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HomeMy WebLinkAbout214-12 RESOLUTIONRESOLUTION NO. 214-12 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CATERPILLAR BULLDOZER FROM RIGGS CAT, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE AMOUNT OF $105,422.00 FOR USE BY THE TRANSPORTATION DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Caterpillar bulldozer from Riggs Cat, pursuant to a state procurement contract, in the amount of $105,422.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 20th day of November, 2012. APPROVED: I NELD JO 'r AN, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer ��RK l tRF� �� S.:5":°°G��Y O, • CA. :; FAYETTEVILLE: ;11intis:1 -'1';52/C°04 ems* City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year 2012 Division: Fleet Operations Department: Transportation Services Request Date 10/31/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Unit 808 (a 1998 Cat Dozer) is being replaced. It is scheduled for replacement this year, but the purchase price was underestimated. $600 is available is project 02078.2010 as unit 2020 was not replaced. Sufficient funds are available to meet City objectives. Div on dead udget Director e. Date /»< Date -_31--/e-- Date -3f /Z Date � 0. ^ s - tor,. Finan Director Date Ch f •" Staff or Account Name Date D to Prepared, By: Barbara Olsen Reference: bolsen Budget & Research Use Only Type: A B C General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Account Number D E P Initial Date Initial Increase / (Decrease) Expense Revenue Vehicles and equipment Vehicles and equipment 9700.1920.5.802.00 9700.1920.5802.00 K\Veh.Repl-Exp Requests\2012 Requests\10-31-12 TRAN Dozer 820 BA.xIs 7,5 600 (600) Date Project.Sub Number 02077 . 2012 02078 . 2010 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 11/20/2012 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution approving the purchase of a Caterpillar Dozer from Riggs Cat off their bid on the State contract in the amount of $105,422 for use by Transportation Division, and approval of a budget adjustment to move funds to the Fleet expense account. 105,422.00 Cost of this request 9700.1920.5802.00 Account Number 02077.2012 Project Number Budgeted Item $ 105, 000.00 Category / Project Budget Construction Equipment Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 105,000.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Finance and Internal Services Director I t-5-a►ti Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 11-02-12P12:51 RCVD Received in City Clerk's Office 1% Received in Mayor's Office E,Nr7 Comments: Revised January 15, 2009 le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKA,N,SA'S, www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: Nov 1, 2012 Subject: Purchase of one Caterpillar Dozer PROPOSAL: That City Council approve the purchase of a Caterpillar Dozer from Riggs Cat off the State Contract in the amount of $105,422 for use by Transportation Division, and approve a Budget Adjustment to move funds to the Fleet expense account. RECOMMENDATION: Unit #808 is a 1998 Cat Dozer that was scheduled for replacement in 2012. Fleet tried to push replacement back to 2013, but late last week the number one piston went out, ruining the crankshaft. It is too expensive to repair when it is so close to being replaced. A Cat dozer is available on the State Contract that is the same type standard dozer. This unit was being used on the trail project around Lake Fayetteville so it needs to be replaced as soon as possible. I recommend purchasing this unit off the State Contract in the amount of $105,422. This purchase was unanimously approved by the Equipment Committee at the meeting of October 30, 2012. BUDGET IMPACT: As this unit was initially planned to be replaced in 2012, both operating and capital funds have been budgeted. The capital purchase was slightly underestimated, so a Budget Adjustment is attached to cover the $600 difference. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CATERPILLAR BULLDOZER FROM RIGGS CAT, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE AMOUNT OF $105,422.00 FOR USE BY THE TRANSPORTATION DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) Caterpillar bulldozer from Riggs Cat, pursuant to a state procurement contract, in the amount of $105,422.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 20th day of November, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Quote 108566-01 October 29, 2012 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, ARKANSAS 72701-7258 Attention: DENNIS PRATT WE ARE PLEASED TO QUOTE THE FOLLOWING FOR YOUR PURCHASE CONSIDERATION. ONE (1) NEW CATERPILLAR MODEL: D4K2 XL TRACK TYPE TRACTOR WITH ALL STANDARD EQUIPMENT IN ADDITION TO THE ADDITIONAL SPECIFICATIONS LISTED BELOW: STOCK NUMBER: KMM212 SERIAL NUMBER: OKMM00212 YEAR: 2012 SMU: 0 Sell Price Ext Warranty Before Tax Balance az9d+- $102,632.04 Included $102,632.04 WARRANTY Standard Warranty: Extended Warranty: 12 Months / Unlimited Hours Premier Warranty* All standard warranties include travel time & mileage for first three months. Scheduled Oil sampling is required during entire warranty period. 36 M0/5000 HR Powertrain & Hydraulics GOVERNMENTAL 14."CsuudiA, ADDITIONAL CONSIDERATIONS /O 4 2. 7'a n �.. • This Quote is provided in accordance with State of Arkansas Term Contract # 4600025551 for NJPA Cooperative contract # NJPA-060311 THANK YOU FOR YOUR INTEREST IN RIGGS CAT AND CATERPILLAR PRODUCTS FOR YOUR BUSINESS NEEDS. THIS QUOTATION IS VALID FOR 30 DAYS, AFTER WHICH TIME WE RESERVE THE RIGHT TO RE - QUOTE. IF THERE ARE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT ME. SINCERELY, STEVE SMITH MACHINE SALES REPRESENTATIVE RIGGS CAT Accepted by on Signature Page 1 of 4 Riggs CAT Quote 108566-01 Engine RPM and gear display Hour meter, electronic Engine air cleaner service indicator, electronic Water -in -fuel indicator, electronic FLUIDS Antifreeze, Extended life coolant (-37C) OTHER STANDARD EQUIPMENT C - Frame, variable pitch Zink, hydraulic cylinders and lines Engine enclosures Front pull device Rigid drawbar Ecology drains ( engine, powertrain and Powerport, 12 volt Coat hook Storage compartment Cup holder Floor mat, rubber, heavy duty implement oil, and engine coolant) Scheduled oil sampling ports (engine, powertrain implement oil) Vandalism protection Heavy duty crankcase guard Page 3 of 4 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing©ci.fayetteville.ar.us Requisition No.: Date: 11/1/2012 P.O Number: Expected Delivery Date: Vendor #: 11700 Vendor Name: J.A. RIGGS Mail Yes:_ No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No: x„^ City: State: Zip Code: Ship to code: 50 Div' n Head Approval: Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2012 CATERPILLAR D4K2 TRACT TYPE DOZER 1 EA 105,422.00 $105,422.00 9700.1920.5802.00 02077.2012 PER BID SPECS ON STATE CONTRACT, TO BE $0.00 700820 UNIT #820, FIXED ASSET #700820 $0.00 $0.00 $0.00 • $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $105,422.00 Total: $105,422.00 Approvals: Mayor: Finance Dispatch Department Budget Manager: Utilities Manager: Director: Purchasing Manager: IT Manager: & Internal Services Director: Manager: Other: