HomeMy WebLinkAbout217-12 RESOLUTIONRESOLUTION NO. 217-12
A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 4 TO
THE CONTRACT WITH JACOBS ENGINEERING GROUP, INC. IN THE
AMOUNT OF $768,033.41 FOR ENGINEERING SERVICES FOR THE
FAYETTEVILLE EXPRESSWAY DEVELOPMENT CORRIDOR PROJECT,
AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Supplemental Agreement No. 4 to the contract with Jacobs Engineering Group, Inc. in the
amount of $768,033.41 for engineering services for the Fayetteville Expressway Development
Corridor Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 20th day of November, 2012.
APPROVED: ATTEST:
By:
By: AAAin,e,, C� rvuZ
SONDRA E. SMITH, City Clerk/Treasurer
moo°°°01K / 7RFt�i��
G\1 Y OF
FAYETTEVILLE:
% ,&.*. KANS•`?$•
1/ i 1101111/ "0%
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0310
Budget Year
2012
Division: Engineering
Department: Development Services
Request Date
11/2/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
A resolution approving Supplemental Agreement #4 to the contract with Jacobs
Engineering Group, Inc. for engineering services for the Fayetteville Expressway
Economic Development Corridor Project in the amount of $768,033.41.
Oi'v\ 1/L"
Division Head
Date
B •get Dior
G
Depart 'rector
-1
Finance Director
f o Staff
Account Name
[date
Date
Il - S.Z.o11,
Date
11 -?'/2
Date
»/ EY/ 1 --
Date
Prepared By:
Reference:
ehutchens
Budget & Research Use Only
Type: A B Ca..) E P
General Ledger Date
Posted to General Ledger
Checked / Verified
TOTAL BUDGET ADJUSTMENT
Federal Grants -Capital
Professional services
Street improvements
Street improvements
6/7/2011
Initial Date
Initial Date
614,427 614,427
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
4470.0947.4309.00 614,427 06035 . 1700
•
4470.9470.5314.00 614,427 06035 . 1700
4520.9540.5809.00 (153,607) 06035 2000
4520.9540.5809.00 153,607 06035 1700
J:\EXCEL\FEEDC\Flyover\BA Flyover Jacobs 11012012
1 of 2
Chris Brown CA
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/20/2012
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
A resolution approving Supplemental Agreement #4 to the contract with Jacobs Engineering Group, Inc. for
engineering services for the Fayetteville Expressway Economic Development Corridor Project in the amount of
$768,033.41.
$153,606.68 2009 Str. Sales Tax
$614,426.73 federal grant/expense
Cost of this request
4520.9540.5314.00
4470.0947.4309.00
4470.9470.5314.00
Account Number
06035.1700
Project Number
Budgeted Item
558,074.00
Category / Project Budget
$ 153,606.68
Flyover (FEEDC)
Program Category / Project Name
Street Improvements
Funds Used to Date Program / Project Category Name
$ 404,467.32
$
2009 Street Bonds
Remaining Balance Fund Name
Budget Adjustment Attached
X
�^- Sere pier
Director
Attorney
Q..
Finance and Internal Services Director
Date
11 -S42 -
Date
11-S-2jnL
Date
Date
Da e
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
146-08
7/14/2008
2061
11-02-12 PQ4: Q5 RC1/D
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
a�F7levi�e
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Council Meeting of November 20, 2012
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services�,Director
From: Chris Brown, City Engineer `43
Date: November 2, 2012
Subject: A Resolution approving Supplemental Agreement No. 4 to the contract with Jacobs
Engineering Group, Inc. for engineering services for the Fayetteville Expressway Economic
Development Corridor Project in the amount of $768,033.61 and approve a Budget
Adjustment.
PROPOSAL:
The Fayetteville Expressway Economic Development Corridor (FEEDC) is a federally funded project that will
provide better traffic flow and better access to the businesses in the project area. Jacobs Engineering Group is
the design engineer on the Roundabout and Flyover Projects. Construction is approximately 45% complete on
the Roundabout Project, and the Flyover Project has been advertised for construction bids.
The proposed Supplemental Agreement No. 4 attached to this memo provides for additional work to be
performed by Jacobs Engineering on the project. This additional work includes:
1. Title I Services - Revising and resubmitting pavement design for the roundabout and fly -over, revising
right-of-way documents, revising roundabout horizontal alignments after initial alignment approval, and
bridge designing details.
