispatch (24.00)
Internal Audit Department
(1.00)
Utilities Department
(4.50)
Parking/Telecom (9.00)
Water/Sewer Operations (72.00)
City Clerk/Treasurer
(5.50)
Chief of Staff
(2.25)
Communications
& Marketing Department
(3.00)
3overnment Channel (4.25)
Development Services
Department
(2.00)
Animal Services (15.80)
Building Safety (10.00)
City Planning (8.00)
Community Services (10.50)
Engineering (21.00)
141
Mayor
(2.00)
Human Resources (5.00)
Parks & Recreation
Department
(54.35)
Finance & Internal Services
Department
(1.25)
Accounting & Audit (11.50)
•Billing & Collections (17.00)
Budget & Research (4.00)
Building Maintenance (14.50)
Information Technology (13.00)
Purchasing (3.50)
District Judge
(1.00)
District Court (10.50)
Fire Department
(114.00)
Sustainability & Strategic
Planning Department
(3.00)
Transportation Services
Department
(68.50)
Aviation (6.00)
Fleet Operations (18.50)
Solid Waste & Recycling (57.00)
City of Fayetteville, Arkansas
Personnel Summary by Funding Source
Full -Time Equivalent Basis
Budgeted 2013
Fund
Budgeted Budgeted
2011 2012 Active Frozen Total
1010 - General
470.55
470.60
449.00
21.60 470.60
2100 - Street
68.50
68.50
68.50
- 68.50
2130 -Parking
6.00
7.00
7.00
- 7.00
2180 - Community Development Block Grant
4.55
4.55
4.55
- 4.55
2250 - Parks Development
27.40
27.35
27.35
- 27.35
2930 - Drug Law Enforcement
4.00
4.00
4.00
- 4.00
5400 - Water & Sewer
93.50
93.50
93.50
- 93.50
5500 - Solid Waste
57.00
57.00
57.00
- 57.00
5550 - Airport
6.00
6.00
5.00
1.00 6.00
9700 -Shop
18.50
18.50
18.50
- 18.50
Total
756.00
757.00
734.40
22.60 757.00
Sho
18.:
2.4`.
Airport
6.00
0.8%
Solid
57
7.
Wa
Full -Time Equivalent Basis by Fund
(757 FTE's)
Enforcement [-arks Development
4.00 27.35
0.5% 3.6%
142
General
470.60
A2_3%
Street
68.50
9.0%
ng
D
7
inity
:nt Block
Grant
4.55
0.6%
City of Fayetteville, Arkansas
Personnel History by Funding Source (2004-2013)
Fund 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
General
442.43
464.63
474.63
483.13
482.33
482.33
480.13
470.55
470.60
470.60
Street
56.50
68.50
68.50
68.50
68.50
68.50
68.50
68.50
68.50
68.50
Parking
-
-
-
1.00
1.00
1.00
3.50
6.00
7.00
7.00
Community Development Block Grant
3.95
4.75
4.75
4.75
4.75
4.75
4.55
4.55
4.55
4.55
Parks Development
18.05
19.05
19.05
20.05
21.85
21.85
21.85
27.40
27.35
27.35
Drug Law Enforcement
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
Water & Sewer
87.00
90.50
90.50
91.50
91.50
93.50
93.50
93.50
93.50
93.50
Solid Waste
49.60
50.60
51.60
55.60
55.60
56.60
56.00
57.00
57.00
57.00
Airport
8.50
8.50
5.50
5.50
5.50
5.50
6.00
6.00
6.00
6.00
Shop
17.00
17.50
17.50
18.50
18.50
18.50
18.50
18.50
18.50
18.50
Total
687.03
728.03
736.03
752.53
753.53
756.53
756.53
756.00
757.00
757.00
Change from Prior Year
27.50
41.00
8.00
16.50
1.00
3.00
-
(0.53)
1.00
-
143
City of Fayetteville, Arkansas
Personnel Summary by Funding Source / Program
Budgeted 2013
Fund / Program
Budgeted
Budgeted
2011
2012
Active
Frozen
Total
1010 -
GENERAL FUND:
0150-
Mayor's Administration
2.00
2.00
2.00
-
2.00
0210
-City Attorney
3.00
3.00
3.00
-
3.00
0310
- City Prosecutor
9.00
9.00
9.00
-
9.00
0400
- District Judge
1.00
1.00
1.00
-
1.00
0550
- Communications
3.00
3.00
3.00
-
3.00
0600
- Government Channel
4.25
4.25
4.25
-
4.25
0700
- Chief of Staff
1.25
1.25
1.25
-
1.25
0750
- Internal Consulting
1.00
1.00
-
1.00
1.00
1100
- Finance Director
1.25
1.25
1.25
-
1.25
1210-
Human Resource Operations
5.00
5.00
4.00
1.00
5.00
1310
- Accounting & Audit
11.50
11.50
11.00
0.50
11.50
1330
- Budget & Research
4.00
4.00
3.00
1.00
4.00
1360
- Internal Audit
1.00
1.00
1.00
-
1.00
1380
- Utilities Management
2.00
2.00
2.00
-
2.00
1410
- General Maintenance
8.00
8.00
7.50
0.50
8.00
1420
- Janitorial
6.50
6.50
6.50
-
6.50
1510-
City Clerk/Treasurer
5.50
5.50
5.50
-
5.50
1610
-Purchasing
3.50
3.50
3.50
-
3.50
1710
- Information Technology
13.00
13.00
13.00
-
13.00
2010
- Criminal Cases
5.50
5.50
5.50
-
5.50
2020
- Probation & Fine Collection
1.00
0.50
0.50
-
0.50
2030 -
Small Claims & Civil Cases
4.00
4.50
4.50
-
4.50
2600 -
Central Dispatch
24.00
24.00
23.00
1.00
24.00
2710 -
Animal Patrol/Emergency Response
5.50
5.50
5.50
-
5.50
2720 -
Animal Shelter
8.30
8.30
8.30
-
8.30
2730 -
Veterinarian/Clinic
2.00
2.00
2.00
-
2.00
2900 -
Police Support Services
35.00
35.00
32.00
3.00
35.00
2940 -
Police Patrol
108.60
108.60
104.50
4.10
108.60
3010 -
Fire Prevention
5.00
5.00
5.00
-
5.00
3020 -
Fire Operations
107.00
107.00
105.00
2.00
107.00
3030 -
Fire Training
2.00
2.00
2.00
-
2.00
5210 -
Swimming Pool
4.36
4.36
4.36
-
4.36
5220 -
Parks Administration/Recreation Programs
8.40
8.40
7.40
-
7.40
5250 -
Lake Maintenance
0.15
0.15
0.15
-
0.15
5260 -
Parks Maintenance
11.04
11.09
10.09
2.00
12.09
5280 -
Yvonne Richardson Community Center
3.00
3.00
3.00
-
3.00
6200 -
Development Services Director
2.00
2.00
2.00
-
2.00
6210 -
Engineering Design Services
6.00
6.00
5.00
1.00
6.00
6220-
Engineering Operations & Administration
7.00
7.00
7.00
-
7.00
6230 -
Engineering Land Acquisition
3.00
3.00
3.00
-
3.00
6240 -
Engineering Public Construction
5.00
5.00
5.00
-
5.00
6300 -
City Planning
8.00
8.00
6.00
2.00
8.00
6310 -
Sustainability & Strategic Planning
3.00
3.00
3.00
-
3.00
6400 -
Building Safety
10.00
10.00
7.50
2.50
10.00
6420 -
Code Compliance
5.95
5.95
5.95
-
5.95
470.55
470.60
449.00
21.60
470.60
144
Fund / Program
2100 - STREET FUND:
City of Fayetteville, Arkansas
Personnel Summary by Funding Source / Program
Budgeted 2013
Budgeted Budgeted
2011 2012 Active Frozen Total
4100 - Operations & Administration
8.00
8.00
8.00
- 8.00
4110 -Right-of-way Maintenance
4.00
4.50
4.50
- 4.50
4120 - Street Maintenance
24.50
23.00
23.00
- 23.00
4130 - Drainage Maintenance
7.00
7.50
7.50
- 7.50
5315 - Traffic Engineering & Planning
6.00
6.00
6.00
- 6.00
5520 - Street & Trail Construction
9.00
9.50
9.50
- 9.50
5530 -Sidewalks
10.00
10.00
10.00
- 10.00
68.50
68.50
68.50
- 68.50
2130 - PARKING FUND:
9130 - Off -Street Parking
3.00
4.50
4.50 -
4.50
9131 - Entertainment District Parking
3.00
2.50
2.50
- 2.50
6.00
7.00
7.00 -
7.00
2180 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND:
4930 - Administration & Planning
1.75
1.75
1.75 -
1.75
4940 - Housing Services
1.80
1.80
1.80 -
1.80
4945 - Redevelopment
1.00
1.00
1.00 -
1.00
4.55
4.55
4.55 -
4.55
2250 - PARKS DEVELOPMENT FUND:
9250 - Parks Development
27.40
27.35
27.35 -
27.35
27.40
27.35
27.35 -
27.35
2930 - DRUG LAW ENFORCEMENT FUND:
2960 - Drug Enforcement
4.00
4.00
4.00 -
4.00
4.00
4.00
4.00 -
4.00
5400 - WATER & SEWER FUND:
1800 - Utilities Director
1.50
1.50
1.50 -
1.50
1810 - Billing & Collections
17.00
17.00
17.00 -
17.00
1820 - Meter Reading
15.00
15.00
15.00 -
15.00
1830 - Meter Maintenance & Backflow Prevention
6.00
6.00
6.00 -
6.00
4000 - Operations & Administration
10.00
10.00
11.00 -
11.00
4020 - Utilities Project Management
4.00
4.00
3.00 -
3.00
4310 - Water Distribution Maintenance
14.35
14.35
15.35 -
15.35
4330 - Water Storage & Pump Maintenance
2.00
2.00
2.00 -
2.00
4410 - Sewer Mains Maintenance
20.35
20.35
19.35 -
19.35
5620 - Water & Sewer Connections
3.30
3.30
3.30 -
3.30
93.50
93.50
93.50 -
93.50
Fund / Program
5500 - SOLID WASTE FUND:
City of Fayetteville, Arkansas
Personnel Summary by Funding Source / Program
Budgeted 2013
Budgeted Budgeted
2011 2012 Active Frozen Total
5000 - Operations & Administration
6.25
4.25
5.00
- 5.00
5010 - Commercial Collections
11.70
10.40
11.00
- 11.00
5020 - Residential Collections
10.05
10.75
10.00
- 10.00
5030 - Commercial Drop Box Collections
2.70
2.70
2.50
- 2.50
5040 - Transfer Station
1.00
2.75
2.50
- 2.50
5060 - Recycling
17.70
17.60
20.00
- 20.00
5070 - Composting
7.60
8.55
6.00
- 6.00
57.00
57.00
57.00
- 57.00
5550 - AIRPORT FUND:
3940 - Airport Administration
3.00
3.00
3.00
- 3.00
3950 - Airport Maintenance
3.00
3.00
2.00
1.00 3.00
6.00
6.00
5.00
1.00 6.00
9700 - SHOP FUND:
1910 - Vehicle Maintenance
18.50
18.50
18.50
- 18.50
18.50
18.50
18.50
- 18.50
Total Positions - Citywide
756.00
757.00
734.40
22.60 757.00
146
City of Fayetteville, Arkansas
Personnel Variation Summary (2013)
Fund / Division Additions / (Deletions)
No changes occurred
147
City of Fayetteville, Arkansas
Personnel Summary by Activity
Full -Time Equivalent Basis
Budgeted 2013
Activity
Budgeted Budgeted
2011 2012
Active Frozen Total
General Government & Miscellaneous
41.50
41.50
40.50
1.00
41.50
Finance & Internal Services
69.75
69.75
66.75
3.00
69.75
Police
171.60
171.60
163.50
8.10
171.60
Fire
114.00
114.00
112.00
2.00
114.00
Community Planning & Engineering
70.30
70.30
64.80
5.50
70.30
Transportation Services
95.00
96.00
96.00
-
96.00
Parks & Recreation
54.35
54.35
52.35
2.00
54.35
Business -Type
139.50
139.50
138.50
1.00
139.50
Total
756.00
757.00
734.40
22.60
757.00
General
Government
Miscellaneou:
41.50
5.4%
Business -Type
139.50
18.4%
Parks & Recr
54.35
7.2%
Full -Time Equivalent Basis by Activity
(757 FTE's)
Finance & Internal
Services Police
171.60
69.75
C) 'rn 777%
Services 9.3%
96.00
12.7%
148
Fire
114.00
15.1%
y
9
City of Fayetteville, Arkansas
Personnel History by Activity (2004-2013)
Activity 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
General Government
41.65
40.40
40.40
41.40
41.40
41.40
41.50
41.50
41.50
41.50
Finance & Internal Services
62.50
69.75
69.75
70.25
70.25
70.25
70.25
69.75
69.75
69.75
Police
157.63
167.63
170.63
171.63
171.63
171.63
171.63
171.60
171.60
171.60
Fire
101.00
104.00
109.00
113.00
114.00
114.00
114.00
114.00
114.00
114.00
Community Planning/Engineering
64.80
69.80
71.80
73.30
73.30
73.30
70.30
70.30
70.30
70.30
Transportation Services
79.00
91.50
91.50
93.50
93.50
93.50
96.00
95.00
96.00
96.00
Parks & Recreation
49.85
51.85
51.85
53.35
53.35
53.35
54.35
54.35
54.35
54.35
Business -Type
130.60
133.10
131.10
136.10
136.10
139.10
138.50
139.50
139.50
139.50
Total
687.03
728.03
736.03
752.53
753.53
756.53
756.53
756.00
757.00
757.00
Change from Prior Year
27.50
41.00
8.00
16.50
1.00
3.00
-
(0.531
1.00
-
149
City of Fayetteville, Arkansas
Personnel Summary by Activity & Division
Budgeted 2013
Activity / Division / Title
Budgeted
Budgeted
2011
2012
Active
Frozen
Total
GENERAL GOVERNMENT & MISCELLANEOUS ACTIVITY:
Mayors Administration Division
2.00
2.00
2.00
-
2.00
City Attorney Division
3.00
3.00
3.00
-
3.00
City Prosecutor Division
9.00
9.00
9.00
-
9.00
City Clerk/Treasurer Division
5.50
5.50
5.50
-
5.50
Fayetteville District Court Division
11.5O
11.50
11.50
-
11.50
Chief of Staff Division
1.25
1.25
1.25
-
1.25
Internal Audit Division
1.00
1.00
1.00
-
1.00
Internal Consulting Division
1.00
1.00
-
1.00
1.00
Communications & Marketing Division
3.00
3.00
3.00
-
3.00
Government Channel Division
4.25
4.25
4.25
-
4.25
Total General Government & Miscellaneous Activity
41.50
41.50
40.50
1.00
41.50
FINANCE & INTERNAL SERVICES ACTIVITY:
Finance Director Division
1.25
1.25
1.25
-
1.25
Accounting & Audit Division
11.50
11.50
11.00
0.50
11.50
Billing & Collections Division
17.00
17.00
17.00
-
17.00
Building Maintenance Division
14.50
14.50
14.00
0.50
14.50
Budget & Research Division
4.00
4.00
3.00
1.00
4.00
Human Resources Division
5.00
5.00
4.00
1.00
5.00
Information Technology Division
13.00
13.00
13.00
-
13.00
Purchasing Division
3.50
3.50
3.50
-
3.50
Total Finance & Internal Services Activity
69.75
69.75
66.75
3.00
69.75
POLICE ACTIVITY:
Police Division
147.60
147.60
140.50
7.10
147.60
Central Dispatch Division
24.00
24.00
23.00
1.00
24.00
Total Police Activity
171.60
171.60
163.50
8.10
171.60
FIRE ACTIVITY:
Fire Division
114.00
114.00
112.00
2.00
114.00
Total Fire Activity
114.00
114.00
112.00
2.00
114.00
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Sustainability & Strategic Planning Division
3.00
3.00
3.00
-
3.00
Development Services Division
2.00
2.00
2.00
-
2.00
Engineering Division
21.00
21.00
20.00
1.00
21.00
City Planning Division
8.00
8.00
6.00
2.00
8.00
Community Services Division
10.50
10.50
10.50
-
10.50
Building Safety Division
10.00
10.00
7.50
2.50
10.00
Animal Services Division
15.80
15.80
15.80
-
15.80
Total Community Planning & Engineering Activity
70.30
70.30
64.80
5.50
70.30
150
Activity / Division / Title
TRANSPORTATION SERVICES ACTIVITY:
City of Fayetteville, Arkansas
Personnel Summary by Activity & Division
Budgeted 2013
Budgeted Budgeted
2011 2012 Active Frozen Total
Transportation Services Division
68.50
68.50
68.50
-
68.50
Fleet Operations Division
18.50
18.50
18.50
-
18.50
Parking & Telecommunications Division
8.00
9.00
9.00
-
9.00
Total Transportation Services Activity
95.00
96.00
96.00
-
96.00
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division
54.35
54.35
52.35
2.00
54.35
Total Parks & Recreation Activity
54.35
54.35.
