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HomeMy WebLinkAbout199-12 RESOLUTIONRESOLUTION NO. 199-12 A RESOLUTION APPROVING PAYMENT OF $4,019,094.00 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT REPRESENTING THE CITY'S PORTION OF CONSTUCTION COSTS RELATED TO IMPROVEMENTS TO STATE HIGHWAY 16, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves payment of $4,019,094.00 to the Arkansas State Highway and Transportation Department representing the City's portion of construction costs related to improvements to State Highway 16. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 16th day of October, 2012. APPROVED: ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer poi 11Ilfrl►4 %,\.RK / T/.i �!i���i •:' CAT Y O,c%`PG's. FAYETTEVILLE ` SPeS:` r i A NS .1* \-�S� City of Fayetteville, Arkansas Budget Adjustment Fonn V11.0425 Budget Year 2012 Division: Utilities Director Department: Utilities Director Request Date 7127/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION I JUSTIFICATION This budget adjustment is to fund a cost share with AHTD for improvements to Hwy. 16. The City's portion of the cost share is $4,019,094.00. There is $3,437,285.00 in project 060352300, and this BA will move the additional funds into the project. Division Head Budget Director C� iAt Department ector Fina 7/27/1z - Date Date Date `-PotaA OL _ P - z 26 °- e Director Date Date Prepared By: Peggy Bell Reference: 6fe1I. Budget & Research Use Only Type: A B C E General Ledger Date. Posted to General Ledger Checked / Verified Initial Date Initial Date Account Name TOTAL: BUDGET ADJUSTMENT - Increase / (Decrease) Project.Su# Account Number Expense Revenue Number Street improvements 4520.95540.5809.00 600,000 06035 2300 Street improvements 4520:9540.5809.00 (600,000) 06035 2200 J:1EXCEL1Hwy.16_.Armstrong to Stone BridgelBAForm Hwy.16 cost share AHTD09272012 1 of 1 Chris Brown Submitted By City of Fayetteville Staff Review Form City Council Agenda items and Contracts, Leases or Agreements Ito M./•012 42/777771z City Council Meeting Date Agenda Items Only Engineering Division Action Required: Development Services Department A resolution approving a payment of $4,019,094.00 to the Arkansas State Highway & Transportation Department for the City's portion of the constructions costs associated with improvements to Hwy. 16 (Armstrong to Stonebridge). The City has already deposited $980,906.00 with AHTD, bringing the total City expense to $5,000,000.00. Sweetsei was the low bidder to the Highway Dept. $4,019,094.00 Cost of this request 4520.9540.5809.00 Account Number 06035.2300 Project Number Budgeted Item 5,000,000.00 Category / Project Budget Hwy. 16 improvements Program Category / Project Name 980,906.00 Transpoirtation Bonds $ Funds Used to Date Program / Project Category Name 4,019,094.00 Street Sales Tax 2009 Remaining Balance Fund Name Budget Adjustment Attached X 01111,011,-- Date 11 2o-2oi1,--Date Previous Ordinance or Resolution # Original Contract Date: ! ._-eriginal Contract Number: Date 4ctz..,,,,_,. - 7,i-zo►z Finance and Internal Services Director Date Received in City Clerk's Office lNYtfEfl RES 111-10 RES 101-06 RES 202-10 Comments: Revised January 15, 2009 111`eitteville www.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Council Meeting of October 16, 2012 To: Mayor and City Council Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, P.E., City Engineer eel Date: September 27, 2012 Subject: Highway 16 Improvements -Armstrong Ave. to Stonebridge Rd. PROPOSAL: Improvements to Highway 16 are included in the City's Transportation Bond Program. Design and construction of the project is being managed by the Arkansas Highway and Transportation Department (AHTD). The City's agreement with AHTD is to share in all costs of the project, with the City's portion to be capped at $5 million. In 2010, a payment of $980,906 was made to the AHTD towards this $5 million commitment for right of way and utility costs. Bids were taken on September 12th; Sweetser Construction was the low bidder at $6,212,756.93. The total cost of the project, as detailed below, is $10.2 million. Armstrcrl Ave. 040578 -Stone Bridge Fid. Sal. Secs.) (1 a eville) ($�_ Total ...... State Cid P eim. Eng 438,294.12 $ 219,14 2` 9 147f `ROW & Ut:i. 2,973,816,68 1 r466,9t 8.34 ; $ 'i,486. 08.34 rtst. $ 6,212,756.93 3# F06,3178.47 $ 3,105 378.4.8 Con t, Erg 621,275.69 + 433,709 55 $ 187,566.14 Totals $10,246,143.42 5,246,143.42. 5,000,000.00 Less City Uep�lt ... 980,906.00) City's Remain ng Share .....$ 4,019,094.00 Since the City's shared is capped at $5 million, the AHTD is requesting the remaining $4,019,094 due at this time (See attached letter dated September 20`h from Frank Vozel, Deputy Director/Chief Engineer). THE CITY OF FAYETTEVILLE, ARKANSA RECOMMENDATION: Staff recommends City Council approval of this payment to AHTD. Street Committee recommended approval at the September 25th meeting. BUDGET IMPACT: The Transportation Bond Program includes funding in the amount of $5 million for this project. This payment will be made from these funds. RESOLUTION NO. A RESOLUTION APPROVING PAYMENT OF $4,019,094.00 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT REPRESENTING THE CITY'S PORTION OF CONSTUCTION COSTS RELATED TO IMPROVEMENTS TO STATE HIGHWAY 16, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves payment of $4,019,094.00 to the Arkansas State Highway and Transportation Department representing the City's portion of construction costs related to improvements to State Highway 16. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 16th day of October, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer RECEIVED ARKANSAS STATE HIGHWAY SEP 2 1 2012 AND ENGINEERING DIV, TRANSPORTATION DEPARTMENT Scott E. Bennett Director Telephone (501) 569-2000 Voice/TTY 711 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 September 20, 2012 P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 www.arkansashighways.com Re: Job 040578 F.A.P. STP -9142(26) Armstrong Ave. -Stone Bridge Rd. (Sel. Secs.) (Fayetteville) (S) Washington County Dear Mayor Jordan: Sweetser Construction, Inc. of Fayetteville submitted the low bid of $6,212,756.93 for the referenced project at the Department's September 12, 2012 letting. The Arkansas State Highway Commission has tentatively accepted Sweetser Construction's proposal and will execute the contract upon receipt of the City's remaining funds. Currently, the total cost for all phases of this project is $10,246,143.04. As previously agreed, the City is responsible for 50% of the cost of this project up to $5,000,000.00. A deposit of $980,906.00 for the City's share of preliminary engineering, right-of-way acquisition, and utility relocation costs was previously received. At this time, we request that you submit a check (made payable to the Arkansas State Highway and Transportation Department) in the amount of $4,019,094.00. The contract will not be executed, and construction cannot begin until your funds are received. Submittal of these funds to the Department will be considered as your concurrence in the award of this contract. We look forward to working with the City to complete the proposed improvements. Should you have any questions or comments, please advise. Sincerely, c: Assistant Chief Engineer -Planning Programs and Contracts Fiscal Services (2) Planning and Research District 4 Job 040578 'C' File Chris Brown, P.E., Fayetteville City Engineer Frank Vozel Deputy Director and Chief Engineer RESOLUTION NO. 111-10 A RESOLUTION AMENDING RESOLUTION 101-06 EXPRESSING THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO PARTICIPATE IN PARTIAL FUNDING OF THE PROPOSED WIDENING OF H:IGFIWAY 16 BE IT RESOLVEI) BY THE CITY COUNCIL OF TI CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby amends Resolution 101-06 and expresses its willingness to participate in the partial funding of the proposed widening of Highway 16 as provided herein. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby expresses its willingness to pay 50% of the costs for segments 1 and 2 of this project. up to a maximum of $5,000,000.00, including all costs associated with construction, right-of-way acquisition, utility adjustments and construction engineering. Should total costs for segments 1 and 2 be Less than $10,000,000.00, the City agrees to cost share with the Arkansas Highway and Transportation Department on a 50/50 basis for additional construction, design, right of way acquisition, or other project development tasks for the unfunded portions of 1.5`h' Street and Happy Hollow Road, up to a total cost of $10,000,000.00. PASSED and APPROVED this 15th day of June, 2010. APPROVED: By: ATTEST: y: SONDRA E. SMITH City Clerk/Treasurer RESOLUTION NO. 202-10 A RESOLUTION AUTHORIZING PAYMENT TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT IN THE AMOUNT OF $980,906.00 FOR A PORTION OF THE CITY'S FIFTY PERCENT (50%) SHARE OF IMPROVEMENTS TO STATE HIGHWAY 16 FROM ARMSTRONG AVENUE TO STONEBRIDGE ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes payment to the Arkansas State Highway and Transportation Department of $980,906.00 for a portion of the City's fifty percent (50%) share of improvements to State Highway 16 from Armstrong Avenue to Stonebridge Road. PASSED and APPROVED this 16th day of November, 2010. APPROVED: ATTEST: By: / Q JJ # J tycktit SONDRA E. SMITH, City Clerk/Treasurer USG ' \1 Y Quo•�,� °F 4 �-A i LLPPFAYETtEVILLEP • 9; sI� p�t1 y r /"jV •RkAN5PP � /�� rrP• 0 �'4 `NCr70NytiC►�`� RESOLUTION NO. 101-06 A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF FAYE'FI EVILLE TO PARTICIPATE IN PARTIAL FUNDING OF THE PROPOSED WIDENING OF HIGHWAY 16 FROM HIGHWAY 71B EAST TO STONE BRIDGE ROAD, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby expresses its willingness to participate in the partial funding of the proposed widening of Highway 16 from Highway 71B east to Stone Bridge Road. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby expresses its willingness to pay 50% of the construction cost for this project up to a maximum of $5,000,000.00, including all costs associated with construction, right-of-way acquisition, utility adjustments and construction engineering. PASSED and APPROVED this 6th day of June, 2006. APPROVED: By: COODY, Mayor ATTEST: B �,........... . VI FAYEITEVILLE: VNANOS RA SMITH, City Clerk STATE HWY 16 IMPROVEMENTS 5. COLLEGE AVE. to STONEBRIOGE R0. Chris Brown Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Engineering Division Action Required: LL-Inipaueine4,4 KO- 12 Development Services Department Approval of Change Order No. 1 to the Contract between AHTD and Sweetser Construction on Improvements to Highway 16 Cost of this request 4520.9540.5809.00 Account Number 06035.2300 Project Number Budgeted Item 1--1 $ 4,037,285.00 Category / Project Budget Transportation Bonds Program Category / Project Name 4,019,094.00 Transportation Bonds Funds Used to Date Program 1 Project Category Name 18,191.00 Sales Tax Construction Remaining Balance Fund Name Budget Adjustment Attached Date Previous Ordinance or Resolution # Original Contract Date: /2//2originai Contract Number: • Date l2. -t8 -Lary Finance and Internal Services Director Date is-Mny Date Received in City l 3-12P03:.05 R C V D Clerk's Office Uv, Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org MEMO Mayor's Approval Only To: Mayor Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City Engineer v� Date: December 18, 2012 Subject: Change Order No. 1 to Highway 16 Widening -Armstrong to Stonebridge PROPOSAL Improvements to Highway 16 are included in the City's Transportation Bond Program. Design and construction of the project is being managed by the Arkansas Highway and Transportation Department (AHTD). The City has agreed to pay up to $5 million towards the total cost of the project. The City has submitted the full $5 million payment, and construction is underway by the contractor hired by AHTD. The attached Change Order is to add a pay item for back fill for concrete drainage pipe under the highway -this item was inadvertently left out of the contract originally. RECOMMENDATION Staff recommends approval of this Change Order. No additional cost to the City will result as of this Change Order since the City has met its full obligation on the project. BUDGET IMPACT None. ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR FORT SMITH MEMORANDUM January 4, 2013 TO: Mr. Mike Sebren, State Construction E FROM: Joe Shipman, District Four Engineer SUBJECT: Job No. 040578 FAP: STP -9142(26) Armstrong Ave. -Stone Bridge Rd (Se! Secs)(Fayetteville)(S) Hwy 16, Sections 3 Washington County Attached for your review and processing is approved Change Order No. 1 on the above referenced project. EJS:s1 attachments c: Resident Engineer #43 ARKANSAS STATE HIGHWAY 0qT� AND TRANSPORTATION DEPARTMENT A DISTRICT FOUR 4019 TOWSON AVE. • FORT SMITH, AR 72901 • P.O. BOX 11170 • FORT SMITH, AR 72917-1170 TELEPHONE (479) 646-5501 • FAX (479) 646-8286 WASHINGTON - CRAWFORD - FRANKLIN - SEBASTIAN - LOGAN - SCOTT - POLK January 4, 2013 Sweetser Construction, Inc. 590 West Poplar Fayetteville, AR. 72703 Re: Job No. 040578 FAP: STP -9142(26) Armstrong Ave -Stone Bridge Rd (Sel Secs)(Fayetteville)(S) Highway 16, Section 3 Washington County Dear Sir: Attached for your information is approved Change Order No. 1 on the abovereferenced project. If additional information is needed, please contact Resident Engineer Jeff Stroud. EJS:s1 c: State Construction Engineer Resident Engineer #43 Sincere! Johipman Di_trict Four Engineer ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs.)(Favetteville) (S) Route & Section Hwy. 16, Sec. Job No. 040578 FAP No. STP -9142(26) County Washington Change Order No. 1 Changes on Entire Project Description of Change: Establish and add to the Contract the Item "Flowable Select Material" and place at the locations indicated on the enclosed Schedule of Work. Reason for Change: The Flowable Select Material is needed for backfill for the pipe culvert crossings throughout the project. Attachments: Schedule of Work, Contractor's Letter NOTE: UNIT PRICE FOR "FLOWABLE SELECT MATERIAL" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount 206 Flowable Select Material C.Y. 105.00 0 0.00 619 64995.00 Division Construction Roadwa ' esi• n n a rable Lio• • i=rrdan Y Mayor, Cit etteville difr Authorized ti�3 f t 3 Date 1001_ Overrun $ 64995.00 Initials Remarks ict4 Cb ti ew✓ Requested rziz8 strict engineer Resident Engineer Job No. 040578 Schedule of Work FLOWABLE SELECT MATERIAL STATION LOCATION CU. YD. 25+18 Curtis Avenue _ 26 25+57 Curtis Avenue 15 29+82 Happy Hollow Road 15 50+54 Hwy. 265 62 51+17 Hwy.265 35 64+40 Stone Bridge Road 16 585+88 Hwy. 16 48 599+35 Hwy. 16 20 613+35 Hwy. 16 25 616+00 Hwy. 16 50 616+60 Hwy. 16 45 619+00 Hwy. 16 22 626+00 Hwy. 16 7 629+05 Hwy. 16 93 639+37 Hwy. 16 18 641+00 Hwy. 16 21 644+00 Hwy. 16 13 647+00 Hwy. 16 7 652+93 Hwy. 16 69 657+00 Hwy. 16 12 Total: 619 it ACCOIV4PANSD .CHANGE ORDERO°. 10B No. .. P.' .-W!Z a[oM�/j' a FAP •..•~./.�.4YTJ�P vu cointrY November 29, 2012 SWEETSER CONSTRUCTION, INC. GENERAL CONTRACTORS • LICENSED • INSURED 590 WEST 1'OI'LAR FAYL•TTEVILLE, AR 72703 TELEPHONE (479) 443-3026 • FAX (479) 442-11119 Mr. Jeff Stroud AHTD District Four 3526 North Highway 112 Fayetteville, AR 72704 Re: Flowable Select Material Job No. 040578 Mr. Stroud, Sweetser Construction, Inc. will furnish and install flowable select material as submitted and approved for Job No. 040578 at a price of $105.00 per cubic yard at pipe crossings as directed. 