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Home My WebLink About186-12 RESOLUTIONRESOLUTION NO. 186-12 A RESOLUTION TO APPROVE THE 2012-2013 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT AWARD IN THE AMOUNT OF $112,500.00 AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2012-2013 Selective Traffic Enforcement Program Grant Award in the amount of $112,500.00 and approves the attached budget adjustment. PASSED and APPROVED this 18th day of September, 2012. APPROVED: 110 BY 1 ELD JO it N, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer ``('�RK / SRF -9s,. `,`�: \• GST Y (3; .•G °; FAYETTEVILLE co 47, '''��1101111110``` Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 9/18/2012 City Council Meeting Date Agenda Items Only Patrol Division Action Required: Police Department Approval of the 2012-2013 Selective Traffic Enforcement Program (STEP) grant award and budget adjustment in the amount of $112,500. 112,500.00 Cost of this request 1010-2920-5120.00 1010-2920-5210.00 $ Account Number 08067-1213 Project Number Budgeted Item Category / Project Budget Police STEP Grant 2012-2013 Program Category / Project Name Grant Funds Used to Date Program / Project Category Name General Remaining Balance Fund Name Budget Adjustment Attached X Department Date City Attorney 'L k Finance and Internal Services Director g -3(-- 12, Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 08-31-'12 A09:29 RCVD Received in City Clerk's Office Comments: Revised January 15, 2009 Departmental Correspondence Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 To: Mayor Lioneld Jordan and City Council Members From: Greg Tabor, Police Chief Date: August 31, 2012 Re: 2012-2013 Selective Traffic Enforcement Program (STEP) Grant Award Background The Fayetteville Police Department has participated in the Selective Traffic Enforcement Program (STEP) every year since its inception in 1998. For fifteen (15) years, we have partnered through grant funding with the Arkansas Highway Safety Office in an effort to reduce the total number of motor vehicle crashes, injuries and fatalities. Our primary strategy for reaching our mutual goals is through dedicated and diligent enforcement of occupant protection and DWI/DUI laws. This is accomplished by dedicating patrol officer(s) to monitor STEP activity for a given period of time in a known problem area. In addition to increased law enforcement, this grant funding allows us to participate in directed DWI Checkpoints, Click It or Ticket protection mobilizations, purchase additional equipment, provide child safety seat checkpoints, and a loaner child safety seat for those in need. Discussion The 2012-2013 STEP Grant Award is based on a one hundred percent (100%) local match of in-kind expenses and a request for $99,000 in federal and $13,500 in state grant funding. Local matching funds are only required on the federal funding portion. In-kind expenses are defined as on -duty regular shift hours dedicated to STEP activity; additionally, this grant will reimburse the City for overtime hours dedicated to STEP activity. The grant period for this award runs from October 1, 2012 to September 30, 2013. STEP is a very important program and funding source for the Fayetteville Police Depai rent. Through dedicated STEP activity during our shift hours, our Department can meet the in-kind matching funds required of this grant award. Furthermore, the loss of this grant funding would have an adverse affect on community safety. Recommendation Due to the many positive results, Staff recommends approval of the 2012-2013 Selective Traffic Enforcement Program Grant Award and budget adjustment in the amount of $112,500. If you should have any comments or question regarding this grant award, please contact me at extension 500. Budget Impact In-kind matching in the amount of $99,000 are budgeted. Our salary expense will not increase; patrol officers will perform in-kind matching STEP activities while on duty. RESOLUTION NO. A RESOLUTION TO APPROVE THE 2012-2013 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT AWARD IN THE AMOUNT OF $112,500.00 AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2012-2013 Selective Traffic Enforcement Program Grant Award in the amount of $112,500.00 and approves the attached budget adjustment. PASSED and APPROVED this 18th day of September, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2012 Division: Police Department: Police Request Date 9/18/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Establish budget for 2012-2013 Selective Traffic Enforcement Program grant award. Prepared By: Reference: ,Type: #NAME? Budget & Research Use Only A B C General Ledger Date Posted to General Ledger Checked / Verified E P Initial Date Initial Date Account Name TOTAL BUDGET ADJUSTMENT 112,500 112,500 Increase / (Decrease) Project.Sub Account Number Expense Revenue Number Personnel Svcs - Contra 1010.2920.5120.00 99,000 08067 . 1213 Minor equipment 1010.2920.5210.00 13,500 08067 . 121.3 State Grants -Operational 1010.0001.4302.01 13,500 08067 . 1213 Federal Grant -Operational 1010.0001.4309.01 99,000 08067 ..1213 \fpd\dfs\user\Admin\jcohea\STEP Related\STEP 2012 20131Award\BA - Award 1 of 1 DivisionHe�Date B d.- - • - t.y` Date Depa men -5,'- .,l:,� `90J. ON • Date --, ct -1-2cj 12, Finance 1 rector Date Chief .f Staff 411 Date Ma or ate Prepared By: Reference: ,Type: #NAME? Budget & Research Use Only A B C General Ledger Date Posted to General Ledger Checked / Verified E P Initial Date Initial Date Account Name TOTAL BUDGET ADJUSTMENT 112,500 112,500 Increase / (Decrease) Project.Sub Account Number Expense Revenue Number Personnel Svcs - Contra 1010.2920.5120.00 99,000 08067 . 1213 Minor equipment 1010.2920.5210.00 13,500 08067 . 121.3 State Grants -Operational 1010.0001.4302.01 13,500 08067 . 1213 Federal Grant -Operational 1010.0001.4309.01 99,000 08067 ..1213 \fpd\dfs\user\Admin\jcohea\STEP Related\STEP 2012 20131Award\BA - Award 1 of 1 Page 1 of 1 Willie Newman - Funding Amounts From: Nick Collins <nick.collins@asp.arkansas.gov> To: Willie Newman <wnewman@ci.fayetteville.ar.us> Date: 8/30/2012 10:00 AM Subject: Funding Amounts Willie, Below are the funding breakdowns that I have been given. If there is equipment, it is figured in to some of the categories and I don't know the breakdown on it yet. 402 OP (seat belt) $47,000 405 OP (sb mob) $ 9,000 402 SE (speed) $ 5,000 410 K8 (DWI) $38,000 Child Seats $13,500 Total $112,500 Nick Collins Program Manager Arkansas State Police Highway Safety Office 1 State Police Plaza Drive / Little Rock, Arkansas 72209 501-618-8137 / Fax 501-618-8124 file:///C:/Users/wnewman/AppData/Local/Temp/XPgrpwise/503F3 9CBFAYETTEVILLE... 8/30/2012