HomeMy WebLinkAbout165-12 RESOLUTIONRESOLUTION NO. 165-12
A RESOLUTION AWARDING BID #12-57 AND AUTHORIZING THE
PURCHASE OF ONE (1) ROUND BALER FROM WILLIAMS TRACTOR OF
FAYETTEVILLE IN THE TOTAL AMOUNT OF $27,203.00 FOR USE BY
WASTEWATER TREATMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-57 and authorizes the purchase of one (1) round baler from Williams Tractor of Fayetteville
in the total amount of $27,203.00 for use by wastewater treatment.
PASSED and APPROVED this 21st day of August, 2012.
APPROVED: ATTEST:
By:
, Mayor
By:
SONDRA E. SMITH, City Clerk/Treasurer
Dennis Pratt 1 Barbara Olsen
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8121/2012
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Transportation
Department
A resolution awarding Bid #12-57 to Williams Tractor of Fayetteville, AR in the amount of $27,203 (tax included) for the
purchase of one Round Baler for use by Wastewater Treatment Plant East.
27,203.00
Cost of this request
9700.1920.5802.00
Account Number
02083.2011
Project Number
Budgeted Item
X
$
56,614.00
Category / Project Budget
Tractors / Mowers
Program Category / Project Name
20,916.00 Vehicles and Equipment
$
Funds Used to Date Program / Project Category Name
35,698.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Departmen
f-1-12
Date
Previous Ordinance or Resolution #
Original Contract Date:
-2-/ Original Contract Number:
mey
440,1 a �t.., ,., 8.2-26IZ
Finance and Internal Services Director Date
Date
eate
11•1...,....,1.»....
03-01-12PO4:48 RCVD
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
ave evi le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
Date: August 1, 2012
Subject: Purchase of Round Baler for Wastewater Treatment Plant East
PROPOSAL: That City Council approve the purchase of one Round Baler in the amount of $27,203
(including tax) from Williams Tractor of Fayetteville, AR for use by Wastewater Treatment Plant East.
RECOMMENDATION: Re -bid 12-57 was opened on July 6, 2012. Three bids were received; a bid tab sheet
is attached.
Unit #583 is a 2004 New Holland Round Baler that was due for replacement in 2010. We pushed replacement
back to 2012. Now it is worn out and no longer dependable for full time front line use.
The low bid from Williams Tractor meets all specs. I recommend the purchase of the New Holland BR7060
Round Baler from Williams Tractor of Fayetteville, AR in the amount of $27,203 including tax.
This purchase was unanimousely approved by the Equipment Committee on July 31, 2012.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-57 AND AUTHORIZING THE
PURCHASE OF ONE (1) ROUND BALER FROM WILLIAMS TRACTOR OF
FAYETTEVILLE IN THE TOTAL AMOUNT OF $27,203.00 FOR USE BY
WASTEWATER TREATMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-57 and authorizes the purchase of one (1) round baler from Williams Tractor of Fayetteville
in the total amount of $27,203.00 for use by wastewater treatment.
PASSED and APPROVED this 21st day of August, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Tette-vile.,
Bid 12-57, Round Baler Re -Bid
1 Country Side Farm & Lawn
John Deere 458
1
BID: 12-57
DATE: 07/06/12
TIME: 2:00 PM
CITY OF FAYETTEVILLE
$24,942.00
2 Larson Farm & Lawn
John Deere 458 1
$28,017.88
3 Williams Tractor, Inc. New Holland BR7060 1 ( $24,900.00
Pzu s 7301-X
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
P. VICE, PURCHASING MGR
,Z4,10/0 -
WITNESS
Vadioz
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@c%fayetteville.ar.us
Requisition No.:
Date:
811/2012
P.O Number:
Expected Delivery Date:
Vendor #:
11133
Vendor Name:
WILLIAMS TRACTOR
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: X No:_
Quotes Attached
Yes: No:_x_
City:
State:
Zip Code:
Ship to code:
50
Di ' on Head Appr val
—7*'
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
NEW HOLLAND BR7060 ROUND BALER, PER
1
EA
24,900.00
$24,900.00
9700.1920.5802.00
02083.2011
BID SPECS 12-57. TO BE UNIT #5032, FIXED
$0.00
705032
ASSET #705032
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $24,900.00
Total:
$27,203.25
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008