619 CY @ $105.00 = $64,995.00 If you have any questions please let me know. Thanks, Charles W. Miller TO ACCOULIANit CHANGE ORDER JOB Na PAP��p/�!'J'y(.Z6 tN COUNTY ../ :til DEC 0 7 2012 FAYETfEVILLE, AR RE -43 CHECK LIST FOR CHANCE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. N/A Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-I/2 x 11" sheets, suitable for reproduction. X _ Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) X Supplemental Agreement Items: X List Items last under summary. X Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. N/A Include a Special Provision if new item is not included in the Standard Specifications. X Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order tiles. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 Stroud, Jeffrey D. From: White, Kevin Sent: Tuesday, December 04, 2012 12:45 PM To: Stroud, Jeffrey D.; Change Orders; Earl, Mark S. Subject: RE: 040578 Construction concurs. Original Message From: Stroud, Jeffrey D. Sent: Tuesday, December 04, 2012 9:55 AM To: Change Orders; White, Kevin; Earl, Mark 5. Subject: FW: 040578 Your concurrence is requested for the enclosed change order. Original Message From: Adams, Chad D. Sent: Monday, December 03, 2012 11:51 AM To: Stroud, Jeffrey D. Subject: FW: 040578 Okay. Original Message From: Stroud, Jeffrey D. Sent: Monday, December 03, 2012 11:16 AM To: Adams, Chad D. Subject: 040578 Enclosed is draft change order for your review. Weighted average for 2012 is 126.46/CY. I am checking with P & C to see if City of Fayetteville is paying for part of this so the mayor's concurrence may or may not be required. 1 Stroud, Jeffrey D. From: Earl, Mark 5. Sent: Tuesday, December 04, 2012 3:27 PM To: Stroud, Jeffrey D. Cc: Gunn, Linda Subject: RE: 040578 Roadway concurs with this change order. Thank you, Mark Earl, P.E. Senior Design Engineer Roadway Design Division Arkansas State Highway and Transportation Department P.O. Box 2261 Little Rock, AR 72203 Phone 501-569-2529 mark.earl@arkansashighways.com Original Message From: Stroud, Jeffrey D. Sent: Tuesday, December 04, 2012 9:55 AM To: Change Orders; White, Kevin; Earl, Mark S. Subject: FW: 040578 Your concurrence is requested for the enclosed change order. Original Message From: Adams, Chad D. Sent: Monday, December 03, 2012 11:51 AM To: Stroud, Jeffrey D. Subject: FW: 040578 Okay. Original Message From: Stroud, Jeffrey D. Sent: Monday, December 03, 2012 11:16 AM To: Adams, Chad D. Subject: 040578 Enclosed is draft change order for your review. Weighted average for 2012 is 126.46/CY. am checking with P & C to see if City of Fayetteville is paying for part of this so the mayor's concurrence may or may not be required. Chris Brown o'fr Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Engineering Division Action Required: Development Services Department Approval of Change Order No.4 to the Contract between AHTD and Sweetser Construction on Improvements to Highway 16. No Additional Cost to the City. Cost of this request 4520.9540.5809.00 Account Number 06035.2300 Project Number Budgeted Item 4,037,285.00 Category / Project Budget 4,019,094.00 Funds Used to Date $ 18,191.00 Remaining Balance Budget Adjustment Attached Transportation Bonds Program Category / Project Name Transportation Bonds Program / Project Category Name Sales Tax Construction Fund Name Department Dire Cityc�Tforney t�.�JJ•— Finance and Internal Services Director Date Date 3 -L9-2)1,3 Date 3-1 73 Date Yc2 Dale Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in C4)3-23-1 3 PO4 :4 7 RCVD Clerk's Office I J _ Received in Mayor's Office Comments: Revised January 15, 2009 a'F v eville THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org MEMO Mayor's Approval Only To: Mayor Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City Engineer Date: March 27, 2013 Subject: Change Order No. X to Highway 16 Widening -Armstrong to Stonebridge PROPOSAL Improvements to Highway 16 are included in the City's Transportation Bond Program. Design and construction of the project is being managed by the Arkansas Highway and Transportation Department (AHTD). The City has agreed to pay up to $5 million towards the total cost of the project. The City has submitted the full $5 million payment, and construction is underway by the contractor hired by AHTD. The attached Change Order is to add pay items and quantities for striping that was originally left out of the contract. RECOMMENDATION Staff recommends approval of this Change Order. No change in the City's obligation will result as of this Change Order since the City has met its full obligation on the project. BUDGET IMPACT None. ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR 4019 TOWSON AVE. • FORT SMITH, AR 72901 • P.O. BOX 11170 • FORT SMITH, AR 72917-1170 TELEPHONE (479) 646-5501 • FAX (479) 646-8286 WASHINGTON - CRAWFORD -- FRANKLIN - SEBASTIAN - LOGAN - SCOTT - POLK April 5, 2013 Sweetser Construction, Inc. 590 West Poplar Fayetteville, AR. 72703 Re: Job No. 040578 FAP: STP -9142(26) Armstrong Ave -Stone Bridge Rd (Sel Secs)(Fayetteville)(S) Highway 16, Section 3 Washington County Dear Sir: Attached for your information is approved Change Order No. 4 on the abovereferenced project. if additional information is needed, please contact Resident Engineer Jeff Stroud. Sincerely, EJS:si c: State Construction Engineer Resident Engineer #43 District Four Engineer ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs.)(Fayetteville) (S) Route & Section Hwy. 16. Sec. 3 Job No. 040578 FAP No. STP -9142(26) County Washington Change Order No. 4 Changes from Station 605+75 to Station 612+13 Description of Change: Establish and add to the Contract the items "Removal of Permanent Pavement Markings (Words)" and "Removal of Permanent Pavement Markings (Arrow)". Provide additional ACHM Surface Course and applicable Pavement Markings and accomplish from Sia. 605+75 to Sta. 612+63. Reason for Change: The Removal of Permanent Pavement Markings were not accounted for in the contract. The plan quantity of the other items at this location is insufficient to perform the planned work. Attachments: Plan Sheet, Contractor's Letter NOTE: UNIT PRICES FOR "REMOVAL OF PERMANENT PAVEMENT MARKINGS (WORDS)", AND "REMOVAL OF PERMANENT PAVEMENT MARKINGS (ARROWS)" ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount 401 Tack Coat Gal. 2.55 0 0.00 30 76.50 SPSS407 Mineral Aggregate In ACHM Surface Ton 84.30 0 0.00 80.16 6757.49 Course (112") SPSS407 Asphalt 8inder(PG76-22) in ACHM Surface Ton 129.75 0 0.00 4.84 627.99 Course (112") 0.00 0.00 SS&719 Thermoplastic Pavement Marking White (4") L.F. 0.40 80 32.00 280 112.00 SS&719 Thermoplastic Pavement Marking White (12") L.F. 5.00 24 120.00 288 1440.00 SS&719 Thermoplastic Pavement Marking Yellow (4") L.F. 0.40 310 124.00 1090 436.00 721 Raised Pavement Markers (Type II) Each 7.00 6 _ 42.00 21 147.00 604 Removal of Permanent Pavement Markings (Words) Each 75.00 0 0.00 3 225.00 604 Removal of Permanent Pavement Markings (Arrows) Each 195.00 0 0.00 3 585.00 Division Construction Roadwa esig n onorable IJo F . ordan Mayor, City etteville Authorized District En Date 318.00 10406.98 Overrun $ 10088.98 Initials Remarks KW eoMcu✓ gf Requested roiAtlidor 4-13I13 Resident Engineer Page 1 of 1 Kimberly Johnson - Hwy 16 -Change Order 2 From: To: Date: Subject: Attachments: Chris Brown Johnson, Kimberly 4/3/2013 12:24 PM Hwy 16 -Change Order 2 040578 CO2.PDF Attached for your files. CB »> "Stroud, Jeffrey D." <Jeffrey.Stroud@arkansashighways.com> 4/3/2013 11:21 AM »> Chris, def-C-is-6rder-hlo. 2 on Job No. 0405,8 that guested. -We will provide executed copies of all approved change orders in the future when they are received by our office. Regarding the reference made by Kimberly Johnson, I had inadvertently shown Change Order No. 2 on the attachments to Change Order No. 4 that I just picked up. The attachments have been revised to reflect the correct change order number. Thanks Jeff Original Message From: Maze, Teresa I. Sent: Wednesday, April 03, 2013 11:16 AM To: Stroud, Jeffrey D. Subject: file://C:IDocurnents and Settings\kjohnson\Local Settings\Temp\XPgrpwise1515C1F8BPA... 4/8/2013 CENT MARKINGS (HWY. 161 612.13 = 80 LIN. FT. 4" WHITE WIDER = 310 LIN. FT. 4' YELLOW T. r2 WHITE (KERS EACH 1 EACH } .tel — Co --.