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Home My WebLink About166-12 RESOLUTIONRESOLUTION NO. 166-12 A RESOLUTION AWARDING BID #12-59 AND AUTHORIZING THE PURCHASE OF TWO (2) POLARIS RANGERS WITH KIMTEK TRANSPORT UNITS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $45,276.00 FOR USE BY THE FIRE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-59 and authorizes the purchase of two (2) Polaris Rangers with Kimtek transport units from Williams Tractor of Fayetteville in the total amount of $45,276.00 for use by the Fire Department. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 21st day of August, 2012. ATTEST: By: av e SONDRA E. SMITH, City Clerk/Treasurer o�lllaaPIOPPPg°° ev�G�rO 0;-°..&-p'%;•/i mUm °fie e FAYETTEVILLE: K s m ° CD m "?1?S®mi'KANSPnJ�m: •,�'•y`JVG aONe�C)0 City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2012 Division: Fire Department Department: Fire Department Request Date 7/18/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Funds are requested for the Fire Department to purchase the following expansion vehicles; Unit 9168 Polaris 6x6 Ranger ATV/UTV with Kimtek Firelight Supermax Transport FST -12 skid unit and Unit 9169 Polaris 6x6 Ranger ATV/UTV with Kimtek Firelight Supermax Transport FST -12 skid unit -//._ Division Head Date udget D ec • r Date Department Director Date Finance Director Date Chief f f Staff-- , Date Mayor, Account Name Date Prepared By: Ginny Gundlach Reference: bolsen Budget & Research Use Only Type: A B C E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 45,426 45,426 Increase / (Decrease) Project.Sub Account Number Expense Revenue Number Transfer to Shop Vehicles and equipment 4470.9470.7602.70 _._ 45,426 03019 . 1 4470.9470.5802.00 (45,426) 03019. 1 Vehicles and equipment 9700.1920.5802.00 45,426 02080 . 2012 Trans from Cap Improv 9700.0970.6602.47 45,426 K:1Veh.Repl-Exp Requests12012 Requests\7 19=12 Utility Rescue Vehicle Expansions BA.xls EXHIBIT A 1 of 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/21/2012 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding bid #12-59 to Williams Tractor of Fayetteville, AR in the amount of $45,276 for the purchase of two Polaris Rangers with Kimtek Transport units for use by Fire Department, and approval of a Budget Adjustment to move funds to the Fleet expense account. 45,276.00 Cost of this request 9700.1920.5802.00 Account Number 02080.2012 Project Number Budgeted Item 684,990.00 Category / Project Budget Other Vehicles and Equipment Program Category / Project Name 411,036.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 273,954.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X ,—/ 7Z Date Date Finance and Internal Services Director Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 0 8- 01-1 2 P 0 4: 4 8 R C V D Clerk's Office Comments: Revised January 15, 2009 ave evt le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation irVh' From: Dennis Pratt, Fleet Operations Supt. Date: August 1, 2012 Subject: Purchase of two Utility Rescue vehicles for Fire Department use PROPOSAL: That City Council approve the purchase of two Utility Rescue vehicles with skid units from Williams Tractor of Fayetteville in the amount of $45,276 for use by the Fire Department, and approval of a Budget Adjustment to move funds from Fire Dept. Capital Improvement fund to the Shop Fund. RECOMMENDATION: Bid 12-59 was opened on July 13, 2012. Four bids were received; a bid tab sheet is attached. Units #9168 and #9169 are two expansion 6 wheel utility vehicles with emergency rescue skid units that the Fire Department will use for fire/rescue/ems on the trail system. These new units will allow the Fire Dept. to offer assistance as the growth of the City's trail system generates a greater need for fire services along the trails. I recommend the purchase of two Polaris Ranger Utility Vehicles with Kimtek Rescue Units from Williams Tractor of Fayetteville, bid Option #3 which is the lowest bid. This purchase was unanimously approved by the Equipment Committee on July 31, 2012. BUDGET IMPACT: Funds for the purchase are available in Fire's Capital Improvement fund; operating funds are available in Fire Department operating budget. RESOLUTION NO. A RESOLUTION AWARDING BID #12-59 AND AUTHORIZING THE PURCHASE OF TWO (2) POLARIS RANGERS WITH KIMTEK TRANSPORT UNITS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $45,276.00 FOR USE BY THE FIRE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-59 and authorizes the purchase of two (2) Polaris Rangers with Kimtek transport units from Williams Tractor of Fayetteville in the total amount of $45,276.00 for use by the Fire Department. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 21st day of August, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer le aye evi ARKANSAS 9j Bid 12-59, Utility Rescue Vehicles BID: 12-59 DATE: 07/13/12 TIME: 2:00 PM CITY OF FAYETTEVILLE al' ':Iitar$INSMOMPP,NIIKA int 41004C OfMINIMA111,:jiie'ai$ ra';#0ititkiwio !R-10F1§040tx1ig TOTAL,i.• 01:BID 1 Alternative Support Apparatus (ASAP) Line Item 1: Utility Vehicle Line Item 2: Rescue Unit ASAP Wildfire ES $ 32,192.50 Line 2 items were combined into ,, $ 64,385.00 one 2 Williams Tractor - Option #1 4 Line item 1: Utility Vehicle Line Item 2: Rescue Unit Polaris - 6x6 Ranger Maintainer - Fire Skid Package i . $ 11988.00 , $ 21,648.00 . 2 2 $ 23,976.00 $$ 4637,227962:0000 3 Williams Tractor - Option #2 Line item 1: Utility Vehicle Line Item 2: Rescue Unit Polarli't 6x6 Ranger NO BID $ 11,988.00 $ Line item #2 2 2 not included 4 23,976.00 $ - $ 23,976.00 ---- 4 — --- Williams Tractor - Option ;3 -------'N ....----/ ----- Line Item 1: Utility Vehicle Line Item 2: Rescue Unit _.. .. . Polaris - 6x6 Ranger Kimtek - Firelight Supermax Transport FST -12 $ 11,988.00 $ 10,650.00 2 2 $ 23,976.00 $ 21,300.00 $ 45,276.00 CERTIFIED: . ison ngen upon vendor meeting m mmum specifications and formal authorization by City officials. /c? P. VICE, VICE, PURCH MGR • City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing a -mall: Purchasingacl.fayetteville.ar.us Requisition No.: Date: 8/1/2012 P.O Number: Expected Delivery Date: Vendor #: 11133 Vendor Name: WILLIAMS TRACTOR Mail Yes: No: X Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Y No:_x City: State: Zip Code: Ship to code: 50 ' n Head Ap rov Dom.— 74.° Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2012 POLARIS 6 X 6 RANGER UTILITY VEHICLES 2 EA 22,638.00 $46,276.00 9700.1920.5802.00 02080.2012 WITH KIMTEK TRANSPORT UNITS, PER BID SPEC $0.00 12-69, TO BE UNITS 9168, FIXED ASSET 709168 $0.00 709168 AND 9169, FIXED ASSET 709169 $0.00 709168 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $46,276.00 Total: $45,276.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: IT Manager: & Internal Services Director: Manager: Other: evised 1/2/2008