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Home My WebLink About143-12 RESOLUTIONRESOLUTION NO. 143-12 A RESOLUTION AWARDING BID #12-40 AND AUTHORIZING THE PURCHASE OF ONE (1) DEWEZE ATM72LG SLOPE MOWER FROM LUBER BROS. INC. OF TULSA, OKLAHOMA IN THE TOTAL AMOUNT OF $41,209.40, FOR USE BY THE TRANSPORTATION DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-40 and authorizes the purchase of one (1) Deweze ATM72LG slope mower from Luber Bros. Inc. of Tulsa, Oklahoma in the total amount of $41,209.40, for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 17th day of July, 2012. APPROVED: ATTEST: I i, NELD J AN, Mayor By:‘24/1112-jiLi 6C7 SONDRA E. SMITH, City Clerk/Treasurer \\IIIIIIIIP/ ,, °K/TRZP .',, ®G\.Oa.Y.., sG' ,° �m0 LiF.. .�®�°fi� wV. : FAYETTEVI LLE : 7.. ® L® A( a 3. c�P °i' /`A NcjP_.•J' � ve e`'°Os'VGTOA c'°,,,, City of Fayetteville, Arkansas Budget Adjustment Form V11.0222 Budget Year 2012 Division: Fleet Operations Department: Transportation Services Request Date 6/15/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Unit #576 (a 2004 Hustler Slope Mower) was budgeted for replacement in 2013, but it has died. Position Control # is TRAN_F006, new unit will be 5036. As it was not included in the 2012 capital project, funds are requested from fund balance to purchase the replacement unit. Sufficient funds remain to meet City objectives. io Head Budget lirector Departm -p Director Fina e irec r Lf-4A-vcie, Account Name k'/VILL—te 7,3� Date ‘AY// 2 -- Date ae Date Prepared By: t— Reference: bolsen Budget & Research Use Only Type: A BCDEP General Ledger Date Posted to General Ledger Checked /Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 41,300 41,300 Account Number Increase / (Decrease) Project.Sub Expense Revenue Number Vehicles and equipment 9700.1920.5802.00 Use of fund balance 41,300 02083. 2012 9700.0970.4999.99 41,300 K:\Veh.Repl-Exp Requests\2012 Requests\6-14-12 TRRW Slope Mower 5036 BA.xls City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 7/17/2012 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fteet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #12-40 to Luber Bros. Inc of Tulsa, OK in the amount of $41,209.40 for the purchase of one Deweze ATM72LG Slope Mower for use by Transportation, and approval of a budget adjustment to move funds to the Fleet Expense Account. 41,209.00 Cost of this request 9700.1920.5802.00 Account Number 02083.2012 Project Number Budgeted Item $ 107,750.00 Category / Project Budget Tractors / Mowers Program Category / Project Name 40,386.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 67, 364.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Departme ttomey finance and Internal ervices Director 4-2.7-/Z. Previous Ordinance or Resolution # Date 6 -Z.S- t2. Date 44 Original Contract Date: Original Contract Number: Received in Citi 6- 2 B- 2 P12:46 R C 'V D Clerk's Office 1,t,h,L4• Received in Mayor's Office Comments: Revised January 15, 2009 ttevll1e ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt.' Date: June 27, 2012 Subject: Purchase of one hill side Mower for Transportation PROPOSAL: That City Council approve the purchase of one hill side mower in the amount of $41,209.40 from Luber Bros, Inc. of Tulsa, OK for use by Transportation Right of Way Division, and approva of the budget adjustment to move funds to the Fleet Expense Account. RECOMMENDATION: Bid 12-40 was opened on April 27, 2012. Three Bids were received; a bid tab sheet is attached. Unit 576 is a 2004 Hustler slope mower that is in need of major repairs. It is not economically feasible to repair this unit. It was due for replacement in 2011, was pushed back to 2013, but it didn't make it. Since it was not budgeted for 2012, Fleet has prepared a budget adjustment to move funds in the project for the purchase. I recommend the purchase of the slope mower from Luber Bros. Inc in the amount of $41,209.40 — the lowest bid that meets specs. The Equipment Committee approved this purchase unanimously on June 26th, 2012. BUDGET IMPACT: Unit 576 was budgeted for on the operating side — those funds will be used for the new mower instead. RESOLUTION NO. A RESOLUTION AWARDING BID #12-40 AND AUTHORIZING THE PURCHASE OF ONE (1) DEWEZE ATM72LG SLOPE MOWER FROM LUBER BROS. INC. OF TULSA, OKLAHOMA IN THE TOTAL AMOUNT OF $41,209.40, FOR USE BY THE TRANSPORTATION DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-40 and authorizes the purchase of one (1) Deweze ATM72LG slope mower from Luber Bros. Inc. of Tulsa, Oklahoma in the total amount of $41,209.40, for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 17th day of July, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 177eVille Bid 12-40, Hill Side Mower It.s-ta 4 BID: 12-40 DATE: 04/27/12 TIME: 3:00 PM CITY OF FAYETTEVILLE 1 2 BDDER Little Rock Equipment Sales Luber Bros. Inc. Make & Model Tiger Prowler Slope Pro EST. QUANTITY 1 1 TOTAL 'SE B113'' 56,800.00 41,209.40 3 Professional Turf Products AA OEM5 f - Toro 30539 &*' At 0-r r-7-0,2 rt—ne> 4E4 -No Aza._ 1 4.4_ 5. E-2:31.4 $ 27,704.52 r-. *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: FX%-,,L—Vt1I MGR 'hITNE 149- okideci, City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: o f.17/jL. P.O Number: Expecte Delivery Date: Vendor #: Vendor Name: LUBER BROS. INC. Mail Yes:_ No: X Address: Fob Point: Taxable Yes:— No: X Quotes Attached Yes: No: x City: State: Zip Code: Ship to code: 50 Div' Appro(�% — — Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 DEWEZE ATM72LC HILL SIDE MOWER PER BID 1 EA 41,209.40 $41,209.40 9700.1920.5802.00 02083.2012 705036 #12-40 SPECIFICATIONS. TO BE UNIT #5036 $0.00 FIXED ASSET #705036 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $41,209.40 Total: $41,209.40 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 1/2/2008