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Home My WebLink About212-12 RESOLUTIONRESOLUTION NO. 212-12 A RESOLUTION AWARDING BID #12-19 AND AUTHORIZING THE PURCHASE OF TWO (2) AUTO ARM REFUSE TRUCKS FROM PETERBILT OF FORT SMITH IN THE TOTAL AMOUNT OF $517,086.00, FOR USE BY THE SOLID WASTE DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-19 and authorizes the purchase of two (2) auto arm refuse trucks from Peterbilt of Fort Smith in the total amount of $517,086.00, for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 20th day of November, 2012. APPROVED: ATTEST: By: &i,d A� SONDRA E. SMITH, City Clerk/Treasurer YO/ tRF9,S,. FAYETTEVILLE-'= 4-A NS J��e. City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year Division: Fleet Operations Request Date Adjustment Number 2012 Department: Transportation Services 10/17/2012 BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Two Automated side load refuse trucks are due for replacement in Fleet's 2013 CIP bud9et. Both the chassis vendor and the body vendor have agreed to hold their price from Bid 12-19 which will save the City thousands of dollars in the new emissions costs as long as the order is placed in December, 2012. In order to remain within our maintenance budget, these units need to be replaced on time. The funds that were in the 2013 CIP budget have been removed and will not be included in the budget for 2013: This BA will move funds from fund balance for the purchase in 2012. Sufficient funds remain to meet City objectives. ��(: to - t -1- l 2. Division Head Date Budget Director Date De art nt Director Date 11- �-2utZ Date Prepared By: Barbara Olsen bolsen Reference: Budget & Research Use Only Type: A B C D E P General Ledger Date /,A- Posted to General Ledger Date Initial Date O�— Checked / Verified ate Initial Date TOTAL BUDGET ADJUSTMENT _ . 517,286. 517,286- .......... Increase. /..(Decrease)----..-.-- Project.Sub Account Name Account Number Expense Vehicles and equipment 9700.1920.5802.00 517,286 Use of fund balance 9700.0970.4999.99 - K:\Veli.Repl=Exp Regiiest6\2012 Requests\10=16=12 SWRS Side loader 4021, 4022 BA.xls Revenue 517,286 Number 02082. 2012 1 of 1 City of Fayetteville Staff Review Form City Council Agendas Items and Contracts, Leases or Agreements 11/2012012 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Transportation Submitted By Division Department Action resolution approving the purchase of two auto arm refuse trucks in the amount of $517,086 from Peterbilt of Fort nith, bid #12-19 for use by Solid Waste Division, and approval of a Budget Adjustment to move funds to the Fleet pense apcount. $ 517, 086.00 Cost of this request 9700.1920.5802.00 Account Number 02082.2012 Project Number Budgeted Item 1� $ 1,556,000.00 Solid Waste Vehicles/Equipment Category / Project Budget $ 1,090, 360.00 Funds Used to Date $ 465,640.00 Remaining Balance Budget Adjustment Attached �X Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name //— Z —/ L Previous Ordinance or Resolution # Date Original Contract Date: Original Contract Number: Date -L,A, C� s„�,�,� II_S-kiz_ 11-02-12P12:51 RCVD Finance and Internal Services Director Date Received in City Clerk's Office ` Chief of S Date Received in C1, Mayor's Office M or Ddte Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: November 1, 2012 Subject: Purchase of Two Automated Arm Refuse Trucks PROPOSAL: That City Council approve the purchase of two automated arm refuse trucks in the amount of $517,086 from Pereterbilt of Fort Smith, bid #12-19 for use by Solid Waste Division, and approve a Budget Adjustment to move funds to the Fleet expense account. RECOMMENDATION: Units 485 and 486 are two automated arm side load refuse trucks that are 7 years old and due for replacement in 2013. In order to remain within our maintenance budget these units need to be replaced on time. Both the chassis vendor and the body vendor have agreed to hold their price from Bid 12-19 (bid tab sheet attached) which will save the City thousands of dollars in the new emissions costs as long as the order is placed in December, 2012. Peterbilt was the lowest bid that met specs on that bid. There is a 7 —10 month build time on the automated side loaders. If ordered in early December the new units should arrive in the second half of 2013. Replacement costs were calculated for and included in the Solid Waste operating budget for 2013. These units were included in the capital replacement list from Fleet 2013, but funds have been removed from the 2013 budget and returned to fund balance since we are going to Council in 2012. A budget adjustment is attached to move the funds from fund balance to the 2012 project to cover this purchase. I recommend purchasing these two units from Peterbilt of Fort Smith in the amount of $258,543 each for a total of $517,086. This purchase was unanimously approved by the Equipment Committee at the meeting of October 30, 2012. BUDGET IMPACT: These units were budgeted for on both the operating and capital sides for 2013. The capital funds for 2013 have been returned to fund balance and the Budget adjustment will place the funds in the 2012 project. RESOLUTION NO. A RESOLUTION AWARDING BID #12-19 AND AUTHORIZING THE PURCHASE OF TWO (2) AUTO ARM REFUSE TRUCKS FROM PETERBILT OF FORT SMITH IN THE TOTAL AMOUNT OF $517,086.00, FOR USE BY THE SOLID WASTE DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-19 and authorizes the purchase of two (2) auto arm refuse trucks from Peterbilt of Fort Smith in the total amount of $517,086.00, for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 20th day of November, 2012. APPROVED: LIM LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer Bid 12-19, Automated Refuse Trudks 6a 2 Wn TIME::010M2 7ay`eM I e 0 PM ARKANSAS CITY OF FAYETTEIALLE Bid 12-19, Automated Refuse Trudks 6a 2 Wn I Downing Sales & Serviceinc.' Peterbullt 3 320 $ 135.780.00 $ 407,340.00 Bridgeport Manufacturing 3 28 Cubic Yard Ranger Automated Side Loader $ 139,340.00 $ 418020.00 Al) 2 FrontlerIntemational Trucks Inc. (Option 1) Crane Carrier 3 LET2 $ 161,931.00 $ 485,793.00 Nu Way 3 SidewinderXTR $ 104,469.00 $ 313,407.00 3 Frontier International Trucks Inc. (Option 2) Crane Carrier 3 LET2 S 166,975.00 S 497,925.00 Labrie 3 Autornizer $ 120.895.00 $ 302,685.00 A"W1 01191 4 GSP Marketing Inc./ GS Products Mack 3 LEU813 $ 148,209.47 $ 444,629.00 GSP Marketing Inc. 3 CS8127A $ 95,904.78 $ 287,714.34 5 Peterbuilt of Ft. Smith, LLC (Option 1) Peterbullt 3 320 $ 137648.00 $ 412,944.00 Labrie 3 AutomIzerRH $ 120,895.00 ( $ 362,685.00 i�'R5j1329�00 6 Peterbullt of Ft Smith, LLC (Option 2) Peterbuilt 3 320 $ —F I rrgre.-00 -- $ 412,944.00 Scranton Mfg. Co. 3 New Way Sidewinder $ 104,469.00 $ 313,407.00 7 Scruggs Equipment Company Truck 1 .2011 Mack & Truck 2&3 -2013 Mack 3 LEU 013 $ 95,904.78 $ 287.714.34 G&S Products 3 CS -8127A $ 148,209.67 $ 444,629.00 8 Shipley Motor Equipment Company Mack 3 LEU613 $ 137,519.76 $ 412,559.28 New Way 3 Sidewinder $ 104,469.00 $ 313,407.00 2 9 Truck Centers of Arkansas Autocar 3 ACX64 . $ $ 166,725.00 104.469.00 $ $ 470,175.00 313,407.00 Scranton Mfg. Co. 3 New Way Sldowlnder P. . 05 -NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 9099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail., Purchasing@ci.fayetteville.ar.us Requisition o.: Date: 11/112012 P.0 Number: Expected Delivery Date: Vendor #: 19771 Vendor Name: PETERBILT OF FORT SMITH Mail Yes:_ No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No: x City: State: Zip Code: Ship to code: 50 Div' n Head Approval: Requester:T'- BARBARA OLSEN Requester's Employee #: 1940 ,4 Extension: 485 Item Description Quantity Unit of Issue Unit Cost . Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2012 PETERBILT 320 REFUSE TRUCKS WITH 2 EA 258,543.00 $517,086.00 9700.1920.5802.00 02082.2012 2 AUTOMATED ARM, PER BID SPECS #12-19 $0.00 3 TO BE UNITS 4021 (FA #704021) AND UNIT $0.00 704021 4 4022 (FA #704022) $0.00 704022 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $517,086.00 Total: $517,086.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 1/212008