HomeMy WebLinkAbout152-12 RESOLUTIONRESOLUTION NO. 152-12
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $7,012.00 TO REFLECT MODIFICATIONS TO THE DRAKE
FIELD PAVEMENT REHAB & RE -MARKING PHASE II PROJECT
NECESSITATED BY GRANT PROGRAM CHANGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $7,012.00 to
reflect modifications to the Drake Field Pavement Rehab & Re -Marking Phase II Project
necessitated by grant program changes.
PASSED and APPROVED this 7th day of August, 2012.
APPROVED:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0415
Budget Year
2012
Division: Aviation
Department: Transportation Services
Request Date
7/17/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
To make necessary changes to the Pavement Rehab Phase II project budget. 1. Reduces the FAA grant revenue in
accordance with changes requested by the FAA project manager. 2. Increases the expected Arkansas Department
of Aeronautics (ADA) grant revenue from 5% to 10% in accordance with recent revisions to the ADA grant program
for FAA grant matching. 3. Decreases the project expense to eliminate the 5% contingency line item per FAA
request. 4. Increases the amount to be restored to the Airport's Use of Fund Balance account that was used for
design and engineering costs during project formulation.
111110
Divi Jea•
D.te
Budget Dire or Date
Prepared By: James Nicholson
Reference: AIP 4.1
Budget & Research Use Only
Type: A BCD E
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Departt % ector
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Financ: irec or
Account Name
at
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D. to
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT (7,012) (7,012).
Account Number
Ir?crease / (Decrease) Project.Sub,
Expense: Revenue Number
Use of fund balance
5550.0955.4999.99 (6,663)
State grants on Fed proj 5550.0955.6803.00
6,592 12012
1 �►YCIUI�C Its 4?.etikotte,:clit5550.0955.6820.41 (6,941) 12012. 1
vtilt4j iRA0.6 4 kc M IL 5550.3960.7820.41 (7,012) 12012. 1
J:\James\2012\BUDGET\Budget Adjustments\BAForm_2012_PaveRehabll REVISED FAAgrant
1 of 1
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
7/17/2012
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required:
Transportation
Department
Action Required: A resolution to approve a Budget Adjustment revising the project budget for the Pavement Rehab &
Re -marking Phase II project.
$
Cost of this request
VARIOUS
Account Number
12012 1
Project Number
Budgeted Item
NMI
147,252.00
Category / Project Budget
Pavement Rehab & Re -marking Phase 11
Program Category / Project Name
18,000.00 Airport Capital Exp
Funds Used to Date Program / Project Category Name
129,252.00
Airport
Remaining Balance Fund Name
Budget Adjustment Attached
X
na e and Internal ervices Director
Date
Previous Ordinance or Resolution # 128-12
Original Contract Date:
1"'-21'42--- Original Contract Number:
Date
°)/74112
Chief of Sta
Date
2 -
Received in City
Clerk's Office
06-75-12PO4:54 RCVD
. cd/
Received in
Mayor's Office
ENTERED
Comments:
Revised January 15, 2009
City Council Meeting of: July 17, 2012
Agenda Item Number
THE CITY OF FAYETTEVILLE, ARKANSAS
AVIATION DIVISION
4500 S School Ave, Ste F
Fayetteville, AR 72701
P (479) 718-7642
ARKANSAS,
www.accessfayettevi Ile.or
CITY COUNCIL AGENDA MEMO
To:
Thru:
Thru:
Thru:
Mayor Lioneld Jordan
Don Man, Chief of Staff
Terry Gulley, Transportation Director QUA
Staff/Contract Review Committee
From: Ray M. Boudreaux, Aviation(Director
Date: 6/26/12
Subject: Project Budget Revision
BACKGROUND: The City Council approved a Budget Adjustment for the Drake Field Pavement Rehab & Re -marking Phase II
project at their June 19, 2012 meeting, Resolution 128-12. Revisions to the original FAA grant application and recent grant program
changes by the Arkansas Department of Aeronautics necessitate a modification to the project budget.
The FAA project manager recommended elimination of the 5% contingency line item and ineligible third -party insurance from the
original grant submission. The Arkansas Department of Aeronautics recently increased the FAA grant match from 5% to 10%. The
project is now eligible to be fully funded, FAA 90%, State 10% of the project cost.
This Budget Adjustment aligns the expected grant revenue with the project expense based on those changes.
RECOMMENDATION: Review and approval of a Budget Adjustment.
BUDGET IMPACT: Reduces the overall project budget but increases the percentage of project costs reimbursed by grant funds.
Restores the Airport's fund balance used for Design & Engineering cost at the start of the project, (except $700 grant -ineligible
expense).
Attachments: Budget Adjustment
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $7,012.00 TO REFLECT MODIFICATIONS TO THE DRAKE
FIELD PAVEMENT REHAB & RE -MARKING PHASE II PROJECT
NECESSITATED BY GRANT PROGRAM CHANGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $7,012.00 to
reflect modifications to the Drake Field Pavement Rehab & Re -Marking Phase II Project
necessitated by grant program changes.
PASSED and APPROVED this 17th day of July, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer