HomeMy WebLinkAbout213-12 RESOLUTIONRESOLUTION NO. 213-12
A RESOLUTION AWARDING BID #12-73 AND AUTHORIZING THE
PURCHASE OF ONE (1) FORD F-250 TRUCK WITH DEERSKIN ANIMAL
CONTROL BODY FROM NORTH POINT FORD OF NORTH LITTLE ROCK
IN THE TOTAL AMOUNT OF $49,856.00 FOR USE BY THE ANIMAL
SERVICES DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-73 and authorizes the purchase of one (1) Ford F-250 truck with deerskin animal control
body from North Point Ford of North Little Rock in the total amount of $49,856.00 for use by
the Animal Services Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 20th day of November, 2012.
APPROVED: ATTEST:
By: fiatetw 6C, .41
SONDRA E. SMITH, City Clerk/Treasurer
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FAYETTEVILLE •▪ 2▪ =
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City of Fayetteville, Arkansas
Budget Adjustment Form
V12.0724
Budget Year
2012
Division: Fleet Operations
Department: Transportation Services
Request Date
10/8/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Unit 2067 is no longer dependable nor safe to drive and needs to be replaced. As it was not scheduled for
replacement this year, funds for the purchase need to be moved into the Fleet project 02078 - Light / Medium trucks
from fund balance. Sufficient funds remain to meet city objectives.
Division Head
dget l irector
Depaitm t Director
Tc,„.k 0
Finance Dire_ or Date
tom
/0 -8 -/2 -
Date
(4-v
Date
/o-$-/ Z.
Date
t t S IGi`
Account Name
Date
D to
Prepared By: Barbara Olsen
Reference:
bolsen
Budget & Research Use Only
Type: A BCDEP
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 50,500 50,500
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
Vehicles and equipment
Use of fund balance
9700.1920.5802.00 _ 1) 50,500 02078 . 2012.
9700.0970.4999.99 i 50,500
• K\Veh.Repl=Exp Requests\2012 Requests\10=8=12 PDAS Animal Control Pickup BA.XIS 1 of 1
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/20/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #12-73 to North Point Ford of North Little Rock in the amount of $49, 856 for the purchase
of one Ford F250 with Deerskin Animal Control Body for use by Animal Services Division, and approval of a Budget
Adjustment to move funds to the Fleet expense account.
49,856.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2012
Project Number
Budgeted Item
369,000.00
Category / Project Budget
Light/Medium Utility Vehicles
Program Category / Project Name
221,766.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 147,234.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
Finance and Internal Services Director
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
11-02-12P12:51 RCVD
Received in City
Clerk's Office G� VINY��
Received in
Mayor's Office
Comments:
Revised January 15, 2009
ave evi le
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
Date: November 1, 2012
Subject: Purchase of one Pickup truck with Animal Control Body
PROPOSAL: That City Council approve the purchase of one F250 pickup with Animal Control Body from
North Point Ford of North Little Rock in the amount of $49,856 for use by Animal Services Division, and
approve a Budget Adjustment to move funds to the Fleet expense account.
RECOMMENDATION: Bid 12-73 was opened October 5, 2012. The low bid from North Point Ford meets
all specifications. A Bid tab sheet is attached.
Unit 2067 is a 2005 Dodge Sprinter Van that is no longer dependable or safe to drive. It dies without warning
when driving down the road which leaves the unit with no power steering or power brakes. Neither Fleet nor
the vendor could find and fix the problem. The unit is too close to replacement (due in 2013) to spend more
funds in troubleshooting.
I recommend acceptance of the low bid from North Point Ford in the amount of $49,856.
As this unit was not budgeted for capital purchase in 2012, a Budget Adjustment will be needed to move the
funds from Shop Fund balance.
This purchase was unanimously approved by the Equipment Committee at the meeting of October 30, 2012.
BUDGET IMPACT: This unit will arrive in 2013. It was budgeted for on both the capital and operating sides
win 2013. However, since Fleet is purchasing it in 2012, a Budget adjustment is necessary to move the funds to
the Fleet expense account.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-73 AND AUTHORIZING THE
PURCHASE OF ONE (1) FORD F-250 TRUCK WITH DEERSKIN ANIMAL
CONTROL BODY FROM NORTH POINT FORD OF NORTH LITTLE ROCK
IN THE TOTAL AMOUNT OF $49,856.00 FOR USE BY THE ANIMAL
SERVICES DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-73 and authorizes the purchase of one (1) Ford F-250 truck with deerskin animal control
body from North Point Ford of North Little Rock in the total amount of $49,856.00 for use by
the Animal Services Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 20th day of November, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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aye e
�lARKANSASe
Df
1 North Point Ford
BID: 12-73
10/05/12
2:00 PM
CITY OF FAYETTEVILLE
Bid 12-73,Truck with Animal Control Body Re -Bid
2 Terex Equipment Services
Ford
F- 250 4x4 XL Gas ACC M6G
1
$ 55,560.00 $
55,560.00
CERTIFIED:
*NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formai authorization by City officials.
P. Vice, PURCH MGR i/"
DATE /0/Q5//cam.
City Of Fayetteville - Purchase Order
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (C
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteille.ar.us
(P0) Request
ll x256 with questions)
Requisition No.:
Date:
10/31/2012
P.O Number:
Expected Delivery Date:
Vendor #:
6481
Vendor Name:
NORTH POINT FORD
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes* No: x
City:
State:
Zip Code:
Ship to code:
50
Di on Head Approv
lam{ ‘-o7
Requester:
BARBARA OLSEN i
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
FORD F250 WITH ANIMAL CONTROL BODY PER
1
EA
49,856.00
$49,856.d0
9700.1920.5802.00
02078.2012
702157
BID SPECS, BID 12-73, TO BE UNIT #2157
$0.00
FIXED ASSET #702157
$0.00
$0.00
$0.00
$0.00
$0.00
$o.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $49,856.00
Total:
$49,856.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
IT Manager:
& Internal Services Director:
Manager:
Other:
Revised 1/2/2008