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HomeMy WebLinkAbout228-12 RESOLUTIONRESOLUTION NO. 228-12 A RESOLUTION AWARDING BID #12-74 AND APPROVING A CONTRACT WITH VANCE BROTHERS, INC. IN THE AMOUNT OF $72,470.00 FOR ASPHALT MICRO -SURFACING, AND APPROVING A TEN PERCENT (10%) PROJECT CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-74 and approves a contract with Vance Brothers, Inc. in the amount of $72,470.00 for asphalt micro -surfacing and approves a ten percent (10%) project contingency. PASSED and APPROVED this 4th day of December, 2012. APPROVED: By: ATTEST: By: SONRA E. SMITH, City Clerk/Treasurer �. _1, •• pert Y p/` .6 • • • r1 E .FAYETTEVILLE. � s. kANSP.`��� Terry Gulley Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 111812012 ‘al LAI ya% City Council Meeting Date Agenda Items Only Transportation Division Action Required: Transportation Services Department A resolution awarding Bid 12-74 Construction - Asphalt Micro -Surfacing and approving a contract with Vance Brothers, Inc. for the amount of $72,470.00 and a 10% project contingency of $7,247.00. 79,717.00 Cost of this request 4470.9470.5417.00 Account Number 020521.1 Project Number Budgeted Item 2,312,401.00 Category / Project Budget In -House Pavement Improvements Program Category / Project Name 1,946,109.61 Transportation Improvements Funds Used to Date Program / Project Category Name 366,291.39 Sales Tax Capital Improvements Remaining Balance Fund Name Budget Adjustment Attached Department Date Attorney Date Finance and Internal Services Director Previous Ordinance or Resolution # Original Contract Date: Contract Number: Received in Citi 0-1) —1 2 P 1 2:41 R r V D Clerk's Office Corri►nents: Revised January 15, 2009 va'�e eville CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Department Director0043' Date: November 8, 2012 Subject: A resolution awarding Bid 12-74 Construction - Asphalt Micro -Surfacing and approving a contract with Vance Brothers, Inc. for the amount of $72,470.00 and a 10% project contingency of $7,247.00. PROPOSAL: Asphalt micro -surfacing is a polymer modified cold -mix paving system that can remedy a broad range of problems on streets. Like its parent product, slurry seal, micro -surfacing begins as a mixture of dense -graded aggregate, asphalt emulsion, water, and mineral fillers. While conventional slurry seal is used around the world as an economical treatment for sealing and extending the service of both urban and rural roads, micro -surfacing has many added capabilities due to the use of high-quality, carefully monitored materials, including advanced polymers and other modern additives. The application of the proper asphalt slurry system (micro -surfacing and/or slurry seal) will significantly extend the life of existing pavements by protecting the undersurface from damage caused by water seepage and oxidation. RECOMMENDATION: Sealed formal bids for the purchase of asphalt micro -surfacing were publicly read and the results are attached to this memo. Staff recommends approving a resolution awarding Bid 12-74 Construction - Asphalt Micro -Surfacing and approving a contract with Vance Brothers, Inc. for the amount of $72,470.00 and a 10% project contingency of $7,247.00. BUDGET IMPACT: Funds for the purchase of asphalt micro -surfacing are available in the In -House Pavement Improvements project. RESOLUTION NO. A RESOLUTION AWARDING BID #12-74 AND APPROVING A CONTRACT WITH VANCE BROTHERS, INC. IN THE AMOUNT OF $72,470.00 FOR ASPHALT MICRO -SURFACING, AND APPROVING A TEN PERCENT (10%) PROJECT CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-74 and approves a contract with Vance Brothers, Inc. in the amount of $72,470.00 for asphalt micro -surfacing and approves a ten percent (10%) project contingency. PASSED and APPROVED this 8th day of November, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer S)7eattOrAllie BID: 12-74 DATE: 10118112 3:30 PM CITY OF FAYETTEVILLE Bid 12-74, Construction - Asphalt Micro -Surfacing CERTIFIED: 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. hsiicu f/%f//J Xd.; PCE, PURCH MGRSS iirrA2 Dennison Construction Co., LLC Vance Brothers, Inc. ev ='..y.. h1 • k`iS 'r :.:t4-. ;y�;q., 1 �,iN";':' v ; - ;-: ':+i.s. �.�.'`- . •L:: sirs" = :3f.:.�y . pES RiPfI0. .-, _ 1 „r �y-fir.. . 'iiY`�-Rt_.,, - .. r. I" '� "��' r. - - - .x.:.�ar•.�..-. ?'ti-"-� 'L°.bii''�-FF{'i Lid NA,. MONA,. •-7,pn:•y4+S'iir Sa}'1' ieniil♦,Iilltpr 1'A.:• f a.: '.Mxiiu'3i "'Lii>� E.eni'Tata7: 1 iw• 2 3 4 5 Murnarw`ddng (18.22 Es&SV) Par Square Void 23,000 53.19 573,370.00 52.89 566,470.00 Miaow an:j g pn excess of 7RR+s18Y] u• Pep Pa(w11I 40,000 50.07 82,800.00 - 30.075 83.000.00 MicrosuRadng In ViAiee1 Ruts - Per Pdurd 40,000 50.07 32.800-00 50.075 53,40Q Leann removed pum4, Dated 70/16112 . NIA: Bid 8 r RdWnd WA: Bid ROMs removed pa -Addendum 4, Dated 50/18112 TOTAL BASE BID (Sum of Items 1-3): $78,970.00 $72,470.00 CERTIFIED: 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. hsiicu f/%f//J Xd.; PCE, PURCH MGRSS iirrA2 City of Fayetteville Bid 12-74, Construction — Asphalt Micro -Surfacing Bid Form — REVISED PER ADDENDUM 4 Contract Name: Bid 12-74, Construction - Asphalt Micro -Surfacing Bid Number 12-72 BID TO: Owner: The City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, Arkansas 72701 BID FROM: Bidder: Vavic e �CDTln2. i 1 ✓t�i REVISED BID FORM PER ADDENDUM 4 526 r 1,4-Oi «aviScc,s Ci 1,480 Section 1 - Intent: A. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with the City of Fayetteville in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid price and within the Bid time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. Section 2 -- Terms & Conditions: B. Bidder accepts alt of the terms and conditions of the Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 180 days after the day of Bid opening. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within 15 days after the date of City's Notice of Award. Section 3 - Bidder's Representations: In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that: A.) Bidder has examined and carefully studied the Bid Documents, and the following Addenda, receipt of all which is hereby acknowledged: ' Number Date #1 I 0 - ---12- #2 /0 -5-12 #3 #4 10-'-2- f0-l4,-12 B.) Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, performance, and furnishing of the Work. City of Fayetteville, Arkansas Bid 12-74, Addendum 4 — REVISED BID FORM Page 2 of 8 Telecommunications Device for the Deaf TDD 479) 521-1335 113 West Mountain- Fayetteville, AR72701 C.) Bidder is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work. D.) Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site; and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site. Bidder acknowledges that such reports and drawings are not Contract Documents and may not be complete for Bidder's purposes. Bidder acknowledges that City and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Bid Documents with respect to Underground Facilities at or contiguous to the Site. E.) Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site or otherwise which may affect cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder and safety precautions and programs incident thereto. F.) Bidder does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performing and furnishing of the Work in accordance with the times, price, and other terms and conditions of the Contract Documents. G.) Bidder is aware of the general nature of work to be performed by City and others at the Site that relates to Work for which this Bid is submitted as indicated in the Contract Documents. H.) Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports, and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I.) Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Bidder. J.) The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted. K.) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or induced any person, firm, or a corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for himself any advantage over any other Bidder or over City. City of Fayetteville, Arkansas Bid 12-74, Addendum 4 — REVISED BID FORM Page 3 of 6 Telecommunications Device for the Deaf TDD (479) 521-1316 113 west Mountain - Fayetteville, AR 72701 1. L.) Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 2. M.) No Bid shall be based upon aggregate of Subcontractors performing more than 60 percent of the total Work. 3. N.) The experience, past performance, and ability of each proposed Subcontractor will be considered in the evaluation of Bids. Any Subcontractor so requested shall be required to furnish experience statements prior to the Notice of Awards. Section 4— Base Bid Price: Line Item 1 2 3 4 5 Description Microsuriacing (18-22 Ibs/SY) Microsurfacing (in excess of 22Ibs/SY) Microsurl`acing in Wheel Ruts Unit of Measurement Per•Square Yard Per Pound Per Pound Estimated Quantity 23,000 40,000 40,000 Line Item U PriceUnit Price . 0 $ 07,' $ 0.675 75 6 . 0 s $ 7� . N/A: Bid items.removed per Addendum 4, Dated 10/16/12 1 Line item Total N!A: Bid Items removed per Addendum 4, Dated 10/16/12 Total Base Bid (Sum of items 1-3): $ %(o, Lt7O.`r) $3, 000. $72,1/70.°° Section 5 — Listing of Subcontractors: I, the signed General Contractor, certify that proposals from the following subcontractors were used in the preparation of my proposal. I agree that if I am the successful bidder, and if the following subcontractors are approved by the City, I will not enter into contracts with others for these divisions of the Work without written approval from the City. N/A Section 6 — Contract Times: A.) Bidder agrees that the Work will be substantially completed and ready for final payment within the number of calendar days indicated in the Agreement. B.) Bidder accepts the provisions of the Agreement referring to liquidated damages in the event of failure to complete the Work with the times specified in the Agreement. Section 7 -- Communications: A.) Communications concerning this Bid shall be addressed to the Bidder as follows: City of Fayetteville, Arkansas Bid 12-74, Addendum 4 — REVISED BID FORM Page 4 of 6 Telecommunications Device for the Deaf TDD (4741 521-1316 113 West Mountain - Fayetteville. AR 72701 -77v14 HevrftX WO Vex.0 e 5(0&fS t Phone No. 6-0 ! — 23 5 — go( 4 (4 FAX No. SIL-- 91S- V171. 2_. Section 8 - SIGNATURE: A) This bid is being submitted in good faith, according to the entire bid package presented: SUBMITTED on this 1 !vim Date of 0cl-o &r , 20 / Z Arkansas State Contractor License No. 005 7 LIr o If Bidder is: OPTION 1: An Individual Name (type or printed): By: (SEAL) (Individual's Signature) Doing business as: Business address: Phone No.: FAX No.: OPTION 2: A Partnership Partnership Name: (SEAL) By: (Signature of general partner - attach evidence of authority to sign) Name (type or printed): Business address: Phone No.: FAX No.: OPTION 3: A Corporation - 2 GO i Corporation Name: fO (C� t x�"1'�� 1116C(SEAL) Date of Incorporation: 1i-31 `50 City of Fayetteville, Arkansas Bid 12-74, Addendum 4 — REVISED BID FORM Page 5 of 6 VANCE BROS. INC CORPORATE SEAL MISSOURI VANCE BROS. INC. (816) 923-4325 Telecommunications Device for the Deaf TDD (474) 521-1316 113 Wiest Mountain - Fayetteville, AR 72701 Type (General Business, Prot ss'onal, Service, Limited Liability): &e lefa) I 453 ' te55 By: (Si e — attach evidence of authority to sign) at Name (type or printed): I (4 VICi_v1Le-- Title: V t Ce �i'�I e114- (CORPORATE Business address: 2-O I 13y c Fov VANCE BROS. INC CORPORATE SEAL MISSOURI Sr, EAL)VANCE BROS. INC. (816) 923-4325 1 Phone No.: gl6--` 23"` 113Z FAX No.: 516 -9 Z3. 6'2/72- City 2/7Z City of Fayetteville, Arkansas Bid 12.74, Addendum 4 - REVISED BID FORM Page 6 of 6 Telecommunications Device for the Deaf TOD (479) 521-1316 4,13 West Mountain-Fayettevikle, AR 727(11 City of Fayetteville Bid 12-74, Construction — Asphalt Micro -Surfacing Vendor References The following information is required from all Bidders so all bids may be reviewed and properly evaluated. COMPANY NAME: V Ixiicie 14:!:; i 1 C' BUSINESS ADDRESS:`J~ 2.-0 ) 5,4-i�1�. � v1 �So Cic-F- 1 J ►O �9/ , / NUMBER OF YEARS IN BUSINESS: 1/ HOW LONG IN PRESENT LOCATION: ^'7 TOTAL NUMBER OF CURRENT EMPLOYEES: 30 0 FULL TIME .3 6 d PART TIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: 2-0 FULL TIME PART TIME PLEASE LIST FOUR (4) LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields mu t be completed). Contractors shallthave valid experience. 1. 5� a c tnQ d 2. COMPANY NAME COMPANY NAME CITY, STATE, ZIP CITY, STATE, ZIP CONTACT PERSON CONTACT PERSON TELEPHONE TELEPHONE DATE COMPLETED DATE COMPLETED E-MAIL ADDRESS E-MAIL ADDRESS 3. 4. COMPANY NAME COMPANY NAME CITY, STATE, ZIP CITY, STATE, ZIP CONTACT PERSON CONTACT PERSON TELEPHONE TELEPHONE DATE COMPLETED DATE COMPLETED E-MAIL ADDRESS E-MAIL ADDRESS City of Fayetteville, AR Bid 12-74, Construction — Asphalt Micro -Surfacing Page 28 of 32 Statement of Bidders Qualifications References for Micro -Surfacing City of Lawrence, KS 2011 Micro -Surfacing Program Mr. Steven Lashley 785-832-3137 $906,980.57 August 2011 City of Midwest City, OK Micro -Surfacing Mr. Vaughn Sullivan 405-739-1397 $220,065.30 May 2011 Clay County MO Micro -Surfacing Mr. Dwayne Jackson 816-407-3630 $480,971.06 July 2011 Clay County MO Micro -Surfacing Mr. Dwayne Jackson 816-407-3630 $264,189.18 July 2010 Missouri Dept. of Transportation Micro -Surfacing Nodaway County Mr. Larry Jacobson 660-582-3300 $467,978.27 Oct 2010 City of Fayetteville Bid 12-74, Construction — Asphalt Micro -Surfacing Debarment Certification Form — THIS FORM SHOULD BE SUBITTED WITH ALL BIDS As A BIDDER on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Debarment: Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Your signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME: COMPANY: VC.viCe o4 )(S, trG PHYSICAL ADDRESS: 2-0/ r1(. v MAILING ADDRESS: Fo • .c;)x 300 /67 PHONE: '76-723 132 FAX: 816 r1/772 - EMAIL: SIGNATURE: DATE: /O `I7 NOTICE: CAUSE: Debarment by an agency pursuant to FAR 9.406-2, GPO instructions f 1O.11A, or PS Publication 41, for one or more of the following causes (a) conviction of or civil Judgment for fraud violation of antitrust laws, embezzlement, theft, forgery, bribery, false statements, or other offenses indicating a lack of business Integrity; (b) violation of the terms of a Government contract, such as a willful failure to perform in accordance with its terms or a history of failure to perform; or (c) any other cause of a serious and compelling nature affecting responsibility. (See Code N- Debarment pursuant to FAR 9.406 2(8)(2) Drug Free Workplace Act of 1988.) TREATMENT: Contractors are excluded from receiving contracts, and agencies shall not solicit offers from, award contracts to renew or otherwise extend the duration of current contracts, or consent to subcontracts with these contractors, unless the City determines that there is a compelling reason for such action. Government prime contractors, when required by the terms of their contract, shall not enter into any subcontract equal to or in excess of $25,000 with a contractor that Is debarred, suspended, or proposed for debarment, unless there is a compelling reason to do so. Debarments are for a specified term as determined by the debarring agency and as indicated in the listing. City of Fayetteville, AR Bid 12-74, Construction — Asphalt Micro -Surfacing Page 28 of 32 City of Fayetteville Bid 12-74, Construction — Asphalt Micro -Surfacing Statement of Disclosure — To Be Submitted With ALL Bids This page does not count towards page limitations set forth in this request for proposal or bid. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Your response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: V 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR PROPOSAL: 1.) I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and 2.) My organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. Vaal ce- Printed Name Signature Date /d -/6-l2_ City of Fayetteville, AR Bid 12-74, Construction — Asphalt Micro -Surfacing Page 30 of 32 Bid 12-74, Addendum 1 Date: Monday, October 01, 2012 To: All Prospective Vendors From: Andrea Foren, CPPB, CPPO — 479.575.8220 — aforen(cr?ci.favetteville.ar.us RE: Bid 12-74, Construction —Asphalt Micro -Surfacing .k aye evi ARKANSAS This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the bid form. Failure to do so may subject bidder to disqualification. Addendum should be attached to the inside cover of the bidding documents, signed, and dated. • Bid 12-74, has the following modifications and clarifications: 1.) The City will release all work presented in the at one time with a single Notice to Proceed. 2.) Work shall be completed within thirty (30) calendar days of Notice to Proceed. 3.) The City will not hold any retainage from payments associated with this project. 4.) There will be no liquidated damages associated with this bid. City of Fayetteville, Arkansas Bid 12.74, Addendum 1 Page 1 of 1 Acknowledge Addendum #1: Printed Name: jig VatY1LE- Signature: Icieraw Title: +c2 �P -5r4&, ' Date: /U -/ i Company: VGtICP 6041651 I . Telecommunications Device.for the Deaf TDD 4741521-1316 113 West Mountain - Fayetteville, AR 72701 Bid 12-74, Addendum 2 Date: Friday, October 5, 2012 To: All Prospective Vendors From: Andrea Foren, CPPB, CPPO — 479.575.8220 — aforen@ci.favetteville.ar.us RE: Bid 12-74, Construction - Asphalt Micro -Surfacing aye ev! le This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the bid form. Failure to do so may subject bidder to disqualification. Addendum should be attached to the inside cover of the bidding documents, signed, and dated. • Bid 12-74, has the following modifications and clarifications: 1. Square yard quantities of microsurfacing were calculated based on the red highlighted areas in the drawings. The City may adjust the project limits based on actual field conditions. The actual square yardage of microsurfacing placed will be measured, and payment will be made at the per square yard price bid for the actual quantity measured. 2. The crack fill quantity provided is an estimate and would also be adjusted based on actual quantities. 3. Thermo striping has been applied and will need to be at least scuffed up for the material to adhere. The City shall be responsible for scuffing existing striping. 4. The City will be responsible for taking care of the grass covering the shoulders. 5. Contractor shall be responsible for killing and removing the grass from the streets and curb lines. City of Fayetteville, Arkansas Bid 12-74, Addendum 2 Page 1 of 1 Acknowledge Addendum #2: Printed Name: —.1e ; ekvECe - Signature: Title:Vi&'FelE ofrbate:/0-I' -)Z Company: \ball Ce 7,/t77td0 11 l I V ( - Telecommunications Device.for the Deaf TDD (479) 521-1316 113 West Mountain Fayettevilte,AR72701 Bid 12-74, Addendum 3 Date: Tuesday, October 09, 2012 To: All Prospective Vendors From: Andrea Foren, CPPB, CPPO — 479.575.8220 — aforenaici.favetteville.ar.us RE: Bid 12-74, Construction — Asphalt Micro -Surfacing This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the bid form. Failure to do so may subject bidder to disqualification. Addendum should be attached to the inside cover of the bidding documents, signed, and dated. • Bid 12-74, has the following modifications and clarifications: 1. Residual asphalt limits in Section 4.7.1 of the Specifications are hereby revised to 6.0% to 10.0% by dry weight of aoareciate. 2. Section 4.6.1 is hereby revised to provide for a curing time so that normal traffic can be permitted in one hour instead of one half hour. 3. Replace section 12.2 Test Strip with the following: a. 12.2 Test Strip. Prior to the application of the micro -surfacing mixture, the CONTRACTOR shall place a test strip, at a location established by the Engineer, to demonstrate the compatibility of the modified emulsion and the mineral aggregate under field conditions. This test strip shall also be used to demonstrate mix uniformity and compliance of the mix to the requirements of proportioning of the asphalt, mineral aggregate, mineral filler, polymer modifier, set -control agent and water. The test strip shall be at least 152 meters (500 feet) in length, and the width of one lane and shall consist of the application courses specified in the contract. The test strip shall be conducted at the same time of day or night the full production will be applied, in the presence of the Engineer and a Department Materials Laboratory representative, at least hours (24) hours prior to the CONTRACTOR'S intended start-up date for microsurfacing placement. The Engineer shall evaluate the test strip after has fully cured to determine that the mix design and materials are acceptable. A new test strip shall be performed when the test strip is deemed unacceptable, a change in the mix design become necessary or as directed by the Engineer. The establishment of a test strip will be considered incidental, however the approved test strip will be measured and paid for in accordance with the contract provisions for the actual square yards of micro - surfacing placed. Failure of the test strip shall require the CONTRACTOR to completely remove the test strip with no compensation for the labor, equipment or material to place, remove or properly dispose of the failed test strip. Method or equipment substitutions used and approved by the Engineer in the test strip, shall be used in field production. 