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Home My WebLink About168-12 RESOLUTIONRESOLUTION NO. 168-12 A RESOLUTION AWARDING BID #12-64 AND AUTHORIZING THE PURCHASE OF ONE (1) ARTICULATED WHEEL LOADER FROM WARRIOR OF ARKANSAS, INC. IN THE TOTAL AMOUNT OF $119,950.00 FOR USE BY WASTEWATER TREATMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-64 and authorizes the purchase of one (1) articulated wheel loader from Warrior of Arkansas, Inc. in the total amount of $119,950.00 for use by wastewater treatment. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 21st day of August, 2012. APPROVED: ATTEST: Bv: N, Mayor By: tLYYD�� 34,40L SONDRA E. SMITH, City Clerk/Treasurer �ollllillilP/Pplp �K/TR'%6, °G\YCi at ; FAYETTEVILLE: ro ✓Id,/ oANo ooJ°,® '14 ,,,, GTON Ge,°°° aee/aalacsl� City of Fayetteville, Arkansas Budget Adjustment Form V11.0222 Budget Year 2012 Division: Wastewater Treatment Plant Department: Utilities Director Request Date 7/30/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION A BA is needed to transfer funds to fleet for an articulated loader for the Beaver Water District wastewater treatment residuals. A decrease in our Irrigation Reels project is due to being able to purchase the Irrigation Reels at a lesser cost than originally budgeted. We will be able to purchase the number of Irrigation reels that were approved and use the cost savings to help fund the needed residual equipment. Divisi dget Dire Date 23 Date Department Director Date Finance Di,- ctor Date Date Chief Staff yor Account Name Date Prepared By: Cheryl Partain Reference: Type: bolsen Budget & Research Use Only A BCD General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Account Number E P Initial Date Initial 120,000 120,000 Increase / (Decrease) Expense Revenue Vehicles and equipment Trans from Water & Sewer 9700.1920.5802.00 120,000 9700.0970.6602.40 120,000 Transfer to Shop Fixed assets 5400.5800.7602.70 120,000 5400.5800.5801.00 (90,000) Fixed assets 5400.5800.5801.00 (30,000) Date Project.Sub Number 02076 . 2012 02076 . 2012 02069 1 02069 1 11010 . 1 K:\Budget\Budget Adjustments\2012 Adjustments\7-30-12 BA - Residual Equipment - Art'd Loader.xls City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/21/2012 City Council Meeting Date Agenda items Only Dennis Pratt / Barbara Olsen Fleet Operations Division Submitted By Action Required: Transportation Department - A resolution awarding bid #12-64 to Warrior of Arkansas, Inc in Springdale, AR in the amount of $119,950 for the purchase of one articulated wheel loader for use by Wastewater Treatment Plant East, and approving a budget adjustment to move funds to the Fleet expense account. 119,950.00 Cost of this request 9700.1920.5802.00 Account Number 02076.2012 Project Number Budgeted Item X 337,000.00 Category / Project Budget Backhoes / Loaders Program Category / Project Name 266,151.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 70,849.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Date Date -P4C)JA s Pd.4 S -3 -UAL Finance and Internal Services Director Date $.3'!a" Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received inCity D9-31-12PO4:48 R C V D Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 a'F veltevle THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.arg CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation'a' From: Dennis Pratt, Fleet Operations Supt. Date: August 1, 2012 Subject: Purchase of one Articulated Wheel Loader for Wastewater Treatment Plant East PROPOSAL; That City Council approve the purchase of one articulated wheel loader in the amount of $119,950 from Warrior of Arkansas, Inc. of Springdale, AR for use by Wastewater Treatment Plant East, and approve a budget adjustment to move funds from Water & Sewer Fund to the Fleet expense account. RECOMMENDATION: Bid 12-64 was opened on July 27, 2012. Nine bids were received; a bid tab sheet is attached. The bid from Warrior of Arkansas is the low bid. This unit is an expansion for use by the Wastewater Treatment Plant as part of the Biosolids Management project for processing Beaver Water District waste water residuals. I recommend acceptance of the low bid from Warrior of Arkansas in the amount of $119,950. This purchase was unanimously approved by the Equipment Committee on July 31, 2012. BUDGET IMPACT: This purchase was budgeted for on both the capital and operating sides. RESOLUTION NO. A RESOLUTION AWARDING BID #12-64 AND AUTHORIZING THE PURCHASE OF ONE (1) ARTICULATED WHEEL LOADER FROM WARRIOR OF ARKANSAS, INC. IN THE TOTAL AMOUNT OF $119,950.00 FOR USE BY WASTEWATER TREATMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-64 and authorizes the purchase of one (1) articulated wheel loader from Warrior of Arkansas, Inc. in the total amount of $119,950.00 for use by wastewater treatment. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 21St day of August, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer TaTfelicYllie Bid 12-64, Articulated Wheel Loader BID: 12-64 DATE: 07/27/12 TIME: 2:00 PM CITY OF FAYETTEVILLE �Bt nt 1 Alma Tractor & Equipment Doosan DL250TC 3.5 Cubic Yard General Purpose Material Bucket 1 1 $ $ 110,175.00 9,970.00 2 Equipment Resource Management Hyundai HL740TM-9 2.5 Cubic Yard General Purpose Material Bucket 1 1 3 H&E Equipment Services Komatsu WA250-6 2.5 Cubic Yard General Purpose Material Bucket 1 $ 121,950.00 $ 4,979.00 j$!IDAVAIEIKOSPOONI $ 139,300.00 4 Hugg & Hall Equipment Company Volvo L6OF 2.5 Cubic Yard General Purpose Material Bucket 1 1 5 JCB of Arkansas 6 Riggs Cat JCB 426 HT 2.5 Cubic Yard General Purpose MateriVElucket Caterpillar 924K 2.5 Cubic Yard General Purpose Material Bucket 1 11 1 1 $ 6,525.00 14WitiVKIPOIM001 $ 120,236.00 $ 3,473.00 { $ 7 Scott Equipment Company, LLC 8 Warrior of Arkansas, Inc. Case 621F XR 2.5 Cubic Yard General Purpose Material Bucket John Deere 2.5 Cubic Yard General Purpose Material Bucket 1 1 1 9 Williams Tractor, Inc. Terex TL210 Extended Loader Frame 2.5 Cubic Yard General Purpose Material Bucket 1 1 CERTIFIED: `NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. P. VICE, PORCH MGR 4; Pa WITNESS 122,646.00 5,240.00 7 886.OG { 125,838.00 $ 5,440.00 tour 028:00.1 122,532.00 $ 3,941.33 r ,311 714,750.00 $ 5,200.00 ifft -x2czo 60' $ . 8,100.00 {;$4 h�C�34309 0;01 o�/�1th? City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 8/1/2012 P.O Number: Expected Delivery Date: Vendor #: 6986 Vendor Name: WARRIOR OF ARKANSAS Mail Yes:_ No: X Address: Fob Point: Taxable Yes: No: X Quotes Attached Yes: No: x City: State: Zip Code: Ship to code: 50 Divi n Head Approv6l: — >.."-g Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 ONE ARTICULATED WHEEL LOADER PER BID 1 EA 119,950.00 $119,950.00 9700.1920.5802.00 02076.2012 SPECS, BID 12-64. TO BE UNIT 6000, FIXED $0.00 706000 ASSET #706000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $119,950.00 Total: $119,950.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: IT Manager: & Internal Services Director: Manager: Other: Revised 1/2/2008