- CBANOE ORDER ,MO. (. w IOB NO. 040578 .. Fit ..« s rp q/4 Z C•61 Irour¢zx bfus an STA. (45475 TO 9M• 6(Z4 13 novice A orO J 41 MV MEµT ei! larA1 S r Tis To REsTR (Prr NT(gE,.a4REA 11 1', 11 1 1 1. 11 631 EXISTING STRIPING STA. 6/0463 TV szs.6(zf13 PrZoV(WE AWL. AcyM 5uRFAC6 C'OUR -Cle) ooR ALAN (N Lk( LiNE'd4' '-Tp'-0ET1 DOUBLE SOLID 4" YELLOW March 11, 2013 AHTD District Four Attn: Jeff Stroud 3526 North Highway 112 Fayetteville, AR 72704 e1eM1 eAaeta- eo4 SWEETSER CONSTRUCTION, INC. GENERAL CONTRACTORS • LICENSE!) • INSURED Re: AHTD 040578 Markings 590 WEST I'O1'LAIt • FAVE'V1'EVILLE. AIt 72703 TELEPHONE (479) 443-3026 • FAX (479) 442-0119 Jeff, Please see the following prices for Thermoplastic removal on AHTD 040578. 3 EA — Removal of Thermoplastic Words 3 EA — Removal of Thermoplastic Arrows If you have any questions please let me know. Thanks, Charles W. Miller $210.00 EA = $630.00 $120.00 EA = $360.00 Total Price = $990.00 WO ACCOMPAN E ANGE ORDER NO. Co los NO. 0409' $ .. FAP 577'-'414Z(4) cOUNTY V/ sttif FAYE -i EVIt LE, AR RE -43 CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAA Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X. Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. X Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x 11" sheets, suitable for reproduction. X Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) X Supplemental Agreement Items: X List Items last under summary. X Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. N/A Include a Special Provision if new item is not included in the Standard Specifications. X Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X .Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 Chris Brown Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Engineering Division Development Services Department Action Kequirea: Approval of Change Order No.2 to the Contract between AHTD and Sweetser Construction on Improvements to Highway 16 Cost of this request 4520.9540.5809.00 Account Number 06035.2300 Project Number Budgeted Item I� $ 4,037,285.00 Category / Project Budget $ 4,019,094.00 Funds Used to Date $ 18,191.00 Remaining Balance Budget Adjustment Attached t�f! Department Di ctor Date 1 !3 ney Date 404 Q l-z9-2ot3 Finance and Internal Services Director Date 1- 7�-U13 Date /J Date Comments: Revised January 15, 2009 .uluuIr Transportation Bonds Program Category! Project Name Transportation Bonds Program 1 Project Category Name Sales Tax Construction Fund Name Previous Ordinance or Resolution # I I t— lea+ Original Contract Date: Original Contract Number: Received in City 01-25-13PO4:24 R C .Q Clerk's Office Received in Mayor's Office Wtville -ARKANSAS MEMO To: Mayor Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Directort� From: Chris Brown, City Engineer Date: January23, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Change Order No. 2 to Highway 16 Widening -Armstrong to Stonebridge PROPOSAL, Mayor's Approval Only Improvements to Highway 16 are included in the City's Transportation Bond Program. Design and construction of the project is being managed by the Arkansas Highway and Transportation Department (AHTD). The City has agreed to pay up to $5 million towards the total cost of the project. The City has submitted the full $5 million payment, and construction is underway by the contractor hired by AHTD. The attached Change Order is to change some of the storm drain piping from pipe culverts to box culverts. This is a net reduction to the contract amount. RECOMMENDATION Staff recommends approval of this Change Order. No change in the City's obligation will result as of this Change Order since the City has met its full obligation on the project. BUDGET IMPACT None. ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Harm Armtmcn Ave -Stone Brio a RdASe1 Se SF (S) Route & Section Hwy 16. Sec 3 Job No. 040578 FAP No. STP-9142(263_ CountyWashinnton Change Order No. 2 Changes from Station 629+05 to Station 630+35 Description of Change: Delete the planned 73" X 45" Reinforced Concrete Arch Pipe Culvert (Class III & IV) and the 734 X 45" Flared End Section for Reinforced Concrete Arch Pipe Culvert and place Precast Reinforced Concrete Box Culvert (6'X4'), 76" X 48' Reinforced Concrete Horizontal Elliptical Pipe Culvert (Class Ill) and 76" X 48" Flared End Section for Reinforced Concrete Horizontal Elliptical Pipe Culvert as indicated on the enclosed Schedule of Work. Reason for Change: The Contractor has requested to substitute the precast concrete box culverts and e:Latical pipe cutverts in I,eu of the concrete arch pipe culvert and tared end sections at no additional cost. The Department has degerrr ned that the precast concrete box culverts and e�ptcat pipe cu verts will provide greater drainage capacity. Attachments: Special Provision, Schedute of Worts. Plan Sheet, Inter Office Memorandum, Contractor's Letter NOTE: UNIT PRICES FOR "76" X 48REINFORCED CONCRETE HORIZONTAL ELLIPTICAL PIPE CULVERTS (CLASS W. "76" X 48" FLARED END SECTION FOR REINFORCED CONCRETE HORIZONTAL ELLIPTICAL PIPE CULVERTS" -PRECAST REINFORCED CONCRETE BOX CULVERTS (6'X4')", AND "PRECAST REINFORCED CONCRETE BOX CULVERTS (6'X4') (CO 2)"ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quany Amount Quantity Amount SS&606 73'X45" Rein orced Concrete Arch L.F. 285.00 102 23070.00 0 0.00 Prpe Cu verts (Class Ill SS&&CS (73X45` Reinforced Concrete Arch LF. 32&00 70 22960.00 0 0.00 IRpe Cu!ets (Class M 605 73"X45` Flared End Section for I Each 3100.00 2 6200.00 0 0.00 Reinforced Concrete Arch Pipe Culverts SS&606 76X48' Reinforced Concrete Horizontal L.F. 285.00 0 0.00 8 2280.00 Elliptical Pipe Culverts LClass III 606 76X48" Flared End Section for Reinforced Each 3100.00 0 0.00 1 3100.00 Concrete Horizontal Elliptical Pipe Culverts SP&607 Precast Reinforced Concrete Box L.F. 285.00 0 0.00 1003 28500.00 Culverts (6'X4' SP&fir' IPrecast Reinforced Concrete Box L.F. 328.00 0 0.00 70 22950.00 Gu<verts 6'X< (CO 2 5820.00j I 55540.00( Underrun S 1390.00 Date Initials Remarks i 3 t&-] CowaClr Requested ,4ji cMfLauJ9 Resident Engineer 12-16-04 Rev. Page 1 of 2 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT t ._ .s;'.t-= t1'=. SPECIAL PROVISION (N! DER NO. ... JOB 040578 0B N L' .............. PRECAST REINFORCED CONCRETE BOX CULVERTS AP... T.P914r... 'OUNz�c Section 607 Precast Reinforced Concrete Box Culverts of the Standard Specifications for Highway Construction, Edition of 2003, is hereby modified as follows: Subsection 607.01 Description is deleted and the following substituted therefor: 607.01 Description. This item shall consist of the installation of precast reinforced concrete box culverts according to these specifications, of the type, size, and dimensions shown on the plans, and in conformity with the location, lines and grades shown on the plans, or as directed. Subsection 607.02 Materials is expanded to include the following: Tolerances for fitting of joints between upper and lower halves of culvert sections and end joints between consecutive culvert sections shall be such that when sections are joined together there is not more than '/2 inch (12mm) separation between mating surfaces at any location. The Contractor shall provide the Engineer with copies of all necessary manufacturer's details and installation manuals prior to the installation of the precast reinforced concrete box culvert on the project. These materials shall remain the property of the Department. Subsection 607.03 Construction Requirements is modified as follows: Structural excavation and channel change excavation shall be as shown on Standard Drawing RCB-2. Structural excavation and structural backfill shall be according to Section 801, except that payment will be considered included in the price bid per linear foot (meter) for Precast Reinforced Concrete Box Culverts. If the Engineer determines that undercutting is necessary, undercut and backfill will be measured and paid for in accordance with Section 801. Channel change excavation and backfill shall be measured and paid for in accordance with Section 2I0. Staggering of joints in culvert sections during installation and/or use of specially shaped sections may be necessary. The Contractor shall be responsible for determining the availability of special castings and furnishing the manufacturer information necessary to produce the sections. Locations of holes for pipe culvert connections shall be the responsibility of the Contractor. At pipe culvert connections the space between the pipe and precast box shall be filled with concrete grout as approved by the Engineer. Headwalls, wingwalls and toewalls for the culvert shall be constructed in accordance with the Standard Drawings shown in the plans. Payment for the materials, labor, and incidentals required for headwall and wingwall construction will be considered included in the price bid per linear foot (meter) for Precast Reinforced Concrete Box Culverts. 12-16-04 Rev. Page 2 of 2 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT SPECIAL PROVISION JOB 040578 PRECAST REINFORCED CONCRETE BOX CULVERTS Subsection 607.04 Method of Measurement and Basis of Payment is deleted and the following substituted therefor: 607.04 Method of Measurement. Precast Reinforced Concrete Box Culverts will be measured by the linear foot (meter) measured parallel to the flow line of the box culvert. For multiple barrel culverts, the measured length will be the sum of lengths of the individual single barrels. Subsection 607.05 is added as follows: 607.05 Basis of Payment. Work completed and accepted and measured as provided above will be paid for at the contract unit price bid per linear foot (meter) for Precast Reinforced Concrete Box Culverts of the size specified, which price shall be full compensation for structural excavation; for preparing the bedding; for disposing of excess material; for furnishing, transporting, and placing all materials; for headwall, wingwall and toewall construction when required; and for all labor, equipment, tools, and incidentals necessary to complete the work. Payment will be made under: Pay Item Pay Unit Precast Reinforced Concrete Box Culverts Linear Foot (Meter) 'x ____' ( mm x mm) ao ACCOMPAt CHANGE (VDER NOi r.rw JOB NO. ...oa.057 ... FAP , STP: q 14Z,C, COUNTY precastboxculvt_new.doc / k 0 d • z $ kCl) TO ACCOMPAN ChANGE ORDER NO. SOB NO 5-7.860 ,P cOUKTY.t 4i y 2 2 2 O / 7 ■ 0 0 N Q b m 2 Cl) vaff7 q3 0 � � U 2 § t 9 2 a •? co W k fEK LO c Cl) O=t = co U $ $ a $ k 7 u cn o ± b « o C 4-' tx U) _ O 0 w ( k 3 % w ~ Q Q ) = Q � a22 C § § CC \ �%% --- aC -- a) o @ @ O O o k t c e « 0 — 2 STA. 626+00 - CONSTRUCT DJ. ON LT. WITH 8' EXTENSION & 24" x 300' PIPE OUTLET CONNECT TO D.I. c STA. 629+05 LT TYC=4'x 4' TY MO = 410. H= 5'O' STA.626+78 - IN PLACE 18" x 40' RC PIPE CULVERT LT. SIDE DRAIN 'REMOVE AND CONSTRUCT APPROACH = 30 CU. YDS. STA.627+52 - CONSTRUCT jUV% NON I, T. 10 CU. YOS. STA. 629*05 - CONSTRUCTS D.L ON LT. W17H 4' EXTENSION & 76" x40" x 8' R.C. STUB INLET WITH FES R�ppX & r x 4-" x 70' R.C. RiPE� OUTLET CONNECT TO 0.4. a STA. 629+46 RT. TY�C'6x7'x 4' H. DROP INLET ON LT. WITH 18" x 164' R.C. PIPE INLET AND x 2.5' R.C. ARCH PIPE INLET 72" x 45" x 16' R,C. ARCH PIPE OUTLET REMOVE STA.629+35 - IN PLACE DROP INLET ON LT. WITH 73' x 45" x 52' R.C. ARCH PIPE OUTLET -R61t0atE,�� STA.. 630+28 CONSTRUCT J APPROACH ON LT.: 0 CU. `k0§ ' ti STA. 630.74 - CONS TRUC APPROACH ON LT.: IS CU YDS. STA. 631+00 - CONS Dr WITH 8' EJE & 24 x PIPE O CONNECT TCi. DJ. o 25 LT. TYC = 4'x i Y 1110 = 4' " i or STA. 632+08 - CONSTRUCT STA.635+74 CONSTRUCT STA. 638+04 - CONSTRUCT APPROACH ON LT. = 10 CU. YDS. TYPE 4 WHEELCHAIR 0.1. ON LT. WITH 4' EXTENSION RAMP = 7.3 50. YDS. CONNECT TO TOP OF R.C. BOX STA. 636+60 CONSTRUCT TY C 2 4' x 4' STA. CONSTRUCT TYPE 2 WHEELCHAIR H = 2'2 DJ.ON LTLT., W WITH 8' EXTENSION & 24" x d9' PIPE OUTLET RAMP = 4.150. YDS. STA. 638+37 - CONSTRUCT CONNECT TO D.1. 0 STA, 633+50 LT. D.I. ON LT. WITH 6' EXTENSION TY C = 4' x 4' STA. 636+23 - IN PLACE & 54' x 16' R.C. PIPE OUTLET TY MO • 4' 1.0. DROP INLET ON L7. WITH CONNECT TO R.C. BOX N= 3' U• 18" x 47' R.C. PIPE OUTLET a STA. 638+04 LT. STA. 633+12 - CONSTRUCT REMOVE TY C' 6' x 6' TY MO = 6' I.D. APPROACH ON LT. = 20 CU. YDS. H = 7' 3" STA, 637+01- IN PLACE STA. 638+76 - CONSTRUCT STA. 633+50 - CONSTRUCT DROP INLET ON LT. WITH DJ. ON LT. WITH 4' EXTENSION D.L ON LT. WITH 8' EXTENSION 18' x 65' R.C. PIPE OUTLET & 54" x 32' R.C. PIPE OUTLET & 24" x 88' PIPE OUTLET REMOVE CONNECT TO 0.1 o STA. 638+37 LT. CONNECT TO D.I. a STA. 634+45 LT. TY C = 6' x 6' TY C = 4' x 4' STA. 638+55 - IN PLACE TY MO = 6' LD. TY MO = 4' I.D. DROP INLET ON LT. WITH H = 6' 9' H. 3' IS" x 35' R.C. PIPE OUTLET REMOVE STA. 634*20 - N PLACE STA. 634+45 - CONSTRUCT IN" x 35' CM PIPE CULVERT D.I. ON LT. WITH 8' EXTENSION STA. 638+52 - N PLACE LT. SIDE DRAIN & 24- x 244' R.C. PIPE OUTLET DROP INLET ON LT. WITH REMOVE AND CONSTRUCT CONNECT TO D.L V STA. 637*00 LT. I8' x 29' R.C. PIPE OUTLET APPROACH = 10 CU. YDS. TY C • 4' X 4' REMOVE TY MO = 4' LD. STA. 639+92 - CONSTRUCT H- 3' 7" 0.1. ON LT. WITH 4' EXTENSION TA. 634+55 - N PLACE STA. 637+00 - CONSTRUCT & 30" x 3' R.C. STUB INLET D INLET ON LT. ACE 0.1. ON LT. WITH 8' EXTENSION WITH FES & 30" x 88 PIPE OUTLET & 48- x 10' PIPE OUTLET 18" IIS' R.C. PIPE OUTLET CONNECT TO R.C. BOX CONNECT TO DJL 0 Sip, 638*76 LT. REM VE TYSCA_638X044 LT. TY C = 4' x 6' STA. 6 CONSTRUCT TY MD a 5' IA. TY 110 a 6• LD. H= 5 10' TYPE 2 ELCHAIR RAMP = 3.3 SO. YDS. H. 3' 11" ' STA. +6 t STA. 637+34 — CONSTRUCT YPE 4 WHE BRA 50, Yr. APPROACH ON LT. - CU. YDS. DR r WITH 7 A _ Y REM, fiO .C. PIP OUTLET .EO �HW x 5) .85" x� STA. 635+70 CONSTRUCT , TYPE 4 WHEELCHAIR RAMP = .8 Sp. S. I sc rl I \ I p � � " Jr{lJ F .tl 16 46- o CA►R]PY OLE v 1 PAY£q ! I &E P F In .ri . 1'A YF j P1R' C 1 I � . I , ' J 1 I 1 CAR 11A$/ 8 ¢ J"} I 1 � ' I ( PA1ii(wc , x FA. 6t5+12 CO TRUCT (PE WHEEL fIAIR RAMP =1.6 50. Y ' TA. 125+78 CONSTRUCT .7j ) YPE 3 WHEELCHAIR R = 7.6 SO. YDS. r �- TA, 626400 ICONSTRUCT 1. ON RT. WIT 8' EXTENSION STA. 629+35 - IN PLA E 24' x 55' FCC. PIPE OUTLET DROP INLET ON AT. WITH R•4,Q�LT. 18" x 188' R.C. PIPE INLET AND �,i a9�ti 1�_il 73" x 45' x 80'R.C.ARCH PIIPE MANGE ORDER MO• •' 2 REMOVE W STA. 628+94 - CONSTRUCT ccB NO ..%./�rj-'77 • • �• APPROACH ON RT. = S Cu. YDS. Al' . • •� J.I...r�rL r.6 ds•(Y )—OROP6NLET7. 84ON RT PLACE ' RE" x 45" x 10' R.C. PIPE OUTLET .OUNTY .:{ ; • .,REMOVE / � 1 x I 1 I I � 1 I 380' TA t r STAxi6�29+21- CO STRUC APPROACH ON R .' 55 C YDS. STA. 638.04 - PLACE TRPL 10' x 6' x 3' R.C. X CULVERT WITH 3:1 WINGS L . & AT. RETAIN & EXTE 25'LT 050 = ITOO_CFS D.4 = L7 S0. ML 51*. 629+46 - CONSTRUCT 0.1. 084, RT. WITH 4' EXTENSION NNETOJUNCTION 4' BOX CONNECT TYPE E 0 STA.630+35 PT. TV T. 7'It 514. 630'35 CONS CT JUNCTION o�ON RT,_- TYP Exx,7 xx7 STUB H . APPROACH ON RT. 2 15 CU. YDS. QO ACCOMPAN CHANGE ORDER NO .Z JOB NO. ,... Z&. e. GrJasfi ' u 627+00 628.00 629.00 630.00 631.00 632.00 633.00 634.00 63 627.00 628.00 629.00 630.00 631.00 632.00 633.00 634.00 6c STA. 628 98.15 BEGU SUPEREL NATION S. INS. SE TYPE SE TYPE BEDDING. BEDDING, NLESS 0 NLESS 0 RWtSE S RERWISE S CIFIED. ECIFIED. STA. 633 STA. 635 STA. 640 48.15 MAX. 71.20 UAX 21.20 END SUPERELE SUPERELE SLIPERELE ATION 10.1 ATION t0. ATION STA 29+05 53 15 TOP ELE F.L. ELE INLET EL .=1207.80 .= 1201• V.=1202.5 o o o VC -4 e-.2 0' STA. 3I+00 TA. 632+2 M r STA � TOP E 633+50 EV.=1203.9 TOP ELE .=1205.87 TO ELEV.=120 .37 > F.L. EL V.=1200.0 O 0 / a. STA. 6 TOP ELEV F.L. ELEV 4+45 1200.45 =d96.5T 1. O 4_x p 24x 21' 0 0.4 CC IC 53.63 VC•200' CD e•-0.93' > C> a >J a r > J 'A.6 6+00 ELE .