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Home My WebLink About139-12 RESOLUTIONRESOLUTION NO. 139-12 A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $129,391.00 TO REIMBURSE THE TRANSPORTATION DIVISION FOR EXPENDITURES INCURRED AS A RESULT OF SPRING 2011 FLOODING WHICH HAVE BEEN REIMBURSED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND/OR THE STATE OF ARKANSAS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $129,391.00 to reimburse the Transportation Division for expenditures incurred as a result of Spring 2011 flooding which have been reimbursed by the Federal Emergency Management Agency and/or the State of Arkansas. PASSED and APPROVED this 3rd day of July, 2012. APPROVED: ATTEST: B By: � 14-4w YY�t SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2012 Division: Transportation Services Department: Transportation Services Request Date 7/3/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION This budget adjustment recognizes FEMA reimbursements per Project Worksheets RFJ082C Persimmon Bridge, RFJ161C Azalea Terrace Bridge, RFJ166C Holly Road, RFJ162C Dead Horse Mtn., Huntsville, Rockwood, Zion (Roads), RFJ168C Louise, Vinson, & Maple (Roads), RFJ081G Scull Creek Trail & Mud Creek Trail (8 Sites), and RFJ167C Smokehouse Trail (Road). Division H a dget D ector Depart ent ! ector Fin: - Dir ctor hief f Staff Mayor g—//—/Z. Date Date Date 76/71L-- ate Date Date Prepared By: Ginny Gundlach Reference: ggundlach Budget & Research Use Only Type: A B C General Ledger Date Posted to General Ledger Checked / Verified D E P Initial Date Initial Date Account Name TOTAL BUDGET ADJUSTMENT Account Number 129,391 129,391 Increase / (Decrease) Project.Sub Expense Revenue Number Trail Maintenance Trans from Replacement 4470.9470.5420.00 4470.0947.6602.27 49,476 11020 . 4470 49,476 11020 . 4470 Hot mix, asphalt, gravel Construction materials 2100.4120.5215.00 2100.4120.5216.00 36,596 11020 . 2100 43,319 11020 . 2100 Trans from Replacement 2100.0910.6602.27 79,915 11020 . 2100 EXHIBIT G:\Divs\Transportation\01_Financial Services\Agenda Requests\Transportation\FEMA Reimbursement (2011 Flood)\BA Form 2012_11020 FEMA Reimb Ju112 1 of 1 Terry Gulley Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements July 3, 2012 City Council Meeting Date Agenda Items Only Transportation Division Action Required: Transportation Services Department A resolution to approve the attached budget adjustment to reimburse the Transportation Division for expenditures caused by the 2011 spring flood and reimbursed by FEMA and/or the State of Arkansas. 129,391.00 Cost of this request Various Account Number 11020 Project Number Budgeted Item $ 1, 085, 706.00 Category / Project Budget 252, 962.04 FEMA Flood Damage Program Category / Project Name Grant Funds Used to Date Program / Project Category Name 832,743.96 Various Remaining Balance Fund Name Budget Adjustment Attached X Department Dir 3: or *17(5- rney Finance and Internal Services Director Chief of taff Ma or Date Date i L e ate Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 104-11 Received in City 0(5-11-12 P03:09 R C V D Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 ave evfle THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Director 4' Date: July 3, 2012 Subject: A resolution to approve the attached budget adjustment to reimburse the Transportation Division for expenditures caused by the 2011 spring flood and reimbursed by FEMA and/or the State of Arkansas. PROPOSAL: Powerful damaging floods and severe weather struck the City of Fayetteville during April and May of 2011. The incident was declared a national disaster by the President. Following the declaration, the City worked with FEMA to obtain partial reimbursement of the costs incurred to respond to the event and perform permanent repairs to infrastructure damaged by the event. RECOMMENDATION: Staff recommends a resolution to approve the