4. Replace Section 21 with the following: a. 21. Contractor Qualification Requirements. b. 21.1 Bidders shall be qualified and experienced to provide the work presented in this bid. Upon request by the City after bid opening, qualification requirements are due within 24 hours of request. Qualification will be determined based on information provided as follows. All information is required for contract approval City of Fayetteville, Arkansas Bid 12-74, Addendum 3 Page 1 of 2 Telecommunications Device for the Deaf TDO (479) 521-1315 113 West Mountain - Fayetteville, AR 72701 c. 21.2 The bidder shall submit a letter of verification addressed to the CITY stating the project(s), and agency contact(s) that satisfies the minimum work experience requirements described in paragraph 16.1 herein. City of Fayetteville, Arkansas Bid 12-74, Addendum 3 Page 2 of 2 Telecommunications Device for the Deaf TDD (479 521-1316 113 west Mountain - Fayetteville. AR 72701 Bid 12-74, Addendum 4 Date: Tuesday, October 16, 2012 To: All Prospective Vendors From: Andrea Foren, CPPB, CPPO — 479.575.8220 -- aforenaci favetteville.ar.us RE: Bid 12-74, Construction —Asphalt Micro -Surfacing aye evi le This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the bid form. Failure to do so may subject bidder to disqualification. Addendum should be attached to the inside cover of the bidding documents, signed, and dated. • Bid 12-74, has the following modifications and clarifications: 1. The bid deadline is hereby extended. All bids shall be received before Thursday. October 18. 2012 before 3:30 PM. local time. No late bids shall be accepted. 2. The bid form has been revised with this addendum. All bidders shall use the revised enclosed bid form. Failure to use the appropriate bid form can result in bid rejection. 3. Tack coat and crack sealing shall not be required and is hereby removed from all specifications. 4. The City anticipates this project going before City Council for award on Thursday, November 08, 2012. City of Fayetteville, Arkansas Bid 12-74, Addendum 4 — REVISED BID FORM Pa 1 of 6 Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain-Fayetteville, AR727©1 1� GUS` Ce. ��.si den- - 1Jotvlce 5, -04 -kers, (y1C /0-I6-12 aye evi ARKANSAS Project Check List Bid 12-74, Construction — Asphalt Micro -Surfacing This checklist is for the Bidder's use in preparing & submitting a bid. It is not intended to include all details necessary to prepare a bid and shall not be used as a substitute for the requirements of the bid documents. Information is shown below only as a matter of convenience. Use of this checklist does not relieve the Bidder from the responsibility of meeting all requirements of the Specifications concerning the preparation of an acceptable bid. Bidders are welcome to use this form as a coversheet for a sealed envelope; however, using this form itself is NOT a requirement. 5% Bid Bond of the amount bid accompanied by required documentation (Power of Attorney, etc.) - In lieu of a bid bond, the bidder may submit a cashier's check for at least five percent (5%) of the amount bid (inclusive of any deductive alternates) from a bank located in the State of Arkansas. Cashiers checks shall be made payable to the City of Fayetteville, AR. All addenda shall be signed, acknowledged, and submitted on the appropriate forms (submitting the actual addendums or marking acknowledgement on other bid pages). All line items shall be appropriately filled out and extended to reveal the line item price as well as the total bid price. Total base bid should be calculated in the provided space. 1 111 7 All bidders shall submit the following forms with each bid: Bid Form, any Addenda, Vendor References, Debarment Certification Form, & Statement of Disclosure. All pages provided with signature lines shall be appropriately signed, dated accordingly, and included with submitted bid documents 71 All bid documents shall be delivered in a sealed envelope to the address listed below before the stated deadline on the coversheet of the bid. All bids should be delivered with the name of the bidder (contractor) on the sealed envelope as well as the bidders Arkansas Contractors License Number. City of Fayetteville, AR Purchasing Division — Suite 306 113 W. Mountain Fayetteville, AR 72702 ,ta _rs114c. CONTRACTOR NAME: \xvtCe ARKANSAS CONTRACTORS LICENSE NUMBER: 00 .571110 7110 `- City of Fayetteville, AR Bid 12-74, Construction — Asphalt Micro -Surfacing Page 3 of 32