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HomeMy WebLinkAbout157-12 RESOLUTIONRESOLUTION NO. 157-12 A RESOLUTION AUTHORIZING AN APPLICATION FOR A 50/50 MATCHING GRANT, THROUGH THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM'S OUTDOOR RECREATION GRANT PROGRAM, IN THE AMOUNT OF $50,000.00 FOR IMPROVEMENTS AT MOUNT SEQUOYAH GARDENS WHEREAS, the City of Fayetteville seeks to improve recreation facilities at Mount Sequoyah Gardens and wishes to seek grant funding assistance; and WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 matching grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and WHEREAS, the plans for such recreation area has been prepared and the price therefore has been established; and WHEREAS, the City Council of the City of Fayetteville understands the grantee and grantor will enter into a binding agreement which obligates both parties to policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner; and WHEREAS, the City Council of the City of Fayetteville is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance to develop recreational facilities at Mount Sequoyah Gardens located in the City of Fayetteville; therefore such application shall be submitted as expediently as possible. Page 2 Resolution No. 157-12 PASSED and APPROVED this 7th day of August, 2012. APPROVED: B ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer �ri7 iytJu'_rrr,�r FAYE TEVILLF 9P Cdr.: y'J' ''„''! JCI\° Carole Jones ubmi ed 5 By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/7/2012 City Council Meeting Date Agenda Items Only Park Planning Division Action Required: Parks and Recreation Department Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for $50,000 from the Arkansas Parks and Tourism Outdoor Recreation Grants Program for improvements at Mount Sequoyah Gardens. • 50,000.00 Cost of this request 2250.0925.4809.00 151,268.00 Mt. Sequoyah Garden Improvements 2250.9255.5315.00 $ Account Number 02013,1202, Project Number Budgeted Item x Category / Project Budget Program Category / Project Name 393.00 Parks Development Funds Used to Date 150,875.00 Remaining Balance Budget Adjustment Attached Program / Project Category Name Neighborhood Park Development Fund Name Fl i . nce and internal Services Director Date -t7-20,1 Date or Date Dat Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City' Clerk's Office Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Thru: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director C - Alison Jumper, Park Planning Superintendent From: Carole Jones, Park Planner II Date: July 20, 2012 Subject: Resolution to apply for 2013 Arkansas Outdoor Recreation Grant Agenda Request for August 7, 2012 Meeting PROPOSAL: The Arkansas Department of Parks and Tourism annually offers a matching grant opportunity through its Outdoor Recreation Grants Program. Each year eligible entities may apply for funds for projects that create opportunity for outdoor recreation. The grant is funded from two sources. The Land and Water Conservation Fund (LWCF) is a federal program with funds derived from the sale of federal surplus real estate property, federal motor boat fuel tax, and Outer Continental Shelf mineral receipts. The Natural and Cultural Resources Grant and Trust Fund (NCRGTF) is a state program with funds collected from a tax on the transfer of certain real estate in the State of Arkansas. LWCF and NCRGTF funds are included in the Department of Parks and Tourism's Outdoor Recreation Grants Program for funding outdoor recreation facilities. Only incorporated cities and counties may apply. This is a 50/50 reimbursable matching grant with a $250,000 maximum request on matching funds. In 2009, Arkansas Parks and Tourism awarded our City with $50,000 for the development of Doc Mashburn Park. Other parks funded in part by this grant include Sweetbriar Park, Bryce Davis Park, Braden Park, Grinders Skate Park at Walker Park, Gulley Park, Veterans Memorial Park at Lake Fayetteville Park and the Botanical Garden of the Ozarks at Lake Fayetteville Park. The 2013 grant application deadline is August 31, 2012. A resolution from the City of Fayetteville is required to apply for the grant (see attached sample resolution). A public hearing was held at Mount Sequoyah Gardens on June 7, 2012 to gather input from the public regarding recreation needs and to prioritize an eligible grant project (see attached public hearing affidavit of publication and minutes). An outreach to groups such as ethnic minority populations, the elderly and persons with disabilities was attained through additional group meetings. Specific projects for the grant application were not defined at the outreach meetings or the public hearing. Staff has analyzed available matching funds and current projects and recommends applying for funds for the development and improvements to Mount Sequoyah Gardens including ADA accessibility (see attached conceptual site plan). THE CITY OF FAYETTEVILLE, ARKANSAS The grant application must include detailed budgets, plans, specifications and bid documents that are ready for immediate bid and construction and asks the applicant to specify how funding meets the needs of the community. This grant contains twelve (12) obligations covering items such as compliance of the Americans for Disabilities Act and requiring that the property be retained in perpetuity for outdoor recreation use (see attached grant obligations). The project area of Mount Sequoyah Gardens meets all of these obligations. Section 6(0 (3) of the LWCF Act states "No property acquired or developed with the assistance under this section shall, without the approval of the Secretary of the United States Department of the Interior, be converted to other than public outdoor recreation use." If this property must ever be used for anything other than outdoor recreation use, it is possible to convert the park boundary. The Parks and Recreation Advisory Board approved the selection of this project for the 2013 Arkansas Parks and Tourism Outdoor Recreation Grant. The conceptual plan was approved by PRAB on July 2, 2012 (see attached PRAB meeting minutes). RECOMMENDATION: Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for $50,000 from the Arkansas Parks and Tourism Outdoor Recreation Grants Program for improvements at Mount Sequoyah Gardens. BUDGET IMPACT: This grant application is for $50,000. The Arkansas Outdoor Recreation Grant is a 50/50 matching grant. If the full amount requested is awarded, the City is responsible for matching $50,000 towards the project. Currently, the Mount Sequoyah Gardens project has $98,000 budgeted. Attachments: Sample Resolution Public Hearing Affidavit of Publication Public Hearing Minutes and Sign In Sheet from June 7, 2012 Conceptual Site Plan Arkansas Outdoor Recreation Grant Obligations PRAB Meeting Minutes from July 2, 2012 RESOLUTION NO. A RESOLUTION AUTHORIZING AN APPLICATION FOR A 50/50 MATCHING GRANT, THROUGH THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM'S OUTDOOR RECREATION GRANT PROGRAM, IN THE AMOUNT OF $50,000.00 FOR IMPROVEMENTS AT MOUNT SEQUOYAH GARDENS WHEREAS, the City of Fayetteville seeks to improve recreation facilities at Mount Sequoyah Gardens and wishes to seek grant funding assistance; and WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 matching grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and WHEREAS, the plans for such recreation area has been prepared and the price therefore has been established; and WHEREAS, the City Council of the City of Fayetteville understands the grantee and grantor will enter into a binding agreement which obligates both parties to policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner; and WHEREAS, the City Council of the City of Fayetteville is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance to develop recreational facilities at Mount Sequoyah Gardens located in the City of Fayetteville; therefore such application shall be submitted as expediently as possible. PASSED and APPROVED this 7th day of August, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 5 • APPLICATION PROCEDURES APPLICATION GUIDE RESOLUTION NO. WHEREAS, , Arkansas seeks to improve the recreation facilities and wishes to seek grant funding assistance; and WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and WHEREAS, this governing body understands the grantee and grantor will enter into a binding agreement which obligates both parties to policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following; the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all resonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. City Council/Quorum Court is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project:. NOW, THEREFORE, BE IT RESOLVED by the City Council/Quorum Court of , Arkansas that the Mayor/County judge is hereby authorized to make application to the Arkansas Department of Parks and Tourism for assistance to develop recreational facilities in park located at for the City/County; therefore such application shall be submitted as expediently as possible. Passed this day of , 2012. APPROVED: Mayor/County Judge Clerk 23 NORTHWEST ARKANSAS NORTHWEST ARKANSAS DEMOCRAT -GAZETTE THE MORNING NEWS OF SPRINGDALE THE MORNING NEWS OF ROGERS NORTHWEST ARKANSAS TIMES BENTON COUNTY DAILY RECORD NEWSPAPERS. 212 NORTH EAST AVENUE. FAYETTEVILLE, ARKANSAS 72701 1 P.O. BOX 1607. 72702 1 479.442.1700 1 WWW.NWANEWS.COM AFFIDAVIT OF PUBLICATION I, Karen Caler, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Newspapers, LLC, printed and published in Washington and Benton County, Arkansas, bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: City of Fayetteville Public Hearing Was inserted in the Regular Editions on: May 30, 2012 Publication Charges: $ 78.00 Karen Caler Subscribed and sworn to before me This 377 day ofQCT_ , 2012. fit?, /0 U24/3 Notary Public My Commission Expires: 7,1201201 y" * *NOTE* * Please do not pay from Affidavit. Invoice will be sent. Public Meeting Invitation The Qty or Fayanevae Parks and Recreation Iraates The, arta other Intaf bared poodle' to aNun rnoe!- U be t1e1d rV Mourn Sou oval Gardens located st fob N. Sumrrrh Avenue on Thwsasy..Jane 7, 2012 at 530 p.m.. . • . .. - . The purpose at Vis meeting h to [deo* potanita1 outdoor p>3At. .retire&tipn nods and prierilies.lot 2x13. FatlW,Glg'tiie ir}endecalfon process, dtyoMaialelvHselifdi those priorittea to bo subndned to ine Arttenees Deparanent or Parts and Tairris{rr tar'a malchkig grant eppaeatien. ..0:134/. persona with !!heals] needs. Oft paruwrw our68, snd Iiv 0 ee Ole,ene0Yfep.d to ettiend and puticlpata. Fee!thos0.Vr38bI0 10 attend Ihe.monh g, tw may phone F{ yatt¢ylta Parke and Recreation at 479.444.3471. Written corryrmr,ts may be submitted to FaydIteyate Parka and Recreallon. 113 Weal Motarlein, Fayette4e: AR-727ot or parks_End_reueslfoneogayeasiglte.ar.ue. NORTHWEST ARKANSAS NEWSPAPERS 212 N. EAST AVENUE FAYETTEVILLE, AR 72701 (479) 442-1700 TERMINAL ID: MERCHANT #; VISA FLEET # ******* ****0894 CLK: CKIMBRO S BATCH: 854 DATE: 05/10/12 AV: Z - ZIP MANUAL TOTAL 00007104060 00001213099 EXP.: **/** SQ: 032442 TIME: 09:40:17 APPROVED: 002470 * REPRINT * I AGREE TO PAY ABOVE TOTAL AMOUNT ACCORDING TO CARD ISSUER AGREEMENT (MERCHANT AGREEMENT IF CREDIT VOUCHER) SIGN X $ 78.00 CITY OF FAYETTEVILLE - ALAN B CUSTOMER COPY 1Q C&�� av'F�tte vine THE CITY OF FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT 113 West Mountain Fayetteville, AR 72701 P (479) 444-3471 F (479) 521-7714 ARKANSAS www.acressfayettevifle.arg A public hearing was held on June 7, 2012 at Mount Sequoyah Gardens located at 100 North Summit Avenue. There were 13 people in attendance plus four City of Fayetteville employees. The hearing began at 5:35 PM. The hearing was filmed by the City of Fayetteville Cable Administration staff to be broadcast on the government channel at a later date. Parks staff in attendance were: Alison Jumper Chase Gipson Carole Jones Park Planning Superintendent Recreation Superintendent Park Planner II Alison Jumper opened the meeting with information about the Arkansas Parks and Tourisms Outdoor Recreation Grant Program. Jumper described the details of the 50/50 match process and how the land must remain in outdoor recreation use forever. Jumper explained that funds could be used for land acquisition, park development or a combination of both. Jumper mentioned past projects that utilized grant funds. Carole Jones went over the grant criteria and requirements, including the grant deadline and ADA requirements. Jones then asked the public for comments and ideas. A citizen inquired what projects were on the Capital Improvements Plan (CIP) list for Parks and Recreation. Jumper explained that funds are currently budgeted in the CIP project list for developing Mount Sequoyah Gardens, Wilson Park pool renovations and signage. Future projects in the 2013-2017 CIP list were focused on the community parks such as Wilson, Walker and Gulley Parks as well as some improvements to the Parks and Recreation offices. Jumper also stated that the City Council has reviewed the 2013-2017 CIP but has not approved it yet. Comments and ideas from the public included: • Citizen expressed the need to develop the Regional Park in southwest Fayetteville and connect to Kessler Mountain Greenways. • Two citizens expressed the need for maintaining existing park properties particularly by removing invasive plant species. • Citizen expressed the need for additional soccer fields. • Citizen expressed the need for restrooms that would remain open year round along Scull Creek Trail. • Citizen expressed the need for additional trash cans along the trails. • Citizen expressed the need for a soft surface trail located within a natural, wooded area within the city limits with benches and other areas for viewing birds, wildlife and wildflowers. • Citizen expressed the need for habitat restoration projects. • Citizen expressed the need for access to the West Fork White River in Bayyari Park with an ADA - accessible observation platform. • Citizen expressed the need for interpretive/educational signage with historical and native plant information. • Citizen expressed the need for a drinking fountain, a sculpture, an outdoor classroom, interpretive signage and a walking trail at the World Peace Wetland Prairie. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 'FaveCt�v�le THE CITY OF FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT 113 West Mountain Fayetteville, AR 72701 P (479) 444-3471 F (479) 521-7714 ARKANSAS www.accessfayetteville.org • Citizen expressed the need for park land acquisition on the west side of town (west of U.S. Interstate 540) with connections to the trail system. Parks staff stated that citizens who were unable to attend the hearing could submit their comments to the Parks and Recreation Department by e-mail, U.S. mail or by phone. The meeting concluded at 6:40 PM. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 Wle Arkansas Department of Parks and Tourism 2013 Outdoor Recreation Grant Program Public Hearing Mount Sequoyah Gardens 5:30 PM Thursday, June 7, 2012 Sign In Sheet Name Address Phone E-mail FAYET'TEVI LLE 1. � -vato 1 �c1\,1 v.` �, c irriLf I , R � - � s 2�}=) Ms_ Lt, A...____------ '----)(1) L) Vittl�. kiti`�)r. i. . •. 4 t I� (1 4. f l� C,l L\L L r� C - L.:. JL,:k1:, jv ..� 5. 1 �rc cZ ••2 L. .'5/ r� _ ti'' .ir r-- j�c� :jrL1C►�`} ('i.' XQ i- C'1 Lt V,- ft t-. 117 1.1) L'r1 » L. , f j. / 6. �,', v; ; [; r . ' riA -; �� 0 �; ;. 7. ,.(:1;L L J1 J F 4 qt L i c•( LAc .• I l4. ` /f• f'l.• i ; s 8. I. I 11r F ►.{ �1 1 1 14 c1 1 9. ` � ' � e • • � (1", G S 1 l7 � 3 4v . �T P +Q Yti�h�•S ��.~i � � `i n [ io, Davie], Q r 1564- W, Ce.cJa - St. 7170 3 ozarkncciure,_09ma i i corp. 11. tiG 67(7; • r• �-'t:/ 12.,�r 4,12 e.< s.1 -rc... A • i C 1. •,' `! - ; ..� 13,/, it\l".)C L. •L• -S. '-C 14. 15. 16. 17. 18 19. 20. 21. 22. )d/1d SUMMIT AVENUE11T41% OF '' ;r MOWld VICINITY MAF' AO 0 NOT TO SCALE 4— a rim r-- ..------- - -uc `. F ►Mg •,t. ,. -a ,.. o 1 - � .a 1111 _ , - '�►•�!- 'y�.�J .1,4..- 1• 14 4 err 1 • • J • LEGEND PL PL PL — EX PARK PROPERTY LINE A Ye kYL1e All CA .LS PL/ROW EX. PARK PROPERTY/ROW LINE --r PARK PLANNING DIVISION 1455 5 HAPPY HOLLOW ROAD r IMMIll ] .3r? [SCI INCH 1 = 60 FEE ia[B rzI MT. SEQUOYAH GARDENS •.ar .o OM Oki w f.Al 531-7i14 SITE PLAN A4 W pyierfni warm. °411,7 ry Row PL/Ro W /Ko 2 • AN OVERVIEW OF THE BASICS APPLICATION GUIDE WHERE TO SEND THE APPLICATION Outdoor Recreation Grants Program Department of Parks and Tourism One Capitol Mall Little Rock, Arkansas 72201 WHO CAN PREPARE THE APPLICATION? • The application can be prepared locally. • The application can be prepared by consultants. (Grant prepa- ration cannot be paid for with grant funds). • The application can be prepared by the local areawide Planning or Economic Development Districts or the Regional Planning Commissions. W_ HAT�ARFOUROBLIGATIONS' .1F'AVE 'JRECEIVE1 A:GRANT! We are jointly committed! Both the Department of Parks and Tourism's Outdoor Recreation Grants Program and the project sponsor are committed to long term program compliance. After the project is completed and all grant funds have been disbursed, our commitment to the requirements of the Arkansas Matching Grant Program continues. These ongoing commitments include: 1. Once a public park project boundaryhas been identified by the local project sponsor and provided to the Department of Parks and Tourism, all facilities constructed within that boundary, at any future time, must be in compliance with the rules and regulations of the Outdoor Recreation Grants Program Project Management Guide. This also applies to those facilities con- structed in whole or in part with local funds. 2. Property acquired or developed with grant funds must be retained in perpetuity for outdoor recreation use and will be subject to inspection by the State at least once every five years. In addition each project will be inspected by the State during construction and before final reimbursement is made. 3. No overhead utility lines are allowed within the project boundary. All existing utility lines located within the park 6 boundaries must be placed under- ground. This regulation applies to any overhead lines including electric lines, phone lines and public announcement system wiring. No vehicular right-of- way easements are allowed within the boundary. 4. A permanent sign stating that federal LWCF or state ANCRGTF monies were used to acquire and/or develop public outdoor recreation facilities must be maintained within the park in per- petuity. Guidelines for the size, place- ment and design of the signs will be presented to each applicant after grant approval. Upon project completion the applicant will be required to describe the location of the sign, and state that the sign location will not change. 5. All public structed within a Matching Grant Pro- gram -assisted park must be accessible to persons with disabilities. This also applies to those facilities constructed in whole or part with local funds. recreation facilities con - 6. Property acquired or developed with assistance from the fund must be open to entry and use by all persons regard- less of race, color, religion, sex, or na- tional origin. Discrimination on the basis of residence, including preferen- tial reservation or membership systems, is prohibited, except to the extent that reasonable differences in admission and other fees may be maintained on the basis of residence. 2 • AN OVERVIEW OF THE BASICS APPLICATION GUIDE 7. Property acquired or developed with assistance from the Matching Grant Program shall be operated and maintained in perpetuity. The property shall be maintained so as to appear attractive and inviting to the public. Sanitation and sanitary facilities shall be maintained in accordance with applicable health standards. Properties shall be kept safe for public use. Buildings, roads, trails, and other structures and improve- ments shall be kept in reasonable repair throughout their functional lifetime to prevent undue deterioration and to encourage public use. Facilities that have reached an age that renders them obsolete or worn out may be removed with written permission of the Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program Director. Permission must be obtained prior to removal of the facilities. 8. The Arkansas ORGP staff will conduct periodic post comple- tion inspections of the project area to ensure that program compliance continues after the project is completed. These inspections will be unannounced. Sponsors who fail to comply with long term commitment may jeopardize future eligibility for matching grant funds for new projects and/or be subject to legal actions by the State or Federal government to enforce program compliance. 9. The property shall be kept open for public use at reasonable hours and times of the year, according to the type of area or facility. Property which is not operated and maintained in good condition may jeopardize the awarding of future grant funds to that jurisdiction. 10. Participants may impose reasonable limits on the type and extent of use of areas and facilities acquired or developed with Matching Grant Program assistance when such a limitation is necessary for maintenance or preservation. Thus, limitations may be imposed on the type of users (i.e. hunters or four- wheelers, etc.). All limitations must be in accord with the applicable grant agreement and amendments. 11. All recipients of Matching Grant Program monies must comply with the Architectural Barriers Act of 1968, Section 504 of the Rehabilitation Act of 1973, and the Americans With Disabilities Act, of 1990 Title II and Title III. 12. Properties (parks and recreation areas) acquired or developed with LWCF/ ANCRGTF assistance are prohibited by Section 6(0 (3) of the LWCF Act of 1965, as amended, from conversion to any use other than public outdoor rec- reation use. Section 6(0(3) of the LWCF Act states that "No property acquired or developed with assistance under this section shall, without the approval of the Secretary, U. S. Department of the Interior, be converted to other than public outdoor recreation use. The Secretary shall approve such conversion only if he/she finds it to be in accordance with the then exist- ing Statewide Comprehensive Out- door Recreation Plan (SCORP) and only upon such conditions as he/she deems necessary to assure the substi- tution of other recreation properties of at least equal fair market value and of reasonable equivalent usefulness and location." 7 ye .Ville FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for July 2, 2012 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Steve Meldrum at 5:32 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Meldrum, Waite, Watson, Paul, Lawson, McKnight, Proffitt, and Leonard were present. Staff members Edmonston, Humphry, Jones, Gipson, Jumper, and Thomas were in attendance. 2013 Arkansas Department of Parks and Tourism Outdoor Recreation Grant: Carole Jones, Park Planner Staff Recommendation: Staff has two recommendations as follows: 1. To apply for $50,000 from Arkansas Parks and Tourism Outdoor Recreation matching grant program for development and improvements at Mount Sequoyah Gardens. 2. Staff recommends approval of the conceptual plan of Mount Sequoyah Gardens for the 2013 grant project. Jones said that this is a grant that Parks applies for every year. It's a 50/50 grant and funds outdoor recreation projects. It's a reimbursable grant, which means the City has to have the funds available before applying for it. It's a very competitive grant that Parks has received for Doc Mashburn Park, Sweetbriar, and Bryce Davis. The deadline to turn in the grant application is August 31, 2012. Parks has held the series of required meetings for this year at the Senior Activity Center, YRCC, and Mt. Sequoyah Gardens. The attendees at these meeting requested items such as more trails, more restrooms, more soccer fields, and habitat restoration projects, just to name a few. Jones said that in 1998, people from the neighborhood at Mt. Sequoyah approached PRAB to request a park. In 2008, the underground storage tanks were removed. In 2009, the site was regraded. Parks Staff would like this to be the grant project for 2013. There is an undeveloped park there now, as well as a greenhouse. The project would improve the existing drive and add ADA accessible parking. A native stone and wood outlook structure is proposed. There is funding for the project. Leonard asked how much maintenance would be involved for this project. Jumper said not much additional maintenance. She said there are established native grasses on the site now. Bill Ward, a guest, asked if there would be water and restrooms available. Jumper said no. Meldrum asked if the gravel parking on the east side would be improved. Jones said yes, there will be some paved parallel parking spaces. She added that there wasn't another neighborhood park within a half mile. Watson said that the area has needed some work for some time. Edmonston said that PRAB needed to vote on two issues. The first one is to say yes to apply for the grant. The second issue is to say yes to the conceptual plan. Proffitt asked what the timeline would be for construction. Jumper said it would probably be fall of next year. A guest asked if bids would be requested. Jones said bids would be needed for the construction. PRAB Motion #1: Proffitt motioned to accept the Staff recommendation to apply for $50,000 from the Arkansas Parks and Tourism Outdoor Recreation matching grant program for the development and improvements at Mount Sequoyah Gardens. Watson seconded it. Motion passed 8-0-0 by voice vote. PRAB Motion #2: Watson motioned to accept the Staff recommendation to approve the conceptual plan of Mount Sequoyah Gardens for the 2013 grant project. McKnight seconded it. Motion passed 8-0-0 by voice vote.