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HomeMy WebLinkAbout138-12 RESOLUTIONRESOLUTION NO. 138-12 A RESOLUTION AUTHORIZING AN APPLICATION FOR A 80/20 MATCHING 2012 ASSISTANCE TO FIREFIGHTERS GRANT, THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), IN THE AMOUNT OF $179,410.00 FOR THE PURCHASE OF WILDLAND FIREFIGHTING PERSONAL PROTECTIVE EQUIPMENT BY THE FIRE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for a 80/20 matching 2012 Assistance to Firefighters Grant, through the Federal Emergency Management Agency (FEMA), in the amount of $179,410.00 for the purchase of wildland firefighting personal protective equipment by the Fire Department. PASSED and APPROVED this 3rd day of July, 2012. APPROVED: By: // r'IO LD 400'; 0Mayor ATTEST: By: 90 SONDRA E. SMITH, City Clerk/Treasurer David Dayringer Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements July 3, 2012 City Council Meeting Date Agenda Items Only Fire Division Action Required: Fire Department Staff requests a resolution for approval to apply for the 2012 Assistance To Firefighters Grant program. The amount to be requested will be $179,410.00. The City's obligation under this grant program is a 20% matching contribution of $35,882.00 if awarded. $35,882.00 Cost of this request 200,000.00 Category / Project Budget 1010.3020.5911.00 $ 36,057.98 Account Number Fire Department Act 833 Revenue Program Category / Project Name Fire Improvements Funds Used to Date Program / Project Category Name 03047 163,942.02 General Project Number Budgeted Item X Remaining Balance Fund Name Budget Adjustment Attached Date Date finance and Internal Services Director D re to D Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 06-15--12P02:23 RCVD Received in City Clerk's Office Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.accessfayettevi le.org CITY COUNCIL AGENDA MEMO To: Mayor & City Council From: David Dayringer, Fire Chief' Date: July 3, 2012 Subject: Staff requests a resolution for approval to apply for the 2012 Assistance to Firefighters Grant. The amount to be requested will be $179,410.00 for the purchase of wildland firefighting personal protective equipment. The city's obligation under this grant program is a 20% matching contribution of $35,882.00 if awarded. PROPOSAL: The City of Fayetteville Fire Department is requesting approval to apply for the 2012 Assistance to Firefighter's Grant in order to fully outfit all of its firefighters with wildland firefighting personal protective equipment (PPE). If awarded, firefighters will be able to operate at wildland emergency scenes in a manner that will minimize the detrimental effects of the heavier structural firefighting gear that is currently being used. While the department's goal is to provide the best possible gear and equipment for each firefighter, budget limitations have made it impossible to acquire PPE for wildland fires. The City of Fayetteville became a Firewise Community in 2005. The City is currently renewing our Firewise designation and performing an extensive assessment of our wildland urban interface conditions. The wildland urban interface areas in Fayetteville typically have steep slopes and heavy vegetation that contributes to the moderate and high fire risk level. The Firewise community analysis showed that 2,593 homes or 34% of the homes located in the city limits were graded at moderate and high risk for a wildland urban interface fire event. Currently, our personnel use structural personal protective equipment when responding to wildland interface fires. If awarded, this grant will allow the Fire Department to purchase 110 wildland personal protective equipment ensembles (one for each firefighting position). The cost per ensemble is estimated to be $1,631.00 for a total request amount of $179,410.00. This protective equipment will provide all first alarm fire units with National Fire Protection Association compliant gear. This gear will include two-piece turnouts, gloves, helmets, goggles, hoods, boots, wildland packs with water and emergency shelters, etc. RECOMMENDATION: Staff requests a resolution for approval to apply for the 2012 Assistance to Firefighters Grant program. The amount to be requested will be $179,410.00 for the purchase of wildland personal protective equipment. The city's obligation under this grant program is a 20% matching contribution of $35,882.00 if awarded. BUDGET IMPACT: Funds for the City's 20% match contribution are available in Project 03047 Fire Department Act 833 Revenue. RESOLUTION NO. A RESOLUTION AUTHORIZING AN APPLICATION FOR A 80/20 MATCHING 2012 ASSISTANCE TO FIREFIGHTERS GRANT, THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), IN THE AMOUNT OF $179,410.00 FOR THE PURCHASE OF WILDLAND FIREFIGHTING PERSONAL PROTECTIVE EQUIPMENT BY THE FIRE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for a 80/20 matching 2012 Assistance to Firefighters Grant, through the Federal Emergency Management Agency (FEMA), in the amount of $179,410.00 for the purchase of wildland firefighting personal protective equipment by the Fire Department. PASSED and APPROVED this 3`d day of July, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer /15/12 Overview Preparer Information *Did you attend one of the workshops conducted by DHS's regional fire program specialist? No, I have not attended workshop *Was a workshop offered within 2 hours drive? Do Not Know *Are you a member, or are you currently involved in the management, of the fire department or non-affiliated EMS organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you answered No, please complete the information below. If you answered Yes, please skip the Preparer Information section. Fields marked with an * are required. * Preparer's Name * Address 1 Address 2 * City *State *Zip Preparer Information Need help for ZIP+4? In the space below please list the person your organization has selected to be the primary point of contact for this grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion. Reminder: if this person changes at any time during the period of performance please update this information. Please list only phone numbers where we can get in direct contact with the POC. Primary Point of Contact * Title Fire Chief Prefix (check one) Mr. * First Name David Middle Initial * Last Name Dayringer * Business Phone (e.g. 123-456-7890) 479-575-8365 Ext. * Home Phone (e.g. 123-456-7890) 479-846-6099 Ext. Mobile Phone/Pager (e.g. 123-456-7890) 479-841-5970 Fax (e.g. 123-456-7890) 479-575-0471 * Email (e.g. user@xyz.org) ddayringer@ci.fayetteville.ar.us ittps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/new_overview.jsp?view=... 1 / J15/12 Alternate Contact Information Contact Information Alternate Contact Information Number 1 Title Assistant Fire Chief Prefix N/A * First Name Kyle Middle Initial * Last Name Curry * Business Phone 479-575-8365 Ext. *Home Phone 479-439-2435 Ext. Mobile Phone/Pager 479-439-2435 Fax 479-575-0471 *Email kcuny@ci.fayetteville.ar.us Alternate Contact Information Number 2 * Title Captain Prefix N/A * First Name Scott Middle Initial Last Name Jones * Business Phone 479-575-8365 Ext. *Home Phone 479-789-2808 Ext. Mobile Phone/Pager 479-263-4282 Fax 479-575-0471 *Email sjones@ci.fayetteville.ar.us Ettps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/contact_info.jsp?view=prin... 11 /15/12 Applicant Information Applicant Information *Organization Name City of Fayetteville Fire Department Fire Department/Fire District * Type of Applicant * Type of Jurisdiction Served City If other, please enter the type of Jurisdiction * Employer Identification Number 71-6018462 * What is your organization's DUNS Number? 883381550 (call 1-866-705-5711 to get a DUNS number) Headquarters or Main Station Physical Address *Physical Address 1 303 W Center St Physical Address 2 *City Fayetteville * State Arkansas *Zip 72701 - 5201 Need help for ZIP+4? Mailing Address *Mailing Address 1 303 W Center St Mailing Address 2 * City Fayetteville * State Arkansas *Zip 72701 - 5201 Need help for ZIP+4? *Please describe all grants that you have received from DHS, for example, 2008 AFG grant for a vehicle or 2010 HSGP grant for exercises. (Enter N/A if Not Applicable). 2002 AFG for Physical Fitness equipment and Tumouts 2006 AFG for Mobile Data Terminals 2006 AFG for Fire Prevention & Safety 2008 AFG for SCBA's Account Information * Type of bank account * Bank routing number - 9 digit number on the bottom left hand corner of your check *Your account number Additional Information * For this fiscal year (Federal) is your organization receiving Federal funding from any other grant program that may duplicate the purpose and/or scope of this grant request? * If awarded the AFG grant, will your organization expend more than $500,000 in Federal funds during your organization's fiscal year in which this AFG grant was awarded? * Is the applicant delinquent on any Federal debt? Checking 082900872 4841984406 No No No Ittps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/applicant_info.jsp?print=tru... 1/ 415/12 Applicant Information If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Ittps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/applicant info.jsp?print=tru... 2/ ✓15/12 Fire Department Characteristics (Part 1) Department Characteristics (Part I) * Are you a member of a Federal Fire Department or contracted by the Federal government and solely No responsible for suppression of fires on Federal property? What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? If you answered volunteer or combination or paid on-call, how many of your volunteer Firefighters are paid members from another career department? * What type of community does your organization Urban serve? All Paid/Career * Is your Organization considered a Metro Department? No * What is the square mileage of your first -due response area? * What percentage of your response area is protected by hydrants? * In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? * Does your organization protect critical infrastructure of the state? * How much of your jurisdiction's land use is for agriculture, wiidland, open space, or undeveloped properties? * What percentage of your jurisdiction's land use is for commercial and industrial purposes? * What percentage of your jurisdiction's land is used for residential purposes? 55 98 % Washington Yes 33% 36 % 31 % * How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than three stories tall? Do not include 45 structures which are not regularly occupied such as silos, towers, steeples, etc. * What is the permanent resident population of your 73580 Primary/First-Due Response Area or jurisdiction served? * Do you have a seasonal increase in population? Yes If "Yes" what is your seasonal increase in population? 25000 * How many active firefighters does your department have who perform firefighting duties? * How many ALS level trained members do you have in your department/organization? * How many stations are operated by your organization? 7 110 7 Ittps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/gen_ques.jsp?view=print&... 1/ /15/12 Fire Department Characteristics (Part!) * Is your department compliant to your local Emergency Management standard for the National Incident Management System (NIMS)? * Do you currently report to the National Fire Incident Reporting System (NFIRS)? If you answered yes above, please enter your FDIN/FDID * What percent of your active firefighters are trained to the level of Firefighter I? *What percent of your active firefighters are trained to the level of Firefighter II? If you answered Tess than 100% to either question above, are you requesting for training funds in this application to bring 100% of your firefighters into compliance with NFPA 1001? If you indicated that Tess than 100% of your firefighters are trained to the Firefighter II level and you are not asking for training funds in this application, please describe in the box below your training program and your plans to bring your membership up to Firefighter II. Yes Yes 72600 100 % 100 % * What services does your organization provide? Structural Fire Suppression Wildland Fire Suppression Airport Rescue Firefighting (ARFF) Emergency Medical Responder Basic Life Support Formal/Year-Round Fire Prevention Program Haz-Mat Operational Level Haz-Mat Technical Level Rescue Operational Level Rescue Technical Level * Please describe your organization and/or community that you serve. We recommend typing your response in a Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit. The City of Fayetteville Fire Department provides fire, ems, hazardous materials, specialized rescue, public education, fire code enforcement, and origin/cause investigations to our community of 73,580. Located in Northwest Arkansas and home to the state's flagship university, the University of Arkansas. Fayetteville is a growing, diverse city that focuses on sustainability and great quality of life. Fayetteville has consistently been listed in the top ten places to live in the United States. Situated in the beautiful Ozark Mountains, there are many activities and venues for our citizens and visitors alike. Fayetteville utilizes the mayoral type of government that consistently manages resources and provides great publlic safety. Some of the major events that take place in Fayetteville include the annual Walmart Shareholder's Meeting, ,bringing in 15,000 people from all over the world, Bikes, Blues, and BBQ annual motorcycle,rally that is considered the third largest in the United States, University of Arkansas sproting events, along with other festivals and conferences. The Fayetteville Fire Department members are dedicated public servants that perform their jobs in a very professional manner and care about treating our citizens and visitors like family. Ettps://eservices.fema.gov/FemaFireGrantlfiregrant/jsp/fire2012/application/gen_ques.jsp?view=print&... 2/ 115/12 Fire Department Characteristics (Part 11) Fire Department Characteristics (Part II) * What is the total number of fire -related civilian fatalities in your jurisdiction over the last three years? * What is the total number of fire -related civilian injuries in your jurisdiction over the last three years? * What is the total number of line of duty member fatalities in your jurisdiction over the last three years? * What is the total number of line of duty member injuries in your jurisdiction over the last three years? * Over the last three years, what was your organization's average operating budget? * What percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? * What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 98 EMS Billing? 0 % Grants? 0 % Donations? 1 % Fund drives? 0 % Fee for Service? 1 % Other? 0 % If you entered a value into Other field (other than 0), please explain * Please describe your organization's need for Federal financial assistance. We recommend typing your response in a Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit. 2011 2010 2009 2 0 0 2 2 4 0 0 0 7 5 22 8200000 92 % Funding for the general fund for the City of Fayetteville is generated from sales tax revenue. The Fire Department is in constant competition with other city divisions for the same resources. With the amount of growth the city has experienced over the past several years and the sudden economic downtum experienced in the last three years, the needs of most city divisions far exceeded the available resources. The Fire Department has struggled to maintain quality of our fleet and facilities and our personnel went an extended period without receiving pay raises. Sales tax revenue declined over the last three years but shows signs of positive growth in the first half of 2012. The funding to support much needed life-saving equipment is far beyond the Department's capabilities, as we struggle to maintain the level of service we currently provide our community. * How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include vehicles that are leased or on Tong -term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Type or Class of Vehicle Engines or Pumpers (pumping capacity of 750 gpm or greater and Number of Number of Front Line Reserve Apparatus Apparatus Number of Seated Riding Positions Ittps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/org_char.jsp?view=print&p... 1/ 415/12 Fire Department Characteristics (Part II) water capacity of 300 gallons or more): 6 3 36 TTPurrper,, Pumper/Tanker, Rescue/Pumper, Foam Purger, CAFS Pumper, Type I or AyPell mDularices for transport and/or emergency response 0 0 0 Tankers or Tenders (pumping capacity of less than 750 gallons per 0 0 0 minute (gpm) and water capacity of 1,000 gallons or more): Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Tow ers, Platform, Tiller 3 Ladder Truck, Quint Brush/Quick attack (pumping capacity of less than 750 gpm and water carrying capacity of at least 300 gallons): Brush Truck, Patrol Unit (Fick up w/ Skid Unit), Quick Attack Unit, Naini -Pumper, Type III Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous Materials Unit Additional Vehicles: EMS Chase Vehicle, Air/Light Unit, Rehab Units, Borrb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, 1 1 2 1 16 0 2 0 2 2 4 ittps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/org_char.jsp?view=print&p... 2/ /15/12 Fire Department Call Volume Department Call Volume 2011 2010 2009 * How many responses per year by category? (Enter w hole numbers only. If you have no calls for any of the categories, enter 0) Working Structural Fires 248 242 278 False Alarms/Good Intent Calls 865 814 893 Vehicle Fires 52 57 53 Vegetation Fires 62 50 59 EMS -BLS Response Calls 5345 4665 4384 EMS -ALS Response Calls 0 0 0 EMS -BLS Scheduled Transports 0 0 0 EMS -ALS Scheduled Transports 0 0 0 Vehicle Accidents w/o Extrication 363 435 0 Vehicle Extrications 110 50 491 Other Rescue 33 8 3 Hazardous Condition/Materials 16 10 6 Calls Service Calls 330 333 485 Other Calls and Incidents 250 286 550 Total 7674 6950 7202 * How many responses per year by category? (Enter w hole numbers only. If you have no calls for any of the categories, enter 0) What is the total acreage of all 95 18 20 vegetation fires? * How many responses per year by category? (Enter w hole numbers only. If you have no calls for any of the categories, enter 0) In a particular year, how many times does your organization 15 17 20 receive mutual/automatic aid? In a particular year, how many times does your organization provide mutual/automatic aid? 19 37 22 (Do not include first -due responses claimed above). Total Mutual / Automatic Aid 34 54 42 Out of the mutual/automatic aid responses, how many were 7 structure fires? 10 0 ittps://eservices.fema.gov/FemaFireGrant/firegrant/jjsp/fire2012/application/response.jsp?view=print&... 1/ /15/12 Request Information Request Information. 1. Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition and Operations and Safety, and/or regional application you will need to submit separate applications. Program Name Operations and Safety 2. Will this grant benefit more than one organization? Yes If you answered Yes to Question 2 above, please explain. The Fayetteville Fire Department has automatic mutual aid agreements with 7 surrounding fire departments. Most have wildland firefighting gear. The FFD will be more effective mutual aid partners with the appropriate PPE for wildland fires. 3. Enter Grant -writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/requestdetails/requestlnfo.jsp?pri... 1/ ./15/12 Fire Operations and Firefighter Safety Request Details Request Details The activities for program Operations and Safety are listed in the table below. Activity Number of Entries Total Cost Additional Funding Action Equipment 0 $ 0 $ 0 View Details Modify Facilities 0 $ 0 $ 0 View Details View Details Personal Protective Equipment 11 $ 179,520 $ 0 View Additional Funding_ Narratives Training 0 $ 0 $ 0 View Details Wellness and Fitness Programs 0 $ 0 $ 0 View Details * Total Funding for all EMS requested in this application $0 Grant -writing fee associated with the preparation of this request. $0 services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/requestdetails/activitySummary.js... 1/ /15/12 Firefighting PPE - Narrative Firefighting PPE - Narrative * Section # 1 Project Description: In the space provided below include clear and concise details regarding your organization's project's description and budget. This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project. Further, please describe what you are requesting funding for including budget descriptions of the major budget items, i.e., personnel, equipment, contracts, etc.? *3000 characters The City of Fayetteville, Arkansas Fire Department is applying for the 2012 Assistance to Firefighter's Grant in order to fully outfit all of its firefighters with wildland personal protective equipment (PPE). If awarded, firefighters will be able to operate at wildland emergency scenes in a manner that will minimize the detrimental effects of the heavier structural gear that is currently being used. The City of Fayetteville is situated in northwest Arkansas' Washington County and is home to the state's flagship university, the University of Arkansas. The Department protects 55 sq miles inside the city limits, with approximately 18% or 10 sq miles of wildland interface. Over 6,400 acres of wildland interface are included in the City limits that pose a significant wildland interface fire risk. The department faces the challenges of structure fire control in commercial, industrial, and residential districts, along with emergency medical, rescue, hazmat, and various other calls for service including wildland urban interface incidents. In addition, the Department provides mutual and automatic aid to a dozen surrounding fire departments multiple times during the year with both manpower and equipment. These mutual and automatic aid departments cover even larger areas of wildland interface risk. All equipment is available to respond to mutual and automatic aid departments when those units are in service. These mutual and automatic aid fire departments have a 15 to 30 minute response time to the City of Fayetteville when called for assistance. The City of Fayetteville became a Firewise Community in 2005. The City is currently renewing our Firewise designation and performing an extensive assessment of our wildland urban interface conditions. The wildland urban interface areas in Fayetteville typically have steep slopes and heavy vegetation that contributes to the moderate and high fire risk level. The Firewise community analysis showed that 2,593 homes or 34% of the homes located in the city limits were graded at moderate and high risk for a wildland urban interface fire event. Many homes built in these areas have little, if any, defensible space and are constructed of flammable materials (wood). To accomplish this vitally needed project, the following personal protective equipment and gear will be purchased with the awarded grant funds: Wildland Firefighter Coat $188.00 ea Wildland Firefighter Pant $199.00 ea Boots $304.00 ea Gloves $41.00 ea Helmet $48.00 ea Hood $60.00 ea Backpack with water $220.00 ea Goggles $36.00 ea Shelter Tent $400.00 ea Duffle Bag $99.00 ea Light $36.00 ea Total ensemble per firefighter $1,631.00. We are requesting 110 ensembles, one for each firefighting position, making our total request for $179,410.00. * Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits your department or your community will realize if the project described is funded (i.e. anticipated savings and/or efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/requestdetails/add_narrative.jsp?... 1/ ./15/12 Firefighting PPE - Narrative the budget items relating to the cost of the requested items. *3000 characters Total ensemble per firefighter is $1,631.00. We are requesting 110 ensembles, one for each firefighting position, making our total request for $179,410.00. We are requesting 110 pair of NFPA 1977-2011 edition rated wildland fire fighting boots. Leather boots that are compliant with NFPA and OSHA standards for wildland interface fire situations are substantially lighter and fit better than standard structural fire boots. This results in less fatigue and lessens the possibility of foot or ankle injury to firefighters. Boots compliant with NFPA standards afford heat resistance, protection from cuts and punctures and resist blood borne pathogens for improved health protection. The purchase of 110 sets of NFPA compliant wildland tumout coats and pants. These turnouts will enable each firefighter to have a complete, safe, and well fitted set of wildland fire personal protective gear. The new gear would be used for wildland fires in place of the structural turnout gear now in use. All members will have fully qualified wildland turnout sets, thus maximizing the safety of all firefighters. Purchasing 110 NFPA 1977-2000 ed. compliant wildland fire helmets and hoods will provide maximum head protection for all firefighters at wildland fires. All members presently have structural firefighting helmets. The wildland style fire helmets are much lighter and provide for greater mobility and will improve the safety of firefighter head protection and help prevent fatigue. The purchase of 110 pair NFPA wildland fire fighting gloves and 110 pairs of NFPA wildland goggles all meeting NFPA 1977-2011 qualifications. These items will be used with the wildland tumout gear to greatly enhance personnel safety through improved eye and hand protection. This acquisition of proper wildland fire protective gear for each active member for use at wildland interface fires will involve the purchase of 110 pairs of NFPA 1977-2011 ed. rated two piece tumouts, 110 wild land fire helmets, and 110 pair wildland fire gloves. Structure fire fighting gear is too heavy, very bulky, and produces excessive heat stress and fatigue if used in wildland urban interface fire situations. Also, use of structural gear during wildland urban interface fires can cause considerable physical damage to the gear from snags, tears, and abrasion. Rips and tears in structure turnouts are expensive to repair. The wildland equipment will provide essential protection with much less heat stress and fatigue to our firefighters. Combined with the goggles and leather boots, this gear will outfit the firefighters for safe wildland interface fire operations. The Fayetteville Fire Department believes that the completion of this firefighter personal protective equipment project, along with the continued training on the use of the new equipment, will be a very worthwhile investment in the community we serve. * Section # 3 Statement of Effect: How would this award affect the daily operations of your department (i.e., describe how frequently the equipment will be used or what the benefits will provide the personnel in your department)? How would this award affect your department's ability to protect lives and property in your community? *3000 characters The Fayetteville Fire Department responds to calls 24/7, using nine units staffed with a minimum of three personnel. Our nine frontline units respond to over 7,200 calls per year, with a response time goal of six minutes 90% of the time. Currently, our personnel use structural firefighting personal protective equipment when responding to wildland urban interface fires. While the department's goal is to provide the best possible gear and equipment for each firefighter, budget limitations have made it impossible to acquire PPE for wildland fires. This protective equipment will provide all first alarm fire units with NFPA 1977-2011 Standard on Protective Clothing and Equipment for Wildland Fire Fighting, 2011 Edition compliant gear. This gear will include two-piece turnouts, gloves, helmets, goggles, hoods, boots, wildland packs with water and emergency shelters, etc. services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/requestdetails/add_narrative.jsp?... 2/ /15/12 Firefighting PPE - Narrative Equipping all active firefighters with personal protective gear for wildland urban interface fire responses will maximize health protection for each firefighter. The department will issue each firefighter a duffle bag for the storage of their wildland PPE. The Department provides an extractor type washing machine for cleaning the gear. This will prevent any unneeded exposure or cross -contamination. Firefighters using structural gear to combat wildland interface fires are at risk for elevated physical problems and injuries. With this project's completion, the Fayetteville Fire Department can provide maximum firefighter safety when operating at wildland urban interface fire responses. The PPE requested is essential to the health and welfare of our firefighters. * Section # 4 In the space provided below include details regarding your organization's request not covered in any other section. *3000 characters The 73,850 residents of the City of Fayetteville are solid supporters of the Department through dedicated sales tax revenue. After the annual operational and capital needs of the department are prioritized, the City has no funding for this type of purchase without the assistance of grant funds. The project proposed in this application could not be implemented without this grant. The required project matching funds will be provided from ACT 833 (State of Arkansas insurance tum -back) funds. This new acquisition will result in the Department's full compliance with OSHA rules and NFPA standards for wildland fire fighting gear for all its members. All Department personnel are wildland fire fighting certified by the state of Arkansas. The 2012 Assistance to Firefighters Grant funding priorities acknowledge, "Department requesting new PPE for the first time", as ranked in the "high" category. In addition, the FFD will be more effective partners in our automatic and mutual aid areas. If this grant is awarded, it will maximize the health and safety of the Department's Firefighters as they face the challenges of wildland urban interface fire operations whenever needed in Fayetteville and the surrounding area. services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/requestdetails/add_ narrative.jsp?... 3/ ✓15/12 Budget Budget Budget Object Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 0 d. Equipment $ 179,520 e. Supplies $ 0 f. Contractual $ 0 g. Construction $ 0 h. Other $ 0 i. Indirect Charges $ 0 j. State Taxes $ 0 Federal and Applicant Share Federal Share $ 143,616 Applicant Share $ 35,904 Federal Rate Sharing (%) 80/20 * Non -Federal Resources (The combined Non -Federal Resources must equal the Applicant Share of $ 35,904) a. Applicant $ 35904 b. State $ 0 c. Local $ 0 d. Other Sources $ 0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. Total Budget $ 179,520 ittps://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/budget_totaljsp?view=prin... 1/ J15/12 https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/narrative.jsp?view=print&p... Narrative Statement For 2011 and on, the Narrative section of the AFG application has been modified. You will enter individual narratives for the Project Description, Cost -Benefit, Statement of Effect, and Additional Information in the Request Details section for each Activity for which you are requesting funds. Please retum to the Request Details section for further instructions. You will address the Financial Need in Applicant Characteristics 11 section of the application. We recommend that you type each response in a Word Document outside of the grant application and then copy and paste it into the spaces provided within the application. ittps://esetvices.fema.gov/FemaFireG 1 / /15/12 Assurances and Certifications Assurances and Certifications FEMA Form SF 424B You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an * are required. O.M.B Control Number 4040-0007 Assurances Non -Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R; 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/assurances_forms_combined.jsp... 1/ /15/12 Assurances and Certifications assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally - assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/assurances_forms_combined.jsp... 2/ /15/12 Assurances and Certifications Signed by David Dayringer on 06/15/2012 !services.fema.gov/Fema Fi reGrant/fi reg rant/jsp/fire2012/appl ication/assuran ces_forms_combi ned.jsp... /15/12 Form 20-16C Assurances and Certifications You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug -Free Workplace Requirements. Note: Fields marked with an * are required. O.M.B Control Number 1660-0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government -wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. services.fema.gov/FemaFireGrant/firegranttjsp/fire2012/application/assurances_forms_combined.jsp... 4/ /15/12 Assurances and Certifications (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). tservices.fema.gov/FemaFireGranljfiregranujsp/fie 1 2/aPplication/assurances_formscombifldjsp• 5/ /15/12 Assurances and Certifications (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by David Dayringer on 06/15/2012 !services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/assurances_forms_combined.jsp... 6/ /15/12 Assurances and Certifications FEMA Standard Form LLL Only complete if applying fora grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This form is not applicable services.fema.gov/FemaFireGrant/firegrant/jsp/fire2012/application/assurances_forms_combined.jsp... 7/ From: City Clerk To: City Clerk Date: 6/12/2013 7:13 AM Subject: PRESS RELEASE --Fire Department Awarded FEMA Firefighter Assistance Grant Attachments: PRESS RELEASE --Fire Department Awarded FEMA Firefighter Assistance Grant.do c THE CITY OF FAYETTEVILLE For Immediate Release June 11, 2013 Contact: Mauro Campos Battalion Chief of Training Division 479-575-8365 mcamnos(ici.favetteville.ar.us City of Fayetteville Fire Department Awarded FEMA Firefighter Assistance Grant The Fayetteville Fire Department is excited to announce that we were awarded the 2012 FEMA Assistance to Firefighter's Grant (AFG) for the sum of $120,736.00 for Wildland gear. The fire department will utilize the FEMA grant to fully outfit all of its firefighters with wildland firefighting personal protective gear. This new gear will be used on a regular basis. Firefighters will be able to operate at wildland emergency scenes that will minimize the detrimental effects of the heavier structural gear that is currently being used. Currently, the department protects 55 square miles inside the city limits, with approximately 18 percent or 10 square miles of Wildland Urban Interface. Over the past few years, the Fayetteville Fire Department has averaged 57 wildland fire calls per year. The number of these calls that involve "structures threatened" is also becoming more common due to the Wildland Urban Interface aspect. This new acquisition will result in the department to be in compliance with Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) standards for wildand fire fighting gear. This gear represents a significant increase in safety on fires where temperature, wind, and relative humidity are a constant concern. Currently, fire personnel are using old structural gear that has the liners removed. This gear was deemed unsafe for structural operations due to contamination, physical damage, and service life. What we discovered was structural gear with liners removed was not an ideal situation due to mobility and heat -related illnesses. We found structural gear does not adequately protect personnel; it reduces their mobility on the hilly terrain where incidents require them to go. Additionally, firefighters were getting over heated causing dehydration and fatigue in the soaring summer temperatures. The following items listed below will be purchased through the FEMA grant to acquire the entire wildland firefighting ensemble. All the protective equipment that will be purchased is compliant with NFPA. The total ensemble per firefighter is $1,496.00. Wildland Firefighter Coat Wildland Firefighter Pant Boots Gloves Helmet Hood Backpack Goggles Emergency Fire Shelter Firefighters will be better outfitted and less fatigued; therefore, providing them the ideal situation to provide our citizenry quick, effective, and efficient responses to multiple calls for service. The current situation in our city with heavy fire loading of vegetation, significant topography and sloped terrain to deal with, and the potential for unabated fire spread present a major protection issue for our department. This equipment, coupled with our proactive Firewise Program, will provide our department and our personnel the best opportunity to save residents and protect their homes whenever confronted with a Wildland Urban Interface event. All fire department personnel are wildland fire fighting certified by the State of Arkansas. If anyone has any question about the grant, please call The Fayetteville Fire Department at 479-575-8365 Lindsley Smith Communication Director City of Fayetteville lsmith@ci.fayetteville.ar.us PHONE 479-575-8330 FAX 479-575-8257 TDD 479-521-1316 From: Ginny Gundlach To: Curry, Kyle CC: Bell, Peggy Date: 2/11/2013 4:14 PM Subject: Re: 2012 SAFER & AFG Grant Applications Ok " Thank you Ginny Gundlach Financial Coordinator City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Phone: (479) 444-3489 Fax: (479) 444-3490 TDD: (479) 521-1316 (Telecommunications Device for the Deaf) cigundlach@ci.fayetteville.ar.us http://www.accessfayetteville.org ( http://www.accessfayetteville.org/) >>> Kyle Curry 2/11/2013 4:14 PM >>> I don't see us on the list. I don't think Chief has heard anything. Curry Kyle S. Curry Assistant Chief - Operations Fayetteville Fire Department (479) 575 - 8365 TDD (Telecommunications Device for the Deaf): (479) 521-1316 >>> Ginny Gundlach 2/11/2013 3:38 PM >>> Chiefs, Have you heard anything regarding the 2012 SAFER & AFG grant application awards? Peggy Bell has requested this updated information for her grant schedules, as a follow-up to the applications submitted last year. Thank you! Ginny Gundlach Financial Coordinator City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Phone: (479) 444-3489 Fax: (479) 444-3490 TDD: (479) 521-1316 (Telecommunications Device for the Deaf) gciundlach@ci.fayettevihe.ar.us http://www.accessfayetteville.org( http://www.accessfayetteville.orgn RESOLUTION NO. 150-13 A RESOLUTION AUTHORIZING ACCEPTANCE OF AN ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $120,736.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of an Assistance to Firefighters Grant from the Federal Emergency Management Agency in the amount of $120,736.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 2nd day of July, 2013. APPROVED: ATTEST: By: -w e 414U1L1 SONDRA E. SMITH, City Clerk/Treasurer uflmrv1,i TRF,��i �TY FAYE77TEV1LLE•XJ= City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Division: Fire Department Request Date 2013 Department: Fire Department 6/11/2013 V12.0724 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION I JUSTIFICATION The Fayetteville Fire Department has received an Assistance to Firefighter's Grant Award of $120,736 from The Federal Emergency Management Agency for the purchase of Wildland Firefighter Gear. The $120,736 will be in the Federal Grants -Operational 1010.0001.4309.01 line item and will be moved into 1010.3020.5302.01 Project # 31303.1 Bunker Gear. Also, $30,184 will be moved from Fire Act 833 Revenue 1010.0001.4308.00 into Bunker Gear 1010.3020.5302.01 Project #31303.1. This will allow for the full $150,920 to be available for the purchasing of Wild land Gear per the AFG Grant guidelines. Prepared By: Granville Wynn Divisio ad Date gwynn Reference: -- — — — Bdget Dire Date Budget & Research Use Only / Type: A B C (9 E P. D partm nt Direc or _ Date `J V I I 2,bi 3 General Ledger Date Finance Director Date Posted to General Ledger ief S ff �` Date " Initial _ Date Checked / Verified ayor D5te Initial - Date TOTAL BUDGET ADJUSTMENT 150,920 150,920 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number 8vnI c ceox 1010.3020.5302.01 3} 150,920 - _ 31303 . .1 Federal Grant -Operational 1010.0001.4309.01 z[ 120,736 31303 1 Fire Act 833 1010.0001.4308.00 tt 30,184 _ 31303 1 •EXHIBIT a J:\AFG Grant Award\Budget Adjustment AFG Grant Award 1 of 1 Comments: David Dayringer Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 7/2/2013 City Council Meeting Date Agenda Items Only Fire Division Fire Department Action ttequired: Approval of a budget adjustment in the amount of $120,736 to recognize Assistance to Firefighter's Grant Award from The Federal Emergency Management Agency received in June, 2013 and increase related expense budget of Bunker Gear Project #31303.1 for the purchase of Wildland Firefighting Gear. Also, $30,184 will be utilized from Fire Act 833 Revenue in the expense budget of Bunker Gear Project #31303.1 to allow total funding of $150,920 for Wildland Firefighting Gear per AFG Grant Guidelines. $150,920 Cost of this request 31303.1 Account Number Category / Project Budget Funds Used to Date Project Number Remaining Balance Budgeted Item x 1 Budget Adjustment Attached DD p�t Dire or date ttorney Date cal c - �. ?. (. -1 I •?.,113 Finance and Internal Services Director Date Date Fire FEMA Grant-Wildland Firefighting Gear Program Category / Project Name Fire Improvements Program / Project Category Name General Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City ' _ .I _ i 3 ;, Clerk's Office Received in �� 113 Mayor's Office Revised January 15, 2009 yT.a�frlle STAFF REVIEW MEMO To: Mayor Jordan and City Council From: David Dayringer, Fire Chief7 Date: June 11, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Approval of the Fire Department utililization of Assistance to Firefighter's Grant Award in amount of $120,736 and of $30,184 Fire Act 833 Revenue for the purchase of Wildland Firefighter Gear. PROPOSAL: The Fayetteville Fire Department will be receiving an Assistance to Firefighter's Grant Award from The Federal Emergency Management Agency in the amount of $120,736. The Fire Department would like to utilize the revenue from this grant and the additional funding of $30,184 from Fire Act 833 to complete the outfitting of all firefighters with wildland gear. These purchases will be vital to the efficient and effective operation of Wildland Fire Calls. RECOMMENDATION: Staff recommends the approval of the Fire Department utilization of Assistance to Firefighter's Grant Award from The Federal Emergency Management Agency in the amount of $120,736 and the utilization of $30,184 from Fire Act 833 Funds to complete the outfitting of all firefighters with wildland gear. BUDGET IMPACT: A Budget Adjustment is attached that moves funds into the Bunker Gear line -item 1010.3020.5302.01 Project # 31303.1 in Fire Operations for the purchase of Wildland Firefighter Gear. RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF AN ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $120,736.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of an Assistance to Firefighters Grant from the Federal Emergency Management Agency in the amount of $120,736.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 2nd day of July, 2013. APPROVED: By: LIONELD JORDAN, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer 6l713 Assistance to Firefighters Grant Program U.S. Department of Homeland Security Washington, D.C. 20472 Mr. David Dayringer City of Fayetteville Fire Department 303 W Center St Fayetteville, Arkansas 72701-5201 Re: Grant No.EMW-2012-FO-04964 Dear Mr. Dayringer: o _ t FEMA On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2012 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $150,920.00. The Federal share is 80 percent or $120,736.00 of the approved amount and your share of the costs is 20 percent or $30,184.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFG online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to request your grant funds, please call the helpdesk at 1-866-274-0960. Sincerely, /2 t Timothy W. Manning Deputy Administrator for National Preparedness and Protection 617/13 Assistance to Firefighters Grant Program Agreement Articles vr.kxrfa: U.S. Department of Homeland Security �.> Washington, D.C. 20472 i D tits AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program GRANTEE: City of Fayetteville Fire Department PROGRAM:Operations and Safety AGREEMENT NUMBER: EMW-2012-FO-04964 AMENDMENT NUMBER: Article Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article I - Project Description TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Financial Guidelines Prohibition on Using Federal Funds GPD Allocations Financial Reporting FEMA Officials Central Contractor Registration (CCR) The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - is consistent with the program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval from FEMA. Article II - Grantee Concurrence By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2012 Assistance to 6/7/13 Assistance to Firefighters Grant Program Firefighters Grant Program in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2012 Assistance to Firefighters Grant program guidance. All documents submitted as part of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 29 -MAY -13 to 28 -MAY -14. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for the Award attached to these articles. Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $150,920.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $150,920.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) The Program Office has made the following reductions to your grant: Funds for Boots was as reduced to 110 at $200 each. Funds for Hoods was as reduced to 110 at $40 each. Funds for the Duffle Bags and Flashlights was not a fundable portion of this application and was removed from your award. Therefore, they have recommended the award at this level: Total budget $ 150,920 Federal share $120,736 Applicant share $30,184 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Francisco Bernal Francisco. Bemal1 @dhs.gov Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to FEMA grants are listed below: A. Administrative Requirements 6/7113 Assistance to Firefighters Grant Program 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article VII - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2012 Assistance to Firefighters Grant Program guidance and application kit. Article VIII - Financial Reporting Recipients of any Assistance to Firefighters Grants will be required to submit a semi-annual Federal Financial Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online e -grant system, will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant recipients will be required to submit a FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through December 31 (Report due by January 30). At the end of the grant's period of performance, all grantees are required to produce a final report on how the grant funding was used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report within 90 days after the end of the period of performance. Article IX - FEMA Officials Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Rosalie Vega is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. Grants Management Division POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call 6/7/13 Assistance to Firefighters Grant Program ASK-GMD at 866-927-5646 to be directed to a specialist. Article X - Central Contractor Registration (CCR) Recipients of an AFG grant are required Central Contractor Registration (CCR) in the SAM.govsystem. Active registration in the Central Contractor Registry ensures grantees are compliant with Federal regulations under Federal Financial Accountability and Transparency Act (FFATA). CCR registration is free, and may take up to 5 to 10 business days to process. For help with registering in the CCR, please visit SAM.gov for more information. 6nn3' 1 a. AGREEMENT NO. EMW-2012-FO-04964 6. RECIPIENT NAME AND ADDRESS City of Fayetteville Fire Department 303 W Center St Fayetteville Arkansas, 72701-5201 9. NAME OF RECIPIENT PROJECT OFFICER David Dayringer 11. EFFECTIVE DATE OF THIS ACTION 29 -MAY -13 Assistance to Firefighters Grant Program FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT NO. 3. RECIPIENT NO. 4. TYPE OF 0 71-6018462 ACTION AWARD 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 POC: Rosalie Vega 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 PHONE NO. 10. NAME OF PROJECT COORDINATOR 4795758365 Catherine Patterson 12. METHOD OF 13. ASSISTANCE ARRANGEMENT PAYMENT Cost Sharing SF -270 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) 5. CONTROL NO. W279230N PHONE NO. 1-866-274- 0960 14. PERFORMANCE PERIOD Frortz29- To:28-MAY-14 MAY -13 Budget Period From:01- To:30-SER13 NOV-12 PROGRAM NAME CFDA NO. ACCOUNTING DATA PRIOR TOTAL AMOUNT AWARDED CURRENT CUMMULATIVE ACRONYM (ACCS CODE) AWARD THIS ACTION TOTAL AWARD NON- XXXX-XXX-XXXXXX-XXXXX- + OR (-) FEDERAL XXXX-XXXX-X COMMITMENT AFG 97.044 2013 -1C -C111 -P4000000- $0.00 $120,736.00 $120,736.00 $30,184.00 4101-D TOTALS $0.00 $120,736.00 $120,736.00 $30,184.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUflRB) TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FRWA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. How ever, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE Rosalie Vega 21 -MAY -13 Go Back