HomeMy WebLinkAbout19-12 RESOLUTIONRESOLUTION NO. 19-12
A RESOLUTION AWARDING BID #12-04 AND AUTHORIZING THE
PURCHASE OF HILLSIDE GRAVEL FROM LES ROGERS, INC. FOR
VARIABLE UNIT PRICES, AND AUTHORIZING THE USE OF OTHER
BIDDERS BASED ON PRICE AND AVAILABILITY, AS NEEDED
THROUGH THE END OF CALENDAR YEAR 2012
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-04 and authorizes the purchase of hillside gravel from Les Rogers, Inc. for variable unit
prices as specified in the attached Exhibit "A", and authorizes the use of other bidders based on
price and availability, as needed through the end of calendar year 2012.
PASSED and APPROVED this 17th day of January, 2012.
APPROVED:
B
./e10-AgAi
T'O ' ELD JOOr', Mayor
ATTEST:
By: 7cdii&,( _ �
SONDRA E. SMITH, City Clerk/Treasurer
Bid 12-04, Hillside Gravel
BID: 12-04
DATE: '12/14/11
TIME: 2:00 PM
CITY OF FAYETTEVILLE
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
BIDDER
Red Hillside Gravel (Pickup &
Loaded on City Truck - Material
Cost Only) Est Qty: 15,000
Red Hillside Gravel (Delivery Price
Only - To be Added to the Cost of
Material) Est Qty: tY• 10,000
TOTAL BID BASED ON
ESTIMATES
Price/Cubic Yd
TOTAL
Price/Cubic Yd
TOTAL
1
Fochtman Enterprises, Inc.
$ 1.40
$ 21,000.00.
$ 3.60
$ 36,000.00
$ 57,000.00
2
Les Rogers Inc.
$ 1.39
$ 20,850.00
$ 3.49
$ 34,900.00
$ 55,750.00
3
Northwest Arkansas Quarries
$ 1.65
$ 24,750.00
$ 4.00
$ 40,000.00
;$ 64,750.00
4
S and R Trucking
$ 1.40
$ 21,000.00
>$ 3.50
$ 35,000.00
$ 56,000.00
5
Sweetser Construction, Inc.
$ 1.40
$ 21,000.00
$ 3.75
$ 37,500.00
$ 58,500.00'.
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
January 17, 2012
City Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Transportation Services
Department
A resolution awarding Bid 12-04, Hillside Gravel to Les Rogers, Inc. as primary supplier for materials picked up and
delivered materials, authorizing the use of other bidders based on price and availability, and approving the purchase
of hillside gravel for the unit price amounts specified on the attached bid tabulation, as needed through the end of
calendar year 2012.
55, 750.00
Cost of this request
4470.9470.xxxx.xx
Account Number
Various
Project Number
Budgeted Item
X
Category / Project Budget
Various Capital Projects
Program Category / Project Name
Transportation Improvements
Funds Used to Date Program / Project Category Name
Sales Tax Capital Improvements
Remaining Balance Fund Name
Budget Adjustment Attached
Department; erector
rney
Finance and Internal Services Director
it),$)/t /04/1
Chief of
M..'or
/2-ZS_l,
Date
/-3-(2—
Date
Date
Date
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City2-2 ) -1 1 P03:14 R C V D
Clerk's Office
,A)P7
Comments:
Revised January 15, 2009
ae
'�tv. eville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff _� !�j
From: Terry Gulley, Transportation Services Director — 7p7�d'
Date: January 17, 2012
Subject: A resolution awarding Bid 12-04, Hillside Gravel to Les Rogers, Inc. as primary supplier for materials
picked up and delivered materials, authorizing the use of other bidders based on price and availability, and
approving the purchase of hillside gravel for the unit price amounts specified on the attached bid tabulation, as
needed through the end of calendar year 2012.
PROPOSAL:
The purchase of bulk construction materials and services is necessary to maintain the City's current
infrastructure and to implement the Capital Improvement Program projects outlined in the 2012 Annual Budget
& Work Program and five-year Capital Improvement Program. Sealed formal bids for hillside gravel were
publicly read and the results are attached to this memo.
RECOMMENDATION:
Staff recommends awarding the hillside gravel bid to Les Rogers, Inc. as primary supplier for materials picked
up and delivered materials, authorizing the use of other bidders based on price and availability in the event that
the primary supplier cannot supply the necessary materials within the time frame required to complete a project,
and approving the purchase of hillside gravel for the unit price amounts specified on the attached bid tabulation,
as needed through the end of calendar year 2012.
BUDGET IMPACT:
Funds for the acquisition of these materials and services have been budgeted in the Sales Tax Capital
Improvements Fund.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-04 AND AUTHORIZING THE
PURCHASE OF HILLSIDE GRAVEL FROM LES ROGERS, INC. FOR
VARIABLE UNIT PRICES, AND AUTHORIZING THE USE OF OTHER
BIDDERS BASED ON PRICE AND AVAILABILITY, AS NEEDED
THROUGH THE END OF CALENDAR YEAR 2012
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-04 and authorizes the purchase of hillside gravel from Les Rogers, Inc. for variable unit
prices as specified in the attached Exhibit "A", and authorizes the use of other bidders based on
price and availability, as needed through the end of calendar year 2012.
PASSED and APPROVED this 17th day of January, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer