HomeMy WebLinkAbout167-12 RESOLUTIONRESOLUTION NO. 167-12
A RESOLUTION AWARDING BID #12-63 AND AUTHORIZING THE
PURCHASE OF ONE (1) END DUMP TRAILER FROM HILBILT SALES
CORPORATION -ARKANSAS IN THE TOTAL AMOUNT OF $43,361.00 FOR
USE BY WASTEWATER TREATMENT, AND APPROVING A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-63 and authorizes the purchase of one (1) end dump trailer from Hilbilt Sales Corporation -
Arkansas in the total amount of $43,361.00 for use by wastewater treatment.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 21st day of August, 2012.
APPROVED:
B
ATTEST:
By: 444,t4/
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2012
Division: Fleet Operations
Department: Transportation Services
Request Date
6/11/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Motor Pool unit 9083 (a 2000 Lufkin hydraulic end dump trailer) is completely worn out and needs to be replaced. It
was budgeted in Fleet's capital budget for 2012 but the purchase price was underestimated. Sufficient funds are
available in the Shop Fund to meet City objectives.
Division 4' 6:)--m.
ead
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Budge
'rector
Departmer}t'Director
F ance Director
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Chi- o Staff
Ma or
Date
Date
Date
g-3-,v)z,
Date
Date
Date
Prepared By: Barbara Olsen `d z0,... �ara_,,_
Reference:
bolsen
Budget & Research Use Only
Type: A BCDEP
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 7,500 7,500
Account Name
Vehicles and equipment
Use of fund balance
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
9700.1920.5802.00 7,500 02080. 2012
9700.0970.4999.99 7,500
K:\Budget\Budget Adjustments \2012 Adjustments \7-30-12 Use fund bal for 9165 Trailer.xls
Dennis Pratt / Barbara Olsen
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
;end
Contracts, Leases or Agreements
8/21/2012
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Transportation
Department
A resolution awarding bid #12-63 to Hilbilt Sales Corp, Arkansas in the amount of $43,361 (tax included) for the
purchase of one end dump Trailer for use by Wastewater Treatment Plant East, and approving a budget adjustment to
move funds to the Fleet expense account.
43,361.00
Cost of this request
9700.1920.5802.00
Account Number
02080.2012
Project Number
Budgeted Item
X
$
639,744.00
Category / Project Budget
582,876.00
56,868.00
Remaining Balance
Budget Adjustment Attached
Departme Director
mey
T- 1 -i2 -
Date
F-2-/2_
Date
LL g 3 -2z
Finance and Internal Services Director Date
Date
5/610
Date
X
Other Vehicles and Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
08-O1-12PO4:48 RCVD
Received in City
Clerk's Office
vA-A,c6.
Comments:
Revised January 15, 2009
'Fav`e.levi�le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation. 'a
From: Dennis Pratt, Fleet Operations Supt.
Date: August 1, 2012
Subject: Purchase of one end dump Trailer for Wastewater Treatment Plant East
PROPOSAL: That City Council approve the purchase of one end dump Trailer in the amount of $43,361 (tax
included) from Hilbilt Sales Corp of Arkansas for use by Wastewater Treatment Plant East, and approve a
budget adjustment to move funds to the Fleet expense account.
RECOMMENDATION: Bid 12-63 was opened on July 27, 2012. One bid was received; a bid tab sheet is
attached.
Unit 9083 is a 2000 Lufkin hydraulic end dump trailer that is completely worn out and needs to be replaced.
I recommend the purchase of the Clement Starke end dump trailer from Hilbilt Sales Corp — Arkansas in the
amount of $43,361 (tax included).
This purchase was unanimously approved by the Equipment Committee on July 31, 2012
BUDGET IMPACT: This unit was budgeted for on both the capital and operating sides. The Budget
Adjustment will cover the difference in estimated price and actual price including tax.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-63 AND AUTHORIZING THE
PURCHASE OF ONE (1) END DUMP TRAILER FROM HILBILT SALES
CORPORATION -ARKANSAS IN THE TOTAL AMOUNT OF $43,361.00 FOR
USE BY WASTEWATER TREATMENT, AND APPROVING A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-63 and authorizes the purchase of one (1) end dump trailer from Hilbilt Sales Corporation -
Arkansas in the total amount of $43,361.00 for use by wastewater treatment.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 21st day of August, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ave.evllle
Bid 12-63, Dump Trailer Re -Bid
BID: 12-63
07/27/12
2:00 PM
CITY OF FAYETTEVILLE
1 Hilbilt Sales Corporation - Arkansas
':Clement Ind.
Starlite
r
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
P. VICE, PORCH MGR
WITNESS ATE
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
8/1/2012
P.0 Number:
Expected Delivery Date:
Vendor #:
13491
Vendor Name:
HILBILT SALES
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: X No:
Quotes Attached
Yes: No:xT
City:
State:
Zip Code:
Ship to code:
50
Divison Head Approv
Requester:
BARBARA
OLSEN
Requester's Employee #:
1940
.,,
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
ONE CLEMENT IND, STARLITE MODEL END
1
EA
39,690.00
$39,690.00
9700.1920.5802.00
02080.2012
DUMP TRAILER, PER BID SPECS, BID #12-63,
$0.00
TO BE UNIT #9165, FIXED ASSET 709165
$0.00
709165
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal:
$39,690.00
Total:
$43,361.33
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008