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Home My WebLink About187-12 RESOLUTIONRESOLUTION NO. 187-12 A RESOLUTION TO APPROVE THE PURCHASE OF A BACKHOE LOADER PURSUANT TO THE STATE CONTRACT FROM RIGGS CAT IN THE AMOUNT OF $136,000.00 PLUS ANY APPLICABLE SALES TAX AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Backhoe Loader pursuant to the State Contract from Riggs Cat in the amount of $136,000.00 plus any applicable sale tax and approves the attached budget adjustment. PASSED and APPROVED this 18th day of September, 2012. APPROVED: ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer TRF4s�: •.s� 0 O,c'•.G U• .ts` FAYETTEVILLE1_ 'G�sy°. kANSP.J�'•�• City of Fayetteville Staff Review Form City Council Agenda items and Contracts, Leases or Agreements 9/18/2012 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution approving the purchase of one Backhoe Loader off the State Contract from Riggs Cat of Springdale, AR in the amount of $136,000 and approving a budget adjustment to move funds to the Fleet expense account. 136,000.00 Cost of this request 9700.1920.5802.00 Account Number 02076.2012 Project Number Budgeted Item X $ 337,000.00 Category / Project Budget Backhoes / Loaders Program Category / Project Name 266,151.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name 70,849.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Finance and Internal Services Director Q--4/1-/ 2— Previous Ordinance or Resolution # Date Original Contract Date: 3(,1t Original Contract Number: Date R-K.zo n. Date Received in City 03-31-12 Al 1:46 R C V D Clerk's Office Date Received in Mayor's Office D to Comments: Revised January 15, 2009 ave evi le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation�OZ From: Dennis Pratt, Fleet Operations Supt. Date: August 29, 2012 Subject: Purchase of one Backhoe Loader for Water & Sewer PROPOSAL: That City Council approve the purchase of one Caterpillar Backhoe from Riggs Cat of Springdale, AR in the amount of $136,000, and approve a budget adjustment to move funds for the upgrade to the Fleet expense account. RECOMMENDATION: Water & Sewer backhoe #650 needs to be replaced as it has reached the end of its useful life and is no longer dependable for full time front line use. The replacement backhoe will be upgraded to a larger size as the existing backhoe is not strong enough to lift manholes — which is one of the new missions for the backhoe. With an upgraded backhoe, all missions for the backhoe will be met. Water & Sewer operators demo'd the large Cat backhoe that is on the State Contract bid list to insure it will do the jobs required. This backhoe is heavy duty enough to perform all needed repairs including lifting manholes for sewer rehabilitation projects. The quote for the demo'd unit is attached. It will cost $10,000 less than a new 2012 unit. I recommend purchase of the demo unit from Riggs Cat of Springdale, AR in the amount of $136,000. This purchase was unanimously approved by the Equipment committee on August 28th, 2012. BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. As this unit is being upgraded to a larger size to enable it to lift 5,000 ib. manholes, a budget adjustment is attached to move funds for the upgrade from Water and Sewer Division to Fleet expense account per Fleet Policy FO -05 Replacements and Expansions. RESOLUTION NO. A RESOLUTION TO APPROVE THE PURCHASE OF A BACKHOE LOADER PURSUANT TO THE STATE CONTRACT FROM RIGGS CAT IN THE AMOUNT OF $136,000.00 PLUS ANY APPLICABLE SALES TAX AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Backhoe Loader pursuant to the State Contract from Riggs Cat in the amount of $136,000.00 plus any applicable sale tax and approves the attached budget adjustment. PASSED and APPROVED this 18th day of September, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Quote 107520-01 July 25, 2012 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, AR72701-7258 DEAR DENNIS, WE ARE PLEASED TO QUOTE THE FOLLOWING FOR YOUR PURCHASE CONSIDERATION. ONE (1) NEW 2012 CAT 450E BACKHOE LOADER WITH ALL STANDARD EQUIPMENT AND SPECIFICATIONS LISTED BELOW: Sell Price Ext Warranty Balance Before Taxes $136,000.00 Included $136,000.00 WARRANTY 12 Month/Unlimited Hours Full Machine Standard Warranty: * All standard warranties include travel time & mileage for first three months. Scheduled Oil sampling is required during entire warranty period. Extended Warranty: GOV 36 MO / 5,000 HR Powertrain and Hydraulic Warranty IF THERE ARE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT ME. SINCERELY, STEVE SMITH MACHINE SALES REPRESENTATIVE RIGGS CAT Page 1 of 4 City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year 2012 Division: Water & Sewer Maintenance Department: Utilities Director Request Date 8/10/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION A BA is needed to transfer $66200 to Fleet for the replacement and upgrade of Unit #650-Water/Sewer 2004 Komatsu backhoe. The existing backhoe is not strong enough to lift manholes which is one of the missions for having the backhoe. Since the backhoe is to be replaced an upgraded backhoe will be purchased so that all the missions for using the equipment will be met. A decrease in the Sewer Rehabilitation Project is due to sewer maintenance doing more sewer rehabilitation in -house -which is a huge cost savings for the City. With the upgraded backhoe sewer maintenance will be able to lift the manholes for the sewer rehabilitation projects and do more rehab in-house instead of contracting the work out. Qe-+7:ud Division Head Budget Director 2. Date (01— Date -01Date Departme,t Director a Date 4ca. o. ([j. _ 9-9"201'!.-, Finance Director Date Prepared By: Cheryl Partain Reference: bolsen Budget & Research Use Only Type: A BCDEP General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Account Name Vehicles and equipment Trans from Water & Sewer **ADD**Transfer to Shop Sewer improvements Account Number 9700.1920.5802.00 ED 9700.0970.6602.40 66200 66,200 Increase / (Decrease) Expense Revenue 66,200 66,200 5400.1840.7602.70 5400.5700.5815.00 s) 66,200 (66,200) Project.Sub Number 02076 . 2012 02076 . 2012 07032 . 2012 02017. 1 KCBiidget\Budget Adjustmeiits12012 Adjustments\BA = Replacement of Backhoe�Unitt#650.x1s 1 of 1 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 812912012 P.O Number: Expected Delivery Date: Vendor #: 11700 Vendor Name: JA RIGGS CAT Mall Yes:_ No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No: x City: State: Zip Code: Ship to code: 50 D.iv�%nn HHea• ° :p •val: AaCs-,�i — . —7) _ Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2012 450E BACKHOE LOADER DEMO UNIT OFF 1 EA 136,000.00 , $136,000.00 9700.1920.5802.00 02076.2012 STATE CONTRACT, PER QUOTE AND $0.00 SPECIFICATIONS LISTED ON QUOTE. TO BE $0.00 UNIT #699, FIXED ASSET #700699 $0.00 700699 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $136,000.00 Total: $136,000.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: • Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 1/2/2008