=1215.53 ELE .=1211.87 00 a VC -4 e-2.2 0' S TOP F L F.L. A 629+45 cV,=12Q7 eN = 1 65 ST TOP F.L. E OUTLET .630+34 EV.=1207.1 EV.' 114 ELEV.=u99 57 30 MN > 1 jw a 0 .93' X4x 71• �x 82• 0.24 � eC __!2.I4_________ w a J INTEROFFICE MEMORANDUM January 3, 2013 TO: Mr. Mike Sebren, State Construction Engineer FROM: Trinity Smith, Engineer of Roadway Design SUBJECT: Response for Substitution of Precast Reinforced Concrete Box Culverts for Arch Pipe Culverts Job No. 040578 Armstrong Ave. -Stone Bridge Rd. (Sel. Secs.) (Fayetteville) (S) Hwy. 16, Section 3 Washington County Hydraulics has reviewed the request to substitute a 6'x4' RCB for the planned 60" equivalent arch pipe. Since the box culvert has a greater opening the substitution is acceptable. If the 6'x4' box section is used, the proposed 60" equivalent arch or elliptical pipe outlet will have cleanout issues. Hydraulics recommends extending the 6'x4' box section to the outlet. If you have any questions, please call Mark Earl at 2589. 1/¢/2. MSE ja; D 4 1243 �o.-►ie.�t7•! «+•� a.T"' �a�6oc..0 atA1 IQrs a4$wy Ub4T Pe CA M4TiFr TX'c C&-jTA4<7d_ ,rE.M I W�rSrE Irk ACCOMFA GE ORDER NOO IQB N . 04-057 EAP 9/4,ZC26 COUNTY RECEIVED JAN 04 2012 AHTO CONSTRUCTION DIVISION V SWEETSER CONSTRUCTION, INC. GENERAL CONTRACTORS • LICENSED • INSURED �GEaER� 590 WEST POPLAR EAYG-rI'EVILLE, AR 72703 TELEPHONE (479) 443-3426 • FAX (479) 442,)119 K •�4�Ec y u"�j7yT 1l" December 19, 2012 AHTD District Four Attn: Jeff Stroud 3526 N. Hwy 112 Fayetteville, AR 72704 Re: AHTD 040578 Drainage Jeff, Please see the following request for your review and approval to change some of the drainage for AHTD 040578 from arched pipe to box culvert at no additional cost to the state. We believe the state will end up with a much better finished product. If you have any questions please give me a call. Thanks, Charles W. Miller f t'O 21. ' oMP-.1t ME .�NGE ORDER NO. JOB NO. 5? , .. . >AP COUNTY ..Jd. .� PO Box I082 - 3725 South McCollum Ave. - Fayetteville, AR 72702 PH. (479) 521-0504 • FAX (479) 443-5533 set Sijp,TE Op1i AR N AS REGISTERED r PROFESSIONAL ENGIN1=1rR i,qN o. 9 4327 r P� 6 � Re: AHTD Job #040578 / Highway 16 (Armstrong Avenue to Stone Brige Road - Fayetteville) Request to substitute the specified 60" Reinforced Concrete Arch Pipe with 6'x4' Precast Reinforced Concrete Box Culverts j7 - 2 -1 Z (Hwy. 16 - Sta 629+05 to Sta 630+35, Sheets 83 and 84 - 152 LF) December 12, 2012 Jeff Stroud, P.E. Arkansas Highway and Transportation Department Resident Engineer, District #4 3526 North Highway 112 Fayetteville, AR 72704 Dear Mr. Stroud, Scurlock would like to substitute the above referenced 60" Reinforced Concrete Arch Pipe with 6'x4' Precast Reinforced Concrete Box Culverts, The 6'x4' boxes will have a greater water -way area and have similar dimensions to the 60" Arch pipe (Total Span: 86" vs. 85", Flowline to outside top of box/pipe: 55" vs. 51 "). The 6'x4' boxes will be designed for minimal cover (0-4'). This request covers the 70 LF of cross drain from the drop inlet at Sta 629+05 LT to the drop inlet at Sta 629+46 RT, as well as the 82 LF of storm drain from the drop inlet at Sta 629+46 RT to the drop inlet at Sta 630+35 RT. For the stub inlet at drop inlet Sta 629+05 LT (8 LF), and for the stub outlet at drop inlet Sta 630+35 RT (12 LF), Scurlock will provide 60" horizontal elliptical pipe (76"x48") with flared end sections. Please find attached the output of the BOXCAR software we used to perform the structural analysis for the above referenced precast box culverts. Also attached is the welded wire steel layout for the boxes, as well as the box culvert'cover sheet'. Design parameters were taken from project plans forwarded to our office. If additional information is needed, please contact me. Sincere) Jonathan (J.) Strain, P.E. Scurlock Industries of Fayetteville, Inc. attachments ftQ ACCOMxA1' PAIGE ORDER NO ,2 FOB NO. , EAP ...�� covr�zY Building Quality Concrete Storrs & Sanitary Sewers, Manholes, Drop inlets & Concrete Products Since 1953. CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. X Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x 11" sheets, suitable for reproduction. X Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) X Supplemental Agreement Items: X List Items last under summary. X Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE; Name of Items should be the exact wording as shown in summary. X Include a Special Provision if new item is not included in the Standard Specifications. X Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 Stroud, Jeffrey D. From: Perkins, Brooke Sent: Wednesday, January 23, 2013 10:46 AM To: Stroud, Jeffrey D. Cc: White, Kevin; Earl, Mark S.; Smith, Trinity D.; Martin, Chuck L. Subject: RE: 040578 CO 2 Roadway concurs. Brooke Perkins, P.E. Staff Design Engineer Roadway Design Division Arkansas State Highway and Transportation Department Brooke.Perkins@arkansashighways.com (501) 569-2529 -----Original Message ----- From: Stroud, Jeffrey D. Sent: Wednesday, January 23, 2013 10:20 AM To: Perkins, Brooke Cc: White, Kevin Subject: RE: 040578 CO 2 Brooke, Changes made to flow lines and stub outlet at Sta. 630+34 Rt. per your request. Your concurrence is requested. Thanks for your help with this. Jeff -----Original Message ----- From: Perkins, Brooke Sent: Tuesday, January 22, 2013 2:32 PM To: Stroud, Jeffrey D. Cc: Earl, Mark S. Subject: FW: 040578 CO 2 Jeff, See the flow line elevations below from Mark. This should solve the problem of the box culvert fitting under the road on the left side. Please submit a revised change order with the stub out changed to a box culvert as well. Thanks, Brooke Perkins, P.E. 1 Stroud, Jeffrey D. From: Perkins, Brooke Sent: Tuesday, January 22, 2013 2:32 PM To: Stroud, Jeffrey D. Cc: Earl, Mark S. Subject: FW: 040578 CO 2 Jeff, See the flow line elevations below from Mark. This should solve the problem of the box culvert fitting under the road on the left side. Please submit a revised change order with the stub out changed to a box culvert as well. Thanks, Brooke Perkins, P.E. Staff Design Engineer Roadway Design Division Arkansas State Highway and Transportation Department Brooke.Perkins@arkansashighways.com (501) 569-2529 -----Original Message ----- From: Earl, Mark S. Sent: Tuesday, January 22, 2013 2:25 PM To: Perkins, Brooke Subject: RE: 040578 CO 2 I recommend the fc Sta. 629+05 Lt. F.L. OUT = 1201.30 Sta. 629+45 Rt. F.L. IN = 1200.59 F.L. OUT = 1199.77 )flowing flow line elevation modifications: -roP i r tzo?.8o 120 6 c , �, n Sta. 630+34 Rt. +' F.L. IN = 1199.57 F.L. OUT =1199.30 This is for the 6'x4' box sections and will maintain the same entrance HGL elevation at the arch pipe inlet at Sta. 629+05 Lt. Thank you, Mark Earl, P.E. 1 Staff Hydraulic Engineer Roadway Design Division Arkansas State Highway and Transportation Department P.O. Box 2261 Little Rock, AR 72203 Phone 501-569-2589 mark.earl@arkansashighways.com -----Original Message ----- From: Perkins, Brooke Sent: Tuesday, January 15, 2013 3:59 PM To: Earl, Mark S. Subject: FW: 040578 CO 2 Mark, Scott said that you had already looked at this change order and you wrote a letter back to them about it. I was already looking at it before I knew that and I found that a 6x4 box culvert will not fit under the road on the left side when leaving the drop inlet on the left. I told Jeff Stroud that and he wants to know if the slope of the right side lateral box culvert could be flattened so that the cross drain could be lowered so that it would fit. I cannot find your design on this system on EDM. I told Jeff Stroud that the letter you previously sent said the stub out would need to be the box culvert instead of the elliptical pipe. I also told Jeff that we would have to wait until you got back and looked at the design to see if the slope of the boxes could be flattened. If the slope