52.35
2.00
54.35
BUSINESS -TYPE ACTIVITY:
Utilities Director Division
4.50
4.50
4.50
-
4.50
Water & Sewer Maintenance Division
72.00
72.00
72.00
-
72.00
Solid Waste & Recycling Division
57.00
57.00
57.00
-
57.00
Aviation Division
6.00
6.00
5.00
1.00
6.00
Total Business -Type Activity
139.50
139.50
138.50
1.00
139.50
Total Positions - Citywide
756.00
757.00
734.40
22.60
757.00
151
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Activity / Division / Title
Budgeted
Budgeted
2011
2012
Active Frozen
Total
GENERAL GOVERNMENT & MISCELLANEOUS ACTIVITY:
Mayors Administration Division:
Mayor
1.00
1.00
1.00 -
1.00
Mayor's Office Administrator
1.00
1.00
1.00 -
1.00
2.00
2.00
2.00 -
2.00
City Attorney Division:
City Attorney
1.00
1.00
1.00 -
1.00
Assistant City Attorney
1.00
1.00
1.00 -
1.00
Senior Secretary - City Attorney
1.00
1.00
1.00 -
1.00
3.00
3.00
3.00 -
3.00
City Prosecutor Division:
Prosecuting Attorney
1.00
1.00
1.00 -
1.00
Deputy City Prosecutor
1.00
1.00
1.00 -
1.00
Office Manager/Hot Check Administrator
1.00
1.00
1.00 -
1.00
Senior Legal Assistant
2.00
2.00
2.00 -
2.00
Legal Assistant
1.00
1.00
1.00 -
1.00
Hot Check Program Clerk
1.00
1.00
1.00 -
1.00
Secretary - Prosecutor's Office
1.00
1.00
1.00 -
1.00
Law Clerk
0.50
0.50
0.50 -
0.50
Clerk
0.50
0.50
0.50 -
0.50
9.00
9.00
9.00 -
9.00
City Clerk/Treasurer Division:
City Clerk/Treasurer
1.00
1.00
1.00 -
1.00
Document Management Manager
1.00
1.00
1.00 -
1.00
Deputy City Clerk
1.50
1.00
1.00 -
1.00
Senior Clerk Codifier
-
1.00
1.00 -
1.00
Senior Secretary - City Clerk
1.00
1.00
1.00 -
1.00
Office & Records Assistant
0.50
-
- -
-
Intern I
0.50
0.50
0.50 -
0.50
5.50
5.50
5.50 -
5.50
Fayetteville District Court Division
District Judge
1.00
1.00
1.00 -
1.00
District Court Administrator
1.00
1.00
1.00 -
1.00
Court Services Officer
1.00
0.50
0.50 -
0.50
Lead Court Clerk
1.00
1.00
1.00 -
1.00
Deputy Court Clerk II
2.00
2.00
2.00 -
2.00
Deputy Court Clerk I
5.50
6.00
6.00 -
6.00
11.50
11.50
11.50 -
11.50
152
City of Fayetteville, Arkansas
Personnel
Detail by Activity & Division
Budgeted 2013
Budgeted Budgeted
Activity / Division / Title
2011
2012
Active
Frozen
Total
Chief of Staff Division:
Chief of Staff
1.00
1.00
1.00
-
1.00
Administrative Assistant - Mayor's Office
0.25
0.25
0.25
-
0.25
1.25
1.25
1.25
-
1.25
Internal Audit Division:
Internal Auditor
1.00
1.00
1.00
-
1.00
1.00
1.00
1.00
-
1.00
Internal Consulting Division:
Director Internal Consulting
1.00
1.00
-
1.00
1.00
1.00
1.00
-
1.00
1.00
Communications & Marketing Division:
Communications & Marketing Director
1.00
1.00
1.00
-
1.00
Community Outreach Coordinator
1.00
1.00
1.00
-
1.00
Administrative Assistant - Mayor's Office
1.00
1.00
1.00
-
1.00
3.00
3.00
3.00
-
3.00
Government Channel Division:
Television Center Manager
1.00
1.00
1.00
-
1.00
Video Production Technician
3.25
2.25
2.25
-
2.25
Programming Coordinator
-
1.00
1.00
-
1.00
4.25
4.25
4.25
-
4.25
Total General Government & Miscellaneous Activity 41.50
41.50
40.50
1.00
41.50
153
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Activity / Division / Title
Budgeted Budgeted
2011 2012 Active Frozen Total
FINANCE & INTERNAL SERVICES ACTIVITY:
Finance Director Division:
Finance Director
1.00
1.00
1.00
-
1.00
Administrative Assistant - Mayor's Office
0.25
0.25
0.25
-
0.25
1.25
1.25
1.25
-
1.25
Accounting & Audit Division:
Accounting Director
1.00
1.00
1.00
-
1.00
Accounting Manager - Investment & Cash
1.00
1.00
1.00
-
1.00
Accounting Manager - Payroll & Pension
1.00
1.00
1.00
-
1.00
Contract/Grant Financial Accountant
1.00
1.00
1.00
-
1.00
Fixed Assets/Investment Coordinator
1.00
1.00
1.00
-
1.00
Accountant - Revenues
1.00
1.00
1.00
-
1.00
Accountant - Payroll
1.00
1.00
1.00
-
1.00
Accounting Clerk - Payables
1.00
1.00
1.00
-
1.00
Accounting Clerk - Receivable
1.00
1.00
1.00
-
1.00
Accounting Clerk - Cash
1.00
1.00
1.00
-
1.00
Accounting Clerk - Data Entry
1.00
1.00
1.00
-
1.00
Intern I
0.50
0.50
-
0.50
0.50
11.50
11.50
11.00
0.50
11.50
Billing & Collections Division:
Billing & Collections Manager
1.00
1.00
1.00
-
1.00
Financial Analyst - Business Office
1.00
1.00
1.00
-
1.00
Billing & Collections Coordinator
1.00
1.00
1.00
-
1.00
Senior Customer Service Representative
4.00
4.00
4.00
-
4.00
Customer Service Representative I
10.00
10.00
10.00
-
10.00
17.00
17.00
17.00
-
17.00
Building Maintenance Division:
Building Maintenance Project Manager
1.00
1.00
0.50
0.50
1.00
Building Maintenance Superintendent
1.00
1.00
1.00
-
1.00
HVAC Technician
1.00
1.00
1.00
-
1.00
Crew Leader - Building Services
-
1.00
1.00
-
1.00
Crew Leader - Building Maintenance
2.00
1.00
1.00
-
1.00
Maintenance Worker II - Building Maintenance
1.00
1.00
1.00
-
1.00
Senior Secretary - Building Maintenance
1.00
1.00
1.00
-
1.00
Maintenance Worker I - Building Maintenance
1.00
1.00
1.00
-
1.00
Custodian
6.50
6.50
6.50
-
6.50
14.50
14.50
14.00
0.50
14.50
154
Activity / Division / Title
Budget & Research Division:
Budget Director
Senior Research Analyst
Financial Analyst - Budget
Budget Analyst
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted Budgeted
2011 2012 Active Frozen Total
1.00 1.00 1.00 - 1.00
1.00 1.00 1.00 - 1.00
1.00 1.00 1.00 - 1.00
1.00 1.00 - 1.00 1.00
Human Resources Division:
Human Resources Director
1.00
1.00
1.00
- 1.00
Senior Human Resources Officer
1.00
1.00
1.00
- 1.00
Benefits Administrator
2.00
2.00
1.00
1.00 2.00
Human Resources Assistant
1.00
1.00
1.00
- 1.00
5.00
5.00
4.00
1.00 5.00
Information Technology Division:
Information Technologies Director
1.00
1.00
1.00
- 1.00
Senior Programmer/Analyst
1.00
1.00
1.00
- 1.00
Network Engineer
1.00
1.00
1.00
- 1.00
GIS Coordinator
1.00
1.00
1.00
- 1.00
Systems Administrator
1.00
1.00
1.00
- 1.00
Database Administrator
1.00
1.00
1.00
- 1.00
Systems Analyst
1.00
1.00
1.00
- 1.00
Business Systems Analyst
1.00
1.00
1.00
- 1.00
GIS Technician
4.00
4.00
4.00
- 4.00
Help Desk Analyst
1.00
1.00
1.00
- 1.00
13.00
13.00
13.00
- 13.00
Purchasing Division:
Purchasing Manager
1.00
1.00
1.00
- 1.00
Purchasing Agent
1.00
1.00
1.00
- 1.00
Purchasing Technician
1.00
1.00
1.00
- 1.00
Intern I
0.50
0.50
0.50
- 0.50
3.50
3.50
3.50
- 3.50
Total Finance & Internal Services Activity
69.75
69.75
66.75
3.00 69.75
155
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Activity / Division / Title
Budgeted
Budgeted
2011
2012
Active
Frozen
Total
POLICE ACTIVITY:
Police Division:
Police Chief
1.00
1.00
1.00
-
1.00
Deputy Chief of Police
2.00
2.00
1.00
1.00
2.00
Police Captain
3.00
3.00
3.00
-
3.00
Support Services Manager
1.00
1.00
1.00
-
1.00
IT Manager - Police
1.00
1.00
1.00
-
1.00
Police Lieutenant
5.00
5.00
5.00
-
5.00
Systems Analyst
1.00
1.00
1.00
-
1.00
Police Sergeant
15.00
15.00
15.00
-
15.00
Police Corporal
53.00
58.00
55.00
-
55.00
Property/Evidence Manager
1.00
1.00
1.00
-
1.00
Senior Crime Scene Technician
1.00
1.00
1.00
-
1.00
Records Coordinator
1.00
1.00
1.00
-
1.00
Police Officer
42.00
37.00
36.00
4.00
40.00
Financial Coordinator - Police
1.00
1.00
1.00
-
1.00
Senior Police Support Specialist
2.00
2.00
2.00
-
2.00
Police Support Specialist
7.50
7.50
7.50
-
7.50
Senior Secretary - Police
5.00
5.00
4.00
1.00
5.00
Police Clerk
2.00
2.00
2.00
-
2.00
Transcriptionist
1.50
1.50
1.00
0.50
1.50
Police Clerk Imaging
0.50
0.50
0.50
-
0.50
Park Patrol
1.10
1.10
0.50
0.60
1.10
147.60
147.60
140.50
7.10
147.60
Central Dispatch Division:
Dispatch Manager
1.00
1.00
1.00
-
1.00
Assistant Dispatch Manager
1.00
1.00
1.00
-
1.00
Dispatch Shift Supervisor
2.00
2.00
2.00
-
2.00
Dispatch Trainer
2.00
2.00
2.00
-
2.00
Dispatcher III
7.00
9.00
9.00
-
9.00
Dispatcher II
2.00
2.00
1.00
-
1.00
Dispatcher I
9.00
7.00
7.00
1.00
8.00
24.00
24.00
23.00
1.00
24.00
Total Police Activity
171.60
171.60
163.50
8.10
171.60
156
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted
Budgeted
Activity / Division / Title
2011
2012
Active
Frozen
Total
FIRE ACTIVITY:
Fire Division:
Fire Chief
1.00
1.00
1.00
-
1.00
Assistant Fire Chief
2.00
2.00
2.00
-
2.00
Fire Battalion Chief
3.00
3.00
3.00
-
3.00
Fire Battalion Chief - Fire Marshall
1.00
1.00
1.00
-
1.00
Fire Battalion Chief - Training Officer
1.00
1.00
1.00
-
1.00
IT Analyst - Fire
1.00
1.00
1.00
-
1.00
Fire Captain
30.00
30.00
30.00
-
30.00
Fire Captain - Assistant Fire Marshall
3.00
3.00
3.00
-
3.00
Fire Captain - Training Officer
1.00
1.00
1.00
-
1.00
Fire Captain- Safety Officer
1.00
1.00
-
1.00
1.00
Financial Analyst - Fire
1.00
1.00
1.00
-
1.00
Driver/Operator/Firefighter
27.00
27.00
27.00
-
27.00
Firefighter
40.00
40.00
39.00
1.00
40.00
Life Safety Education Specialist
1.00
1.00
1.00
-
1.00
Secretary - Fire
1.00
1.00
1.00
-
1.00
114.00
114.00
112.00
2.00
114.00
Total Fire Activity
114.00
114.00
112.00
2.00
114.00
1671
Activity / Division / Title
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted Budgeted
2011 2012 Active Frozen Total
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Sustainability & Strategic Planning Division:
Director Sustainability & Strategic Planning
1.00
1.00
1.00
-
1.00
Planner - Long Range
1.00
1.00
1.00
-
1.00
Designer & Project Coordinator
1.00
1.00
1.00
-
1.00
3.00
3.00
3.00
-
3.00
Development Services Division:
Development Services Director
1.00
1.00
1.00
-
1.00
Office Manager - Development Services
1.00
1.00
1.00
-
1.00
2.00
2.00
2.00
-
2.00
Engineering Division:
City Engineer
1.00
1.00
1.00
-
1.00
Assistant City Engineer
2.00
2.00
1.00
1.00
2.00
Staff Engineer
3.00
3.00
3.00
-
3.00
Review Engineer
1.00
1.00
1.00
-
1.00
Trails Coordinator
1.00
1.00
1.00
-
1.00
Surveyor
1.00
1.00
1.00
-
1.00
Land Agent II
1.00
1.00
1.00
-
1.00
Public Works Inspection Manager
-
1.00
1.00
-
1.00
Land Agent I
2.00
2.00
2.00
-
2.00
CAD Drafter
2.00
2.00
2.00
-
2.00
PW Projects Inspector
5.00
4.00
4.00
-
4.00
Land Survey Technician
1.00
1.00
1.00
-
1.00
Engineering Services Coordinator
1.00
1.00
1.00
-
1.00
21.00
21.00
20.00
1.00
21.00
City Planning Division:
Director of Current Planning
1.00
1.00
-
1.00
1.00
Senior Planner - Current Planning
1.00
1.00
1.00
-
1.00
Planner - Current Planning
2.00
2.00
2.00
-
2.00
Planning Technician - Current Planning
1.00
1.00
1.00
-
1.00
Residential Permits Coordinator
-
1.00
1.00
-
1.00
Senior Planning Clerk
1.00
-
-
-
-
Development Coordinator
1.00
1.00
1.00
-
1.00
Permit Clerk
1.00
1.00
-
1.00
1.00
8.00
8.00
6.00
2.00
8.00
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted
Budgeted
Activity / Division / Title
2011
2012
Active
Frozen
Total
Community Services Division:
Community Services Director
1.00
1.00
1.00
-
1.00
Code Compliance Administrator
1.00
1.00
1.00
-
1.00
Community Services Project Coordinator
1.00
1.00
1.00
-
1.00
Housing Manager
1.00
1.00
1.00
-
1.00
Code Compliance Officer
5.00
5.00
4.00
-
4.00
Administrative Assistant - Community Resources
1.00
1.00
1.00
-
1.00
Redevelopment Officer
-
-
1.00
-
1.00
Intern II
0.50
0.50
0.50
-
0.50
10.50
10.50
10.50
-
10.50
Building Safety Division:
Building Official - Safety
1.00
1.00
-
1.00
1.00
Building Official- Plans Examiner
1.00
1.00
1.00
-
1.00
Inspector - Commercial & Residential
3.00
2.00
2.00
-
2.00
Inspector - Residential
2.00
3.00
3.00
-
3.00
Commercial Permits Coordinator
-
1.00
1.00
-
1.00
Permit Technician
1.00
-
-
-
-
Inspections Clerk
1.50
1.50
-
1.50
1.50
Clerk Typist
0.50
0.50
0.50
-
0.50
10.00
10.00
7.50
2.50
10.00
Animal Services Division:
Veterinarian
1.00
1.00
1.00
-
1.00
Animal Services Superintendent
1.00
1.00
1.00
-
1.00
Animal Services Program Manager
1.00
1.00
1.00
-
1.00
Animal Services Program Administrator
1.00
1.00
1.00
-
1.00
Animal Services Officer
3.00
3.00
3.00
-
3.00
Veterinary Assistant
1.00
1.00
1.00
-
1.00
Secretary - Animal Services
1.00
1.00
1.00
-
1.00
Shelter Attendant
6.80
6.80
6.80
-
6.80
15.80
15.80
15.80
-
15.80
Total Community Planning & Engineering Activity
70.30
70.30
64.80
5.50
70.30
159
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted
Budgeted
Activity / Division / Title
2011
2012
Active Frozen
Total
TRANSPORTATION SERVICES ACTIVITY:
Transportation Services Division:
Transportation Services Director
1.00
1.00
1.00 -
1.00
Management Accounting Coordinator
1.00
1.00
1.00 -
1.00
Assistant Transportation Manager
2.00
2.00
2.00 -
2.00
Traffic Control Supervisor
1.00
1.00
1.00 -
1.00
Senior Field Operations Supervisor
2.00
2.00
2.00 -
2.00
Field Operations Supervisor - Transportation
2.00
2.00
2.00 -
2.00
Financial Coordinator - Operations
1.00
1.00
1.00 -
1.00
Traffic Signal Technician
3.00
3.00
3.00 -
3.00
Office Manager - Transportation
1.00
1.00
1.00 -
1.00
Crew Leader - Transportation
2.00
1.00
1.00 -
1.00
Maintenance Worker - Transportation Facility
1.00
1.00
1.00 -
1.00
Traffic Technician
2.00
2.00
2.00 -
2.00
Construction Lead Worker
6.00
7.00
7.00 -
7.00
Operations Assistant
2.00
2.00
2.00 -
2.00
Maintenance Worker IV - Construction
3.00
3.00
3.00 -
3.00
Maintenance Worker IV - Asphalt
5.00
7.00
6.00 -
6.00
Maintenance Worker IV - Concrete
2.00
1.00
1.00 -
1.00
Maintenance Worker IV - Drainage
3.00
3.00
3.00 -
3.00
Maintenance Worker IV - Right of Way
1.00
1.00
1.00 -
1.00
Maintenance Worker IV - Trails
2.00
1.00
1.00 -
1.00
Maintenance Worker III - Transportation
20.00
20.00
21.00 -
21.00
Clerk Typist
1.00
-
- -
-
Maintenance Worker I - Transportation
4.50
5.50
5.50 -
5.50
68.50
68.50
68.50 -
68.50
Fleet Operations Division:
Fleet Operations Superintendent
1.00
1.00
1.00 -
1.00
Fleet Services Support Manager
1.00
1.00
1.00 -
1.00
Fleet Operations Supervisor
1.00
1.00
1.00 -
1.00
Lead Equipment Mechanic
2.00
2.00
2.00 -
2.00
Fleet Warranty/Materials Coordinator
1.00
1.00
1.00 -
1.00
Equipment Mechanic III
3.00
3.00
3.00 -
3.00
Automotive Parts Specialist
1.00
1.00
1.00 -
1.00
Equipment Mechanic II
5.00
4.00
3.00 -
3.00
Equipment Mechanic I
2.00
3.00
4.00 -
4.00
Fleet Operations Clerk
1.00
1.00
1.00 -
1.00
Equipment Maintenance Worker
0.50
0.50
0.50 -
0.50
18.50
18.50
18.50 -
18.50
160
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted
Budgeted
Activity / Division /Title
2011
2012
Active Frozen
Total
Parking & Telecommunications Division:
Parking & Telecommunications Manager
1.00
1.00
1.00 -
1.00
Telecommunications Engineer
1.00
1.00
1.00 -
1.00
Field Operations Supervisor - Parking
1.00
1.00
1.00 -
1.00
Account Clerk - Parking
1.00
2.00
2.00 -
2.00
Parking Enforcement Officer
4.00
4.00
4.00 -
4.00
8.00
9.00
9.00 -
9.00
Total Transportation Services Activity
95.00
96.00 -
96.00
96.00
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted
Budgeted
Activity / Division / Title
2011
2012
Active
Frozen
Total
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division:
Parks & Recreation Director
1.00
1.00
1.00
-
1.00
Parks Maintenance Superintendent
1.00
1.00
1.00
-
1.00
Recreation Superintendent
1.00
1.00
1.00
-
1.00
Park Planning Superintendent
1.00
1.00
1.00
-
1.00
Park Planner II
1.00
1.00
1.00
-
1.00
Parks Maintenance Supervisor
1.00
1.00
1.00
-
1.00
Horticulturist
2.00
2.00
2.00
-
2.00
Park Planner
1.00
1.00
1.00
-
1.00
Urban Forester
1.00
1.00
1.00
-
1.00
Financial Coordinator - Parks & Recreation
1.00
1.00
1.00
-
1.00
YRCC Director
1.00
1.00
1.00
-
1.00
Crew Leader - Athletic Fields
1.00
1.00
1.00
-
1.00
Recreation Programs Manager - Soccer
1.00
2.00
1.00
-
1.00
Maintenance Worker - Parks Facilities
2.00
2.00
2.00
-
2.00
Crew Leader - Forestry Services
1.00
1.00
1.00
-
1.00
Crew Leader - Grounds Maintenance
1.00
1.00
1.00
-
1.00
Crew Leader - Turf
1.00
1.00
1.00
-
1.00
Recreation Programs Manager - Softball
2.00
1.00
1.00
-
1.00
Recreation Programs Manager Youth Softball
-
-
1.00
-
1.00
Recreations Coordinator
1.00
1.00
1.00
-
1.00
Horticultural Assistant II
3.00
3.00
3.00
-
3.00
Senior Secretary - Parks & Recreation
1.00
1.00
1.00
-
1.00
Maintenance Worker IV - Parks
5.00
5.00
4.00
1.00
5.00
Recreation Programs Assistant II
0.20
0.60
0.60
-
0.60
Maintenance Worker III - Parks
4.00
4.00
4.00
-
4.00
Urban Forestry Secretary
-
1.00
1.00
-
1.00
Secretary - Parks & Recreation
1.00
-
-
-
-
Maintenance Worker II - Parks
7.00
7.00
6.00
1.00
7.00
Maintenance Worker I - Parks
4.24
4.24
4.24
-
4.24
Urban Forestry Intern
0.50
0.50
0.50
-
0.50
Pool Manager
0.35
0.35
0.35
-
0.35
Assistant Pool Manager
0.40
0.40
0.40
-
0.40
YRCC Recreation Assistant
0.80
0.40
0.40
-
0.40
Camp Counselor
1.00
1.00
1.00
-
1.00
Site Supervisor
0.65
0.65
0.65
-
0.65
Lifeguard
3.01
3.01
2.88
-
2.88
Cashier
0.20
0.20
0.33
-
0.33
54.35
54.35
52.35
2.00
54.35
Total Parks & Recreation Activity
'F.,.]
54.35 54.35 52.35 2.00 54.35
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted
Budgeted
Activity / Division / Title
2011
2012
Active Frozen
Total
BUSINESS -TYPE ACTIVITY:
Utilities Director Division:
Utilities Director
1.00
1.00
1.00 -
1.00
Construction & Contract Manager
1.00
1.00
1.00 -
1.00
Staff Engineer- Water & Wastewater
1.00
1.00
1.00 -
1.00
Administrative Assistant - Mayor's Office
0.50
0.50
0.50 -
0.50
Utilities Project Coordinator
1.00
1.00
1.00 -
1.00
4.50
4.50
4.50 -
4.50
Water & Sewer Maintenance Division:
Water/Sewer Operations Manager .
1.00
1.00
1.00 -
1.00
Assistant Water/Sewer Operations Manager
-
1.00
1.00 -
1.00
Capital Projects & Contracts Engineer
1.00
-
- -
-
Water Services Supervisor
1.00
1.00
1.00 -
1.00
Water Services Technical Supervisor
1.00
1.00
1.00 -
1.00
Field Superintendent - Water & Wastewater
2.00
2.00
2.00 -
2.00
Field Service Representative
3.00
3.00
3.00 -
3.00
Lead Warehouse Attendant
1.00
1.00
1.00 -
1.00
Pump & Tank Technician
3.00
3.00
3.00 -
3.00
GIS Technician - Water/Sewer
1.00
1.00
1.00 -
1.00
Meter Operations Assistant
1.00
1.00
1.00 -
1.00
Backflow Prevention Operations Assistant
1.00
1.00
1.00 -
1.00
Crew Leader - Water/License
12.00
12.00
12.00 -
12.00
Office Manager - Water/Sewer
1.00
1.00
1.00 -
1.00
Backflow Prevention Technician
1.00
1.00
1.00 -
1.00
Water Field Service Representative
3.00
3.00
3.00 -
3.00
Maintenance Worker IV - Water/Sewer License
4.00
5.00
4.00 -
4.00
Meter Maintenance Technician
3.00
3.00
3.00 -
3.00
Operations Clerk - Water/Sewer
2.00
2.00
2.00 -
2.00
Warehouse Attendant - Water/Sewer
2.00
2.00
2.00 -
2.00
Meter Reader
9.00
9.00
9.00 -
9.00
Maintenance Worker IV - Water/Sewer No License
4.00
4.00
4.00 -
4.00
Maintenance Worker III - Water/Sewer
15.00
14.00
15.00 -
15.00
72.00
72.00
72.00 -
72.00
163
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2013
Budgeted
Budgeted
Activity / Division / Title
2011
2012
Active
Frozen
Total
Solid Waste & Recycling Division:
Solid Waste Director
1.00
1.00
1.00
-
1.00
Solid Waste Operations Supervisor
1.00
1.00
1.00
-
1.00
Waste Reduction Coordinator
1.00
1.00
1.00
-
1.00
Solid Waste Commercial Representative
1.00
1.00
1.00
-
1.00
Office Manager - Solid Waste
1.00
1.00
1.00
-
1.00
Crew Leader II SW
-
1.00
1.00
-
1.00
Crew Leader - Solid Waste
4.00
2.00
2.00
-
2.00
Relief Driver
3.00
4.00
4.00
-
4.00
Recycling Attendant
-
1.00
1.00
-
1.00
Route Driver
40.00
40.00
40.00
-
40.00
Maintenance Worker III - Solid Waste
1.00
1.00
1.00
-
1.00
Secretary - Solid Waste
2.00
2.00
2.00
-
2.00
Scale House Attendant
1.00
1.00
1.00
-
1.00
Custodian - Solid Waste
1.00
-
-
-
-
57.00
57.00
57.00
-
57.00
Aviation Division:
Airport Director
1.00
1.00
1.00
-
1.00
Financial Coordinator - Airport
1.00
1.00
1.00
-
1.00
Lead Maintenance Worker
1.00
1.00
1.00
-
1.00
Maintenance Worker III - Airport
1.00
1.00
1.00
-
1.00
Administrative Assistant - Airport
1.00
1.00
1.00
-
1.00
Maintenance Worker II - Airport
1.00
1.00
-
1.00
1.00
6.00
6.00
5.00
1.00
6.00
Total Business -Type Activity
139.50
139.50
138.50
1.00
139.50
Total Positions - Citywide
756.00
757.00
734.40
22.60
757.00
City of Fayetteville, Arkansas
Frozen Personnel Positions by Activity & Division
Fund / Division
Frozen Frozen Frozen Savings
2011 2012 2013 2013
1010 - GENERAL FUND:
GENERAL GOVERNMENT & MISCELLANEOUS ACTIVITY:
Fayetteville District Court Division:
Deputy Court Clerk I
1.00
1.00
-
$ -
Internal Consulting Division:
Director Internal Consulting
-
-
1.00
81,434
FINANCE & INTERNAL SERVICES ACTIVITY:
Accounting & Audit Division:
Intern I
0.50
0.50
0.50
1 1,668
Building Maintenance Division:
Building Maintenance Project Manager
0.50
0.50
0.50
32,675
Budget & Research Division:
Budget Analyst
1.00
1.00
1.00
54,221
Human Resources Division:
Benefits Administrator
1.00
1.00
1.00
52,003
Information Technology Division:
Database Administrator
1.00
1.00
-
-
POLICE ACTIVITY:
Police Division:
Deputy Chief of Police
1.00
1.00
1.00
77,504
Police Officer
4.00
4.00
4.00
224,465
Senior Secretary - Police
1.00
1.00
1.00
42,347
Transcriptionist
0.50
0.50
0.50
14,890
Park Patrol
0.60
0.60
0.60
12,091
Central Dispatch Division:
Dispatcher I
1.00
1.00
1.00
47,833
FIRE ACTIVITY:
Fire Division:
Fire Captain - Safety Officer
1.00
1.00
1.00
85,243
Financial Analyst - Fire
0.50
0.50
-
Firefighter
1.00
1.00
1.00
51,791
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Engineering Division:
Assistant City Engineer
1.00
1.00
1.00
95,664
City Planning Division:
Director of Current Planning
1.00
1.00
1.00
95,664
Permit Clerk
1.00
1.00
1.00
39,101
Building Safety Division:
Building Official - Safety
1.00
1.00
1.00
80,021
Inspections Clerk
1.50
1.50
1.50
59,292
165
City of Fayetteville, Arkansas
Frozen Personnel Positions by Activity & Division
Frozen
Frozen
Frozen
Savings
Fund/Division
2011
2012
2013
2013
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division:
Maintenance Worker IV - Parks
1.00
1.00
1.00
42,347
Maintenance Worker II - Parks
1.00
1.00
1.00
38,350
Total Frozen Positions - General Fund
23.10
23.10
21.60
$ 1,238,604
5550 - AIRPORT FUND:
BUSINESS -TYPE ACTIVITY:
Aviation Division:
Maintenance Worker II - Airport
1.00
1.00
1.00
$ 38,459
Total Frozen Positions - Airport Fund
1.00
1.00
1.00
$ 38,459
Total Frozen Positions - Citywide
24.10
24.10
22.60
$ 1,277,063
166
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM
Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program
(CIP). The CIP examines the infrastructure and capital needs of the City for the next five years.
The CIP is reviewed and updated biennially to reflect the changing needs of the community
and changes in available funding for financing capital projects. The CIP should be considered
as a financial planning tool that lists the City's capital improvement projects and schedules the
projects for funding and implementation. The CIP should also be considered one of the primary
policy making instruments utilized by the Mayor and City Council. The City's practice has been
to adopt the CIP for the forthcoming five year period and then incorporate the projects for the
following two years into the next two budget processes.
The subsequent pages provide a summary of the 2013 Capital Improvements Program listed by
improvement area, followed by a listing of the capital projects which the City plans for 2013.
2013 Capital Improvements (By Funding Source)
2013 Projects 2013 Adopted
Project Description
2013-2017 CIP Budget
Parking Fund:
Parking Lot Improvements & Overlays
$ 30,000 $
Parking Revenue PCI Compliance Upgrade
52,000
82,000
Parks Development Fund:
Community Park Improvements
700,000
Regional Park Development
563,000
1,263,000
Impact Fee Fund:
Fire Impact Improvements
74,000
Police Impact Improvements
86,000
Wastewater Impact Improvements
400,000
Water Impact Improvements
500,000
1,060,000
Sales Tax Capital Improvements Fund:
AccessFayetteville Technical Improvements 25,000
Accounting Image & Check Scanners 5,000
Audit Expense 7,000
Backup Storage Appliance 75,000
Building Improvements 119,000
30,000
52,000
82,000
700,000
563,000
1,263,000
74,000
86,000
400,000
500,000
1,060,000
25,000
5,000
8,000
75,000
119,000
167
2013 Capital Improvements (By Funding Source)
2013 Projects 2013 Adopted
Project Description 2013-2017 CIP Budget
City Hall Audio -Visual Renovation
70,000
70,000
Citywide Building Insurance Appraisal Study
35,000
35,000
Data Center Relocation
220,000
220,000
Document Management
15,000
15,000
Enterprise Data Warehouse System
97,000
97,000
ERP Upgrade/Replacement
0
1,222,000
Exchange/Office Upgrade
220,000
220,000
Fire Apparatus Purchases
426,000
426,000
Fire Facility Maintenance
125,000
125,000
Fire Information Technology Updates
40,000
40,000
Forestry, Safety & ADA Compliance
31,000
31,000
Geographic Information System (GIS)
50,000
50,000
In -House Pavement Improvements
1,842,000
1,842,000
Legislative Management/Agenda Routing
33,000
33,000
Library Computer Replacements
30,000
30,000
Library Material Purchases
375,000
375,000
Lights of the Ozarks
23,000
23,000
Local Area Network (LAN) Upgrade
140,000
140,000
Microcomputer Replacements
68,000
68,000
Native Grasses Program
10,000
10,000
Other Drainage Improvements
200,000
200,000
Police Building Improvements
25,000
25,000
Police Bulletproof Vests
10,000
10,000
Police Equipment Replacement
20,000
20,000
Police Patrol Vehicle Electronic Upgrades
160,000
160,000
Police Specialized Equipment
55,000
55,000
Police Technology Improvements
40,000
40,000
Police Unmarked Vehicles
57,000
57,000
Regional Wayfinding Signage Program
0
125,000
Remote Meeting Recording
50,000
50,000
Sidewalk Improvements
115,000
115,000
Storage Area Network (SAN)
40,000
40,000
Stormwater Quality Management/Nutrient Reduction
160,000
160,000
Street ROW / Intersection / Cost Shares
100,000
100,000
Telecommunication Systems Upgrades
5,000
5,000
Television Center Digital Conversion
75,000
75,000
Television Center Equipment
50,000
50,000
Trail Development
1,548,000
1,548,000
Tree Escrow
114,000
1 14,000
6,905,000
8,253,000
2013 Capital Improvements (By Funding Source)
2013 Projects 2013 Adopted
Project Description 2013-2017 CIP Budget
Water & Sewer Fund:
Building Improvements - WWTP
Business Office Improvements
Business Office Printer Replacements
Business Office Technology Improvements
Disinfection System Replacement - WWTP
Irrigation Reels - WWTP
Phosphorus Standards - WWTP
Plant Pumps & Equipment - WWTP
Sanitary Sewer Rehabilitation
Upgrade/Replace Lift Stations - WWTP
W/S Relocations for Street Bond Projects
Wastewater Treatment/Water Quality Imps. - WWTP
Water Meters
Water System Rehabilitation & Replacement
Water/Sewer Equipment Expansions
Water/Sewer Impact Fee Cost Sharing
Solid Waste Fund:
Compost Site Slab Expansion
North / Central Recycling Drop Off Facility
Recycling Baler
Recycling Improvements
Solid Waste Compactors
Solid Waste Office & Transfer Station Expansion
Solid Waste MadVac
Airport Fund:
Airport ARFF Personal Protective Gear
Airport Ground Service Equipment Acquisiton
Airport Roof Replacements
Airport Self Serve Station Upgrade
Airport Sprinkler System Replacement - White Hangar
169
56,000
20,000
30,000
30,000
1,000,000
151,000
50,000
200,000
1,210,000
100,000
500,000
0
313,000
1,010,000
38,000
275,000
4,983,000
416,000
66,000
538,000
28,000
126,000
635,000
40,000
1,849,000
31,000
0
41,000
10,000
65,000
147,000
56,000
20,000
30,000
30,000
1,000,000
151,000
50,000
200,000
1,210,000
100,000
500,000
1,520,000
313,000
1,010,000
38,000
275,000
6,503,000
416,000
66,000
0
28,000
126,000
1,173,000
40,000
1,849,000
31,000
34,000
41,000
10,000
65,000
181,000
2013 Capital Improvements (By Funding Source)
2013 Projects 2013 Adopted
Project Description
2013-2017 CIP
Budget
Shop Fund:
Backhoes/Loaders - Replacement
608,000
608,000
Construction Equipment - Replacement
437,000
437,000
Light/Medium Trucks - Replacement
604,000
604,000
Other Vehicles/Equipment - Replacement
969,000
969,000
Police/Passenger Vehicles - Replacement
329,000
329,000
Solid Waste Equipment - Replacement
1,151,000
651,000
Tractors/Mowers - Replacement
267,000
267,000
4,365,000
3,865,000
$ 20,654,000 $
23,056,000
170
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the
infrastructure and capital needs of the City for the next five years. The CIP will be
reviewed and updated on an annual basis to reflect the changing needs of the
community and changes in available monies for financing capital projects. The City's
philosophy concerning the use of the CIP is that it should be considered as a financial
planning tool that lists the City's capital improvement projects, places the projects in a
priority order, and schedules the projects for funding and implementation. The CIP
should be considered as a major policy tool for the Mayor and City Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible
and progressive financial planning. The program is developed in accordance with the
financial policies of the City. The policies and the CIP form the basis for making various
annual capital budget decisions and support the City's continued commitment to
sound, long-range financial planning and direction. The City's official Capital
Improvements Policy is as follows:
• The City will prepare a biennial update of a five year CIP, which will provide for the
orderly maintenance, replacement, and expansion of capital assets.
• The CIP will identify long-range capital projects and capital improvements of all
types, which will be coordinated with the annual operating budget to maintain full
utilization of available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and
capital improvements required during the subsequent five year period. These
projects and improvements will be prioritized by year and by funding source. Every
attempt will be made to match projects and improvements with available funding
sources. Future operating costs associated with a project or an improvement will
also be given consideration in the establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital
projects and capital improvements.
• The City will incorporate the reasonable findings and recommendations of the City's
Boards, Commissions, Committees, and Citizens' task forces as they relate to capital
projects and improvements.
• The City will seek input on the establishment of projects and project priorities from
the public by holding hearings.
171
What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be
included in the CIP. Projects costing less than $10,000 are not considered capital and
are normally funded through program operating budgets. Projects that cost between
$5,000 and $10,000 are handled through the operating budget.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative
costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing
revenue from the 1% City sales tax originally adopted in 1993, the 1% Parks
Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating
revenues from the Airport, Shop, Water & Sewer, and Solid Waste funds. The 1% City
Sales Tax revenue is divided between General Fund operations and capital. The
current split for 2013, which began with the 2008 budget, is 60% for General Fund and
40% for Sales Tax Capital Improvements Fund. Until 2008, the split as established in 2003
was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax Capital
Improvements Fund and 25% for General Fund. In addition, long-term debt is
considered and utilized only when the City faces a project that is of such importance
and sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a
planning document that places projects in the annual budget whereby funds are
appropriated for them by the City Council. Prior to actual initiation of project work,
required contracts are presented to the Mayor or City Council, as appropriate, for final
approval of expending funds.
172
Project Cost Determination
All projects are costed using a "Basis of Cost Estimate" table that provides the
estimated basis used for the requested funds. If two or more basis of cost estimates is
used to calculate a funding request, the estimate that represents the majority of the
estimated funds is used.
Cost of Comparable Facility or Equipment (1
I Rule of Thumb Indicator, Unit Costs II
I Cost Estimated by Engineer, Architect, or Vendor 11
I Preliminary Estimate 11
I Ball Park "Guesstimate" II
Priority Selection of Projects
The CIP will rely on priorities defined by the Mayor, City Council, community, and City
staff. As always, criteria such as government imposed mandates, usefulness to the
community, and impact on operational expenses will be reviewed in establishing
priorities. A priority is assigned to each project by year and by funding source. Projects
for which no funding is anticipated to be available will be placed on an "Unfunded
Projects List," which will identify the cost of the project. This list identifies the project as
being viable, but one for which no funding is presently available. Unfunded projects
may be funded if actual revenue is above projected revenue, if costs on funded
projects are below budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee,
City Council Water & Sewer Committee, and City Council Equipment Committee
meetings all provide committee and public input and guidance regarding parks,
streets, bridge and drainage improvements, water and sewer improvements, and
equipment purchases planned for the next five years.
173
City of Fayetteville, Arkansas
2013 Capital Projects
Summary by Project Category
Sales Tax
Capital
Special
Improvement
Revenue
Enterprise
Shop
Project Category
Fund
Funds
Funds
Fund
Total
Airport Improvements
$ 0 $
0 $
181,000 $
0 $
181,000
Bridge & Drainage Improvements
360,000
0
0
0
360,000
Fire Improvements
591,000
74,000
0
0
665,000
Information Technology Improvements
2,172,000
0
0
0
2,172,000
Library Improvements
405,000
0
0
0
405,000
Off -Street Parking Improvements
0
82,000
0
0
82,000
Other Capital Improvements
575,000
0
0
0
575,000
Parks & Recreation Improvements
178,000
1,263,000
0
0
1,441,000
Police Improvements
367,000
86,000
0
329,000
782,000
Solid Waste Improvements
0
0
1,849,000
651,000
2,500,000
Street Improvements
100,000
0
0
0
100,000
Trail Improvements
1,548,000
0
0
0
1,548,000
Transportation Improvements
1,957,000
0
0
0
1,957,000
Vehicles & Equipment
0
0
0
2,885,000
2,885,000
Wastewater Treatment Improvements
0
0
3,077,000
0
3,077,000
Water & Sewer Improvements
0
900,000
2,995,000
0
3,895,000
Water & Sewer Services Improvements
0
0
431,000
0
431,000
$ 8,253,000 $
2,405,000 $
8,533,000 $
3,865,000 $
23,056,000
174
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Budget Projected Projected Projected Projected Total
Funding Source / Category / Division 2013 2014 2015 2016 2017 2013-2017
2130 - PARKING:
Parking Improvements
Parking & Telecommunications (D840)
Parking Revenue PCI Compliance Upgrade . $52,000
Parking Lot Improvements and Overlays 30,000
Parking - Total
2250 - PARKS DEVELOPMENT:
Parks & Recreation Improvements
Parks & Recreation (D460)
Community Park Improvements
Regional Park Development
Parks & Recreation Office Renovation
Parks Development - Total
2300 - IMPACT FEE:
Fire Improvements
Fire Department (D300)
Fire Impact Improvements
Police Improvements
Police (D200)
Police Impact Improvements
Water & Sewer Improvements
Utilities Director (D900)
Wastewater Impact Improvements
Water Impact Improvements
Impact Fee - Total
82,000
$0 $0 $0 $0 $52,000
31,000 32,000 33,000 34,000 160,000
31,000 32,000 33,000 34,000 212,000
82,000 31,000 32,000 33,000 34,000 212,000
700,000
683,000
700,000
673,000
420,000
3,176,000
563,000
0
0
87,000
360,000
1,010,000
0
37,000
40,000
0
0
77,000
1,263,000
720,000
740,000
760,000
780,000
4,263,000
1,263,000
720,000
740,000
760,000
780,000
4,263,000
74,000 77,000 80,000 83,000 86,000 400,000
74,000 77,000 80,000 83,000 86,000 400,000
86,000 88,000 90,000 92,000 94,000 450,000
86,000 88,000 90,000 92,000 94,000 450,000
400,000
400,000
400,000
400,000
400,000
2,000,000
500,000
500,000
500,000
500,000
500,000
2,500,000
900,000
900,000
900,000
900,000
900,000
4,500,000
1,060,000
1,065,000
1,070,000
1,075,000
1,080,000
5,350,000
175
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source / Category / Division
Budget
2013
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Total
2013-2017
4470 - SALES TAX CAPITAL IMPROVEMENTS:
Bridge & Drainage Improvements
Engineering (D610)
Stormwater Quality Management
160,000
160,000
160,000
160,000
160,000
800,000
Other Drainage Improvements
200,000
200,000
200,000
200,000
200,000
1,000,000
360,000
360,000
360,000
360,000
360,000
1,800,000
Fire Improvements
Fire Department (D300)
Fire Apparatus Purchases
426,000
426,000
466,000
506,000
1,169,000
2,993,000
Fire Facility Maintenance
125,000
125,000
165,000
125,000
125,000
665,000
Fire Information Technology Updates
40,000
139,000
20,000
20,000
20,000
239,000
591,000
690,000
651,000
651,000
1,314,000
3,897,000
Information Technology Improvements
Budget & Research (D540)
Enterprise Data Warehouse System
97,000
0
0
0
0
97,000
Information Technology (D440)
ERP Upgrade/Replacement
1,222,000
0
0
0
0
1,222,000
Exchange/Office Upgrade
220,000
150,000
150,000
0
0
520,000
Local Area Network (LAN) Upgrade
140,000
150,000
135,000
135,000
145,000
705,000
Data Center Relocation
220,000
0
0
0
0
220,000
Backup Storage Appliance
75,000
0
0
0
0
75,000
Microcomputer & Printer Replacements
68,000
90,000
75,000
75,000
75,000
383,000
Storage Area Network (SAN)
40,000
40,000
40,000
120,000
40,000
280,000
Geographic Information System (GIS)
50,000
70,000
75,000
75,000
80,000
350,000
AccessFayetteville Technical Improvements
25,000
100,000
30,000
30,000
30,000
215,000
Document Management
15,000
20,000
15,000
20,000
20,000
90,000
2,172,000
620,000
520,000
455,000
390,000
4,157,000
Library Improvements
Library (D150)
Library Materials Purchases
375,000
383,000
398,000
406,000
415,000
1,977,000
Library Computer Replacements
30,000
31,000
32,000
33,000
34,000
160,000
405,000
414,000
430,000
439,000
449,000
2,137,000
Other Capital Improvements
Accounting & Audit (D510)
Accounting Image Scanner & Check Sealer
5,000
5,000
0
0
0
10,000
Audit Expense
8,000
7,000
7,000
7,000
7,000
36,000
Building Maintenance (D530)
Building Improvements
119,000
120,000
121,000
123,000
125,000
608,000
City Clerk/Treasurer (D130)
Legislative Management/Agenda Routing
33,000
0
0
0
0
33,000
City Clerk Document Mgt Equipment
0
22,000
47,000
10,000
10,000
89,000
City Council iPads
0
7,000
0
0
0
7,000
Development Services (D600)
Regional Wayfinding Signage Program
125,000
0
0
0
0
125,000
Government Channel (D710)
City Hall Audio -Visual Renovation
70,000
100,000
100,000
0
0
270,000
Television Center Equipment
50,000
50,000
50,000
50,000
50,000
250,000
Television Center Digital Conversion
75,000
75,000
100,000
0
0
250,000
Remote Meeting Recording
50,000
0
0
0
0
50,000
Location Production System
0
65,000
0
0
0
65,000
Digital Signage Implementation
0
0
15,000
15,000
0
30,000
Parking & Telecommunications (D840)
Telecommunication Systems Upgrades
5,000
5,000
5,000
5,000
5,000
25,000
Purchasing (D550)
Citywide Building Insurance Appraisal Study
35,000
0
0
0
0
35,000
575,000
456,000
445,000
210,000
197,000
1,883,000
176
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source / Category / Division
Budget
2013
Projected
2014
Projected
2015
Projected
2016
Projected
2017
Total
2013-2017
Parks & Recreation Improvements
Parks & Recreation (D460)
Forestry, Safety and ADA
31,000
31,000
31,000
31,000
31,000
155,000
Native Grasses Program
10,000
10,000
10,000
10,000
10,000
50,000
Lights of the Ozarks
23,000
23,000
23,000
23,000
23,000
115,000
Tree Escrow
114,000
62,000
25,000
11,000
7,000
219,000
Fayetteville Sr. Center Parking Lot/Drainage
0
58,000
0
0
0
58,000
178,000
184,000
89,000
75,000
71,000
597,000
Police Improvements
Police (D200)
Police Bulletproof Vests
10,000
11,000
42,000
10,000
10,000
83,000
Police Building Improvements
25,000
25,000
25,000
75,000
25,000
175,000
Police Technology Improvements
40,000
70,000
25,000
25,000
25,000
185,000
Police Unmarked Vehicles
57,000
72,000
72,000
72,000
126,000
399,000
Police Equipment Replacement
20,000
20,000
35,000
25,000
10,000
110,000
Police Specialized Equipment
55,000
64,000
32,000
28,000
85,000
264,000
Police Patrol Vehicle Electronic Upgrades
160,000
0
43,000
0
200,000
403,000
Police Network/Server Replacements
0
30,000
75,000
150,000
30,000
285,000
Police K-9 Replacement
0
10,000
10,000
0
0
20,000
Police Weapons Replacement
0
0
0
15,000
40,000
55,000
367,000
302,000
359,000
400,000
551,000
1,979,000
Street Improvements
Engineering (D610)
Street ROW/Intersection/Cost Sharing
100,000
100,000
100,000
100,000
100,000
500,000
100,000
100,000
100,000
100,000
100,000
500,000
Trail Improvements
Transportation Services (D800)
Trail Development
1,548,000
1,641,000
1,650,000
1,679,000
1,670,000
8,188,000
1,548,000
1,641,000
1,650,000
1,679,000
1,670,000
8,188,000
Transportation Improvements
Transportation Services (D800)
In -House Pavement Improvements
1,842,000
1,551,000
1,695,000
1,955,000
1,576,000
8,619,000
Sidewalk Improvements
115,000
520,000
639,000
740,000
525,000
2,539,000
Traffic Signal Improvements
0
150,000
150,000
150,000
150,000
600,000
1,957,000
2,221,000
2,484,000
2,845,000
2,251,000
11,758,000
Sales Tax Capital Improvements - Total 8,253,000 6,988,000 7,088,000 7,214,000 7,353,000 36,896,000
177
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source / Category / Division
5400 - WATER & SEWER:
Wastewater Treatment Improvements
Utilities Director (D900)
Phosphorus Standards Management
Wastewater Treatment Plant (D930)
Disinfection System Replacement - W.W.T.P.
Wastewater Treatment/Water Quality
Irrigation Reels - W.W.T.P.
Plant Pumps and Equipment - W.W.T.P.
Upgrade/Replace Lift Stations - W.W.T.P.
Building Improvements - W.W.T.P.
Water & Sewer Improvements
Water & Sewer Maintenance (D910)
Water System Rehabilitation & Replacement
Water/Sewer Relocate for Street Bonds
Sanitary Sewer Rehabilitation
Water/Sewer Impact Fee Cost Sharing
Water/Sewer Equipment Expansions
Baxter Water Tanks Painting
Water & Sewer Services Improvements
Billing & Collections (D520)
Business Office Printer Replacements
Business Office Improvements
Information Technology (D440)
Business Office Technology Improvements
Water & Sewer Maintenance (D910)
Water Meters
Backflow Prevention Assemblies
Water/Sewer Rate Study
Water & Sewer - Total
5500 - SOLID WASTE:
Solid Waste Improvements
Solid Waste & Recycling (D920)
Solid Waste Compactors
126,000
130,000
134,000
138,000
142,000
670,000
Solid Waste Office/Transfer Station Exp
1,173,000
0
0
0
0
1,173,000
Recycling Drop Off Facility (North/Central)
66,000
70,000
0
0
0
136,000
Recycling Improvements
28,000
0
0
0
0
28,000
Solid Waste Compost Site Slab. Expansion
416,000
0
0
0
0
416,000
Solid Waste MadVac
40,000
0
0
0
0
40,000
Recycling. Commercial Expansion (Organics)
0
0
390,000
0
0
390,000
Solid Waste Rate Study
0
0
0
0
133,000
133,000
1,849,000
200,000
524,000
138,000
275,000
2,986,000
Budget Projected Projected Projected Projected Total
2013 2014 2015 2016 2017 2013-2017
50,000
50,000
50,000
50,000
50,000
250,000
1,000,000
0
0
0
0
1,000,000
1,520,000
0
0
0
0
1,520,000
151,000
161,000
0
0
0
312,000
200,000
225,000
225,000
225,000
225,000
1,100,000
100,000
100,000
150,000
150,000
180,000
680,000
56,000
33,000
35,000
35,000
35,000
194,000
3,077,000
569,000
460,000
460,000
490,000
5,056,000
1,010,000
1,150,000
2,095,000
1,825,000
2,055,000
8,135,000
500,000
500,000
500,000
500,000
500,000
2,500,000
1,210,000
1,000,000
1,200,000
1,250,000
1,250,000
5,910,000
275,000
275,000
275,000
275,000
275,000
1,375,000
38,000
220,000
45,000
8,000
0
311,000
0
850,000
0
0
0
850,000
3,033,000
3,995,000
4,115,000
3,858,000
4,080,000
19,081,000
30,000
0
0
0
0
30,000
20,000
20,000
20,000
20,000
20,000
100,000
30,000
15,000
12,000
10,000
10,000
77,000
313,000
311,000
315,000
325,000
325,000
1,589,000
0
0
10,000
10,000
10,000
30,000
0
0
0
170,000
0
170,000
393,000
346,000
357,000
535,000
365,000
1,996,000
6,503,000
4,910,000
4,932,000
4,853,000
4,935,000
26,133,000
Solid Waste - Total
1,849,000 200,000 524,000 138,000 275,000 2,986,000
178
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Budget Projected Projected Projected Projected Total
Funding Source / Category / Division 2013 2014 2015 2016 2017 2013-2017
5550 - AIRPORT:
Aviation Improvements
Aviation (D810)
Airport Self Serve Station Upgrade
10,000
0
0
0
0
10,000
Airport Roof Replacements
41,000
60,000
0
0
0
101,000
Airport Ground Service Equipment
34,000
0
0
0
. 0
34,000
Airport Sprinkler Repl - White Hangar
65,000
0
0
0
0
65,000
Airport ARFF Personal Protective Gear
31,000
0
0
0
0
31,000
181,000
60,000
0
0
0
241,000
Airport - Total
181,000 60,000 0 0 0 241,000
9700 - SHOP:
Vehicles & Equipment Improvements
Fleet Operations (D830)
Fleet - Police/Passenger Vehicles
329,000
300,000
336,000
312,000
283,000
1,560,000
Fleet - Solid Waste Vehicles/Equipment
651,000
931,000
598,000
1,345,000
1,085,000
4,610,000
Fleet - Construction Equipment
437,000
0
587,000
123,000
195,000
1,342,000
Fleet - Backhoes/Loaders
608,000
463,000
381,000
182,000
414,000
2,048,000
Fleet - Other Vehicles and Equipment
969,000
205,000
123,000
732,000
608,000
2,637,000
Fleet - Tractor/Mowers
267,000
161,000
179,000
248,000
57,000
912,000
Fleet - Light / Medium Utility Vehicles
604,000
760,000
740,000
762,000
596,000
3,462,000
Fleet - Heavy Utility Vehicles
0
105,000
233,000
825,000
399,000
1,562,000
3,865,000
2,925,000
3,177,000
4,529,000
3,637,000
18,133,000
Shop - Total
All Funding Sources - Total
3,865,000 2,925,000 3,177,000 4,529,000 3,637,000 18,133,000
$23,056,000 $16,899,000 $17,563,000 $18,602,000 $18,094,000 $94,214,000
MI
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Parking Fund (2130)
Parking Improvements (9130)
Parking Lot Improvements and Overlays (06001): The City currently has 12 public parking $ 30,000
lots and one municipal parking deck that are in the Downtown Square and Dickson Street
areas. These are all asphalt surface lots that periodically require general maintenance such
as crack seal, seal coat, re -striping, pot hole patching, and bumper block replacement.
These lots also require a complete asphalt overlay on a less frequent basis. This parking lot
maintenance schedule will provide an overlay of one parking lot annually and general
maintenance of the other lots as needed.
Parking Improvements (9131)
Parking Revenue PCI Compliance Upgrade (11009): The PCI DSS is a multifaceted security 52,000
standard that includes requirements for security management, policies, procedures,
network architecture, software design and other critical protective measures. This
comprehensive standard is intended to help organizations proactively protect customer
account data. This upgrade to the existing PCI DSS Compliance is required to align content
with the new PCI DSS version 2.0.
Total Parking Fund Projects: 82,000
Parks Development Fund (2250)
Parks Development Capital (92551
Community Park Improvements (13001): These projects are needed to improve and 700,000
expand facilities in order to meet the current needs of citizens. 2013: Wilson Park
Improvements - remodel pool buildings; Walker Park - new concession stand. 2014: Lake
Fayetteville Improvements - Lake Fayetteville softball complex drainage and remodel
concession, restroom, and playground; Veterans Park - small pavilion and parking
improvements. 2015: Gulley Park Improvements - trail and lighting replacement, new
pavilion and restrooms, and additional parking. 2016: Wilson Park - remodel rock house,
restrooms, and tennis and basketball courts; YRCC Improvements - flooring and outside
facilities. 2017: White River Improvements - develop multi -use fields, remodel pump station,
add parking lot, pavilion, sidewalks and improve river access.
Regional Park Development (02002): This project is for the development of the Regional 563,000
Park which includes constructing soccer, softball and baseballs fields, playgrounds,
pavilions, trails, volleyball, basketball and tennis courts, parking, roads, utility infrastructure,
gardens, an amphitheater and more.
Total Parks Development Fund Projects: 1,263,000
180
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Impact Fee Fund (2300)
Fire Improvements
Fire Impact Improvements (07003): The purpose of this project is to accumulate funding for 74,000
fire projects that are associated with the increase in developments throughout the City. The
funding for this project comes from impact fees collected from developments.
Police Improvements
Police Impact Improvements (07001): The purpose of this project is to accumulate funding 86,000
for police projects that are associated with the increase in developments throughout the
City. The funding for this project comes from impact fees collected from developments.
Water & Sewer Improvements
Wastewater Impact Improvements (07004): The purpose of this project is to accumulate 400,000
funding for wastewater projects that are associated with the increase in developments
throughout the City. The funding for this project comes from impact fees collected from
developments.
Water Impact Improvements (07002): The purpose of this project is to accumulate funding 500,000
for water projects that are associated with the increase in developments throughout the
City. The funding for this project comes from impact fees collected from developments.
Total Impact Fee Fund Projects: 1,060,000
Sales Tax Capital Improvements Fund (4470)
Bridae & Drainaae Improvements:
Stormwater Quality Management/Nutrient Reduction (02097): This project includes activities 160,000
required by the EPA National Pollutant Discharge Elimination System (NPDES) Phase II
Stormwater Permit Regulations as administered by the Arkansas Department of
Environmental Quality (ADEQ) and other projects focused on improving water quality.
Other Drainage Improvements (02108): This project will fund drainage improvements where 200,000
needed.
IE:1I
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Fire Improvements
Fire Apparatus Purchases (03019): This project is for the replacement of fire apparatus that 426,000
are past a useful life and to acquire apparatus for expansion stations in the future. Given
the number of apparatus in the current fleet, an annual replacement program is necessary
to avoid having to purchase multiple apparatus in one fiscal year.
Fire Facility Maintenance (02006): This project is for major repairs to existing facilities that 125,000
cannot be funded through the normal operating budget. Repairs include but are not
limited to roofing, plumbing or drainage repairs and replacements, remodeling, fencing,
driveway replacements, generators, stability assessments, fire escape replacements, and
structural repairs to stations. This project allows for necessary repairs to the Fire Department's
multiple fire stations, office locations, and facilities.
Fire Information Technology Updates (10017): This project will allow for the replacement of 40,000
systems as they become technologically obsolete or inoperable without interrupting daily
operations. With the computer devices in front line apparatus as well as all fire stations, staff
is currently supporting over 80 computers and mobile devices.
Information Technology Improvements
AccessFayetteville Technical Improvements (04047): This project provides funding for 25,000
technical improvements, enhancements, third party applications, and maintenance of the
AccessFayetteville website. AccessFayetteville utilizes a commercial Content Management
System (CMS) that is configured and maintained by staff. The CMS allows end users to add,
edit, and approve the content that is displayed on the website.
Backup Storage Appliance (13003): Currently, all data is backed up to the existing tape 75,000
library. As the overall size of data increases, the reliability and speed of tape backup
becomes problematic. The proposed backup appliance replaces the existing tape library
with a more efficient disk -based backup solution allowing for reduced backup windows,
longer data retention, and increased data integrity.
Data Center Relocation (13006): This project is for the relocation of the City's primary data 220,000
center to the vacant Emergency Response Station(ERS) at Drake Field. For 2012/2013,
$120,000 is slated in the Data Center Upgrade project for replacing the AC and UPS units. If
funds are spent in the existing facility, it will be a sunk cost as staff will not be able to
relocate those items. An additional $50,000 is required for the initial move/installation of all
existing equipment into the ERS facility. This is a much better facility in the long term as it is
owned by the City, it provides better physical security, and greater disaster recovery
options.
Document Management (02094): This project is to add additional scanners and licenses as 15,000
new applications are added to the Electronic Document Management System (EDMS).
Each year several new applications are added to the system. Users that need to scan and
index documents require a license.
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Enterprise Data Warehouse System (13007): This citywide Enterprise Content Management 97,000
(ECM) workflow solution combines the technologies of document imaging, document
management and workflow which will enable the City to streamline business processes and
accelerate the completion of critical business tasks by automating daily activities. Workflow
is an electronic document routing system that enables users to process work more
efficiently, faster and more accurately that with traditional paper processing. Workflow
streamlines collaboration and accelerates the completion of critical business tasks. This
project will involve the acquisition of a Share Point 2010 Enterprise system with Excel Services,
Visio Services, Powerpivot server, and Reporting Services (SSRS).
ERP Upgrade/Replacement (13008): This project is for upgrading/replacing the current 1,222,000
Financial, HR, and Utility Billing system with a commercial Enterprise Resource Planning (ERP)
system. The City's current system was purchased in 1992 and has reached its end of life.
Exchange/Office Upgrade (13009): As the City has grown, a current, robust, and 220,000
standardized email platform that can easily integrate with other applications within the City
is needed. In addition to an aging email system, the City has several outdated versions of
the productivity suite Microsoft Office. This leads to inefficiency and problems across the
City regarding version incompatibility and functionality issues. By standardizing on the
current version of Microsoft Office, the City will gain efficiency and collaboration through
the new software. The City can obtain a Microsoft Enterprise Agreement that will bundle
both the email and office upgrades to provide significant discounts and provide software
assurance for the next five years. The Microsoft Enterprise Agreement would include
upgrading all desktops to the current version of windows, client access licenses for Windows
Server, Exchange Server, SharePoint Server, Lync Server, System Center Configuration
Manager, and Microsoft Forefront.
Geographic Information System (GIS) (02055): Geographic Information Systems (GIS) are 50,000
organized collections of computer hardware, software, geographic data, and personnel
designed to efficiently capture, store, update, manipulate, analyze, and display all forms of
geographically referenced information. This system provides necessary information for
planning, engineering, Hansen, and public utility projects. Additionally, GIS provides
applications to assist many other City divisions including Police, Fire, Transportation, and
Parks & Recreation. This project is to upgrade and expand the City's base GIS computer
hardware, software, and data collection systems to accommodate growth in the system's
applications and user base.
Local Area Network (LAN) Upgrade (02056): This project is to upgrade and expand the 140,000
City's Local Area Network (LAN)/Network infrastructure. The LAN is used by every division in
the City across thirty locations connecting approximately 850 devices. While most
components of the LAN are on a three to five year lifecycle, staff must also consider
increases in the system's user base and advances in technology that create a need for
hardware and operating system upgrades. In the next five years, staff will replace most of
the existing servers, switches, and other network hardware. Staff also has plans to add
technology that will increase the speed and reliability of the different aspects of the LAN.
Specifically, a fault tolerant firewall, redundant and/or battery protected power supplies for
all infrastructure equipment, a separate network for backups, network management and
testing tools, WAN optimization hardware, additional monitoring and alerting, and tools to
help manage and deploy security policy.
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Microcomputer & Printer Replacements (02057): This project is for the replacement of failing 68,000
and outdated personal computers (PCs) and AS/400 system and network printers. In order
to make use of increased functionality of new PC software, PC hardware must be
continuously evaluated and updated. This project will fund the continued rollout of virtual
desktops allowing a standardized desktop to be deployed across the City. The workload for
system printers has steadily decreased since the implementation of the Electronic
Document Management System. This reduction has extended the life on most of the system
printers. The life cycle for the large volume printers has increased from approximately five
years to ten years.
Storage Area Network (09031): This project provides storage for the City's increasing data 40,000
needs. In order to provide fast, reliable access to data, a centralized enterprise class
storage system is required. As the City utilizes technology and applications to increase
efficiencies and productivity, more data is produced. This project expands on an existing
enterprise class storage system with an expected major upgrade after three (3) years.
Library Improvements
Library Materials Purchases (02049): This project provides library materials including 375,000
literature, non-fiction, reference resources, media, e -books, and parenting resources. The
Fayetteville Public Library seeks to provide a collection of library materials at a level
commensurate with benchmark cities and the national average for cities with a population
of 50,000 to 99,000 and operating budgets of $3.5-$4.2 million. Over 1.2 million items were
borrowed in 2011, a 20.2% increase over 2010. This upward trend is projected to continue,
e.g. in the first two months of 2012 there has been 6.3% increase in circulation compared
with 2011. Additionally, 031% increase in holds placed demonstrates unfilled demand.
Library Computer Replacements (04004): This project provides rotational replacement of 30,000
computer resources. Public access computing is a core service ensuring all residents have
computer and high speed connectivity. Uses include job searches; classes; email; research;
shopping; writing; school assignments, etc. Usage grew at an average of 3% annually and
43 additional computing stations were added. The library must continually upgrade or
replace public computing stations every three years to continue to provide quality access
and support.
Other Capital Improvements
Accounting Image Scanner & Check Sealer (13002): This project is to purchase an image 5,000
scanner for EDMS and to replace the check folder/sealer for the Accounting & Audit
Division. Staff currently utilizes the copier for scanning which wears out the document
feeder. This scanner will delay the purchase of a new copier. The check folder/sealer is for
the City's payroll checks and W2s and will be funded over a two year period. The current
sealer was purchased in 2007 and needs to be replaced.
Audit Expense:
8,000
Building Improvements (02046): This project consists of the repair and replacement of 119,000
damaged and worn roofs, HVAC systems, and provides for other improvements such as
remodels to city owned buildings. City buildings are old and in need of constant repair.
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
City Hall Audio -Visual Renovation (13004): The audio/visual systems in the meeting rooms in 70,000
City Hall need to be replaced. The components and systems are no longer able to meet
the needs of many people who do presentations in the meeting rooms. The systems are
inconsistent from room to room and do not interact with any other systems, including video
production and new technology cannot be integrated. The goal is to replace the A/V
components with a system -based approach that will bring the installations up to date and
allow for future expansion and capacity. This will make the operation of systems consistent
from room to room and provide for better ergonomics and ease of use, integrate the
systems with other presentation and distribution systems, and modernize the systems overall.
Citywide Building Insurance Appraisal Study (13005): This project is for third party insurance 35,000
appraisals of city buildings and contents to update values. The City's buildings and contents
were last evaluated and inspected for value and risk in 1999 which was conducted by the
Arkansas Insurance Department. The department no longer has the manpower to provide
this service.
Legislative Management/Agenda Routing (13010): The City currently employs a paper- 33,000
based legislative management system whereby agenda items are developed,
documented, managed and routed for approvals. The proposed system will replace the
paper -based system by establishing an electronic, digital method to create, route, compile
and archive all documents associated with agenda creation. It will also create an
electronic 'portal' by which the staff, elected officials, and public can access legislative
and agenda items, and all their supporting documentation, without using staff time.
Approval routing becomes automatic without the need for staff involvement. Agenda
creation, publication and distribution becomes automatic. The system will integrate with
open -government systems already in place to provide more immediate and relevant
access to meeting records, minutes, and video, and upgrades to allow the use of mobile
devices for agenda management, agenda distribution and playback of video and audio
Regional Wayfinding Signage Program (13013): The Regional Wayfinding Signage Program 125,000
will allow for approximately 62 wayfinding signs to be fabricated and installed within the
City of Fayetteville in 2013. A partnership between the NWA Council and seven other
participating cities will share funding from the A&P Commission, the City of Fayetteville, and
from a grant from the Walton Family Foundation. The signs will identify pre -determined
cultural, historic, civic and other public spaces within the City to guide travelers to
destinations. This program is an economic development tool that assists with tourism and all
seven cities within the region will have similarly designed wayfinding sign programs to
provide a cohesive and recognizable standard throughout the region.
Remote Meeting Recording (13014): This project is to purchase remote recording 50,000
technology that will streamline the entire workflow from recording to telecast for meetings
that occur in Room 326 or Room 1 1 1 for telecast on the Government Channel. The current
process requires an average of two to four hours of additional staff time to prepare each
meeting for telecast.
185
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Telecommunications Systems Upgrades (04001): In 2012, the City purchased the new Cisco 5,000
Telecommunications System. All equipment hardware and software will be covered under
warranty for a five year period. These funds in the CIP will be utilized for any additional
equipment needed for further improvements or expansions such as added positions, new
features that are offered, etc. These funds will also cover the cost of additional licenses
needed for cell phone users to integrate back into the system.
Television Center Digital Conversion (13015): This project is to convert the Television Center 75,000
to digital technology. The video production and telecasting industry made the conversion
to digital technology several years ago. The systems used are still old, analog technology
which are non -replaceable should the equipment fail.
Television Center Equipment (02061): The Television Center replaces equipment on an 50,000
ongoing basis. This equipment includes production technology, studio equipment, lighting,
sound, signal processing, telecasting equipment, etc. The Center also provides small
equipment support for the Audio/Visual needs of the Administration, replacing needed
equipment when necessary, such as projectors, screens, PA systems, and other A/V support
equipment.
Parks & Recreation Improvements
Forestry, Safety & ADA Compliance (02045): Funds in this project are used for new tree 31,000
plantings, tree replacements, the annual Celebration of Trees required for the Tree City
designation, the cost for forestry equipment to remove and grind hazardous trees, and
education. Funds are also used to reforest areas within parks to reduce the amount of turf
that requires mowing. Additionally, funds are used to remodel parks where needed to
improve safety and gain ADA compliance, such as swings, older play equipment and
sidewalk connections.
Lights of the Ozarks (02001): The Lights of the Ozarks display is an extremely popular yearly 23,000
event that takes place from Thanksgiving to New Years Eve. Approximately 500,000 lights
are displayed around the down -town square where an estimated 200,000 people come to
view the display. 2011 marked the first year that the light display was 100% LED lights.
Native Grasses Program (02014): A prairie restoration project was initiated in 2010 at Lake 10,000
Fayetteville. Approximately 30 acres are being converted to desirable native prairie and
oak savannah habitat. Project funds will be used to purchase grass and wildflower seeds,
native plants and trees, and conduct prescribed burns and vegetative management.
These funds will also be used to fund establishment of native plants in other park areas that
are converted to low maintenance, natural areas or where invasive plant species are
removed to enhance the environment and protect the City's historical heritage.
Tree Escrow (08001): This project is used to plant trees in street rights -of -way with seasonal 114,000
staff or by contract and for the purchase of equipment to maintain the trees or to contract
for maintenance of the trees. Funds in the project are contributed by developers to meet
the requirements of the Tree Preservation and Protection Ordinance and must be used
within seven years from receipt.
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Police Improvements
Police Building Improvements (02047): This project covers the cost of major repairs: security 25,000
door lock systems; major plumbing and electrical issues; roof replacement; minor re -models
for the main police facility; and buildings at the radio tower sites and warehouse.
Police Bulletproof Vests (13011): This project provides the 50% local match and any shortfall 10,000
from federal funding for the purchase of bulletproof vests for new officers, the replacement
of expired bulletproof vests for veteran officers, and new/replacement tactical bulletproof
vests for the members of the Emergency Response Team.
Police Equipment Replacement (11006): This project will allocate funds for the replacement 20,000
of police operating equipment such as a paper shredder, document scanners,
uninterrupted power supplies, security/surveillance cameras, etc.
Other specific replacement items are: 1) the addition of one document scan station with
Electronic Document Management System (EDMS) license. 2) obsolete hand-held
computers and thermal citation printers for E -ticketing. 3) hand-held traffic radar units.
These radar units are essential for verification a vehicle was speeding in violation of the
posted speed limit. 4) a digital transcorder for undercover narcotics investigations that is
used for live audio recording of covert operations. This piece of equipment both transmits
and records conversations during undercover buys. The recordings are used for evidentiary
purposes in court after a suspect has been arrested.
Police Patrol Vehicle Electronic Upgrades (13012): This project provides for the replacement 160,000
of various electronic equipment used in police patrol vehicles. Equipment to be replaced
includes: 1) mobile computer terminals (MCT). Staff expects these MCTs to be obsolete
and/or malfunctioning and are necessary to support ongoing Police Department
operations. 2) replacement of the modem/routers that provide a secure, wireless network
connection from the mobile data terminals to the department's internal network and Global
Positioning System (GPS) tracking data to central dispatch's Automatic Vehicle Location
System (AVL). 3) replacement of mobile video recorders (MVR). MVRs are an important
component of each patrol unit by documenting evidence to support prosecution and
makes citizen complaints more easily investigated.
Police Unmarked Vehicles (06003): Unmarked vehicles are a necessity for a progressive 57,000
police department. The department utilizes unmarked vehicles for a variety of tasks
including: gathering intelligence for investigation of narcotics, theft, vandalism, domestic
terrorism, and civil disobedience; conducting pre -raid intelligence for the deployment of
the Emergency Response Team; and conducting alcohol enforcement patrols and any
activity that must be kept covert to be effective. The department is recommending a three
year replacement for vehicles used in undercover capacities and a five year replacement
for vehicles used less frequently in an undercover capacity. Investigators use the same
vehicles to affect arrests and to conduct surveillance.
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Police Technology Improvements (06002): This is an on -going project for replacement of 40,000
obsolete or malfunctioning department desktop computers, software, printers, and other
peripheral equipment. The replacement of video storage cabinets is added to this project
for 2014. Patrol vehicles are equipped with video recording devices that capture traffic
stops and other relevant events. This video is uploaded to dish -based storage cabinets of
sufficient capacity to accommodate video uploads for a period of one year. Video is then
accessible over the network by authorized personnel for review and dissemination per law
enforcement requirements.
Police Specialized Equipment (02062): This project is to replace outdated and/or 55,000
malfunctioning equipment used during police operations. Examples of this equipment
include traffic control equipment, bicycle replacement, wireless remote surveillance
cameras, crisis negotiation throw phone, ballistic shields, ERT equipment, and other items
used in police operations. Tasers are issued to all patrol officers for a less -than -lethal
alternative to subdue combative suspects. Tasers provide an increase in safety for both the
officers and the combative suspects by minimizing the need for physical altercations.
Street Improvements
Street ROW/Intersection/Cost Sharing (02116): This project is to provide funding for the 100,000
acquisition of miscellaneous street rights -of -way, construction of miscellaneous street
projects, and cost sharing for developer projects.
Trail Improvements
Trail Development (02016): The goal of this project is to provide funding to increase 1,548,000
production of the trails program. Funding provides resources for new trail development and
asphalt replacement on existing trails.
Transportation Improvements
In -House Pavement Improvements (02052): This program provides for the systematic overlay 1,842,000
of existing asphalt streets and includes curb cuts, curb and guttering, pavement striping,
and preparation costs for the overlays. The goal of this project is to overlay a minimum of
150,000 square yards of asphalt each year. Overlaying each street within a 15 year cycle is
intended to optimize the longevity of roadways and minimize significant maintenance
requirements resulting in fewer complete renovations at a substantially greater cost.
Sidewalk Improvements (02053): The goal of this project is to continue to improve the 115,000
connectivity of the sidewalk system by constructing new sidewalk and repairing existing
sidewalks.
Total Sales Tax Capital Improvements Fund Projects: 8,253,000
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Water & Sewer Fund (5400)
Meter Operations Caoital (1840
Business Office Improvements (03038): This project is for various improvements in business 20,000
office hardware, safety features, and office configuration. Examples of specific
improvements include the purchase of advanced communications capability to improve
customer service and employee efficiency, and installation of an emergency alarm system
to notify the Police Department in the event of an unsafe condition or a disruptive
customer. This project should leverage technological improvements.
Business Office Printer Replacements (13017): This project is to purchase one new IBM Blue 30,000
Bar Printer and one replacement printer for the Billing and Collections Division. The existing
printer is aging and somewhat unreliable. The additional printer will be utilized in the front
office area of Billing and Collections for more efficiency.
Business Office Technology Improvements (13016): The purpose of this project is to upgrade 30,000
technology in the business office including: hardware and software for customer swipe and
pay stations at each of the cash registers and a new customer counter; kiosks and software
for customer self services applications; a camera surveillance system; and PC and cash
register receipt printer replacements.
Water Meters (02065): This project is for the replacement of old water meters that are no 313,000
longer repairable, expansion meters for new water service, and for purchasing new meters
with technological advancements over older style meters. In addition, it includes replacing
hand held and remote style meter reading mechanisms.
Water/Sewer Equipment Expansions (13019): This project is for expansion equipment for the 38,000
Water/Sewer Operations Division. It includes two trailers, a trackhoe and trailer,
replacement sewer camera equipment, computers for field crews/trucks, new equipment
to meet evolving stormwater regulations, and other equipment as identified through time.
Capital Water Mains (5600
W/S Relocations for Street Bond Projects (11011): This project is for various water and sewer 500,000
relocations for street bond projects where the street bond fund does not have sufficient
funds to cover the utility relocations. Projects are to be paid first from any remaining
water/sewer revenue bond funds, if available. Capacity increases should be paid from
impact fee funds, if available.
Water/Sewer Impact Fee Cost Sharing (04039): This project involves all cases where impact 275,000
fees are used to cost share with and thus supplement other funding sources to increase
capacity in either the water distribution, pumping and storage system or the wastewater
collection and treatment system.
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Water System Rehabilitation & Replacement (12009): This project provides for upgrading, 1,010,000
replacing, or rehabilitating existing water infrastructure consisting of water storage,
pumping, and distribution assets system wide. Specific work will be determined based on
the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in
areas with insufficient capacity, in order to meet current and projected future domestic,
commercial and industrial flow, and fire flow demands. Projects may create loops,
purchase easements, and replace or rehabilitate pipes, pump stations, and/or storage
assets. This project may use water/sewer funds, impact fees, and cost shares where
aoorooriate.
Sewer Mains Construction (5700)
Sanitary Sewer Rehabilitation (02017): This project analyzes, repairs, upgrades, and replaces 1,210,000
sewer collection system components to ensure adequate capacity and reduce storm and
groundwater flows entering the system. Negotiations with ADEQ produced an agreement
that as long as the City continues rehabilitation, no enforcement action will be initiated.
Rehabilitation is required system wide and increases the capacity of the overall system by
reducing demand used by infiltration and inflow. This project includes replacing, lining, and
bursting existing sewer mains and manholes, upgrading lift stations, installing some main
extensions and relief lines/capacity upgrades, upgrading the system model, purchasing
easements, and sanitary sewer evaluation studies. All WSIP work was sized based on
continuing the sewer rehabilitation program. As this may include capacity increases,
impact fees may sometimes be spent.
WWTP Capital (5800)
Building Improvements - W.W.T.P. (02032): This project is for structural maintenance, repair, 56,000
and replacement of the existing buildings or parts of the buildings at both wastewater
treatment plants.
Disinfection System Replacement - W.W.T.P. (10008): This project will replace the ultraviolet 1,000,000
disinfection system that is the final treatment unit in the wastewater treatment process. It
disinfects the treated wastewater, as required by our NPDES discharge permit, prior to
discharging it to the environment. The existing system was installed at the Noland WWTP in
1999, and has become increasingly difficult and costly to maintain. The system was a first
generation unit, and parts are no longer available and technical support is very difficult to
obtain.
Irrigation Reels - W.W.T.P. (11010): This project is for the replacement of twelve existing 151,000
irrigation reels at the Biosolids Management Site. The irrigation reels are used to apply
treated wastewater to the land application site, as described in the State approved Waste
Management Plan and the State Land Application Permit. The effluent irrigation helps to
minimize discharge to the White River during the summer months, therefore reducing the
nutrient loadings of ammonia and phosphorus to the receiving stream. It also helps to
stimulate growth of the bermuda grass, therefore enhancing phosphorus uptake from the
soil and increasing hay production.
190
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Phosphorus Standards Management (10027): This project supports efforts by the City 50,000
operating independently or as part of a regional Northwest Arkansas team, relating to
phosphorus and other potential changes to stream standards, water quality standards and
regulations, and wastewater discharge requirements. Some of the funds may be paid into
regional efforts coordinated through Northwest Arkansas Regional Planning, the Northwest
Arkansas Council, or other similar cooperative efforts.
Plant Pumps and Equipment - W.W.T.P. (02069): The project allows WWTP personnel to adapt 200,000
to the needs of each season and year and still maintain compliance. Many pieces of the
WWTP equipment are essential to the wastewater treatment process. The equipment may
suffer catastrophic failure and become unusable with little advance warning. The plant
cannot operate and continue to produce permit complying effluent without adequate
equipment.
Upgrade/Replace Lift Stations - W.W.T.P. (02068): The lift stations provide a vital function in 100,000
the overall treatment of wastewater. The stations are exposed to extreme wear conditions
and must be upgraded routinely. Additionally, new developments within the City increase
the flow to various stations requiring additional or higher capacity equipment.
Wastewater Treatment/Water Quality Improvements - W.W.T.P. (13018): This project 1,520,000
improves water quality in the streams that receive the City's wastewater treatment plant
effluent. Specific projects could include, but are not limited to: replacing filters at the
Noland WWTP; phosphorus removal facilities at either WWTP; minerals reduction efforts at the
Noland WWTP; phosphorus/sediment removal at Lake Sequoyah (by dredging);
phosphorus/sediment removal by stream bank restoration on the White River; and other
similar projects.
Total Water & Sewer Fund Projects: 6,503,000.
Solid Waste Fund (5500)
Solid Waste Improvements
Recycling Drop Off Facility (North / Central) (13020): This project is to provide a recycling 66,000
drop off facility. Recycling drop offs provide the most cost effective option for expanding
the recycling program to service multi -family and others not serviced through the curbside
program. Expanding drop offs to other areas in the City will provide more convenient
opportunities to recycle, expand recycling and environmental education opportunities,
and increase volunteer opportunities. Drop off size can be functional in a 200' x 200' area;
however, landscaping and educational components should be considered. This project
could include a land purchase based on site availability.
Recycling Improvements (03016): This project was initially to be used for recycling truck 28,000
modifications. The division is in greater need of replacing the conveyor belt feeding the
recycling baler. Significant repairs have been experienced in 2012 resulting in downtime
and recycling materials not being able to be processed daily as needed. This project
would enable the purchase of the new conveyor belt for recycling processing.
112I
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Solid Waste Compactors (10001): This project is for the purchase of compactors. The drop 126,000
box program utilizes compactor boxes to efficiently handle solid waste from large quantity
generators. Compactor boxes decrease the frequency of collection and are serviced with
existing drop box trucks. The aesthetics are improved by having a compactor as opposed
to multiple dumpsters to service. Many businesses desire this type of collection. The division
is competitively pursuing accounts currently serviced by private franchised haulers. Five
additional compactors are figured each year for years 2013 through 2017 for new service
and replacement of aging units.
Solid Waste Compost Site Slab Expansion (10002): This project is to concrete the current 416,000
composting pad to improve operations thereby increasing productivity and quality for the
end product. Storm water improvements will be accomplished by engineered design for
better storm water handling and compliance with the industrial storm water permit for the
site administered through ADEQ. Increased waste diversion through composting of organic
wastes would also be feasible and would require modifying the composting permit from a
class "Y", designating yard waste only, to a class "O" for organics. Site construction will occur
over a multi -year period to allow operations to continue. An organics composting
operation requires frequent turning of rows which is presently hindered by rain events
rendering the pad unusable for the compost row turner. Turning of rows allows more
oxygen into the process thereby reducing odors, which will be a major concern when
operating a class "O" facility.
Solid Waste Office & Transfer Station Expansion (13021): This project is for the expansion of 1,173,000
the transfer station. The existing Transfer Station was built in 1996 so repairs and
modifications will be needed in the future. The expansion would occur if a new recycling
facility were built. A new roof for the facility is needed due to leaks and expansion would
include a new floor, deconstruction and electrical replacement, new pumping system, and
new walls and doors.
Solid Waste Mad Vac (13022): This project purchases a replacement for the existing 40,000
MadVac unit that is currently used to clean the downtown and Dickson Street areas.
Total Solid Waste Fund Projects: 1,849,000
192
City of Fayetteville, Arkansas
2013 Capital Budget
2013
Project Title & Description Budget
Airport Fund (5550)
Aviation Imorovemenfs
Airport ARFF Personal Protective Gear Replacement (13023): This project is for replacement 31,000
of twelve sets of personal protection firefighting suits used by the Aircraft Rescue and Fire
Fighting (ARFF) crews.
Airport Ground Service Equipment Acquisition (13024): This project is for the acquisition of a 34,000
baggage belt loader and passenger stair equipment to serve Boeing 757 aircraft. The
University of Arkansas' Athletic Department has recently elected to use Drake Field for
charter flights transporting the football team and personnel. Due to the height of the
loading door and the need for rapid loading of a large amount of heavy equipment, the
airport has determined that a purchase of a belt loader and passenger stair is essential in
order to provide the service required by the charter company. Manual loading can
damage the pressurization seal of the loading compartment door.
Airport Roof Replacements (13025): This project will replace roofs on four buildings. The 41,000
roofs to be replaced are the flat roof membranes on the buildings currently occupied by
the Ozark Military Museum and the FAA Facilities Maintenance. These buildings were the
original terminal and boarding area structures constructed in the 1960s. Spot maintenance
has been performed to repair leaks but the roof exhibits enough deterioration that a new
roof is warranted. The replacement or refurbishing of the standing seam metal roofs on
buildings currently occupied by Devol Aviation Aircraft Maintenance and Wings Avionics
Inc. are the other replacements. These roofs have required continued repair and
maintenance annually. Tenant complaints of leaks that threaten damage to their
customer's aircraft at times has created the impetus to consider a full-scale replacement or
some other long-term solution to the problem.
Airport Self Serve Station Upgrade (13026): This project will provide for replacing the existing 10,000
fuel dispensers with two new digital meter/dispensers to modernize the existing facility with
newer more reliable technology.
Airport Sprinkler System Replacement - White Hangar (13027): This project will replace the 65,000
fire protection sprinkler system in the historic white hangar. The existing system has been in
a deteriorated condition for at least a decade. Repairs have been made as needed, fixing
leaks and replacing sections of piping and the system is tested regularly to ensure its
functionality.. However, due to the obsolete design as a "dry system," the piping is corroded
throughout. The leaks and breaks that have occurred in the piping are almost exclusively
due to this corrosion of the steel piping. The building is a unique historic structure that
should be preserved. The fire protection sprinkler system is integral to protecting the
building and its contents..
Total Airport Fund Projects: 181,000
193
City of Fayetteville, Arkansas
2013 Capital Budget
Project Title & Description
Shop Fund (9700)
Fleet Operations Capital (1920)
Backhoes/Loaders - Replacement (02076): The purpose of this project is to replace
obsolete or high maintenance vehicles which are no longer suited for regular service. 2013
purchases include four backhoes, a skid steer loader, and two front end loaders.
Construction Equipment - Replacement (02077): The purpose of this project is to replace
obsolete or high maintenance vehicles which are no longer suited for regular service. 2013
purchases include a grader and a track dozer.
Light/Medium Trucks - Replacement (02078): The purpose of this project is to replace
obsolete or high maintenance vehicles which are no longer suited for regular service. 2013
purchases include seventeen trucks.
Other Vehicles/Equipment - Replacement (02080): The purpose of this project is to replace
obsolete or high maintenance vehicles which are no longer suited for regular service. 2013
purchases include a patch truck, a cement mixer, three sweepers, two trailers, a chipper, a
sewer TV camera van, and an air compressor.
Police/Passenger Vehicles - Replacement (02081): The purpose of this project is to replace
obsolete or high maintenance vehicles which are no longer suited for service. 2013
purchases include two sedans, a mid -size sport utility, and seven police patrol units.
Solid Waste Equipment - Replacement (02082): The purpose of this project is to replace
obsolete or high maintenance sanitation vehicles which are no longer suited for solid waste
collection or recycling. 2013 purchases include two front load trucks and one rear load
truck.
Tractors/Mowers - Replacement (02083): The purpose of this project is to replace obsolete
or high maintenance vehicles which are no longer suited for regular service. 2013
purchases include two tractors, a round hay baler, a slope mower, two multi -deck mowers,
and three zero turn mowers.
Total Capital Improvements Program - 2013 Projects
'vi'
2013
Budget
608,000
437,000
604,000
969,000
329,000
651,000
267,000
Total Shop Fund Projects: 3,865,000
$ 23,056,000
City of Fayetteville's Debt Position
The City of Fayetteville has established a practice and policy of paying for all capital projects
and capital improvements on a pay-as-you-go basis using current revenues, whenever
possible. If a project or improvement is of sufficient size and need that it cannot be financed
with current revenues, long-term debt will be recommended. The basis for this policy is that
the City has maintained a commitment to infrastructure improvement and maintenance. The
City also considers the cost versus the benefits of debt financing. A recommendation is made
only when the benefits outweigh the costs. The City's debt policy also states that the City will
attempt to refinance outstanding debt if a determination is made that the City will benefit by
reduced interest expense over the remaining life of the bonds.
Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal
bonds. The City carefully analyzes each proposed bond issue to determine the need for the
improvement, its useful life, and current and future revenues available to provide debt service.
Existing debt service requires resources from both general governmental resources and
enterprise fund resources.
Bond Ratings
The City's debt policy says that the communications will be maintained with the bond rating
agencies and that the City will continue to strive for improvements in the City's bond rating.
Such communications are vitally important due to the fact that, generally speaking, the higher
rating a city has the lower the interest rate that must be paid. As such, the City will periodically
confer with the rating agencies to update them on the financial status of the City.
The two major investment services for bond ratings are Standard & Poor's Corporation and
Moody's Investor Service. The following schedule briefly describes the ratings provided by the
respective agencies for municipal bonds.
Moody's and Standard & Poor's Credit Ratings for Municipal Bonds
Ratings
Description
Moody's Standard & Poor's
Aaa
AAA
Best quality, extremely strong capacity to pay
principal and interest.
Aa
AA
High quality, very strong capacity to pay
principal and interest.
A-1
A
Upper medium quality, and strong capacity
A
to pay principal and interest.
Baa-1
BBB
Medium grade quality, adequate capacity
& Baa
to pay principal and interest.
Ba and
BB and
Speculative quality, low capacity
lower
lower
to pay principal and interest.
195
Description of Outstanding Bonds
Soecial Obliaation Bonds
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005B: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent
citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements to the City's wastewater treatment plants and
sewerage and related facilities. The original issue amount was $45,000,000.
Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment
District No. 1 Project), Series 2005: The bonds are special obligations of the City payable solely
from the Property Tax Increment of the District and monies in the funds and accounts
established under the Indenture. The proceeds of the bonds were issued for the purpose of
financing the costs of acquisition of certain real property within the City, the demolition of
existing structures thereon, site preparation in connection therewith and the construction of
sidewalk and crosswalk improvements. The original issue amount was $3,725,000.
Sales and Use Tax Capital Improvement Bonds, Series 2006A: The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs of certain improvements to the City's
wastewater treatment plants, sewerage and related facilities, to certain City streets, and to
the City's trail system. The original issue amount was $50,000,000.
Sales and Use Tax Capital Improvement RLF, Series 2006: The City of Fayetteville issued Not to
Exceed $20,000,000 Sales and Use Tax Bond Series 2006 through the Arkansas Natural
Resources Commission bond program commonly referred to as the Revolving Loan Fund (RLF).
The bonds were issued for financing a portion of the costs of improvements to the City's
wastewater treatment plants, sewerage and related facilities. The 2006 bonds are special
obligations of the City secured by and payable solely from receipts of the .75% city-wide sales
and use tax approved by the voters to support the project. All $20,000,000 in bonds has been
issued.
Sales and Use Tax Capital Improvement Bonds, Series 2007A: The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing the costs of certain improvements to the City's wastewater treatment
plants, sewerage, and related facilities. The original issue amount was $14,340,000.
Sales and Use Tax Capital Improvement Bonds, Series 2009A: The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs of certain improvements certain City streets
and to the City's trail system. The original issue amount was $1 1,250,000.
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax Refunding, Series 2003: These bonds are special
obligations of the City and were issued for the purpose of refinancing the Hotel & Restaurant
Gross Receipts Tax Refunding bonds, Series 1998. The bonds are payable solely from amounts
received by the City from a 1% Hotel & Restaurant Gross Receipts tax. As a result of the
refunding, the City has a projected net present value savings of approximately $334,000 over
the remaining life of the bonds. The original issue amount was $6,335,000.
Water & Sewer System Refunding, Series 2004: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds
of the bonds were used to refund Series 1999 water and sewer system bonds. The refunding
was issued to take advantage of lower interest rates, to restructure existing bond covenants,
and to mitigate any interest risk on the variable interest rate of the Series 1999 bond issue. The
original issue amount was $6,090,000.
Water & Sewer System, Series 2009A: The bonds are payable solely from the net revenues
derived from the operation of Fayetteville's water and sewer system. The bonds do not
constitute an indebtedness of the City within the meaning of any constitutional or statutory
debt limitation or restriction. The issuance of the Series 2009 Bonds shall not directly, indirectly
or contingently obligate the City to levy or pledge any taxes whatsoever or to make any
appropriation for the payment of the Series 2009 Bonds. The original issue amount was
$8,210,000.
Water & Sewer System Refunding, Series 2012: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds
of the bonds were used to refund Series 2002B water and sewer system bonds. The refunding
was issued to take advantage of lower interest rates, to restructure existing bond covenants,
and to mitigate any interest risk on the variable interest rate of the Series 2000B bond issue. The
original issue amount was $3,665,000.
197
City of Fayetteville, Arkansas
Bonds Outstanding
December 31, 2012
Outstanding
Bond
Due
Interest
Description
Issue
Dates
Rates
Amount
Special Obligation Bonds
Tax Increment Interest Accretion Bonds
2005
2006-2029
6.500% $
3,250,000
Sales and Use Tax Capital Refunding &
2005
2009-2015
3.957-4.00%
10,215,000
Capital Improvement Bonds, Series 2005B
Sales and Use Tax Capital Improvement
2006
2006-2021
3.00-5.00%
46,920,000
Bonds, Series 2006A
Sales and Use Tax Capital Improvement
2006
2009-2018
3.00%
12,706,312
Revolving Loan Fund (RLF) 2006
Sales and Use Tax Capital Improvement
2007
2007-2026
4.20-4.47%
12,440,000
Bonds, Series 2007A
Sales and Use Tax Capital Improvement
2009
2015-2021
3.00-3.85%
10,690,000
Bonds, Series 2009A
96,221,312
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax
2003
2004-2015
2.55-3.55%
1,885,000
Refunding, Series 2003
Water & Sewer System, Series 2009
2009
2009-2020
2.10-3.70%
8,210,000
Water & Sewer System Refunding,
2012
2012-2017
1.00-2.00%
3,530,000
Series 2012
13,625,000
$ 109,846,312
City of Fayetteville, Arkansas
2013 Debt Service Payment Schedule
Outstanding
Bond
Description
Issue
Principal
Interest
Total
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
2005 $
8,530,000
$ 408,600 $
8,938,600
Capital Improvement Bonds, Series 2005B
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
0
2,096,476
2,096,476
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF) 2006
2006
1,963,255
366,575
2,329,830
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
0
550,870
550,870
Sales and Use Tax Capital Improvement
2009
0
389,626
389,626
Bonds, Series 2009A
10,493,255
3,812,147
14,305,402
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax
Refunding, Series 2003
2003
610,000
64,768
674,768
Water & Sewer System, Series 2009
2009
820,000
250,233
1,070,233
Water & Sewer System, Series 2012
2012
685,000
63,750
748,750
2,115,000
378,751
2,493,751
$
12,608,255
$ 4,190,898 $
16,799,153
City of Fayetteville, Arkansas
Computation of Legal Debt Margin
December 31, 2012
General Obligation Debt Limit
Debt margin is a calculation based on the assessed value of property located within the City
limits. The debt limit is established by state statute and is limited to 20% of assessed value.
2012 Assessed Value
Debt Limit - 20% of Assessed Value
General Obligation Bonds Payable $
Less: Debt Service Fund _
Total Debt Applicable to Debt Limit
Legal Debt Margin
y 300
c
0
200
100
$ 1,266,554,709
253,310,942
$ 253,310,942
Debt Applicable to Debt Limit 2002-2012
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Enterprise Fund Debt Limit (Revenue Bond Debt)
Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the
Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating
and capital, as well as provide sufficient resources to meet the annual debt service
requirements. Prior to issuing enterprise fund bonds, an analysis of current revenues and
expenses is conducted to determine the revenues required to support a bond issue.
Special Obligation Bond Debt Limit
Special obligation bond debt is limited by the maximum amount of the special source (such
as sales tax) can generate within terms of bond covenants..
* Note: The assessed value does not include City utilities.
200
City of Fayetteville, Arkansas
Total Debt to Maturity Schedule - All Funds
December 31, 2013
Principal Amount
Maturity
Beginning
Ending
Annual Debt
Year
Balance
Additions
Reductions
Balance
Interest
Requirement
2013 $
109,846,312 $
0 $
12,608,255 $
97,238,057 $
4,190,898 $
16,799,153
2014
97,238,057
0
5,862,594
91,375,463
3,746,158
9,608,752
2015
91,375,463
0
12,863,727
78,51 1,736
3,561,684
16,425,411
2016
78,51 1,736
0
12,706,708
65,805,028
3,048,024
15,754,732
2017
65,805,028
0
13,226,592
52,578,436
2,530,694
15,757,286
2018
52,578,436
0
13,828,436
38,750,000
1,985,716
15,814,152
2019
38,750,000
0
12,040,000
26,710,000
1,436,010
13,476,010
2020
26,710,000
0
11,060,000
15,650,000
925,673
11,985,673
2021
15,650,000
0
7,400,000
8,250,000
564,358
7,964,358
2022
8,250,000
0
1,255,000
6,995,000
238,788
1,493,788
2023
6,995,000
0
1,315,000
5,680,000
176,038
1,491,038
2024
5,680,000
0
1,385,000
4,295,000
110,288
1,495,288
2025
4,295,000
0
1,045,000
3,250,000
51,426
1,096,426
2026
3,250,000
0
0
3,250,000
0
0
2027
3,250,000
0
0
3,250,000
0
0
2028
3,250,000
0
0
3,250,000
0
0
2029
3,250,000
0
3,250,000
0
12,469,103
15,719,103
$
109,846,312 $
0 $
109,846,312 $
0 $
35,034,857 $
144,881,169
201
(Page Left Blank Intentionally)
202
City of Fayetteville, Arkansas
Organizational Chart
Citizens of Fayetteville
City Attorney
Prosecutor
Police
Department
Central Dispatch
City Clerk/Treasurer I I Mayor I I City Council
Office Administration
Chief of Staff
—Human Resources
Sustainability & Strategic
Internal Audit Department Planning Department
District Judge
District Court
Fire
Department
Utilities
Department
Parking & Telecommunications
Communications &
LFinance
Volunteer Services
Department
Government Channel
& Internal
Services Department
-Accounting & Audit
Transportation Services
Department
-Aviation
Parks & Recreation
Department
Development Services
Department
-Animal Services
Wastewater Treatment Plants
Billing & Collections
Fleet Operations
Building Safety & Permits
Water & Sewer Operations
Budget & Research
-Solid Waste & Recycling
City Planning
Building Maintenance
Transportation
Community Services
Information Technology
Engineering
Purchasing
203
Officials of the City of Fayetteville, Arkansas
Elected Officials
Mayor
Lioneld Jordan
479.575.8330
mayor@ci.fayetteville.ar.us
Ward 1, Position I
Adella Gray
479.442.4958
Wardl_posl@ci.fayetteville.ar.us
Ward 1, Position 2
Brenda Boudreaux
479.442.3095
Ward1_pos2@ci.fayetteville.ar.us
Ward 2, Position 1
Mark Kinion
479.521.7632
Ward2_post@ci.fayetteville.ar.us
Ward 2, Position 2
Matthew Petty
479.442.5536
Ward2_pos2@ci.fayetteville.ar.us
Ward 3, Position 1
Justin Tennant
479.973.5202
Ward3_post@ci.fayetteville.ar.us
Ward 3, Position 2
Bobby Ferrell
479.442.3535
Ward3_pos2@ci.fayetteville.ar.us
Ward 4, Position 1
Rhonda Adams
479.442.4612
Ward4_post@ci.fayetteville.ar.us
Ward 4, Position 2
Sarah Lewis
479.442.5415
Ward4_pos2@ci.fayetteville.ar.us
City Attorney
Kit Williams
479.575.8313
kwilliams@ci.fayetteville.ar.us
City Clerk/Treasurer
Sondra Smith
479.575.8323
City_clerk@ci.fayetteville.ar.us
District Judge
Rudy Moore
479.587.3590
rmoore@ci.fayetteville.ar.us
Management Staff
Executive Staff
Chief of Staff
Don Marr
479.575.8330
dmarr@ci.fayetteville.ar.us
Acting Police Chief
Greg Tabor
479.587.3565
police@ci.fayetteville.ar.us
Fire Chief
David Dayringer
479.575.8365
fire@ci.fayetteville.ar.us
Senior Department Directors
Communications & Marketing Director
Lindsley Smith
479.575.8330
ssmith@ci.fayetteville.ar.us
Development Services Director
Jeremy Pate
479.575.8265
jpate@ci.fayetteville.ar.us
Finance Director
Paul A. Becker
479.575.8330
pbecker@ci.fayetteville.ar.us
Parks & Recreation Director
Connie Edmonston
479.444.3471
parks_and_recreation@ci.fayetteville.ar.us
Transportation Services Director
Terry Gulley
479.575.8228
transportation@ci.fayetteville.ar.us
Utilities Director
David Jurgens
479.575.8330
djurgens@ci.fayetteville.ar.us
Division Heads
Accounting Director
Marsha Hertweck
479.575.8281
accounting@ci.fayetteville.ar.us
Billing & Collections Manager
Rainy Loycox
479.521.1258
rlaycox@ci.fayetteville.ar.us
Budget Director
Kevin Springer
479.575.8347
budget_research@ci.fayetteville.ar.us
Building Maintenance Superintendent
Larry Rennie
479.575.8363
building_services@ci.fayetteville.ar.us
City Engineer
Chris Brown
479.575.8206
engineering@ci.fayetteville.ar.us
City Prosecutor
Casey Jones
479.575.8377
cjones@ci.fayetteville.ar.us
Community Services Director
Yolanda Fields
479.575.8260
community_services@ci.fayetteville.ar.us
Director of Aviation
Ray Boudreaux
479.718.7642
rboudreaux@ci.fayetteville.ar.us
Dispatch Manager
Kathy Stocker
479.587.3555
police@ci.fayetteville.ar.us
District Court Administrator
Deno Stockalper
479.587.3591
district_court@ci.fayetteville.ar.us
Fleet Operations Superintendent
Dennis Pratt
479.444.3495
fleet@ci.fayetteville.ar.us
Government Channel Manager
Fritz Gisler
479.444.3434
fgisler@ci.fayetteville.ar.us
Human Resources Director
Missy Leflar
479.575.8278
mleflar@ci.fayetteville.ar.us
Information Technologies Director
Scott Huddleston
479.575.8320
information_technology@ci.fayetteville.ar.us
Internal Auditor
Vicki Deaton
479.575.8261
vdeaton@ci.fayetteville.ar.us
Parking & Telecommunications Manager
Sharon Waters
479.575.8280
parking@ci.fayetteville.ar.us
Purchasing Manager
Peggy Vice
479.575.8256
purchasing@ci.fayetteville.ar.us
Solid Waste & Recycling Manager
Vacant
479.575.8398
solid_waste@ci.fayetteville.ar.us
Sustainability & Strategic Plan. Director
Peter Nierengarten
479.575.8272
jcoleman@ci.fayetteville.ar.us
Water & Wastewater Operations Manager
Vacant
479.575.8386
water_and_sewer_maintenance
@ci.fayetteville.ar.us
204
City of Fayetteville, Arkansas
2013 Operating Budget
Outside Agency Funding
Actual
Budgeted
Estimated
Budgeted
2011
2012
2012
2013
General Fund (1010):
Ozark Regional Transit $
254,000 $
254,000 $
254,000 $
296,000
Fayetteville Boys & Girls Club
205,350
205,350
205,350
205,350
Public Access Provider Your Media
93,000
93,000
93,000
105,000
NWAEDD (Senior Center)
53,350
53,350
53,350
53,350
Razorback Transit
50,000
50,000
50,000
50,000
Arkansas Air & Military Museum
12,000
12,000
12,000
14,500
*NWA Regional Planning
36,936
40,469
40,469
40,469
*Central Emergency Medical Service
270,000
270,000
270,000
270,000
Total Outside Agency Funding $
974,636 $
978,169 $
978,169 $
1,034,669
* These Outside Agencies Have Interlocal Governmental Agreements.
205
LISTING OF ACRONYMS
A&P.......................................................................................................................Advertising & Promotion
ADA............................................................................................................Americans
with Disabilities Act
ADEQ...........................................................................Arkansas
Department of Environmental Quality
ADH.........................................................................................................
Arkansas Department of Health
AED..........................................................................................................Automated
External Deliberator
AEP.........................................................................................................................Arkansas
Electric Power
AHTD.............................................................................
Arkansas Highway Transportation Department
ARFF...............................................................................................................
Aircraft Rescue Fire Fighting
A/V............................................................................................................................................
Audio/Visual
AVL................................................................................................................
Automatic Vehicle Location
BOD...........................................................................................................
Biochemical Oxygen Demand
BIMS....................................................................................Budget
& Information Management System
CAD...................................................................................................................... Computer Aided Design
CAFR....................................................................................... Comprehensive Annual Financial Report
CALEA ................................................Commission
on Accreditation for Law Enforcement Agencies
CAT.............................................................................................................. Community Access Television
CDBG..........................................................................................Community
Development Block Grant
CIP....................................................................................................I....... Capital Improvements Program
CMS........................................................................................................... Content Management System
COLA..................................................................................................................Cost
of Living Adjustment
CPI.............................................................................................................................Consumer Price Index
CPR...........................................................................................Cardiovascular Pulmonary Resuscitation
DDS.........................................................................................................................Data Security Standards
DOT..............................................................................................................Department of Transportation
DTF........................................................................................................................................ Drug Task Force
DWI.......................................................................................................................Driving While Intoxicated
ECM.......................................................................................................Enterprise Content Management
ED......................................................................................................................... Economic Development
EDMS.................................................................................. Electronic Document Management System
EMS...............................................................................................................
Emergency Medical Services
EMT..........................................................................................................
Emergency Medical Technician
EPA...................................................................................................... Environmental Protection Agency
ERP................................................................................................................ Enterprise Resource Planning
ERS................................................................................................................
Emergency Response Station
FAA...........................................................................................................Federal
Aviation Administration
FAR.................................................................................................................
Federal Aviation Regulation
FASB.............................................................................................Financial Accounting Standards Board
FBO.............................................................................................................................
Field Based Operator
FCC............................................................................................... Federal Communication Commission
FEDC...............................................................................
Fayetteville Economic Development Council
FEMA...................................................................................
Federal Emergency Management Agency
FHWA...................................................................................................... Federal Highway Administration
FOIA............................................................................................................... Freedom of Information Act
FTE.................................................................................................................................. Full -Time Equivalent
GA......................................................................................................................................General Aviation
GAAP..................................................................................Generally Accepted Accounting Principles
GASB................................................................................ Governmental Accounting Standards Board
GFOA.................................................................................... Government Finance Officers Association
206
LISTING OF ACRONYMS, (continued)
GHG...................................................................................................................................Greenhouse Gas
GIS...........................................................................................................Geographic Information System
GPS..................................................................................................................... Global Positioning System
HIRL................................................................................................................. High Intensity Runway Lights
HMI................................................................................................................ Human Machine Integration
HMR................................................................................................................. Hotel/Motel Restaurant Tax
HOME........................................................................................................................ HOME Grant Program
HUD.......................................................................................................... Housing & Urban Development
HVAC.................................................................................... Heating, Ventilation, and Air Conditioning
IPP............................................................................................................Industrial Pretreatment Program
ISO..................................................................................................International Standards Organization
IT............................................................................................................................. Information Technology
LAN............................................................................................................................... Local Area Network
LED................................................................................................................................ Light Emitting Diode
LOPFI...................................................................................................... Local Police and Fire Retirement
MCT.................................................................................................................. Mobile Computer Terminal
MDT............................................................................................................................Mobile Data Terminal
MGD........................................................................................................................ Million Gallons per Day
MLK...................................................................................................................................Martin Luther King
MRF................................................................................................................... Materials Recovery Facility
MUTCD................................................................................. Manual on Uniform Traffic Control Devices
MVR........................................................................................................................ Mobile Video Recorder
NPDES..........................................................................National Pollutant Discharge Elimination System
NWA.............................................................................................................................. Northwest Arkansas
NWACC...................................................................................Northwest Arkansas Community College
NWAEDD............................................................Northwest Arkansas Economic Development District
O&M.................................................................................................................Operation & Maintenance
ORT............................................................................................................................Ozark Regional Transit
PA........................................................................................................................................... Public Address
PAPI.................................................................................................... Precision Approach Path Indicator
PC.................................................................................................................................. Personal Computer
PCI........................................................................................................................... Payment Card Industry
PO......................................................................................................................................... Purchase Order
PRAB................................................................................................... Parks & Recreation Advisory Board
RFP..............................................................................................................................Request for Proposals
ROW.......................................................................................................................................... Right -of -Way
RLF...............................................................................................................................Revolving Loan Fund
RTU.............................................................................................................................Remote Terminal Units
SCADA........................................................................................Supervisory Control & Data Acquisition
SQL.................................................................................................................Structured Query Language
SSRS.............................................................................................................SQL Server Reporting Services
TIF..........................................................................................................................Tax Increment Financing
TSS............................................................................................................................ Total Suspended Solids
UDC................................................................................................................ Unified Development Code
UPS............................................................................................................... Uninterruptable Power Supply
USACE..........................................................................................United States Army Corps of Engineers
207
LISTING OF ACRONYMS, (continued)
UV..................................................................................................................................................Ultra Violet
W&S, W/S.............................................................................................................................. Water & Sewer
WAN.............................................................................................................................. Wide Area Network
WSIP...................................................................................... Wastewater System Improvements Project
WWT ........................................................................................................................ Wastewater Treatment
WWTP ............................................................................................................ Wastewater Treatment Plant
W/W W............................................................................................................................ Water/Wastewater
YRCC..........................................................................................Yvonne Richardson Community Center
GLOSSARY
ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity.
General Fixed Assets Account Group and General Long -Term Debt Account Group are such
examples.
ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
ACCRUAL. Revenue and expenses are recorded when they are incurred.
AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an
agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result
of past transactions or events.
BALANCED BUDGET. A budget balanced by fund, for all funds maintained by the City, in which
total anticipated revenues must equal or exceed the budgeted expenditures for each fund.
BOND. A written promise to pay a specified sum of money, called the face value or principal
amount, at a specified date or dates in the future, called the maturity date(s), together with
periodic interest at a specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or
sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value.
BONDED DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose of
keeping expenditures within the limitations of available appropriations and available revenues.
BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the
City Council. The. message contains an explanation of the principal budget items and
recommendations regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by
borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive,
and have physical presence such as buildings, roads, sewage systems, etc.
209
GLOSSARY, (continued)
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater than
five thousand dollars, and estimated life or usefulness of one or more years, including land, interest
therein and including constructions, enlargements, and renovations.
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting
capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition
or construction of designated fixed assets.
CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This
includes the value of assets that can be converted into cash immediately
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but not
yet completed and placed in service.
CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set
aside for known expenses, such as salary increases, but uncertain amounts.
CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational
units. A group of accounts which cover the above as well as travel and training and other
miscellaneous services.
DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the
principal of maturing material serial bonds, and the required contributions to a sinking fund for term
bonds.
DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and
principal on all general obligation debt, serial and term, other than that payable exclusively from
special assessments and revenues from fiduciary and proprietary funds.
DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand
data enables decision -makers to adjust services and costs to respond to changes in direction for
the service.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall
purpose. In the City of Fayetteville organization structure, each department is comprised of one or
more divisions.
DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear,
deterioration, action of the physical elements, inadequacy, and obsolescence.
DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose.
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the
departmental hierarchy formerly used by the City. Each Division reports to one of more
departments.
210
GLOSSARY, (continued)
EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as
productivity increases, and that constituents are satisfied with services.
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary
commitments and purchase orders that are chargeable to an appropriation.
ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services which are entirely or predominantly self-
supporting by user charges.
EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of
accounting and designates the cost of goods delivered or services rendered, whether paid or
unpaid, including expenses and capital outlays.
EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will
benefit the current year.
FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee.
FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of
which a governmental unit determines its financial position and the results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a
monopoly or permitting the use of public property, usually subject to regulation set by the
governing body.
FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal equivalent of
a full-time position based on 2,080 hours per year. For example, a summer lifeguard working for
four months, or 690 hours, would be equivalent to .33 of a full-time position.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and
other financial resources, together with all related liabilities and residual equities, or balances, and
changes therein, which are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE. Fund equity of a -fund or in Governmental Funds, the amount assets exceed
liabilities. Unrestricted Fund Balance is available for appropriation.
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved,
restricted or designated; the remainder is Fund Balance.
GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to account
for the general fixed assets of a governmental unit.
GENERAL FUND. A fund used to -account for all transactions of a governmental unit that are not
accounted for in another fund, such as police and fire services.
211
GLOSSARY, (continued)
GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to
account for long-term debt which is legally payable from general revenues.
GOAL. A goal is a statement of desired conditions to be maintained or achieved through the
efforts of an organization. Actual total achievement may be impossible, but the goal is a standard
against which to measure progress toward ideal conditions. A goal is a definition of results toward
which the work of the organization is directed.
GOVERNMENTAL FUND. A generic classification adopted by the National Council on
Governmental Accounting to refer to all funds other than proprietary and fiduciary funds. General
fund, special revenue funds, capital projects funds, debt service funds, and special assessment
funds are all examples of governmental fund types.
GRANT. A contribution by one governmental unit to another unit. The contribution is usually made
to aid in the support of a specified function or for the acquisition or construction of fixed assets.
INCOME. A term used to represent the excess of revenues earned over the expenses incurred in
carrying on an enterprise operation.
INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and
shared revenues are types of intergovernmental revenue.
INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities
furnished by a designated department to other departments. Amounts expended by the fund are
reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and dividends.
LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each
Division.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance.
MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting.
Revenues are recognized in the period in which they become both available and measurable.
Expenditures are recognized at the time a liability is incurred.
NET INCOME. A term used in governmental enterprise to designate the excess of total revenues
over total expenses.
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not
directly related to supplying the basic service by a governmental enterprise.
NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of
such enterprises.
212
GLOSSARY, (continued)
OBJECT CODE. Expenditure classification according to the types of items purchased or services
obtained; for example, personnel services, materials and supplies, contractual service, and capital.
OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified
period of time. It states in measurable and quantitative terms the results to be achieved within a
specified time and plans the incremental steps to achieve the goal.
OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the
fund that makes expenditures.
ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full
force and effect of law within the boundaries of the municipality to which it applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit
measures, performance budgets are believed to express official and citizen interest in the
managerial value of efficiency.
PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of
service provided. Performance measures include a measurement of Demand, Workload,
Productivity, and Effectiveness.
PROGRAM. Operating units within a Division. Each program represents a specific type of activity
within its Division aimed at providing a service for which the City is responsible.
PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this
approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program
budgeting is believed to express official and citizen interest in planning and in the effective use of
resources.
PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be
made within a specified period of time in reducing the gap between real conditions and the ideal
conditions described in the Program Description. It states in measurable quantitative terms the
results to be achieved within a specified time and plans the incremental steps to achieve them.
PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as
opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the
cost of adding more service or savings realized from reductions in service.
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type" funds.
Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for some
future use and which is not available for further appropriation or expenditure.
RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have
been retained in the fund and that are not reserved for any specific purpose.
213
GLOSSARY, (continued)
REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue
proceeds.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other
earmarked revenue sources that by law are designated to finance particular functions or activities
of government.
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue.
These revenues are used to pay for services or improvements provided for the general public
benefit.
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some future
use and which is available for further appropriation or expenditure.
USER CHARGE. A charged levied against users of a service or purchasers of a product of an
enterprise or internal service funds.
WORKLOAD. Workload data answers the question about how much service is being provided, as
well as how output is meeting service demand. Workload data is also the basis, along with total
expenditures, for unit cost or productivity indicators.
214
City of Fayetteville, Arkansas
Index
Acronyms....................................................................206-208
Administrative Procedures to Adjust the Approved Budget .........................7-8
Airport Fund: Category Summary..................................................123
Airport Fund: Fund Description ...............................................119-120
Airport Fund: Operating Budget..............................................121-122
Budget Executive Summary .....................................................III -XI
BudgetFlowchart...................................................................3
Budget Organizational Structure................................................9-10
Budget Process..................................................................1-2
Budget Resolution...............................................................xii
Capital Budget (2013) .......................................................180-194
Capital Improvement Policy........................................................6
Capital Improvements Program Directional Information ........................171-173
Capital Improvements Program Introduction...................................167-170
Capital Projects Comprehensive Detail (2013) ................................175-179
Capital Projects Summary (2013) .................................................174
Chart of Fund Types - Governmental...............................................13
Chart of Fund Types - Proprietary & Fiduciary....................................14
Community Development Block Grant Fund: Category Summary .........................51
Community Development Block Grant Fund: Fund Description .........................49
community Development Block Grant Fund: Fund Summary .............................50
Consolidated Fund - Department - Program Structure...............................11
DebtPolicy.......................................................................5
Debt Position...............'....................................................195
Debt Service Payment Schedule...................................................199
Debt to Maturity schedule .......................................................201
Description of outstanding Bonds............................................196-197
Drug Law Enforcement Fund: Category Summary......................................71
Drug Law Enforcement Fund: Fund Description......................................69
Drug Law Enforcement Fund: Fund Summary..........................................70
Energy Block Grant Fund: Category Summary........................................59
Energy Block Grant Fund: Fund Description........................................57
Energy Block Grant Fund: Fund Summary............................................58
ExpenditurePolicy................................................................5
Financial Reporting Policy.........................................................6
Fire Bond Fund: category Summary.................................................75
Fire Bond Fund: Fund Description.................................................73
Fire Bond Fund: Fund summary.....................................................74
Fire Pension Fund: category Summary.............................................135
Fire Pension Fund: Fund Description.............................................133
Fire Pension Fund: Operating Budget.............................................134
Frozen Positions by. Activity & Division. ..................................165-166
General Fund: Category Summary................................................27-37
General Fund: Fund Description................................................17-25
General Fund: Fund Summary.......................................................26
Glossary............................ .......................................209-214
Impact Fee Fund: Category Summary................................................67
Impact Fee Fund: Fund Description................................................65
Impact Fee Fund: Fund Summary....................................................66
Investment and Cash Management Policy.............................................6
Legal Debt Margin Computation ...................................................200
List of Elected officials, Administrative officials, & Management Staff......... 204
215
City of Fayetteville, Arkansas
Index
Multi -Year Comparison - Adopted Budget Expenditures..............................16
organizational chart............................................................203
outside Agency Funding ..........................................................205
Parking Fund: Category Summary...................................................47
Parking Fund: Fund Description ...................................................45
Parking Fund: Fund summary.......................................................46
Parks Development Fund: category Summary.........................................63
Parks Development Fund: Fund Description.........................................61
Parks Development Fund: Fund Summary.............................................62
Personnel Detail by Activity & Division.....................................152-164
Personnel History by Activity (2004-2013) .......................................149
Personnel History by Funding Source (2004-2013) .................................143
Personnel Summary by Activity (FTE).............................................148
Personnel Summary by Activity (Program).....................................150-151
Personnel Summary by Funding Source (FTE).......................................142
Personnel Summary by Funding Source (Program)...............................144-146
Personnel summary by organization chart.........................................141
Personnel Variation Summary .....................................................147
Police Pension Fund: Category Summary...........................................131
Police Pension Fund: Fund Description...........................................129
Police Pension Fund: Operating Budget ...........................................130
......................130
Replacement & Disaster Recovery Fund: Category Summary ...........................87
Replacement & Disaster Recovery Fund: Fund Description ...........................85
Replacement & Disaster Recovery Fund: Fund summary...............................86
ReservePolicy....................................................................5
RevenuePolicy....................................................................4
sales Tax Capital Improvements Fund: capital Budget...........................92-93
Sales Tax capital Improvements Fund: Category Summary ............................91
sales Tax Capital Improvements Fund: Fund Description ............................89
sales Tax Capital Improvements Fund: Fund Summary................................90
Sales Tax Construction Bond Fund: Category summary..............................101
Sales Tax construction Bond Fund: Fund Description...............................99
Sales Tax Construction Bond Fund: Fund summary..................................100
schedule of Bonds outstanding ...................................................198
Shop Fund: Category Summary .....................................................140
Shop Fund: Fund Description .....................................................137
Shop Fund: Operating Budget.................................................138-139
Solid Waste Fund: Category Summary..........................................117-118
solid waste Fund: Fund Description..........................................113-114
Solid waste Fund: Operating Budget..........................................115-116
Sources and uses of Funds........................................................15
Special State Grants Fund: Category Summary......................................55
Special state Grants Fund: Fund Description......................................53
Special State Grants Fund: Fund Summary..........................................54
Street Fund: category Summary.................................................42-43
Street Fund: Fund Description.................................................39-40
Street Fund: Fund Summary........................................................41
TIF Bond Fund: Category Summary..................................................79
TIF Bond Fund: Fund Description..................................................77
TIF Bond Fund: Fund Summary......................................................78
216
City of Fayetteville, Arkansas
Index
Town Center and Parking Facility Fund:
Category Summary .........................126
Town Center and Parking Facility Fund:
Fund
Description .........................124
Town Center and, Parking Facility Fund:
operating
Budget .........................125
Transmittal Memo from the Mayor to Council.....................................i-II
wastewater Improvements Sales Tax Bond
Fund:
Category Summary
....................83
Wastewater Improvements Sales Tax Bond
Fund:
Fund Description
....................81
Wastewater Improvements sales Tax Bond
Fund:
Fund Summary ........................82
82
Wastewater System Improvements Project
Fund:
Category Summary
....................97
wastewater System Improvements Project
Fund:
Fund Description
....................95
wastewater System Improvements Project
Fund:
Fund summary .........................96
96
Water & Sewer Fund: Category Summary........................................108-111
water & Sewer Fund: Fund Description........................................103-105
water & Sewer Fund: Operating Budget........................................106-107
217
Left Blank Intentional
Kevin Springer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/20/2012
City Council Meeting Date
Agenda Items Only
Budget & Research
Division
Action Reauired:
Finance & Internal Services
Department
Approve a resolution adopting the Proposed 2013 Annual Budget & Work Program.
N/A $ -
Cost of this request Category / Project Budget
Account Number Funds Used to Date
Project Number Remaining Balance
Budgeted Item Budget Adjustment Attached
Departme irector Date
A orney Date
Pow . t ^
Finance and Internal Services Director Date
Chief of S ff Date
M or D e
Program Category / Project Name
Program / Project Category Name
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
1 1-O2-1 ? Al 1 : 24 RCVD
Received in City
Clerk's Office ItA C -X I
Received in
Mayor's Office
Revised January 15, 2009
�`, std
a e ev! e
FARKANSAS�
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
FROM: Paul A. Becker, Finance Director
Kevin Springer, Budget Director 9
DATE: November 2, 2012
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET& RESEARCH DIVISION
113 West Mountain • Fayetteville, AR 72701
P (479) 575-8347
SUBJECT: Proposed 2013 Annual Budget & Work Program
Recommendation:
Consider the Proposed 2013 Annual Budget & Work Program for adoption by the
December 4, 2012 City Council meeting.
Discussion:
The Proposed 2013 Annual Budget & Work Program will be distributed to City Council on
Thursday, November 8, 2012. Listed below is a schedule of hearing dates for the
Proposed 2013 Annual Budget & Work Program.
Saturday, November 10, 2012 Budget Discussion Meeting, Room 326
Tuesday, November 13, 2012 City Council Agenda Meeting, Room 326
Tuesday, November 20, 2012 City Council Meeting, Room 219
Tuesday, December 4, 2012 City Council Meeting, Room 219
Additional meetings to be scheduled if needed.
If you have any questions concerning the Proposed 2013 Annual Budget & Work
Program, please feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer
at 575-8226. Thank you for your attention to this matter.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2013 ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2013 Annual Budget and Work Program. A copy of the Budget, marked Exhibit "A", is attached
hereto and made a part hereof.
PASSED and APPROVED this
APPROVED:
By:
LIONELD JORDAN, Mayor
day of
ATTEST:
By:
2012.
SONDRA E. SMITH, City Clerk/Treasurer