2. Title II Services - Construction Management services including quality assurance testing for the Flyover
Project. Construction Management services were not included in the original contract.
3. Title II Services - Quality Assurance Testing of bridge structural steel inspection and bridge elastomeric
bearings. This cost is not included at this time until bids have been received and the general contractor
informs the City of the location of the steel manufacturing plant. (A separate agenda item will be presented
at a future City Council meeting to approve these inspection services.)
The total cost of Item 1 is $40,863.12, and the cost for Item 2 is $727,170.49. Therefore, the total proposed
amount of Supplemental Agreement No. 4 is $768,033.61. Of this amount, 80% is eligible for reimbursement
through the federal earmark for this project, leaving the City's portion to be paid out of the Bond Program at
$153,606.72.
THE CITY OF FAYETTEVILLE, ARKANSA
RECOMMENDATION:
Staff recommends City Council approval of Supplemental Agreement tM as the additional work described
above is warranted and necessary to adequately manage the construction phase of the Flyover Project.
BUDGET IMPACT:
This project is based on an Agreement Of Understanding with AHTD in which Federal Aid money will pay
80% of the contract amount and the City will pay 20%. The Federal portion will be paid from the Federal
Earmark received by the City in the 2005 Highway Bill and the City's portion will be paid from the
Transportation Bond Fund. This contract will be paid from the Transportation Bond Program Fund and from
the federal funding available for the project.
RESOLUTION NO.
A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO: 4 TO
THE CONTRACT WITH JACOBS ENGINEERING GROUP, INC. IN THE
AMOUNT OF $768,033.41 FOR ENGINEERING SERVICES FOR THE
FAYETTEVILLE EXPRESSWAY DEVELOPMENT CORRIDOR PROJECT,
AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Supplemental Agreement No. 4 to the contract with Jacobs Engineering Group, Inc. in the
amount of $768,033.41 for engineering services for the Fayetteville Expressway Development
Corridor Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 20`° day of November, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Supplemental Agreement No. 4
Job No. 040505
F.A.P. HPP2-2816(1)
Fayetteville Expressway Economic Development Corridor P.E.
Date 1 - 2o-_
WHEREAS, the City of Fayetteville, Arkansas and Jacobs Engineering Group,
Inc. entered into an Agreement for Engineering Services on September 5, 2006;
and,
WHEREAS, representatives of the City of Fayetteville, Arkansas requested work
in addition to that defined in the Agreement.
NOW THEREFORE, the following modifications will be made to the Agreement
to include the additional work requested:
MODIFICATIONS:
1) The "Contract Ceiling Price" (Section 1.4) is increased from
$1,246,066.85 to 2,014,100.46
2) The "Indirect Cost Rate" (Section 1.10) is changed from 123.26
percent to 123.01 percent and a field office indirect cost rate is
changed from 96.94 percent to 99.08 percent.
3) The "Title I Services Ceiling Price" (Section 1.14) is increased from
$964,549.93 to $1,005,413.05.
4) The "Title II Services Ceiling Price" (Section 1.17) is increased from
$281,516.92 to $1,008,687.41.
5) The "Fee" (Section 3.4) is increased from $86,052.43 to
$90,132.34 for Title I Services, from $27,002.84 to 99,251.38 for
Title II Services.
6) See Attachment A for modifications to Sections 6, 9 and 17.
7) See Attachments A5, A6, and A7 for modifications to Appendix A —
Justification of fees and cost.
8) See Attachments B1 -B for modifications to Attachments B1.
9) The completion date (Section 17.1) for Job No. 040505 is changed
from December 22, 2011 to July 8, 2014. See attachment D-3 for
modifications to Appendix D.
Supplemental Agreement No. 4
Page 1 of 2
FEEDC P.E.
City of Fayetteville
Washington County, Arkansas
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No.
4, to be effective upon the date set out above.
Jacobs Engineering Group, Inc.
B
City of Fayetteville, Arkansas
Mayor Lioneld Jordan
B
TitlfA%V/ i t\J Pt2IAJcLppL Mayor:
Supplemental Agreement No. 4
Page 2 of 2
FEEDC P.E.
City of Fayetteville
Washington County, Arkansas
Supplemental Agreement No. 4
Job No. 040505
F.A.P. HPP2-2816(1)
Fayetteville Expressway Economic Development Corridor P.E.
ATTACHMENT A
DESCRIPTION OF ADDITIONAL WORK — Work to be accomplished under this
supplemental agreement consists of additional Title I service to provide additional services for
revising and resubmitting pavement design for the roundabout and fly -over, revising right-of-
way documents, revising roundabout horizontal alignments after initial alignment approval,
and bridge designing details. In addition, this supplemental includes Title II services to
include construction management for the construction of the Fly -Over project.
The following paragraphs will be modified or added.
6.2 Title II Services
The words "and AHTD Job 040535." shall be added to the end of the first sentence of the
first paragraph.
9.0 TITLE II SERVICES TO BE PROVIDED BY ENGINEER - The following paragraphs will
be added.
9.1.1 — Quality Assurance Testing
Quality Assurance testing in accordance with AHTD Standard Specification 807 and 808
is not a part of this contract.
9.1.2 — Job 040535 Staffing
The Engineer shall provide Resident Engineer (RE) and inspector staffing at an average
rate of 20 hours and 48 hours per week, respectively. Contractor's hours on-site will be
tracked and recorded daily. The Engineer will notify the City in writing if the Contractor's
hours on site exceed an average 48 hours per week rate. The City will either provide
qualified staff to cover inspection efforts beyond 48 hours per week or provide for the
additional time required under a supplemental agreement.
9.3 Review and Approval of Shop Drawings
The sentence "No shop drawing will be reviewed in this project." shall be stricken and
replaced with the following sentence and following paragraph.
No shop drawings will be reviewed for AHTD Project 040536.
For AHTD Project 040535, the consultant will be responsible for the review and approval
of the shop drawings of the bridge elements as structural steel, bearing assemblies, and
stay -place deck forms. Drawings will be reviewed to ensure that the fabricator produces
a finished product that generally meets the materials and design requirements shown in
the plans. In general, the review is not intended to verify the accuracy of all dimensions
relative to fabrication nor the accuracy of quantities. The review will include:
• Verification that all materials are supplied as designated on the plans to include
paint
• Verification that all members are the size specified on the plans
Supplemental Agreement No. 4
Page 1 of 2
• Verify number and size of bolts in miscellaneous connections and plates such as
sheet connectors, stiffeners and splice plates
• Check dimensions center to center of bearings
• Block and camber diagrams will not be reviewed
• Verify weld sizes and procedures
• Check cleaning designations
• Circle and dimensions that we find which are obviously incorrect
• Verify joint size versus seal size and blocking diagram of expansion devices
• Detailed dimensions will not be checked
• Bolts lists will not be checked
• Traffic Signal Submittals
17. TERM, COMMENCEMENT, AND COMPLETION -
Section 17.3.1 shall be deleted in entirely and replaced with the following.
17.3.1. Title II services for Job 040536 shall be completed within 300 calendar days of
the roundabout over bid advertisement based on maximum construction duration of
210 calendar days.
17.3.2. Title II services for Job 040535 shall be completed within 574 calendar days of
the fly -over bid advertisement based on maximum construction duration of 560
calendar days.
Supplemental Agreement No. 4
Page 2 of 2
Supplemental Agreement #4 - Attachment A5
Job No. 040535 and 040536
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Design & Roundabout)
City of Fayetteville
Washington County, Arkansas
SUMMARY OF FEES AND COSTS - TITLE I - FEEDC Addition Services
Jacobs Engineering Group .Inc
1.
Direct Labor
Rate/Hour
Man-hours Cost
Subtotals
Project Director
$70.00
29.0 $2,030.00
Project Manager
$55.00
66.0 $3,630.00
Senior Engineer
$52.50
40.0 $2,100.00
Engineer!!
$38.50
76.0 $2,926.00
Party Chief
$28.o0
6.0 $168.00
CADD Tech 11 $27.50 124.0 $3,410.00
CADD Tech 1 I $19.50
28.0 $546.00
Admin. Assistant
$18.15
24.0 $435.60
;Subtotals
393.00 $15,245.60
$15,245.60
2.
Burden ; Rate j Base Cost
General Office Overhead
i 123.01% i $15,245.60 I $18,753.61
;Subtotals
$18,753.61
$18,753.61
3.