can be flattened so that the box will fit, then Jeff will send a revised change order showing the stub out as a box as well. Please let me know if you have any questions. Thanks, Brooke Perkins, P.E. Staff Design Engineer Roadway Design Division Arkansas State Highway and Transportation Department Brooke.Perkins(@arkansashighways.com (501) 569-2529 -----Original Message ----- From: Stroud, Jeffrey D. Sent: Tuesday, January 15, 2013 2:16 PM To: White, Kevin; Perkins, Brooke Subject: RE: 040578 CO 2 Corrections have been made. Enclosed is change order for your concurrence. -----Original Message ----- From: White, Kevin Sent: Wednesday, January 09, 2013 10:03 AM To: Stroud, Jeffrey D.; Adams, Chad D. Subject: RE: 040578 CO 2 in the Description of Change, the precast box culvert is referred to as a precast pipe culvert. Also, instead of using the word "offered" I would recommend using the word "requested". -----Original Message ----- From: Stroud, Jeffrey D. Sent: Tuesday, January08, 2013 3:55 PM To: Adams, Chad D.; White, Kevin Subject: FW: 040578 CO 2 I have revised and included a revised version for your review, -----Original Message ----- From: Stroud, Jeffrey D. Sent: Tuesday, January 08, 2013 3:37 PM To: Adams, Chad D. Subject: 040578 CO 2 Another change order for your review. Stroud, Jeffrey D. From: White, Kevin Sent: Wednesday, January 16, 2013 9:07 AM To: Stroud, Jeffrey D. Subject: RE: 040578 CO 2 Jeff, The order of the new items in the supplemental agreement not should be the same order they are listed in the Summary. Other than that, with that change made, Construction will concur with the change order. Kevin -----Original Message ----- From: Stroud, Jeffrey D. Sent: Tuesday, January 15, 2013 2:16 PM To: White, Kevin; Perkins, Brooke Subject: RE: 040578 CO 2 Corrections have been made. Enclosed is change order for your concurrence. -----Original Message From: White, Kevin Sent: Wednesday, January 09, 2013 10:03 AM To: Stroud, Jeffrey D.; Adams, Chad D. Subject: RE: 040578 CO 2 In the Description of Change, the precast box culvert is referred to as a precast pipe culvert. Also, instead of using the word "offered" I would recommend using the word "requested". -----Original Message ----- From: Stroud, Jeffrey D. Sent: Tuesday, January 08, 2013 3:55 PM To: Adams, Chad D.; White, Kevin Subject: FW: 040578 CO 2 I have revised and included a revised version for your review. -----Original Message ----- From: Stroud, Jeffrey D. Sent: Tuesday, January 08, 2013 3:37 PM To: Adams, Chad D. Subject: 040578 CO 2 Another change order for your review. City of Fayetteville Staff Review Form AWTD Chris Brown Submitted By City Council Agenda Items and Contracts, Leases or Agreements NIA Mayors Signature City Council Meeting Date Agenda Items Only Engineering Division ncuun RCQUItCU. L0 (o WI1 rOY-F S 111 -12 - Development Services Department Approval of Change Order No.6 to the Contract between AHTD and Sweetser Construction on Improvements to Highway 16. No Additional Cost to the City. Cost of this request 4520.9540.5809.00 Account Number 06035.2300 Project Number Budgeted Item $ 4,037,285.00 Category / Project Budget $ 4,019,094.00 Funds Used to Date $ 18,191.00 Remaining Balance Budget Adjustment Attached 05f Department Di ctor Date City Attorney Date Ct 5-t't-2o13 Finance and Internal Services Director Date Date D e Transportation Bonds Program Category ! Project Name Transportation Bonds Program 1 Project Category Name Sales Tax Construction Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City35-13-1 3P0329 RCVD Clerk's Office Received in Mayor's Office Revised January 15, 2009 • Zayi.Lie S MEMO To: Mayor Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director pti From: Chris Brown, City Engineer Date: May 9, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Change Order No. 6 to Highway 16 Widening -Armstrong to Stonebridge Mayor's Approval Only PROPOSAL Improvements to Highway 16 are included in the City's Transportation Bond Program. Design and construction of the project is being managed by the Arkansas Highway and Transportation Department (AHTD). The City has agreed to pay up to $5 million towards the total cost of the project. The City has submitted the full $5 million payment, and construction is underway by the contractor hired by AHTD. The attached Change Order is to add pay items and quantities for undercut and backfill that was originally left out of the contract. These items are necessary due to the presence of unsuitable subgrade material found on the project. RECOMMENDATION Staff recommends approval of this Change Order. No change in the City's obligation will result as of this Change Order since the City has met its full obligation on the project. BUDGET IMPACT None. ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs )(Fayetteville) (S) Route & Section Hwy. 16.. 3 Job No. 040578 FAP No. STP-9142(26) County Washington Change Order No. 6 Changes on Station 584+00 to Station 594+00 Description of Change: Add 1500 Cu. Yds. of Unclassified Excavation and Compacted Embankment and accomplish from Station 584+00 to Station 594+00. Reason for Change: Unsuitable material has been encountered which cannot be processed in place and requires undercutting. Attachments: None Item No. I Item 210 Unclassified Excavation 210 Compacted Embankment Division Construction Materials Division Authorized Jj V--"- 7Engineer SUMMARY Unit Unit Price Cu. Yd. 7.00 Cu. Yd. 8.50 PRESENT REVISED Quantity Amount Quantity Amount 0 0.00 1500 10500.00 0 0.00 1500 12750.00 0.40 23250.00 Overrun $ 23250.00 Date Initials Remarks Requested57/'2.Z_/'f Resident Engineer CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? N/A Sketches. NIA Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. N/A Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x II" sheets, suitable for reproduction X Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) N/A Supplemental Agreement Items: N/A List Items last under summary. N/A Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR name of items IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. N/A Include a Special Provision if new item is not included in the Standard Specifications. N/A Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! NIA Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Chris Brown vfi Engineering Development Services Submitted By Division Department $ 13,448,020.00 Transportation Bonds Cost of this request Category! Project Budget Program Category I Project Name 4520.9540.5809.00 $ 11,602,773.00 Transportation Bonds Account Number Funds Used to Date Program / Project Category Name 06035.2300 $ 1,845,247.00 Sales Tax Construction Project Number Budgeted Item Remaining Balance Budget Adjustment Attached RDepartment Dr ctor Date -'1- (3 Cit orney Date As4JM4)ec Fin ce and Internal Services Director Date Fund Name Previous Ordinance or Resolution # 1"l ' 1 Original Contract Date: Original Contract Number: Received inLCity.77—j 3P01:33 RCVJ Clerk's Office Received in ED Mayor's Office oZ Revised January 15, • a e'ttVt1e WARKANSAS MEMO To: Mayor Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City Engineer Date: June 27, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Change Order No. 7 to Highway 16 Widening -Armstrong to Stonebridge Mayor's Approval Only PROPOSAL Improvements to Highway 16 are included in the City's Transportation Bond Program. Design and construction of the project is being managed by the Arkansas Highway and Transportation Department (AHTD). The City has agreed to pay up to $5 million towards the total cost of the project. The City has submitted the full $5 million payment, and construction is underway by the contractor hired by AHTD. The attached Change Order is to establish a price for Class IV concrete pipe, to be used in lieu of a higher class originally specified. Higher class pipe is required where pipes are shallow, in order to handle more intense loading from traffic that is experienced at shallower depths. RECOMMENDATION Staff recommends approval of this Change Order. This is a slight reduction ($180) to the overall contract amount. BUDGET IMPACT None. ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR FORT SMITH MEMORANDUM July 15, 2013 TO: Mr. Mike Sebren, State Construction Engineer FROM: Chad Adams, District Four Engineer SUBJECT: Job No. 040578 FAP: STP-9142(26) Armstrong Ave. -Stone Bridge Rd (Sel Secs)(Fayettevife)(S) Hwy 16, Sections 3 Washington County Attached for your review and processing is approved Change Order No. 7 on the above referenced project. DCA:sl attachments c: Resident Engineer #43 ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd,(Sel. Sees.)(Fayetteville) (S) Route & Section Hwy. 16, Sec. 3 Job No. 040578 FAP No. STP-9142(26) County Washington Change Order No. 7 Changes at Station 615+82 Description of Change: Establish and add to the Contract the item "44" X 27" Reinforced Concrete Arch Pipe Culvert (Class IV)" and place as indicated on the enclosed plan sheet at Station 615+82. Reason for Change: The fill height over this pipe is such that a Class IV pipe may be utilized in lieu of the planned Class V pipe. Attachments: Plan Sheet, Contractor's Letter NOTE: UNIT PRICE FOR "44"X 27" REINFORCED CONCRETE ARCH PIPE CULVERT (CLASS IV)" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SS&606 44" X 27" Reinforced Concrete Arch L.F. 159.50 30 4785.00 0 0.00 Pipe Culvert (Class V) SS&606 44" X 27" Reinforced Concrete Arch L.F. 153.50 0 0.00 30 4605.00 Pipe Culvert (Class 1V Division Construction Hbnoiable Lion��� Mayor, City of a eville Authorized District Engineer I 4/ts5.UU I +000.UU Underrun $ 180.00 Date Initials Remarks b S r' ktil 6 I` Requested Resident Engineer ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR 808 FRONTIER ROAD • BARLING, AR 72923 • P. O. BOX 11170 • FORT SMITH, AR 72917-1170 TELEPHONE (479) 484-5306 • FAX (479) 484-5300 WASHINGTON - CRAWFORD - FRANKLIN - SEBASTIAN - LOGAN - SCOTT - POLK July 15, 2013 Sweetser Construction, Inc. 590 West Poplar Fayetteville, AR. 72703 Re: Job No. 040578 FAP: STP-9142(26) Armstrong Ave -Stone Bridge Rd (Sel Secs) (Fayetteville)(S) Highway 16, Section 3 Washington County Dear Sir: Attached for your information is approved Change Order No. 7 on the abovereferenced project. If additional information is needed, please contact Resident Engineer Jeff Stroud. Sincerely, Cha Adams District Four Engineer c: State Construction Engineer Resident Engineer #43 ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs.)(Fayetteville)(S) Route & Section 16, Section 3 Job No. 040578 FAP No STP-9142(26) County Washington Changes located at Station 615+82 — Change Order No. 7 DESCRIPTION OF CHANGE: Establish and add to the Contract the item "44"x27" Reinforced Concrete Arch Pipe Culvert (Class IV)" and place as indicated on the enclosed plan sheet at Station 615+82. REASON FOR CHANGE: The fill height over this pipe is such that a Class IV pipe may be utilized in lieu of the planned Class V pipe. ATTACHMENTS: Plan Sheet, Contractor's Letter NOTE: UNIT PRICE FOR "44" X 27" REINFORCED CONCRETE ARCH PIPE CULVERTS (CLASS IV)" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Ite N m o. Item unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SS&8013 44" X 27" Reinforced Concrete Arch Pipe Culvert (Class V) IF 159.50 30.OOL 4,785.00 0.00 0 SS&606 44" X 27" Reinforced Concrete Arch Pipe LF 153.50 1 OOOI n nn -in [___$4,785.00 f $4,605.00 Underrun $180.00 Concurrence By: ROADWAY CONSTRUCTION MAYOR, CITY OF FAYETTEVILLE Authorized -1 15 ( g Chad Adams, Engineer Date Initials Remarks 6/25/2013 BP Concur 6/25/2013 KW Concur 7/1/2013 LJ Honorable Lioneld Jordan -Concur Page 1 of 1 Requested Slat Jeff Stroud, Resident Engineer Ver: 6/10/2013 'I June 14, 2013 AHTD District Four Attn: Jeff Stroud 3526 North Highway 112 Fayetteville, AR 72704 SWEETSER CONSTRUCTION, INC. GENERAL CONTHACTOI(S • LICENSEr) • INSURED 590 WEST I'DI'LAIU • FAYE{'I'EVILLE. Ali 72703 TELEFiiONE (4741 443_3026 • rA!C c479 442—01 i9 Re: AHTD 040578 Price for Drainage Jeff, The price for 30 L.F. of "44" X 27" Reinforced Concrete Arch Pipe Culvert (Class IV)" would be $1.5350 per LF = $4,605.00 (A reduction of $6.00 per LF) Thanks, a Charles W. Miller io ACCOMP iG ORDER p06.7. JOBNO. ...............a PAP COUNTY 113*21- IN PLACE KET ON LT. WITH 64R.C. PIPE OUTLET 13+35 - CONSTRUCT LT. WITH 4' EXTENSION Ii 84' R.C. PIPE OUTLET Cf TO OJ. o STA. 612+69 RT. 4' x 4' ■ 4' LD. 160 - CONSTRUCT NN ON LT. - 65 CU. YOS. +66 - CONSTRUCT 'H ON LT. = 10 CU. YOS. STA. 612+13 , STA.615*44 - CONSTRUCT D.I. ON LT. WITH 4' EXTENSION & OPENING IN BACK & 36" x 32' R.C. PIPE OUTLET CONNECT TO JUNCTION BOX TYPE ST C STA.615+82 I.T. TY C = 4' x 4' TY MO = 5' I.D. H- 4'8 STA. 615*66 CONSTRUCT TYPE 2 WHEELCHAIR RAMP a 8.150. YDS. STA.615+82 - CONST CT JUCTION BOX ON LT. & 44" x 27" x 30' R.C. ARCH STUB IN WITH ES CONNECT TO D.I. o STA. 616+35 LT. !(FST = 6' x 4' NN 0" STA. 615+94 - IN PLACE 24" x 61' RC PIPE CULVERT AND STA.616+95 - CONSTRUCT D.I. ON LT. WITH 4' EXTENSION 24" x 35' RC PIPE CULVERT , I 1 & 36" x 29' PIPE OUTLET LT. SIDE DRAINS CONNECT TO D.L a STA. 616+53 LT. REMOVE TYC=4'x4' 1 TY MO = 5' I.D. STA. 616+11 CONSTRUCT 1 l H- 4 8" TYPE 2 WHEELCHAIR t RAMPS = 6.2 SO. YOS. I STA. 617+29 - IN PLACE Bi" x 16' RC PIPE CULVERT STA. 616+35 • CONSTRUCT { LT.SIOE DRAB) 0.1. ON LT. WITH 4' EXTENSIONI REMOVE AND CONSTRUCT & 36" x 12' PIPE OUTLET I APPROACH : 0 CU. YOS. CONNECT TO JUNCTION BOX TYPE E O STA. 616+53 LT. I STA.617+37 - IN PLACE TY C = 4' x 4' 18" x 16' RC PIPE CULVERT TY MO = 5' 1.0.I LT.SIOE DRAIN H= 4 II- 1 1 REMOVE AND CONSTRUCT STA. 616+53 - CONSTRUCT 1 1 APPROACH = 0 CU. YOS. UNCTION BOX ON LT. 1 TH BACK I STA. 618+00 CONSTRUCT C NECT TTO O EXISTING R.L. BOX D.L ON LT. WITH B' EXTENSION 1 TY E E = 4' x 4' 1 WITH OPENING IN BACK H - 8" 1 A 30" x 99' PIPE OUTLET CONNECT TO 0.1. a STA. 616+60 LT. STA. 6 +60 - CONSTRUCT I I TY C 4' x 4' TY MO = 5' 1.0. 0.1. ON T. WITH S' EXTENSION I H= 3' I1" & 36" 7 78' R.C. STUB OUTLET, 1 WITH F S _ 1 4 ISTA. STRU TY MO 0. I TYPE WHEG CHAIR A P= 7. 0. H= 6'8 I 1. II 4 1 9 �l 1 c $ � i Ia, —x I t I.. } . + 110UE L 6 � r � � pevcD D = -15' - �D•�I I T 37.78' PC 07+52.34 PT 612+15.88 FR , a H EXISTING vA11T RAMP a 8.3 SO. YDS. REMOVAL AND DISPOSAL OF FENCE 5TA. STA. SIDE LIN. FT. 615+70 00 RT. 68 611*88 LT. 8 619+25 RT. R 620+32 LT. 22 621*85 622+27 LT, 79 622+88 633+44 LT. 69 624+38 625+15 IT. 106 INSTALL WIRE FENCE STA. STA. SIDE TYPE GATE 624+47 625+16 IT. C VACANT 1 ANOE ORDER NO. ., JOB NO... ate..` ..... PAP .. COUNTY .. B1 51*. 611.62 - IN PLACE DROP INLET ON RT. RETAIN STA.617+68 - IN PLACE DROP INLET 35' RT. WITH 18" x 94' R.C. PIPE OUTLET REMOVE STA.617+68 - IN PLACE DROP INLET 23' RT. WITH IS" x T' R.G. PIPE OUTLET REMOVE ST DR 18" RE IB" RE I8" RE ST TYI RAI ST1 JLtl COt TYF H = Si' D.F. A C01 TY TY H= STA YDS. 18" IT, REM APP `•1 o i vK 3 F3+R5 `r CD`�CRell I i L I i psa� K� t ST .616."t TR T TY ? W ELCHAIR TAMP c 6.; I ( 1 STA. 612+69 - CONSTRUCX D.I. ON RT. WITH 4' EXTENS` & 18' x 95' PIPE OUTLET CONNECT TO D.L C STA. 6A+64 R1 TYC = 4'x 4' TY MO a 4I.D. 1 A.615+36 STRUCT APPROACH ON RT.: 125 CU. YOS 51*. 616453 - IN PLACE 3' x 3' x 44' R.C. BOX CULVERT WITH 3d WINGS ON RT. REMOVE 9' LT. AND EXTEND 44'RT. 050 = 44.8 CFS D.A. - 19.0 ACR CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. X Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x II" sheets, suitable for reproduction. X Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) X Supplemental Agreement Items: X List Items last under summary. X Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. N/A Include a Special Provision if new item is not included in the Standard Specifications. X Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2