HomeMy WebLinkAbout144-12 RESOLUTIONRESOLUTION NO. 144-12
A RESOLUTION AWARDING BID #12-48 AND AUTHORIZING THE
PURCHASE OF ONE (1) LARGE SQUARE BALER FROM WILLIAMS
TRACTOR OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $89,026.00,
FOR USE BY WASTEWATER TREATMENT, AND APPROVING A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-48 and authorizes the purchase of one (1) large square baler from Williams Tractor of
Fayetteville in the total amount of $89,026.00, for use by wastewater treatment.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 17th day of July, 2012.
APPROVED:
LI I NELD arTAN, Mayor
ATTEST:
By:
4erilAto
SONDRA E. SMITH, City Clerk/Treasurer
``wa��ri►rrr,r
.. s&:.
m �J
• • •"2J• •o
• : FAYETTEVILLE o
mm cJ m •
‘,.,903(,°1/CA
R SP '
N //AI °J��
me.••*0 .°
®°e,; ,GTON G,0%
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2012
Division: Fleet Operations
Department: Transportation Services
Request Date
6/15/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
The purchase price to replace unit #588 (a 2005 Square Baler) was underestimated in the capital project. The new
unit will be #5022; Position Control # is WWTP_F012. Funds are requested from fund balance to cover the
shortfall. Sufficient funds remain to meet City objectives.
Departm -1 ''rector
4 Fina ce
�Sta
AppId.
er—
irector
yor
D to
Date
-4/b/r/jZ
ate
Z /
Da e
D to
7/2-
ate
Prepared By:
Reference:
botsen
Budget & Research Use Only
Type: A BCD E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
Account Name
TOTAL BUDGET ADJUSTMENT 22,200 22,200
Account Number
Increase / (Decrease) Project.Sub
Expense Revenue Number
Vehicles and equipment
Use of fund balance
9700.1920.5802.00 22,200 02083 . 2012
9700.0970.4999.99 22,200
K:\Veh.Repl-Exp Requests12012 Requests\6-1412 WWPE Square Baler 5033 BA.xls
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
7/17/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #12-48 to Williams Tractor of Fayetteville, AR in the amount of $81,488 plus tax for the
purchase of one Targe square baler for use by Wastewater Treatment Plant, and approval of a budget adjustment to
move funds into the Fleet Expense account.
89,026.00
Cost of this request
9700.1920.5802.00
Account Number
02083.2012
Project Number
Budgeted Item
X
$
170,959.00
Category / Project Budget
Tractors / Mowers
Program Category / Project Name
61,302.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 109,657.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
-27 -/Z
Date
/ZA
ance and Interna ervices Director
Date
Z
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Cityo 5- 2 3 -1 2 P12:46 R V D
Clerk's Office
G h„
Received in
Mayor's Office
Comments:
Revised January 15, 2009
a'E�tive evle
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation -Si
From: Dennis Pratt, Fleet Operations Supt. 44(0
Date: June 27, 2012
Subject: Purchase of one large Square Baler for Wastewater Treatment Plant East
PROPOSAL: That City Council approve the purchase of one large square Baler in the amount of $81,488 plus
tax (a total of $89,026) from Williams Tractor of Fayetteville, AR for use by Wastewater Treatment Plant, and
approve a budget adjustment to move funds into the Fleet Expense account.
RECOMMENDATION: Bid 12-48 was opened on May 22, 1012. A Bid tab sheet is attached — one bid was
received.
Unit #588 is a 2005 Square Baler that is used by the Wastewater Treatment Plant East. It is no longer
dependable for full time front line use and needs to be replaced.
I recommend the purchase of this baler from Williams Tractor.
This purchase was unanimously approved by the Equipment Committee on June 26, 2012.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. The purchase
price was underestimated on the capital side, so a Budget Adjustment is included for the difference.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-48 AND AUTHORIZING THE
PURCHASE OF ONE (1) LARGE SQUARE BALER FROM WILLIAMS
TRACTOR OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $89,026.00,
FOR USE BY WASTEWATER TREATMENT, AND APPROVING A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
# 12-48 and authorizes the purchase of one (1) large square baler from Williams Tractor of
Fayetteville in the total amount of $89,026.00, for use by wastewater treatment.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 17th day of July, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye gle
o33
§e*, -
Bid 12-48, Square Baler
BID: 12-48
DATE: 05122/12
TIME: 2:00 PM
CITY OF FAYETTEVILLE
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
PP3tGe,R
P. VICE, PURCH MGR
6
fITae6451- 6A?/Ela
NESS
BIODER..-4.;', - '..... . ..' :.' ;5;
r,,,,..(;,,.., : ..':-.., -;-, :. ?i,..,,,,;,..; ,.<:.,..,..,;-:sio, k Iii:k6itw:?,;:::,,,,, (.':.;-:.f,,,..?.f.0.,,,,,-..,-, .: ,
,: ... 'Est QUANTITY .,,,-:.;::
ri?,TOTAL':BASE1.BID:
1
Williams Tractor, Inc:
New Holland BB9060 ci;
1
$ 81,488.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
PP3tGe,R
P. VICE, PURCH MGR
6
fITae6451- 6A?/Ela
NESS
8002/Z/t Peslnaa
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Special Instructions: -
+
c) CO co 4 6) CT -4. co N
3
'Requester:
BARBARA OLSEN
K
d
M
V)
'Vendor#:
11133
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
co
D'.
ID
5
2
N
7
d
7
FIXED ASSET 705033
PER BID SPECS #12-48, TO BE UNIT 5033,
NEW HOLLAND BB9060 LARGE SQUARE BALER
Description
i
(Quantity
Vendor Name:
WILLIAMS TRACTOR
Lot
m
D
Unit of Issue
CO
fiiP.
81,488.00
Unit Cost
0
o
o
0
o
o
0
0
0
0
0
0
0
o
0
0
0
0
0
o
0
0
0
0
0
0
0
0
0
0
$81,488.00
Extended Cost
CD
O
0
O
3
(0N
O
in
O
0
N
0
O
Account Numbers
Requester's Employee #:
1940
Zip Code:
Fob Point:
(Ship to code:
50
Tax: $7,537.64
Total: $89,025.64
02083.2012
Proiect/Subproiect #
Extension:
485
Divjgon Head Approc��=`—
Taxable
Yes: No: X
Mail
Yes: No: X
P.O Number:
Requisition No.:
Inventory #
Quotes Attached
Ye No: x
Expected Delivery Date:
w
m
705033
'Fixed Asset #
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-48 AND AUTHORIZING'" THE
PURCHASE OF ONE (1) LARGE SQUARE BALER FROM WILLIAMS
TRACTOR `OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $81,488.00,
FOR USE \Y WASTEWATER TREATMENT, AND APPROVING A
•
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL` OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-48 and authorizes the purchase of one (1) large square baler from Williams Tractor of
Fayetteville in the total amount of $81,488.00, for use by wastewater treatment.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 17b day of July, 2012.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer