HomeMy WebLinkAbout185-12 RESOLUTIONRESOLUTION NO. 185-12
A RESOLUTION REPEALING RESOLUTION NO. 152-12 RESCINDING AN
UNNEEDED BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals
Resolution No. 152-12 in order to rescind an unneeded budget adjustment.
PASSED and APPROVED this 18th day of September, 2012.
APPROVED:
By:
ATTEST:
By:
SO DRA E. SMITH, City Clerk/Treasurer
C.):• G,� Y '� `Gp:
=�= FAYETTEVILLE: W
r •
CO
s••
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
9/18/2012
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required;
Transportation
Department
Action Required: A Resolution to rescind Resolution No. 152-12 which approved a Budget Adjustment that is not
needed.
Cost of this request
5550.0955.6820.41
Account Number
12012 1
Project Number
Budgeted Item
$
118,190.00
Category / Project Budget
Pavement Rehab & Re -marking Phase II
Program Category / Project Name
18,000.00 Airport Revenue (Grant)
$
Funds Used to Date Program / Project Category Name
100,190.00
Airport
Remaining Balance Fund Name
Budget Adjustment Attached
84-12, 128-12
Previous Ordinance or Resolution # 152-12,153-12
Date
d Original Contract Date:
$ '" 2(N2_ Original Contract Number:
Date
_ �'C� Date
and In ernal S ices Director
Received in City - 12 P03:52 R C V D
Clerk's Office _,, c � s
CY
Received in
Mayor's Office
4
Comments:
Revised January 15, 2009
City Council Meeting of:
Agenda Item Number:
aYe eVi
AVIATION DIVISION
ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
THRU: Staff/Contract Review Committee
THRU: Terry Gulley, Transportation Director ?A
FROM: Ray M. Boudreaux, Aviation Di
DATE: August 20, 2012
SUBJECT: Rescind Resolution 152-12
RECOMMENDATION: Rescind Resolution 152-12 as not needed.
BACKGROUND: The City Council approved Resolution 152-12 and 153-12 at the
August 7, 2012 meeting. Following the meeting it was discovered that 152-12 was
not needed as the information in 152-12 was included in 153-12 along with
additional adjustments necessary to comply with grant changes. Resolution 152-12
was pulled from the July 17 Agenda and added to the August 7 Agenda by mistake.
The most efficient way to correct the problem is to rescind 152-12.
BUDGET IMPACT: N/A
Attachments: Staff Review
Resolution 152-12
Resolution 153-12
Resolution 128-12
4500 SOUTH SCHOOL AVENUE, SUITE F'• AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX - www.accessfayetteville.org/government/aviation
airport economic development@ci.fayetteville.ar.us
RESOLUTION NO.
A RESOLUTION REPEALING RESOLUTION NO. 152-12 RESCINDING AN
UNNEEDED BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals
Resolution No. 152-12 in order to rescind an unneeded budget adjustment.
PASSED and APPROVED this 18`h day of September, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 152-12
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $7,012.00 TO REFLECT MODIFICATIONS TO THE DRAKE
FIELD PAVEMENT REHAB & RE -MARKING PHASE II PROJECT
NECESSITATED BY GRANT PROGRAM CHANGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $7,012.00 to
reflect modifications to the Drake Field Pavement Rehab & Re -Marking Phase 1I Project
necessitated by grant program changes.
PASSED and APPROVED this 7th day of August, 2012.
APPROVED: Al 1'EST:
B
By: 411014-4,
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0415
Budget Year
2012
Division: Aviation
Department: Transportation Services
Request Date
7117!2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION 1 JUSTIFICATION
To make necessary changes to the Pavement Rehab Phase!! project budget. 1. Reduces the FAA grant revenue in
accordance with changes requested• by the FM project manager. 2. Increases the expected Arkansas Department
of Aeronautics (ADA) grant revenue from 5% to 10% in accordance with recent revisions to the ADA grant program
for FAA grant matching. 3. Decreases the project expense to eliminate the 5% contingency line item per FAA
request. 4. Increases the amount to be restored to the Airport's Use of Fund Balance account that was used for
design and engineering costs during project formulation.
DM
Budget Director
D to
-5,261--
Date
Prepared By:
Reference: -
ayor
Account Name
Budget & Research Use Only
Type: A BCD E
General Ledger Date
Posted to General Ledger
Checked / Verified
TOTAL BUDGET ADJUSTMENT
Account Number
Use of fund balance . 1 5550.0955.4999.99
. State grants.on Fed prof
5550.0955.6803.00
Initial . ' • Date
Initial • • Date
(7,0121. (1;012),
• I.r)orease /(Decrease)
ProjectSub. • •
Expense.Revenue Number
(6,663)
6,592 • 12012' . : 1
4-Pwiettota L 5550.0955.6820.41 . (6,941) -12012 •.
T�sV
ize144 5550.3960.7820.41
(7,012)
12012 . 1
J:Uames120121BUDGE•T18udget Adjustments\BAForm 2012PaveRehabll REVISED FAl grant
RESOLUTION NO. 153-12
A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO A CONTRACT
WITH PAVEMENT MAINTENANCE UNLIMITED, LLC REDUCING THE
CONTRACT BY $22,050.00 FOR THE PAVEMENT REHAB & RE-
MARKING PHASE II PROJECT AT DRAKE FIELD, AND APPROVING A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approving
Change Order No. 2 to a contract with Pavement Maintenance Unlimited, LLC reducing the
contract by $22,050.00 for the Pavement Rehab & Re -marking Phase II project at Drake Field.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 7th day of August, 2012.
APPROVED: ATTEST:
By: Dill/��r, ../✓'
oO"ELD 3WO
Mayor
By: AAA, .4 Argo& -i
SONDRA E. SMITH, City Clerk/Treasurer,�
.,`RKITR ,,,
.���;•��4Y Qc•GIj';
� • '•
."v• •A=
:FAYETTEVILLE:
��'��v; �GTo 4 °°°'
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0415
Budget Year
2012
Division: Aviation
Department: Transportation Services
Request Date
8/7/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION 1 JUSTIFICATION
To make necessary changes tothePavement Rehab Phase II project budget. 1. Reduces the FM grant revenue in
accordance with changes requested by the FAA project manager. 2. Increases the expected Arkansas Department
of Aeronautics (ADA) grant revenue from 5% to 10% in accordance with recent revisions to the ADA grant program
for FAA grant matching. 3. Decreases the project expense to eliminate the 5% contingency line item and Change
Order #1 per FAA request. 4. Increases the amount to be restored to the Airport's Use of Fund Balance account that
was used for design and engineering costs during project formulation.
v7
Depart. eft•Director •
eL. _ 7-(421-2
Finance Director . Date
�� ..
Chief ff . , Date.
2..--
-Da'e
7 �I
Date
Date
Mayor
Account Name
Use of fund balance •
State grants on Fed tiro].
/ . Date
Prepared By: James Nicholson
Reference: AIP 41
Budget & Research Use Only
Type: A BCD E
General Ledger Date
Posted to General Ledger
Checked 1 Verified.
Initial - Date
Initial Date
TOTAL BUDGET ADJUSTMENT (29,062) . (29,062]
Increase / (Decrease) Praj.Sub
Account ° Number Expense. Revenue Number
5550.0955:4999.99 (6,663)
• 5550.0955.6803.00
Pavement Rehab & Re=Marking Phase.11.. 5550.0955.6820:41
4,387 12012
(26,786) . " 12012 �...
Pavement Rehab &Re Marking.phasj 5550:3960.780:41 . _(a062) 12012 ▪ 1
•
,. J:Wasnes1201219UDGETtBudgetAdjuskiients\BAFonn 2012 PaveaefhabllREVISE02PMgrant
1of1,
RESOLUTION NO. 128-12
A RESOLUTION AWARDING BID #12-46 AND AUTHORIZING A
CONTRACT WITH PAVEMENT MAINTENANCE UNLIMITED, LLC FOR
PAVEMENT REHABILITATION AND RE -MARKING AT FAYETTEVILLE
EXECUTIVE AIRPORT -DRAKE FIELD IN THE AMOUNT OF $99,190.00,
APPROVING CHANGE ORDER NO. 1 TO THE CONTRACT IN THE
AMOUNT OF $22,050.00, APPROVING APPLICATION FOR AND
ACCEPTANCE OF GRANTS FROM THE FEDERAL AVIATION
ADMINISTRATION AND THE ARKANSAS DEPARTMENT OF
AERONAUTICS TO FUND NINETY-FIVE PERCENT (95%) OF THE
PROJECT, APPROVING A PROJECT CONTINGENCY IN THE AMOUNT
OF $7,012.00, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-46 and authorizes a contract with Pavement Maintenance Unlimited, LLC for pavement
rehabilitation and re -marking at Fayetteville Executive Airport -Drake Field in the amount of
$99,190.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas further approves
Change Order No. 1 to the contract with Pavement Maintenance Unlimited, LLC in the amount
of $22,050.00.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the application for and acceptance of grants from the Federal Aviation Administration and the
Arkansas Department of Aeronautics to fund ninety-five percent (95%) of the project.
Section 4. That the City Council of the City of Fayetteville, Arkansas hereby approves a
project contingency in the amount of $7,012.00.
Section 5. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2012
Division: Aviation
Department: Transportation Services
Request Date
6/19/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION 1 JUSTIFICATION
To increase the project budget and recognize grant funding for a project to rehabilitate taxiway pavements, aircraft
parking aprons and repaint airfield markings. The project is 95% funded through grants from the DOT/FAA and the
Arkansas Department of Aeronautics. To restore the grant funded portion of funds used for preliminary Engineering
expense to the Airport Use of Fund Balance revenue account.
Project will rehabilitate the remaining taxiways and asphalt aircraft parking areas comprising asphalt rejuvenation
sealer application and re -marking. Wilt extend the useful life of the existing pavements.
Budget Director
Department Director
Fi nce Directo Date
ief of Sta
Account Name
Prepared By: Jaynes Nicholson
Reference:
kspringer
Budget & Research Use Only
Type: A BCDE P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 129,252 129,252
Account Number
Increase / (Decrease) Project.Sub
Expense Revenue Number
�a.00.4„„1- P.4,15 4 I�cNAwi2laaC, Jr 5550.0955.6820.41 132,527 12012 , 1
t 7,362 12012. 1
State grants on Fed proj 5550.0955.6803.00
Use of fund balance 5550.0955.4999.99 (10,637)
Public notification
5550.3960.5301.00 1,000
12012 , 1
aJewtJ tL tb 4 �2l 5550.3960.7820.41 128,252 12012. 1
J:1James120121Bt1DGE11BAForm 2012 AIP41 PavementRehabll
* City of Fayetteville Staff Review Form •
City Council Agenda Items
and
Contracts, Leases or Agreements
Ray M. Boudreaux
Submitted By
NA
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required:
Transportation
Utpout
Department
Action Required:
a) Signature of Mayor on a Grant Application to Arkansas Department of Aeronautics (10% of project cost), as
authorized by Resolution Nos. 128-12, 6/19/12 and 153-12, 8/7/12.
$11,648
Grant Revenue
5550.0955.6803.00
Account Number
12012 1
Project Number
Budgeted Item
X
117,490.00
Category / Project Budget
11,321.00
Pavement Rehab 8 Remarking Phase 11
Program Category / Project Name
D810 Aviation
Funds Used to Date Program / Project Category Name
106,169.00
Airport
Remaining Balance Fund Name
Budget Adjustment Attached
Depart
e S'rector
ty Attorney
Finance and Internal Services Director
/(2
7 84-12,128-12
(c -C 7—I Z Previous Ordinance or Resolution # 153-12, 185-12
Date
Original Contract Date:
49— T— �,2_ Original Contract Number:
Date
Date
Received in Cit71 1 2 P 0 2: 0 0 R C V D
Clerk's Office
Received in
Mayor's Office
Comments: Grant application to AR Dept Aeronautics is submitted at project completion
Revised January 15, 20
rave[:eville .
OHE CITY OF FAYETTEVILLE, ARKANSAS
AVIATION DIVISION
4500 5 School Ave, Ste F
Fayetteville, AR 72701
P (4791718-7642
ARKANSAS
www.accessfayetteville.org
STAFF REVIEW MEMO — Contract Review
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff �}�
Thru: Terry Gully, Transportation Director li"
Thru: Staff/Contract Review Committee
From: Ray M. Boudreaux, Aviation
Date: 10/18/12
Subject: Arkansas Department of Aeronautics matching grant — AIP41
PROPOSAL: This is a revised Grant Application for 10% matching funds for the 90% FAA- funded project to
rehabilitate asphalt pavements (phase II), at Drake Field. Application and acceptance of the grant funding was
approved by the Fayetteville City Council, Res 128-12, 6/19/12 originally as a 5% match, and then modified
with Res 153-12 through a budget adjustment to increase the match to 10%.
The Arkansas Department of Aeronautics requires that the application be submitted at the conclusion of the
project so that the exact amount of the match funding is submitted on the application, avoiding duplicate
submissions due to change orders and/or differences in bid -estimated to actual unit cost quantities.
RECOMMENDATION: Signature of the Mayor is requested.
BUDGET IMPACT: Will provide revenue in the amount of $11,648 which is 10% of the total project cost.
90% of the project cost was paid with a grant from FAA.
Attachments: Staff Review Form
Res 128-12
Res 153-12
Budget Adjustment from Res 153-12
Grant Application — AR Dept Aeronautics
Telecommunications Device for the Deaf TDD (479) 521-1316 ' 113 West Mountain - Fayetteville, AR 72701
• •
RESOLUTION NO. 128-12
A RESOLUTION AWARDING BID #12-46 AND AUTHORIZING A
CONTRACT WITH PAVEMENT MAINTENANCE UNLIMITED, LLC FOR
PAVEMENT REHABILITATION AND RE -MARKING AT FAYETTEVILLE
EXECUTIVE AIRPORT -DRAKE FIELD IN THE AMOUNT OF $99,190.00,
APPROVING CHANGE ORDER NO. 1 TO THE CONTRACT IN THE
AMOUNT OF $22,050.00, APPROVING APPLICATION FOR AND
ACCEPTANCE OF GRANTS FROM THE FEDERAL AVIATION
ADMINISTRATION AND THE ARKANSAS DEPARTMENT OF
AERONAUTICS TO FUND NINETY-FIVE PERCENT (95%) OF THE
PROJECT, APPROVING A PROJECT CONTINGENCY IN THE AMOUNT
OF $7,012.00, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-46 and authorizes a contract with Pavement Maintenance Unlimited, LLC for pavement
rehabilitation and re -marking at Fayetteville Executive Airport -Drake Field in the amount of
$99,190.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas further approves
Change Order No. 1 to the contract with Pavement Maintenance Unlimited, LLC in the amount
of $22,050.00.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the application for and acceptance of grants from the Federal Aviation Administration and the
Arkansas Department of Aeronautics to fund ninety-five percent (95%) of the project.
Section 4. That the City Council of the City of Fayetteville, Arkansas hereby approves a
project contingency in the amount of $7,012.00.
Section 5. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
• •
RESOLUTION NO. 153-12
A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO A CONTRACT
WITH PAVEMENT MAINTENANCE UNLIMITED, LLC REDUCING THE
CONTRACT BY $22,050.00 FOR THE PAVEMENT REHAB & RE-
MARKING PHASE II PROJECT AT DRAKE FIELD, AND APPROVING A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approving
Change Order No. 2 to a contract with Pavement Maintenance Unlimited, LLC reducing the
contract by $22,050.00 for the Pavement Rehab & Re -marking Phase II project at Drake Field.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 7th day of August, 2012.
APPROVED: AI I EST:
AIL
fro ELD Jop ` Mayor
By:
5414044, )47Ked
SONDRA E. SMITH, City Clerk/Treasurer
;� • .cry
rte• •?3;
FAYETiEV LLE:
''�.,NGtON��C,.
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0415'
Budget Year
2012
BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION
To make necessary changes to the Pavement Rehab Phase II project budget. 1. Reduces the FM grant revenue in
accordance with changes requested by the FAA project manager. 2. Increases the expected Arkansas Department
of Aeronautics' (ADA) grant revenue from 5% to 1 0% in accordance with recent revisions to the ADA grant program
for FAA grant matching. 3. Decreases the project expense to eliminate the 5% contingency line item and Change
Order #1 per FAA request 4. Increases the amount to be restored to the Airport's Use of Fund Balance account that
was used for design and engineering costs during project formulation.
Division: Aviation
Department: Transportation Services
Request Date
8/7/2012
Adjustment Number
udget Director
.72
Departrtient Director
Date
./g(ad2--
7- r9-zotZ
. Date
Date
9#// :
/Date
.\
Finance Director
Prepared By. James Nicholson
Reference: AIP 41
Budget & Research Use Only
Type: A - B C D E
General Ledger Date
Posted to General Ledger
• Checked / Verified
• TOTAL BUDGET ADJUSTMENT
• Account Name.
Use of fund balance :
State grants on Fed prof
Pavement Rehab & Re -Mauling Phase. II . .
Account Number
5550,0955:4999.99
5550.0955:6803.00
Initial Date
Initial Date
(29,062) (29062)
Increase / (Decrease)
Expense. Revenue
ProjectSub
Number
(6,663)
4,387 1201.2 1
5550.0955.6820.41 . . (26,786) .. 12012'
Pavement Rehab & e -Maris azh4se 11 _ 5503960.782Q.41 __.__._(29,062) 12012
• J:Uames1201218UDGETEtudget AdushnentssBAForm 2012 PaveRetiabll REV1SED2 FAAgrant
1of1
av' e�i�ille
THE CITY OF FAYETTEVILLE, ARKANSAS
AVIATION DIVISION
4500 S School Ave, Ste F
Fayetteville, AR 72701
P (479) 718-7642
ARKANSAS
www.accessfayetteville.ory
October 18, 2012
Mr. John Knight, Director
Arkansas Department of Aeronautics
One Airport Drive, 3rd Floor
Little Rock, Arkansas 72202
RE: GRANT APPLICATION — DOT/FAA AIP 41, Pavement Rehabilitation and Re -marking, Phase II
Dear Mr. Knight;
Enclosed please find two (2) copies of a grant application to Arkansas Department of Aeronautics for 90110% match funding on a
project to rehabilitate and remark taxiway and aircraft parking apron pavements.
Fayetteville Municipal Airport requests funding in the amount of $11,648, 10% of the total project cost of $116,476.
Fayetteville Municipal Airport respectfully requests your consideration of this grant application, and to be included on the agenda of
the Aeronautics Commission board meeting in November 2012. Following Aeronautics Commission approval, a request for
disbursement of the 10% match will be submitted without delay.
Thank you for your consideration.
Sincerely,
Ray M. Boudreaux, Director
RB:jn
Enclosures:111
Grant Application
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
• •
State Airport Aid Application — Page 1
The City/County of Fayetteville , herein called "Sponsor", hereby makes
application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for
the purpose of aiding in financing a project for the development of a municipal airport located in the city
of Fayetteville Arkansas, Washington county.
Date of Request: 10/18/12
Name of Airport: Fayetteville Executive Airport, Drake Field
Name and address of City/County Commission
sponsoring request:
City of Fayetteville
113 West Mountain
Fayetteville AR 72701
Phone Number:
Fax Number:
479-575-8330
479-575-8257
Name and address of Engineering Firm
(if applicable):
McClelland Consulting Engineers, Inc
PO Box 1229
Fayetteville AR 72702
479-443-2377 ph
Person to Contact about project:
Ray M Boudreaux
4500 S School Ave Ste F
Fayetteville, AR 72701
Phone Number: 479-718-7642
Cell Number: 479-601-3520
Fax Number: 479-718-7646
Contact Person: R.Wayne Jones, PE
Phone/Fax Number: 479-443-9241 fax
Describe the work to be accomplished: Pavement rehabilitation Phase II to include:
application of rejuvenation sealer and re -marking of sections of Taxiways and aircraft
parking aprons that were not included in the previous pavement rehab project, (AIP40).
State and Local Project Costs:
Please indicate:
O 50-50% Match
O 80-20% Match
O 90-10% Match
O 100%
Total Cost of Project
Local Share/Funds
Local Share/In-Kind.
State Share
Federal AIP Projects:
AIP Number: 3-05-0020-0041-12
♦ 90-10% Match
O 95-5-5% Match
Total Cost of Project:
Federal Share:
State Share:
Local Share:
116,476.00
104,828.00
11,648.00
-0-
7-1-II
i •
State Airport Aid Application — Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds:
DOT/FAA AIP Grant 90%, AR Dept of Aeronautics 10%
Source of In -Kind Services:
Estimated starting date of project: June 2012
Estimated completion date of project: Sept 2012
Project will be for: New Airport X Existing Airport
Is land to be leased or purchased? No
Description of land and cost per acre:
Provide the Federal ALP Grant Number (if applicable): 3-05-0020-0041-12
State Legislators for your area:
State Senator: Sue Madison, District 7
State Representative: Uvalde Lindsey, District 88
7-1-11
• •
State Airport Aid Application — Page 3
The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument
affecting use of the property for an airport. In application for a new landing site or expansion of existing
facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds
must include a signed lease agreement. This agreement must be in compliance with all FAA grant
assurances. The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without
State Aeronautics Commission prior approval. All requests for sale or disposal of property will be
considered on an individual case basis. No hangar (funded by a grant from the Department of
Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior
approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to
receive prior approval from A.D.A. concerning land and/or building use could result in the commission
requesting grant refund from the Sponsor. Additionally, all hg/building grant applications must include
proof of insurance coverage.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport.
All grant applicants (City and/or County) are totally responsible for compliance with all Federal,
State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders
concerning contracts and purchases for which this grant is approved and issued.
It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It
is also agreed that this project shall be completed within one year from the date of acceptance of this
grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur. Amendment requests are to be made only under
extraordinary circumstances.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See payment instruction page). Payment of grant funds are contingent upon the Department's annual
appropriation.
IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly
executed in its name, this A. `/. 't' day of tv, , 2012 .
Ci of Fayette e
•
ameo Sponsor
eorized Signature
Lioneld Jordan, Mayor
Title
7-1-11
• •
APPLYING FOR PAYMENT OF APPROVED GRANT FUNDS
After your grant has been approved and you are ready for a partial or final payment, please provide the
following documents to our office:
FOR 50-50%, 80-20%, 90-10% AND 100% STATE AIRPORT AID GRANTS, YOU MUST
PROVIDE:
Letter requesting Payment (partial/final) stating completion of the project with the total amount
of the project and the state share of the grant. Must be signed by City/County official or Airport
Commissioner.
Invoices for all cash expenses (copies). Engineering estimates/payment requests or contracts are
not acceptable to auditors and cannot be accepted by our agency.
Canceled checks to match all invoices -- front and back of checks.
Copy of Deed, Title Insurance, Legal Fees (Land Purchases Only).
Daily time sheets for ALL in-kind work used as match for grant. The auditors will accept only
ONE day of in-kind services on ONE Daily Report Form. The form must be filled out
completely and signed by Supervisor and City/County Official. — No Exceptions!
An expense sheet outlining expenses/or a tape showing how the amount requested for payment
was totaled.
FOR GRANTS MATCHING FEDERAL FUNDS, YOU MUST PROVIDE:
Letter requesting payment (final only) stating completion of the project. Must be signed by
City/County Official or Airport Commissioner.
Copy of final Federal Aviation Administration Reimbursement Form (FAA form 271 or
computer generated form accepted by the FAA).
NOTE: All City/County Airports participating in Block grants with the ADA must submit all payment
requests to our office. The FAA will not process your payment of these grants.
WHAT YOU NEED TO RETAIN FOR YOUR FILES FOR AUDIT PURPOSES:
Original signed application requesting funds.
Letter of approval from State Office.
All amendment request/letter granting approval or denial of amendments.
Letter requesting payment (partial/final) or extension of time request for project.
All documents (originals) submitted to State office for final payment of grants.
Copy of State Warrant — Warrant is presented on final inspection and payment of grant.
A copy of plans, deeds or any documents submitted to State Office used for approval of grant.
If you have any questions concerning the process of .submitting documentation for payment of your
grant, please call our office at 1-501-376-6781. Ask for John Knight.
s •
State Airport Aid Application Instruction Page
The following instructions are provided to assist in applying for State Airport Aid funds.
A cover letter is required from the sponsor. The letter should explain the need for the
airport project in your community and the effect improvements will have on economic
growth in your area of the state. A preliminary set of plans, specifications, and cost
estimates must accompany the application as well as bid results if bid quotes are required.
A Construction Quantities and Cost Sheet is included in the application for this purpose.
A Daily Report Sheet is also included in the application for In -Kind Services reporting.
This report sheet must be filled out for each day of In -Kind Services billed to the project.
Two complete copies are to be mailed to the Arkansas Department of Aeronautics, 2315
Crisp Drive — Hangar #8, Little Rock, AR. 72202.
Applications are accepted each working day of the month. Applications received after
the last day of each month will be considered the next funding cycle. Applications will
be reviewed during a 30 -day waiting period after receipt by the Department. (Example:
Applications received after the last working day of January will be acted on at the March
meeting of the Commission.) Applications may be sent by FAX with hard copy to follow
by mail. (FAX number is 501-378-0820)
Upon receipt of your application, you will be contacted by our office for an on-site
review of the project. You will be notified by mail of the date, time, and place of the
meeting in which your request will be brought before the Aeronautics Commission. You
are encouraged to attend the meeting to address questions concerning your proposal. You
will be notified by mail of the results of your request by the Aeronautics Commission.
Upon approval of a State Airport Aid grant, funds may be disbursed upon request when
one-half of the total project (50%) is completed and documented (Partial Payment).
Upon 100% completion of the project, a letter requesting final payment, submission of
proper documentation, and inspection of the project, the remainder of state funds will be
disbursed.
If you have any questions concerning the grant process or grant accounting
procedurestplease feel free to contact our office at (501) 376-6781
• •
Fayetteville Executive Airport, Drake Fieldtcjvc .LANDSULTING
Estimate of Probable Construction Costs ��CON
Airfield Pavement Rehabilitation pri�GNrp Tp t.QYx ENGINEERS, INC.
Project No.: FY112141
Date: March 28, 2012
Prepared by: McClelland Consulting Engineers, Inc.
Item
No.
�
Description
Qty.
Unit
Unit Price,
Extended
1
Mobilication & Demobilization
1
LS
$5,000.00
$5,000.00
2
Rejuvenation Sealer for Taxiway and Aprons
112,000
SY
$1.10
$123,200.00
3
Taxiway Striping (Yellow)
5,000
SF
$1.70
$8,500.00
4
Friction Testing, (i( Required)
1
LS
$6,000.00
$6,000.00
5
Runway Striping (White)
10000
SF
$1.20
$12,000.00
6
Third Party (OCP) Insurance, Complete
1.0
LS
$200.00
$200.00
SUBTOTAL
$154,900.00
TOTAL ESTIMATE OF PROBABLE CONSTRUCTION COSTS
Rejuvenation Sealer Areas
Taxiway "Er South
' West Aprons
East Apron & Road
Exec. Hangar Area
(12000 SY)
(42000 SY)
(48000 SY)
(9900 SY)
Engineering Costs
Design Services
Bidding Services
Const. Phase Services
$8,250.00
$2,500.00
$6,500.00
$154,900.00
Total Engineering Costs $17,250.00
TOTAL ESTIMATED PROJECT COSTS $172,150.00
FAA Funding (90%) $154,935.00
Ark. Aeronautics Funding $8,607.54
City of Fayetteville Airport Funding $8,607.50
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Description
Mobilization & Demobilization
Taxiway Rejuvenation Sealer (Approx. 12,000 SY)
Runway Marking ResiripIng (Approx. White 76,700 SF)
(Apron Reiuvenation Sealer (Approx. 100.000 SY)
(Taxiway Marking Restriping (Approx. Yellow 1,500 SF)
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OUTLAY REPORT -AND REQUEST FOR REIMBURSEMENT
FORCONSTRUCTION PROGRAMS
(See Instructions on back)
APPROVED BY OMB, No. 80-R0181
PAGE 1 OF 1 Pages
1. TYPE OF REQUEST
2. BASIS OF REQUEST
EJ CASH EJ ACCRUAL
F1.FINAL . PARTIAL
;3. FEDERAL SPONSORING AGENCY AND ORGANIZATION ELEMENT TO
WHICH THIS REPORT IS'SUBMITTED
Federal Aviation Administration
4. FEDERAL GRANT OR OTHER IDENTIFYING
NUMBER ASSIGNED BY FEDERAL AGENCY
3-05-0020-0041-12
5. PARTIAL PAYMENT REQUEST NO.
_
2
16. EMPLOYER IDENTIFICATION NUMBER
71-6018462
7. RECIPIENT ACCOUNT OR OTHER
IDENTIFYING NUMBER
DUNS 134398903
B. PERIOD COVERED BY THIS REPORT
FROM (Month,day,year)
May 27, 2012
TO (Month,day,year)
September 29, 2012
9. RECIPIENT ORGANIZATION_
Name: ;CITY OF FAYETTEVILLE
'FAYETTEVILLE EXECUTIVE AIRPORT! DRAKE FIELD
No. and Street: '
j i 4500 S. SCHOOL AVE, SUITE F
I
City, State, and i
Zip Code •` tFAYETTEVILLE AR 72701
10. PAYEE (Where check should be sent If
Name: DELPHI INVOICE
No. and Street:
City, State, and '
Zip Code
different than Item 9)
Proj# 05002041
-
11.
STATUS OF FUNDS
i � k .:
' ,': xa
i ; 'CLASSIFICATION : `
(a)" Grant Breakdown,
,Part ll1-'Budget ' i.
Information Amounts
(b) Total of Previous
: Requests •
•
(c) Current Request
,
Cumulative 'Total
Ia. "Administrative1 pence ii' `-'
$ 1,000.00
$ 912.50
$ 912.50
Ib.•Preliminary expense ;'. = ;
-
-
.c. Land,,stnictures:q-ightofway:'':.••
-
-
id. Architecturat'enginl:eilng basic fees
8,000.00
8,000.00
8,000.00
;e. Other architectural engineering'fee
2,500.00
2,500.00
2,500.00
If. Project inspection fees s::, ,..
7,500.00
-
7,303.50
7,303.50
!g.°land developrinen0-'=` . ...
-
-
h.'Relocation expense•
-
-
Ii. Relocation payments to individuals and business
-
-
j. Demolition and removal
-
-
k. Construction and project lmprovement Cost
98,490.00
-
97,760.10
97,760.10
it. EquipmenC, . .-',.?,:.'j'•:'::','-..4'...!:.;R:'�<:-
<, . ..
-
-
(m. .Miscellaneous Cost i;. ;;.,
-
-
!n.'Totalcumulative to'date(sum'of lines a'thru m)
: - 117,490.00
11,412.50
105,063.60
116,476.10
'o.°DeducllonS forprogram"income '' ;
-
-
ip.- Netcumu'lative"to •date'(line'n"minus'0)
117,490.00
11,412.50
105,063.60
116,476.10
lq. Federal`share (Grant Amount)-' �" `.
1" =105,741.00
10,271.25
94,557.24
104,828.00
i•:- Rehabilitation grants (100%f relmhurseement)
-
Is.'Total Fede'ral t'fi',Wrileuni of Iiiies' q'end r)".''''.,',':,, "
' i105;741.00
10,271.25
94,557.24
104,828.49
1. -Federal payments previously requested -
10,271.00
0.25
10,271.25
u. Amount requested-for:reirnbursement
$ -
$ 94,557.00
94,557.00
v. Percentage of'physical completion of project
9.7%
90.3%
100.0%
12. "CERTIFICATION ' ; -' k , " •
4-�: " ! `
�# - €�
r
I certify that to the best of my knowledge and
belief the billed costs'or disbursements are in
accordance^with the,terms of the project and that
'the reimbursement represents the Federal share
due which has not been previously requested ..
and that an Inspect
a. RECIPIENT
SIGNAT OF AUTHORIZED CERTIFYING_ OFFICAL .
__ —
DATE REPORT
SUBMFTTED
_.— 6 /7/_
TYPE OR PRINT NAME AND TITLE
- - _-.�_._.-.- ---_ _. __—,
Ray M. Boudreaux,
Director Aviation &Eco Dev
TELEPHO E (Area code, •
number and extension) .
__
479-718-7642
B. REPRESENTATIVE .
CERTIFYING TO LINE 11V.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICAL
-"---"" ---
DATE REPORT
SUBMITTED
/ /6 /7> -
TYPE•g-. • - 1 T NAME AND TITLE
— -M--
Jam ' • 1C11d150I1
Aim, ' Financial Coordinator
TELEPHONE (Area code,
number end extension)
479-718-7642
Standard Form 271