Direct Costs
Full Size Plots 400.00 Shts @ $5.00 /Sht = ; $2,000.00
Half Size Plots 200.00 Shts @ $0.50 /Sht = I $100.00
Photo copies 600.00 Shts @ $0.14 /Sht = I $84.00
Telephone/FAX Charges 0.00 min @ $0.10 /min = $0.00
Express Deliveries 5.00 @ $20.00 /Ea = ; $100.00
Courier Deliveries 0.00 @ $15.00 /Ea = $0.00
Auto Mileage 0.00 mi @ $0.485 /mi = I $0.00
Air Travel 0.00 RT @ $500.00 /RT = I $0.00
Meal Expenses 0 Days @ $30.00 /Day = ' $0.00
Lodging 0 Days @ $60.00 /Day = ` $0.00
Auto Rental 0 Days @ $45.00 /Day = $0.00
Arkansas Department of Health Review $500.00
Deed Research
Arkansas One Call
Subtotals.._.._.__......._.._._................._......................-................................._............_............................._......__.._._..._._....__._i......__...._$2,7aa.00
$2,784.00
4.
Subcontracts
.._._....__._..._.........................._........................._...._..........._.........._.._......._........._..............$o.00
Subtotals' ................_........._.._...._.._.............._......
$0.00
5.
Fee
Fee
$4,079.91
;.._......_.......$4,079.91...
Subtotals.._._ ................
$4,079.91
6.
Total Additional Cost
$40,863.12
FEEDC Additional Services
Page 1 of 2
Supplemental Agreement #4 - Attachment A5
Job No. 040535 and 040536
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Design & Roundabout)
City of Fayetteville
Washington County, Arkansas
WORK TASK DESCRIPTION
Project
Director
Project
Manager
Senior
Engineer
Engineer
II
Party
Chief
CADD
Tech II
GADD
Tech I
Admin.
Assistant
Total
hours per
task
hr
hr
hr
hr
hr
hr
hr
hr
AHTD Job Number 040536 - Roundabout
Amendment 4
Jacobs submitted 15% Plans to the City and the AHTD for line
and grade approval. Jacobs received no major comments
(received on 2/27/09) on the 15% submittal related to line and
grade and was further directed by AHTD in e-mail to ignore all
comments outside of AHTD ROW. Jacobs then proceeded to
produce 50% plans. The 50% plans had line and grade
comments and specific areas noted as unaccpetable. Jacobs
was directed by the AHTD to address the 50% comments and
to submit a 60% plans (an extra submittal outside the contract
scope) for approval.
4
24
60
100
188
Amendment #3 provided provisions for sub -consultant GHBW
to provide a pavement design for the roundabout. In
submission of the GHBW pavement design the AHTD
requested the submission format of the design be revised to a
format preferred by the AHTD. The preferred format was not
disclosed to GHBW during the Amendment Review process
and subsequently Jacobs personnel worked with the AHTD
roadway division to obtain the necessary approval by revising
the pavement design format as requested.
2
8
10
100% completed ROW documents were submitted to the City
and AHTD. The City called Jacobs to determine why the ROW
plans were revised without the City's knowledge. Jacobs
investigated and determined the AHTD ROW Division had
revised the plans without informing Jacobs and sent revised
plans to the City and District 4. Subsequently, Jacobs revised
the previously submitted 100% ROW documents for
modifications to the control -of -access per the AHTD's home
office direction.
4
8
12
Jacobs received the City produced McDonald Eye Associate
new driveway post ROW negotiations. Jacobs inserted into the
plans, revised quantities and cost estimate.
8
8
4
20
Jacobs inserted special details into the Plans to address
AHTD's Distract 4 comments related to bike trail protection,
confirmation with Bridge division the protection conformed to
the latest design criteria, included plan sheets and quantities in
the Plans.
4
4
24
32
All Plan and Project Manual submittals printed to PDF as
requested by the City
8
12
20
Subtotal - Civil Engineering
8
50
0
68
0
116
28
12
282
AHTD Job Number 040535 - Fly -Over
Amendment 4
Improperly documented/filed ROW map by Milholland
Surveying which created a ambiguous track of land with
undocumented owner. This required additional coordination
and right-of-way plan submission.
4
2
4
10
Revisions to 100% ROW plans based on AHTD rejection of
additional ROW from CMN Business Park.
1
2
4
7
City approved "V" shaped pier design for the interior bents
could not be accurately modeled in design software RC Pier as
assumed. Hand calculations were performed for load
determinations and these loads were entered into STAAD
design software to finalize the design of the bents.
20
40
60
Control of Acccess Changes to ROW plans and 90% Plans
2
8
4
14
All Plan and Project Manual submittals printed to PDF as
requested by the City
8
12
20
Subtotal - Civil Engineering
21
16
40
8
6
8
0
12
111
Amendment Totals
29
66
40
76
6
124
28
24
393
FEEDC - Additional Services
SA #4 - Attachment A5
Page 2 of 2
Supplemental Agreement #4 - Attachment A6
Job No. 040536
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Title 11 Services)
City of Fayetteville
Washington County, Arkansas
SUMMARY OF FEES AND COSTS - TITLE II - FEEDC Roundabout
Jacobs Engineering Group,', Inc
1. Direct Labor
Project Director
Project Manager
Resident Engineer
Senior Engineer
Senior Inspector
CADD Technician 11
Survey Manager
Party Chief
Survey Tech
Admin. Assistant
Rate/Hour
$71.50
$57.00
$46.50
$48.00
$35.75
$26.50
$49.50
$28.50
$20.00
$19.75
Man-hours
244.0
368.0
1800.0
720.0
3364.0
136.0
52.0
140.0
140.0
800.0
Cost
$17,446.00
$20,976.00
$83,700.00
$34,560.00
$120,263.00
$3,604.00
$2,574.00
$3,990.00
$2,800.00
$15,800.00
Subtotals
7764.00 $305,713.00
Subtotals
$305,713.00
2. Burden
Audited Field Rate
Rate
96.94%
Base Cost
$305,713.00 $296,358.18
Subtotals
$296,358.18
$296,358.18
3. Direct Costs
Full Size Plots 500.00 Shts @ $5.00 /Sht =
Half Size Plots 1000.00 Shts @ $0.50 /Sht =
Photo copies 1000.00 Shts @ $0.15 /Sht =
Telephone/FAX Charges 20 Months @ $15.00 /Month =
Express Deliveries 12.00 @ $15.00 /Ea =
Courier Deliveries 0.00 @ $6.50 /Ea =
Auto Mileage 8000.00 mi @ $0.55 /mi =
Air Travel 0.00 RT @ $0.00 /RT =
Meal Expenses 45 Days @ $30.00 /Day =
Lodging 45 Days @ $76.48 /Day =
Construction Vehicle Rate 20 Months @ $702.00 /Month =
Cell Phone Contract 20 Months @ $100.00 /Month =
Inspection Equipment 20 Months s 550.00 /Month =
$2,500.00
$500.00
$150.00
$300.00
$180.00
$0.00
$4,400.00
$0.00
$1,350.00
$3,441.60
$14,040.00
$2,000.00
$1,000.00
Subtotals
$29,861.60
$29,861.60
4. Subcontracts
GHBW
$22,989.17
Subtotals I- $22,989.17
$22,989.17
5. Fee
Fee
$72,248.54
Subtotals
$72,248.54
$72,248.54
6. Total Cost Additional
$727,170.49
Supplemental Agreement #4 - Attachment A6
Job No. 040536
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Title I/ Services)
City of Fayetteville
Washington County, Arkansas
TASK AND DESCRIPTION
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
Task
Total
Manhours
Project
Director
Project
Manager
Resident
Engineer
Senior
Engineer
Senior
Inspector
CA
TechnDcan
11
Survey
Manager
Party Chief
Survey
Tech
Admin.
Assistant
Job No. 040535
Project Administration
1 Project Coordination (Setup, Tracking, etc...)
40
60
100.0
2 Administration (Invoice, Correspondence, etc...)
20
80
100.0
3 Miscellaneous Meetings
40
40
40
120.0
4 Off-site inspection borrow pits, coordination, etc..
4
4.0
Subtotal
100
180
40
4
324.0
Survey Control
1 Project Control
12
20
20
52.0
2 Beam / Girder Profiles
12
40
40
92.0
3 Cross Sections
12
40
40
92.0
4 Quantity Documentation
16
40
40
96.0
Subtotal
52
140
140
332.0
Project Inspection & Engineering Management Services
1 Project Setup
20
40
80
80
60
280.0
2 Inspection & Management
20
40
1600
640
3200
480
5980.0
3 Engineering Support
20
40
60.0
4 Bridge Shop Drawing Review, revisions, and questions
60
20
80
80
240.0
5 Traffic Signal shop drawing review, revisions, and questions
20
16
36.0
6 Project Closeout
20
20
80
80
100
300.0
7 Final As -Built Drawings per District 4 permit
4
8
40
52.0
8 Paperwork scanning to PDF as requested by City of
Fayetteville
160
160.0
Subtotal
144.0
188.0
1760.0
720.0
3360.0
136.0
800.0
7108.0
244.0
368.0
1800.0
720.0
3364.0
136.0
52.0
140.0
140.0
800.0
7764.0
Fly -Over Title 11
Fee Estimate
9nf9
Supplemental Agreement No. 4
ATTACHMENT B1 -B
SUBCONSULTANT AGREEMENT NO. WLXL6300-S11-0001-MOD1
Job No. 040505
F.A.P. HPP2-2816(2) and HPP2-3757(1)
WHEREAS, the City of Fayetteville, AR ("Owner") and Jacobs Engineering Group Inc., (formerly Carter and
Burgess, Inc.) ("Consultant") entered into an Agreement for Engineering Services ("Prime Agreement") on
September 5, 2006; and,
WHEREAS, the Prime Agreement for Engineering Services has been novated over to Jacobs Engineering Group
Inc. This and all future supplemental agreements and documentation under this project will reflect this novation;
and,
WHEREAS, the Consultant and Grubbs, Hoskyn, Barton & Wyatt, Inc. ("Subconsultant") entered into a
Subconsultant Agreement on July 15, 2008 in connection with the Prime Agreement between the Consultant and
the Owner and this and all future supplemental agreements and documentation under this agreement shall
reference the above Subconsultant Agreement number; and,
WHEREAS, representatives of the Owner requested work in addition to that defined in the Prime Agreement.
NOW THEREFORE, the following modifications will be made to the Subconsultant Agreement to include the
additional work requested:
MODIFICATIONS:
3. DESCRIPTION OF PROJECT AND SERVICES TO BE PROVIDED
10) The first paragraph shall be stricken and replaced with the following.
"For AHTD Job 040536, the scope of the construction and materials testing services will consist of
performing field observations and testing including subgrade evaluation, undercut observations, density
testing for embankments and pavement base, asphalt and concrete testing. The scope of these services
also includes laboratory tests including soil classification, proctors, gradation and concrete breaks. All
testing services will be provided in accordance with AHTD Standard Specification for Highway
Construction (latest edition) and Manual of Field Sampling and Testing Procedures."
12) The following shall be added:
For AHTD Job 040535, The Title II scope of services under this Agreement will consisting of providing
materials sampling and testing services to assist the Owner and Consultant in the administration of the
proposed improvements. The Subconsultant will provided these services in accordance with AHTD
standards, i.e., Standard Specifications for Highway Construction, current Resident Engineer's Manual,
and the Manual of Field Sampling and Testing Procedures. The Subconsultant shall be responsible to
ensure the project is constructed in substantial conformance to the construction plans, special provisions
and specifications, and the Owner's relevant standards and manuals. The scope of the construction and
materials testing services will consist of, but not be limited to, performing field observations and testing
including but limited to subgrade evaluation, undercut observations, density testing for embankments and
pavement base, asphalt and concrete testing. Also included is laboratory testing including soil
classification, proctors, gradation and concrete breaks. All data and reports shall be quantified and mailed
and e-mailed to Jacobs.
Attachment B1 -B
Page 1 of 3
City of Fayetteville
Washington County, Arkansas
a) The Subconsultant will provide all materials, testing laboratory equipment and staff, office clerical
staff, vehicles and equipment and supplies, as required to provide the Service.
b) The Subconsultant will provide all necessary services to include, but not limited to, identification
and recommendation of corrections of omissions, substitutions, defects, and deficiencies in the work
of the Construction Contractor, its subcontractors, its vendors and its consultants.
c) The Subconsultant shall perform Project -site sampling and testing of component materials and
completed work items to ensure the materials and workmanship incorporated in the project are in
substantial conformity with the plans, specifications and contract provisions. The Subconsultant
shall meet the minimum sampling frequencies and other provisions as contained in the AHTD
"Manual of Field Sampling and Testing Procedures."
d) The Subconsultant shall perform all on-site sampling of materials and such testing of materials and
completed work items that are normally required to verify conformance with the contract
documents. The inspection and sampling of materials and components, and testing required at
locations remote from the vicinity of the project will be performed by the Subconsultant including off-
site batch plants.
e) The Subconsultant shall provide the services of a Testing Laboratory to perform materials testing of
the construction materials incorporated in the work. The Testing Laboratory shall perform material
tests in accordance with the AHTD "Manual of Field Sampling and Testing Procedures." The
Testing Laboratory shall be an accredited participant in the American Society of Testing Materials
(ASTM), Aggregate Materials Reference Laboratory (AMRL) and the Concrete Reference
Laboratory (CCRL).