attached budget adjustment to reimburse the Transportation Division for expenditures caused by the 2011 spring flood and reimbursed by FEMA and/or the State of Arkansas. This budget adjustment includes reimbursement for the following projects: PW# RFJO82C RFJ161C RFJ166C RFJ162C RFJ168C RFJ081 G RFJ167C Description Persimmon Bridge Azalea Terrace Bridge Holly Road Dead Horse Mtn., Huntsville, Rockwood, Zion (Roads) Louise, Vinson, & Maple (Roads) Scull Creek Trail & Mud Creek Trail (8 Sites) Smokehouse Trail (Road) Claim Amount $42,861.25 $7,784.00 $3,385.85 $15,733.58 $6,488.35 $49,475.90 $3,662.15 BUDGET IMPACT: FEMA has reimbursed the City 75% of eligible costs incurred during this disaster. The State of Arkansas will reimburse the City 12.5% of eligible costs. The City's portion is also 12.5%. The impact of this resolution is to transfer $129,391.00 from the Replacement and Disaster Recovery Fund to the Street Fund ($79,915.00) and the Sales Tax Capital Improvements Fund ($49,476.00). RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $129,391.00 TO REIMBURSE THE TRANSPORTATION DIVISION FOR EXPENDITURES INCURRED AS A RESULT OF SPRING 2011 FLOODING WHICH HAVE BEEN REIMBURSED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND/OR THE STATE OF ARKANSAS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $129,391.00 to reimburse the Transportation Division for expenditures incurred as a result of Spring 2011 flooding which have been reimbursed by the Federal Emergency Management Agency and/or the State of Arkansas. PASSED and APPROVED this 3rd day of July, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer FEMA PWs for Flood 2011 VAD PW # Date Signed For Cat. Division Claim Total Claims Federal Amount Expected (75%) $ 32,145.94 $ 5,838.00 $ 2,539.39 $ 11,800.19 $ 4,866.26 $ 37,106.93 $ 2,746.61 reimbursement received $ 378,772.21 State Amount Expected (12.5%) Total Expected Reimbursements City Portion of Costs Project Costs Over or (Under) Actual Costs Operational Portion of Total Claim RFJ082C 10/7/2011 Persimmon Bridge C Transp. $ 42,861.25' $ 42,861.25 $ 5,357.66 $ 37,503.59 $ 5,357.66 $ 42,861.25 0% RFJ161C 10/7/2011 Azalea Terrace Bridge C Transp. $ 7,784.00 $ 7,784.00 $ 973.00 $ 6,811.00 $ 973.00 $ 7,784.00 0% RFJ166C 10/7/2011 Holly Road C Transp. $ 3,385.85 $ 3,385.85 $ 423.23 $ 2,962.62 $ 423.23 $ 3,385.85 0% RFJ162C 10/7/2011 Dead Horse Mtn, Huntsville, Rockwood, Zion Roads C Transp. $ 15,733.58 $ 15,733.58 $ 1,966.70 $ 13,766.88 $ 1,966.70 $ 15,733.58 0% RFJ168C 10/7/2011 Louise, Vinson, Maple Roads C Transp. $ 6,488.35 $ 6,488.35 $ 811.04 $ 5,677.31 $ 811.04 $ 6,488.35 0% RFJ081G 10/7/2011 Scull Creek Trail & Mud Creek Trail (8 sites) G Transp. $ 49,475.90 $ 49,475.90 $ 6,184.49 $ 43,291.41 $ 6,184.49 $ 49,475.90 0% RFJ167C 10/19/2011 Smokehouse Trail (road) C Transp. $ 3,662.15 $ 3,662.15 $ 457.77 $ 3,204.38 $ 457.77 $ 3,662.15 0% $ 129,391.08 2011 $ 121,303.80 revenue earned & received at 12/31/11 reimbursement received $ 3,291.75 within 60 days in 2012 (earned in 2011) $ 48,339.56 federal revenue earned in 2011 but not received $ 28,822.50 state revenue earned in 2011 but not received (13013.97 operational & 15771.25 capital) RESOLUTION NO. 104-11 A RESOLUTION AUTHORIZING APPLICATION FOR AND ACCEPTANCE OF A FEDERAL DISASTER GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) RELATED TO SPRING 2011 FLOOD DAMAGE, AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the application for and acceptance of a federal disaster grant from the Federal Emergency Management Agency (FEMA) related to Spring 2011 flood damage. Section 2. That the City Council of the City of Fayetteville, Arkansas approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $1,000,000.00. PASSED and APPROVED this 21st day of June, 2011. APPROVED: B ATTEST: By: Aij4•4. ,li , SO ! ' E. SMITH, City Clerk/ reasurer _kc%' -?c( 6,1 -1.6;c0. - r. : FAYETTEVI LLE R • 4 V