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Home My WebLink About188-12 RESOLUTIONRESOLUTION NO. 188-12 A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 OF THE CONSTRUCTION CONTRACT WITH GOODWIN AND GOODWIN, INC. FOR AN ADDITIONAL $105,125.00 AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 of the construction contract with Goodwin & Goodwin, Inc. for an additional $105,125.00, authorizes Mayor Jordan to sign this Change Order and approves the attached budget adjustment. PASSED and APPROVED this 18th day of September, 2012. APPROVED: ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer `G��RK /r TR �ii' •-->• G\TY0• � d'�,� •G. :c : '•� E. FAYETTEVILLE:'= i. 9 '`P.• "Pic N •SPS'. • 1` '''iii�5R1 c 0 ``` Shannon Jones Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 9/18/2012 City Council Meeting Date Agenda Items Only Utilities Capital Projects Division Action Required: Utilities Department Approval of Change Order 1 to the construction contract with Goodwin & Goodwin, Inc. for Water/Sewer relocations on Hwy. 112 (Garland Ave.), for $105,125.00, retain a project contingency of $50,000, and approve a Budget Adjustment. 105,125.00 Cost of this request 5400-5600-5808.00 Account Number 06035.2250 Project Number Budgeted Item 78,775 Category / Project Contingency Funds Used to Date 78,775 Remaining Balance Budget Adjustment Attached XX Garland Ave. W/S Relocations Program Category / Project Name Garland Ave. W&S Program / Project Category Name Water & Sewer Fund Name A4 D partment Direct City Attornq L o Finance and Internal Services Director Date p/31/ 12— Date Date (j -`i -12 - Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 86-12 5/1/2012 2247 Received in City 0 g- 3 j- 1 2P02:08 R C V D Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 le CITY COUNCIL AGENDA MEMO MEETING DATE OF SEPTEMBER 18, 2012 THE CITY OF FAYETTEVILLE, ARKANSAS www.accessfayetteville.org To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff David Jurgens, Utilities Director Fayetteville Water and Sewer Conliittee From: Shannon Jones, Utilities Engineer Date: August 31, 2012 Subject: Approval of Changer Order 1 to the construction contract with Goodwin & Goodwin, Inc. for Water/Sewer relocations on Hwy. 112 (Garland Ave.), for $105,125.00 RECOMMENDATION City Administration recommends approval of Change Order 1 to the construction contract with Goodwin & Goodwin, Inc. for Water/Sewer relocations on Hwy. 112 (Garland Ave.), for $105,125.00, retain a project contingency of $50,000, and approve a Budget Adjustment. BACKGROUND Relocation of existing water and sewer lines is required in preparation for the combined Arkansas Highway Department (AHTD) and City widening of Hwy. 112 (Garland Ave.) from North Street to Janice Street. The majority of the existing water and sewer lines in this section of roadway are located within the AHTD right of way (ROW), so the City is bearing the majority of the expense to relocate these lines. DISCUSSION Several unanticipated changes have occurred during the project. The AHTD is requiring all open cut construction across the existing paved highway to be backfilled with flowable concrete fill instead of Class 7 gravel backfill that was originally approved. We do not want to install flowable fill on top of the new 24 -inch water line crossing at Sycamore. We need to add steel encasement pipe to protect the water line before backfilling with flowable concrete fill. To reduce the disruption on traffic, we are adding a total of 8 sewer service line bores, with a subsequent reduction in the installation and restoration required by open cut reduction. The water line on Janice Street is currently a dead end. We are adding approximately 475 feet of 8 -inch water line to close the loop. The breakdown of the change order is as follows: Total cost of change order $105,125 Reduction in approved contingency $ 28,775 Budget transfer from W/S fund $ 76,350 BUDGET IMPACT This project is funded from several sources, including water and sewer revenue bonds, water and sewer funds, and transportation bond funds. The budget adjustment moves funds from the water and sewer capital fund into the project to cover the costs of a portion of the change order. Hwy112 Goodwin CO1 CC Memo 31Aug12 RESOLUTION NO. A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 OF THE CONSTRUCTION CONTRACT WITH GOODWIN AND GOODWIN, INC. FOR AN ADDITIONAL $105,125.00 AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 of the construction contract with Goodwin & Goodwin, Inc. for an additional $105,125.00, authorizes Mayor Jordan to sign this Change Order and approves the attached budget adjustment. PASSED and APPROVED this 18th day of September, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer ave evie ARKANSAS CONTRACT CHANGE ORDER Change Order City Contract City Resoultion No. 1 Page 1 of i # 2247 Schedule # 86-12 Date 8/20/2012 City Project Project Name: Owner: Address: No.: 06035-2250 Location: Contractor: Address: Fayetteville, AR Garland Avenue Water & Sewer Improvements City of Fayetteville Goodwin & Goodwin, Inc. 113 W. Mountain 3543 Free Ferry Rd. Fayetteville, AR 72701 Fort Smith, AR 72903 THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS: ITEM # DESCRIPTION DECREASE INCREASE 1 2 3 4 5 6 7 Flowable fill, 500 C.Y. @ $70.00/C.Y. Install 80' of 30" steel encasement pipe by open cut, L.S. Additional concrete blocking for added bends at Sycamore Sewer service line bores, 8 E.A. @ $3,800 Increase bid item #7: 8" C-900 WL 475 L.F. @ $35.00 Reduce bid item 53: Sewer service line 700 L.F. ® $18.00 Reduce bid item 64: "T" patch street repair 90 S.Y. @ $70.00 $12,600 $6,300 $35,000 $36,000 $6,000 $30,400.00 $16,625.00 TOTAL DECREASE AMOUNT TOTAL INCREASE AMOUNT NET CHANGE ORDER $18,900.00 $124,025.00 $105,125.00 CHANGE TO CONTRACT AMOUNT: TOTAL AMOUNT ENGINEERS FINAL ELIGIBLE AMOUNT Original Contract Amount Total Previous Change Order(s) Net Amount This Change Order TOTAL CONTRACT AMOUNT TO DATE $1,575,497.00 $1,575,497.00 $0.00 $0.00 $105,125.00 $105,125.00 $1,680,622.00 $1,680,622.00 CHANGE TO CONTRACT COMPLETION DATE: 26, 2012 Original Completion Date Previous Adjusted Completion Date (Increase)(Decrease) This Change Order NEW CONTRACT COMPLETION DATE: December Calendar Days December 26, 2012 RECOMMENDED: RECOMMENDED: BY: ACCEPTED: BY:, APPROVED: BY: City of Fayetteville Utilities Engineer 03/42.BY: E ' eer r/ Si ature City of Fayetteville Title Date City Engineer 81 Z / ►Z Engineer /t'�'1. Signature Goodwin & Goodwin, Inc. Title Date a President v/— ' Co tractor Signature , Y OF FA A 141 EVILLE Title Date 99 Mayor °�'1 // `L G • �_t�._ �.►i��i`"".� fr Si Y. . ture Title Date City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year 2012 Division: Utilities Director Department: Utilities Director Request Date 8/31/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION A BA for $76,350 is needed due to the change order to the constuction contract with Goodwin & Goodwin for water/sewer relocations on the Hwy 112 - Garland Ave. The AHTD is requiring all open cut construction across the existing paved highway to be backfilled with flowable concrete fill instead of Class 7 gravel backfill that was originally approved. We do not want to install flowable fill on top of the new 24 -inch water line crossing at Sycamore. To reduce the disruption on traffic, we are adding a total of 8 sewer service line bores, with a subsequent reduction in the installation and restoration required by open cut reduction. We are adding approximately 475 feet of 8 -inch water line to close the loop. Decrease in our water lines as needed project due to moving available funds to the relocation project for the additional water line that is needed. 'rector rector Date 4 ftZ Date Finan e Director Date Date � e Prepared By: Cheryl Partain Reference: cpartain Budget & Research Use Only Type: . A BCDEP General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT Account Name Water line improvements Water line improvements Increase / (Decrease) Project.Sub Account Number Expense Revenue Number 5400.5600.5808.00 3) 76,350 06035 . 2250 5400.5600.5808.00 (76,350) 04020 . 1 W:\Budget Information and Budget Adjustments\Budget Adjustments\2012\BA - Goodwin & Goodwin - CO Project 06035 1 of 1