f) The Testing Laboratory shall furnish a Laboratory Supervisor who shall be responsible for all
Project -site materials testing, documentation, and reporting of test results. The Testing Laboratory
shall report test results by phone or fax machine on critical construction items within four hours after
the test results have been obtained. A written report shall be prepared and sent to the Consultant
within 48 hours after test results are known on any test performed by the Testing Laboratory.
g)
The Subconsultant shall be responsible for on-site job control samples to determine the
acceptability of all materials and completed work items on the basis of either test results or
verification of a certification, certified mill analysis, AHTD label, AHTD stamp, etc.
h) The Subconsultant shall maintain and copy the Consultant on a log of each individual test record in
accordance with the AHTD materials testing manual.
For the bridge drilled shafts GHBW will:
i) Verify suitable shaft bearing stratum and adequate penetration into the bearing stratum as per the
structural plans
j) Provide assistance during the drilled shaft construction as requested.
For the bridge pilings GHBW will:
k) Provide assistance during bridge piling for pile hammer system compliance, pile soundness, and
contractor methods as requested.
For the bridge footings GHBW will:
1) Provide assistant during bridge footings for compliance of the size and depth of footing excavations
with respect to the geotechnical recommendations; verify suitable bearing stratum, and contractor
methods as requested.
Attachment B1 -B
Page 2 of 3
City of Fayetteville
Washington County, Arkansas
For the MSE wall footings GHBW will:
m) Review of MSE wall vendor calculations for appropriate assumptions and adequate wall stability
and bearing.
n) Verify suitable bearing stratum.
o) Provide assistance during MSE wall construction as requested.
3. COSTS, FEES, PAYMENTS, AND RATE SCHEDULES
3.2. Project 1:
The total not -to -exceed cost for the construction services for Title II services will be $22,989.17. The
fixed fee for Title II services will be $2,372.31.
Detailed costs for the scope of work described above are shown in Attachment A7.
3.3. The Indirect Cost Rate for the subconsultant under this agreement shall be 156.41 %.
10. NOTICE
10.1. All notices, approvals, requests, consents, or other communications required or permitted under this
Agreement shall be mailed or hand -delivered to:
10.1.1. To the Subconsultant:
Grubbs, Hoskyn, Barton & Wyatt, Inc.
341 West County Line Road
Springdale, AR 72764
ATTN: Subra Bhat, Ph.D., P.E.
10.1.2. To the Consultant:
Jacobs Engineering Group, Inc.
3729 N. Crossover Road
Suite 111
Fayetteville, AR 72703-5538
ATTN: Kip Guthrie, PE
IN WITNESS WHEREOF, the parties execute this Subconsultant Agreement, to be effective
JACOBS ENGINEERING GROUP, INC.
BY:
Bill Bullion
Procurement Manager
GRUBBS, HOSKYN, BARTON & WYATT, INC.
BY:
Subra Bhat, Ph.D., P.E.
Principal/Manager of Springdale Offic
Attachment B1 -B
Page 3 of 3
City of Fayetteville
Washington County, Arkansas
Supplemental Agreement #4 - Attachment A7
Job No. 040505
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Title 11 Services)
City of Fayetteville
Washington County, Arkansas
Geotechnical Cost
Grubbs, Hoskyn, Barton & Wyatt, Inc.
1. Direct Labor
Principal
Project Manager
Project Engineer
Staff Engineer
Lab Technician
Field Technician
Engineering Aide/Clerical
Rate/Hour
$42.00
$36.00
$35.00
$30.00
$14.25
$12.00
$13.00
Manhours
100
40
0
0
40
60
60
300
Cost
$4,200.00
$1,440.00
$0.00
$0.00
$570.00
$720.00
$780.00
$7,710.00
Subtotals
$7,710.00
2. Burden
Rate
Base
Cost
$12,059.21
Overhead
156.41 %
$7,710.00
$12,059.21
$12,059.21
3. Direct Costs
Vehicle Mileage, miles 1248
Photo copies 700
Stamps 125
$0.55 /mi =
$0.15 /Sht =
$0.45 /Ea =
$686.40
$105.00
$56.25
$847.65
4. Subcontracts
$0.00
$0.00
5. Fee
Fee subtotal $19,769.21
$2,372.31
$2,372.31
$2,372.31
6. Total Contract Cost
$22,989.17
Fly -Over Title 11 Services
1 of 1
Supplemental Agreement #4 - Attachment A7
Job No. 040505
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Title 11 Services)
City of Fayetteville
Washington County, Arkansas
Geotechnical Cost
(1)
(2)
(5)
(6)
(7)
Task
Total
Manhours
TASK AND DESCRIPTION
Principal
Project
Manager
Lab
Technician
Field
Technician
Engineering
Aide/Clerical
Job No. 040535
Project Administration
1 Project Coordination (Setup, Tracking, etc...)
4
4
8
2 Administration (Invoice, Correspondence, etc...)
4
20
24
3 Miscellaneous Meetings
12
4
16
4 Off-site inspection borrow pits, coordination, etc..
2
2
Subtotal
20
6
0
0
24
50
Project Inspection & Engineering Management Services
0
1 Bent 1- 6 piles
12
4
4
10
30
2 Bent 2- 96" Drilled Shaft
6
2
4
4
16
3 Bent 3- 96" Drilled Shaft
6
2
4
4
16
4 Bent 4- 96" Drilled Shaft
6
2
4
4
16
5 Bent 5- 96" Drilled Shaft
6
2
4
4
16
6 Bent 6- 96" Drilled Shaft
6
2
4
4
16
7 Bent 7- 6 piles
12
4
4
10
30
8 Deck Pour
6
2
4
4
16
9 Roadway Testing
6
2
4
8
20
10 MSE Wall (stability calculation check per report)
2
8
4
14
11 MSE Wall (field testing)
4
2
4
8
18
12 Project Closeout
8
2
16
26
12 Paperwork scanning to PDF as
requested by City of Fayetteville
16
16
Subtotal
80
34
40
60
36
300
100
40
40
60
60
Supplemental Agreement #4 - Attachment D-3
Job No. 040535 and 040536
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Design & Roundabout)
City of Fayetteville
Washington County, Arkansas
FAYETTEVILLE EXPRESSWAY ECONOMIC DEVELOPMENT CORRIDOR P.E.
State Job No. 040505 & 040506
Federal Aid Project No. HPP2-3757(1), HPP2-3757(2) and HPP2-2816(2)
Activity Description Duration
Start
Finish
Fly -Over Design Schedule
Notice to Proceed
-39675
X
8/15/08
Completed
Break in Access Submittal (Step 2)
X
Completed
Draft CE submittal
X
Completed
Public Meeting
X
Completed
Design Surveys
X
Completed
AHTD and FHWA Approval of BIA and Env. Documentation and Sain Extension Memorandum
X
Completed
Geotechnical Engineering - prepared to mobilize with BIA approval
X
Completed
Preliminary Design 30% Submittal - 30 days from geotechnical data
X
Completed
AHTD 30% Preliminary Design Review and Approval
X
Completed
Preliminary Design 60% Submittal - 90 days from 30% Design approval
X
Completed
AHTD 60% Preliminary Design Review and Approval
X
Completed
Final Design 90% Submittal - 90 days from Preliminary 60% Design approval
X
Completed
AHTD 90% Final Design Review and Approval
X
Completed
Final Design 100%Submittal - 30 days from 90% review comments
X
Completed
Plan Advertisement, Contract Award, NTP Given to Contractor
60
10/12/12
12/11/12
Title II Services
Roundabout Design Schedule
Draft CE submittal
574
X
12/11/12
Complete
7/8/14
Public Meeting
X
Complete
AHTD and FHWA Review of Draft CE submittal
X
Complete
Design Surveys
X
Complete
Schematic 15% Design
X
Complete
AHTD 15% Schematic Review/Approval and Comment Clarification
X
Complete
Environmental Documentation
X
Approved
Geotechnical Engineering
X
Complete
Preliminary Design 50% Submittal - 60 days from Schematic Design 15% Design approval
X
Complete
AHTD 50% Preliminary Design Review and Approval
X
Complete
AHTD 60% Preliminary Design Review and Approval
X
Complete
Final Design 90% Submittal - 90 days from Preliminary 50% Design approval
X
Complete
AHTD 90% Final Design Review and Approval
X
Complete
Final Design 100%Submittal
X
Complete
Property Acquistion, Utility Relocation, Plan Advertisement and Contract Award
X
Complete
3/26/12
Title II Services
300
3/26/12
1/20/13