HomeMy WebLinkAbout136-12 RESOLUTIONRESOLUTION NO. 136-12
A RESOLUTION ADOPTING THE 2013-2017 FIVE-YEAR CAPITAL
IMPROVEMENTS PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2013-2017 Five -Year Capital Improvements Plan, a copy of which is attached to this Resolution
as Exhibit "A" and incorporated herein.
PASSED and APPROVED this 19th day of June, 2012.
APPROVED: ATTEST:
By:
By: 124A 4.4k-) 6414;2K, ,
SONDRA E. SMITH, City Clerk/Treasurer
Havv62e,r1 a/T"-
>6.3,4„ 6/2 9/4z,
2013-2017: Five Year
Capital Improvements Program
Capital Improvements Projects
By Project Area —All Funding Sources
Project Area
Bridge &Drainage
Information Technology
Other
Parks
Public Safety
Solid Waste
Trail
Transportation
Vehicles & Equipment
Water & Sewer
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
360,000 360,000 360,000 360,000 360,000 1,800,000
620,000 520,000 455,000 390,000 2,935,000
930,000 875,000 649,000 646,000 4,101,000
904,000 829,000 835,000 851,000 4,860,000
1,157,000 1,180,000 1,226,000 2,045,000 6,726,000
200,000 524,000 138,000 275,000 2,986,000
1,641,000 1,650,000 1,679,000 1,670,000 8,188,000
2,352,000 2,616,000 2,978,000 2,385,000 12,470,000
3,177,000 4,529,000 3,637,000 18,633,000
5,832,000 5,753,000 5,835,000 29,113,000
950,000
1,001,000
1,441,000
1,118,000
1,849,000
1,548,000
2,139,000
4,365,000 2,925,000
5,883,000 5,810,000
20,654,000 16,899,000 17,563,000 18,602,000 18,094,000 91,812,000
Capital Improvements Projects
Sales Tax Capital Improvements Fund
By Project. Category
Project Category
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Sales Tax Capital Improvements Funding - By Project Category
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016. 2017 2013-2017
Bridge & Drainage $360,000 $360,000 $360,000 $360,000 $360,000 $1,800,000
Fire 591,000 690,000 651,000 651,000 1,314,000 3,897,000
Information Tech. 950,000 620,000 520,000 455,000 390,000 2,935,000
Library 405,000 414,000 430,000 439,000 449,000 2,137,000
Other Capital 449,000 456,000 445,000 210,000 197,000 1,757,000
Parks & Recreation 178,000 184,000 89,000.75,000 71,000 597,000
Police 367,000 302,000 359,000 400,000 551,000 1,979,000
Street 100,000 100,000 100,000 100,000 100,000 500,000
IM.\\ 1,548,000 1,641,000 1,650,000 1,679,000 1,670,000 8,188,000
Transportation
1,957 000 2,221,000 2,484,000 2,845,000 2,251,000 11,7 58,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
2130 - PARKING FUND:
Parking Improvements
Parking & Telecommunications (D840)
Parking Revenue PCI Compliance Upgrade 17 52,000 0 0 0 0 52,000
Parking Lot Improvements and Overlays 18 30,000 31,000 32,000 33,000 34,000 160,000
82,000 31,000 32,000 33,000 34,000 212,000
2130 - Parking Fund Total 82,000 31,000 32,000 33,000 34,000 212,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
2250 - PARKS DEVELOPMENT FUND:
Parks & Recreation Improvements
Parks & Recreation (D460)
Community Park Improvements 19 700,000 683,000 700,000 673,000 420,000 3,176,000
Regional Park Development 20 563,000 0 0 87,000 360,000 1,010,000
Parks & Recreation Office Renovation 21 0 37,000 40,000 0 0 77,000
1,263,000 720,000 740,000 760,000 780,000 4,263,000
2250 - Parks Development Fund Total
1,263,000 720,000 740,000 760,000 780,000 4,263,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
2300 - IMPACT FEE FUND:
Fire Improvements
Fire Department (D300)
Fire Impact Improvements 23 74,000 77,000 80,000 83,000 86,000 400,000
74,000 77,000 80,000 83,000 86,000 400,000
Police Improvements
Police (D200)
Police Impact Improvements 24 86,000 88,000 90,000 92,000 94,000 450,000
86,000 88,000 90,000 92,000 94,000 450,000
Water & Sewer Improvements
Utilities Director (D900)
Wastewater Impact Improvements 25 400,000 400,000 400,000 400,000 400,000 2,000,000
Water Impact Improvements 26 500,000 500,000 500,000 500,000 500,000 2,500,000
900,000 900,000 900,000 900,000 900,000 4,500,000
2300 - Impact Fee Fund Total 1,060,000 1,065,000 1,070,000 1,075,000 1,080,000 5,350,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
4470 - SALES TAX CAPITAL IMPROVEMENTS FUND:
Bridae & Drainage Improvements
Engineering (D610)
Stormwater Quality Management 27 160,000 160,000 160,000 160,000 160,000 800,000
Other Drainage Improvements 28 200,000 200,000 200,000 200,000 200,000 1,000,000
360,000 360,000 360,000 360,000 360,000 1,800,000
Fire Improvements
Fire Department (D300)
Fire Apparatus Purchases 29 426,000 426,000 466,000 506,000 1,169,000 2,993,000
Fire Facility Maintenance 30 125,000 125,000 165,000 125,000 125,000 665,000
Fire Information Technology Updates 31 40,000 139,000 20,000 20,000 20,000 239,000
591,000 690,000 651,000 651,000 1,314,000 3,897,000
Information Technoloav Improvements
Budget & Research (D540)
Enterprise Data Warehouse System 32 97,000 0 0 0 0 97,000
Information Technology (D440)
Exchange/Office Upgrade 33 220,000 150,000 150,000 0 0 520,000
Local Area Network (LAN) Upgrade 34 140,000 150,000 135,000 135,000 145,000 705,000
Data Center Relocation 35 220,000 0 0 0 0 220,000
Backup Storage Appliance 36 75,000 0 0 0 0 75,000
Microcomputer & Printer Replacements 37 68,000 90,000 75,000 75,000 75,000 383,000
Storage Area Network (SAN) 38 40,000 40,000 40,000 120,000 40,000 280,000
Geographic Information System (GIS) 39 50,000 70,000 75,000 75,000 80,000 350,000
AccessFayetteville Technical Improvements 40 25,000 100,000 30,000 30,000 30,000 215,000
Document Management 41 15,000 20,000 15,000 20,000 20,000 90,000
950,000 620,000 520,000 455,000 390,000 2,935,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Library Improvements
Library (D150)
Library Materials Purchases 42 375,000 383,000 398,000 406,000 415,000 1,977,000
Library Computer Replacements 43 30,000 31,000 32,000 33,000 34,000 160,000
405,000 414,000 430,000 439,000 449,000 2,137,000
Other Capital Improvements
Accounting & Audit (D510)
Accounting Image Scanner & Check Sealer 44 5,000 5,000 0 0 0 10,000
Audit Expense 45 7,000 7,000 7,000 7,000 7,000 35,000
Building Maintenance (D530)
Building Improvements 46 119,000 120,000 121,000 123,000 125,000 608,000
City Clerk/Treasurer (D130)
Legislative Management/Agenda Routing 47 33,000 0 0 0 0 33,000
City Clerk Document Management Equipment 48 0 22,000 47,000 10,000 10,000 89,000
City Council iPads 49 0 7,000 0 0 0 7,000
Government Channel (D710)
City Hall Audio -Visual Renovation 50 70,000 100,000 100,000 0 0 270,000
Television Center Equipment 51 50,000 50,000 50,000 50,000 50,000 250,000
Television Center Digital Conversion 52 75,000 75,000 100,000 0 0 250,000
Remote Meeting Recording 53 50,000 0 0 0 0 50,000
Location Production System 54 0 65,000 0 0 0 65,000
Digital Signage Implementation 55 0 0 15,000 15,000 0 30,000
Parking & Telecommunications (D840)
Telecommunication Systems Upgrades 56 5,000 5,000 5,000 5,000 5,000 25,000
Purchasing (D550)
Citywide Building Insurance Appraisal Study 57 35,000 0 0 0 0 35,000
449,000 456,000 445,000 210,000 197,000 1,757,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Parks & Recreation Improvements
Parks & Recreation (D460)
Forestry, Safety and ADA 58 31,000 31,000 31,000 31,000 31,000 155,000
Native Grasses Program 59 10,000 10,000 10,000 10,000 10,000 50,000
Lights of the Ozarks 60 23,000 23,000 23,000 23,000 23,000 115,000
Tree Escrow 61 114,000 62,000 25,000 11,000 7,000 219,000
Fayetteville Senior Center Parking Lot & Drainage 62 0 58,000 0 0 0 58,000
178,000 184,000 89,000 75,000 71,000 597,000
Police Improvements
Police (D200)
Police Bulletproof Vests 63 10,000 11,000 42,000 10,000 10,000 83,000
Police Building Improvements 64 25,000 25,000 25,000 75,000 25,000 175,000
Police Technology Improvements 65 40,000 70,000 25,000 25,000 25,000 185,000
Police Unmarked Vehicles 66 57,000 72,000 72,000 72,000 126,000 399,000
Police Equipment Replacement 67 20,000 20,000 35,000 25,000 10,000 110,000
Police Specialized Equipment 68 55,000 64,000 32,000 28,000 85,000 264,000
Police Patrol Vehicle Electronic Upgrades 69 160,000 0 43,000 0 200,000 403,000
Police Network/Server Replacements 70 0 30,000 75,000 150,000 30,000 285,000
Police K-9 Replacement 71 0 10,000 10,000 0 0 20,000
Police Weapons Replacement 72 0 0 0 15,000 40,000 55,000
367,000 302,000 359,000 400,000 551,000 1,979,000
Street Improvements
Engineering (D610)
Street ROW/Intersection/Cost Sharing 73 100,000 100,000 100,000 100,000 100,000 500,000
100,000 100,000 100,000 100,000 100,000 500,000
Trail Improvements
Transportation Services (D800)
Trail Development
74 1,548,000 1,641,000 1,650,000 1,679,000 1,670,000 8,188,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
1,548,000 1,641,000 1,650,000 1,679,000 1,670,000 8,188,000
Transportation Improvements
Transportation Services (D800)
In -House Pavement Improvements 75 1,842,000 1,551,000 1,695,000 1,955,000 1,576,000 8,619,000
Sidewalk Improvements 76 115,000 520,000 639,000 740,000 525,000 2,539,000
Traffic Signal Improvements 77 0 150,000 150,000 150,000 150,000 600,000
1,957,000 2,221,000 2,484,000 2,845,000 2,251,000 11,758,000
4470 - Sales Tax Capital Improvements Fund Total 6,905,000 6,988,000 7,088,000 7,214,000 7,353,000 35,548,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
5400 - WATER & SEWER FUND:
Wastewater Treatment Improvements
Utilities Director (D900)
Phosphorus Standards Management 79 50,000 50,000 50,000 50,000 50,000 250,000
Wastewater Treatment Plant (D930)
Disinfection System Replacement - W.W.T.P. 80 1,000,000 0 0 0 0 1,000,000
Irrigation Reels - W.W.T.P. 81 151,000 161,000 0 0 0 312,000
Plant Pumps and Equipment - W.W.T.P. 82 200,000 225,000 225,000 225,000 225,000 1,100,000
Upgrade/Replace Lift Stations - W.W.T.P. 83 100,000 100,000 150,000 150,000 180,000 680,000
Building Improvements - W.W.T.P. 84 56,000 33,000 35,000 35,000 35,000 194,000
1,557,000 569,000 460,000 460,000 490,000 3,536,000
Water & Sewer Improvements
Water & Sewer Maintenance (D910)
Water System Rehabilitation and Replacement 85 1,010,000 1,150,000 2,095,000 1,825,000 2,055,000 8,135,000
Water/Sewer Relocate for Street Bonds 86 500,000 500,000 500,000 500,000 500,000 2,500,000
Sanitary Sewer Rehabilitation 87 1,210,000 1,000,000 1,200,000 1,250,000 1,250,000 5,910,000
Water/Sewer Impact Fee Cost Sharing 88 275,000 275,000 275,000 275,000 275,000 1,375,000
Water/Sewer Equipment Expansions 89 38,000 220,000 45,000 8,000 0 311,000
Baxter Water Tanks Painting 90 0 850,000 0 0 0 850,000
3,033,000 3,995,000 4,1 15,000 3,858,000 4,080,000 19,081,000
Water & Sewer Services Improvements
Billing & Collections (D520)
Printer Replacements 91 30,000 0 0 0 0 30,000
Business Office Improvements 92 20,000 20,000 20,000 20,000 20,000 100,000
Information Technology (D440)
Business Office Technology Improvements 93 30,000 15,000 12,000 10,000 10,000 77,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
Water & Sewer Maintenance (D910)
Water Meters 94 313,000 311,000 315,000 325,000 325,000 1,589,000
Backflow Prevention Assemblies 95 0 0 10,000 10,000 10,000 30,000
Water/Sewer Rate Study 96 0 0 0 170,000 0 170,000
393,000 346,000 357,000 535,000 365,000 1,996,000
5400 - Water & Sewer Fund Total 4,983,000 4,910,000 4,932,000 4,853,000 4,935,000 24,613,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
5500 - SOLID WASTE FUND:
Solid Waste Improvements
Solid Waste & Recycling (D920)
Recycling Baler 97 538,000 0 0 0 0 538,000
Solid Waste Compactors 98 126,000 130,000 134,000 138,000 142,000 670,000
Solid Waste Facility - Transfer Station Expansion 99 635,000 0 0 0 0 635,000
Recycling Drop Off Facility (North / Central) 100 66,000 70,000 0 0 0 136,000
Recycling Improvements 101 28,000 0 0 0 0 28,000
Solid Waste Compost Site Slab Expansion 102 416,000 0 0 0 0 416,000
Solid Waste Mad Vac 103 40,000 0 0 0 0 40,000
Recycling Commercial Expansion (Organics) 104 0 0 390,000 0 0 390,000
Solid Waste Rate Study 105 0 0 0 0 133,000 133,000
1,849,000 200,000 524,000 138,000 275,000 2,986,000
5500 - Solid Waste Fund Total
1,849,000 200,000 524,000 138,000 275,000 2,986,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
5550 - AIRPORT FUND:
Aviation Improvements
Aviation (D810)
Airport Self Serve Station Upgrade 107 10,000 0 0 0 0 10,000
Airport Roof Replacements 108 41,000 60,000 0 0 0 101,000
Airport Sprinkler System Replacement - White Hangar 109 65,000 0 0 0 0 65,000
Airport ARFF Personal Protective Gear Replacement 110 31,000 0 0 0 0 31,000
147,000 60,000 0 0 0 207,000
5550 - Airport Fund Total 147,000 60,000 0 0 0 207,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
9700 - SHOP FUND:
Vehicles & Equipment Improvements
Fleet Operations (D830)
Fleet - Police/Passenger Vehicles 1 1 1 329,000 300,000 336,000 312,000 283,000 1,560,000
Fleet - Solid Waste Vehicles/Equipment 112 1,151,000 931,000 598,000 1,345,000 1,085,000 5,1 10,000
Fleet - Construction Equipment 113 437,000 0 587,000 123,000 195,000 1,342,000
Fleet - Backhoes/Loaders 114 608,000 463,000 381,000 182,000 414,000 2,048,000
Fleet - Other Vehicles and Equipment 115 969,000 205,000 123,000 732,000 608,000 2,637,000
Fleet -.Tractor/Mowers 116 267,000 161,000 179,000 248,000 57,000 912,000
Fleet - Light / Medium Utility Vehicles 117 604,000 760,000 740,000 762,000 596,000 3,462,000
Fleet - Heavy Utility Vehicles 118 0 105,000 233,000 825,000 399,000 1,562,000
4,365,000 2,925,000 3,177,000 4,529,000 3,637,000 18,633,000
9700 - Shop Fund Total 4,365,000 2,925,000 3,177,000 4,529,000 3,637,000 18,633,000
Funding Source / Category / Division
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget Budget Budget Budget Budget Total
2013 2014 2015 2016 2017 2013-2017
All Funding Sources - Total 20,654,000 16,899,000 17,563,000 18,602,000 18,094,000 91,812,000
AVIATION IMPROVEMENTS:
Airport Aircraft Parking Ramp Rehabilitation
Airport Corporate Hangar Construction
Airport Obstruction Removal
Airport Runway Extension EA/EIS
Airport Widening of Taxiways B, C, & F
FIRE IMPROVEMENTS:
Fire Station #2 Replacement
Kid's Safety Park & City Training Complex
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
UNFUNDED PROJECTS
500,000
652,000
260,000
150,000.
1,225,000
2,787,000
2,300,000
1,690,000
INFORMATION TECHNOLOGY IMPROVEMENTS:
ERP Upgrade/Replacement
Hansen Version 8 Upgrade
LIBRARY IMPROVEMENTS:
Library Computer Replacements
Library Materials Purchases
PARKS & RECREATION IMPROVEMENTS:
Community Park Improvements
Regional Park Development
POLICE IMPROVEMENTS:
Police Headquarters Building
Police Records Management System
Police Unmarked Vehicles
17,500,000
850;000
33,000
18,383,000
SOLID WASTE IMPROVEMENTS:
Recycling Facility -'Construction / Demolition (C&D)
Solid Waste Facility - Recycling Center (MRF) Expansion
STREET IMPROVEMENTS:
3,990,000 Matching Funds for. Federal STP -A funding
Razorback Road (Hwy 112) Improvements
1,000,000
195,000
1,195,000
1,560,000
4,985,000
6,545,000
6,250,000
1,250,000
TRANSPORTATION IMPROVEMENTS:
Asphalt Plant
In -House Pavement Improvements
85,000 Sidewalk Improvements
222,000
307,000
435,000
18,304,000
18,739,000
1,300,000
953,000
151,000
WATER & SEWER IMPROVEMENTS:
Water Line Replacement, Gregg, Township Sycamore
Water Line Replacement, MLK, Finger Rd Barbara
Water/Sewer Relocation Old Wire, Mission - Crossover
1,500,000
1,775,000
5,030,000
TOTAL - UNFUNDED $ 70,155000
2013-2017
Five Year
Capital Improvements
Plan
Proposed
.
aye evi
ARKANSAS
Kevin Springer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/5/2012
City Council Meeting Date
Agenda Items Only
Budget & Research
Division
Action Required:
Finance & Internal Services
Department
Approve a resolution adopting the Proposed 2013-2017 Five Year Capital Improvements Plan.
N/A
Cost of this request
Account Number
Project Number
Budgeted Item
Category / Project Budget
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
Budget Adjustment Attached
4 Q- _
Department Director
r'-
Date
Financ and Internal Services Director
Date
541/2 --
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in Cit' 5 I - 12 2 - '
Clerk's Office
Comments:
11) At 1042, cc It.
Revised January 15, 2009
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2013-2017 FIVE-YEAR CAPITAL
IMPROVEMENTS PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2013-2017 Five -Year Capital Improvements Plan, a copy of which is attached to this Resolution
as Exhibit "A" and incorporated herein.
PASSED and APPROVED this 5th day of June, 2012.
APPROVED:
BY:
LIONELD JORDAN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
CITY OF FAYETTEVILLE
2013 - 2017
Capital Improvements Plan
Compiled by:
Kevin Springer, Budget Director
Barbara Fell, Senior Financial Analyst
Liz Hutchens, Financial Analyst
CITY OF FAYETTEVILLE, ARKANSAS
2013-2017 CAPITAL IMPROVEMENTS PROGRAM
TABLE OF CONTENTS
PAGE(S)
INTRODUCTION
Letter of Transmittal........................................................................................................ I -III
Program Directional Information............................................................................... IV -V
CIP Project Cost Table.................................................................................................... VI
CIPResolution.................................................................................................................. VII
COMPREHENSIVE DETAIL
Summary of Project Requests......................................................................................1-3
ComprehensiveDetail................................................................................................ 4-16
PARKING FUND PROJECTS
Parking Fund - Parking Improvements:
ProjectDetails................................................................................................. 17-18
PARKS DEVELOPMENT FUND PROJECTS
Parks & Recreation Improvements:
ProjectDetails................................................................................................. 19-21
IMPACT FEE FUND PROJECTS
Fire Improvements:
ProjectDetails.......................................................................................................23
Police Improvements:
ProjectDetails.......................................................................................................24
Water & Sewer Improvements:
Project Details ........................ ................. 25-26
........................................................
PAGE(S)
SALES TAX CAPITAL IMPROVEMENTS FUND PROJECTS
Bridge and Drainage Improvements:
ProjectDetails.................................................................................................
27-28
Fire Improvements:
ProjectDetails.................................................................................................
29-31
Information Technology Improvements:
ProjectDetails.................................................................................................
32-41
Library Improvements:
ProjectDetails..................................................................................................
42-43
Other Capital Improvements:
ProjectDetails.................................................................................................
44-57
Parks & Recreation Improvements:
ProjectDetails.................................................................................................
58-62
Police Improvements:
ProjectDetails.................................................................................................
63-72
Street Improvements:
ProjectDetails.......................................................................................................73
Trail Improvements:
ProjectDetails.......................................................................................................74
Transportation Improvements:
ProjectDetails.................................................................................................
75-77
WATER & SEWER FUND PROJECTS
Wastewater Treatment Improvements:
ProjectDetails................................................................................................. 79-84
Water & Sewer Improvements:
ProjectDetails................................................................................................. 85-90
Water & Sewer Services Improvements:
ProjectDetails................................................................................................. 91-96
SOLID WASTE FUND PROJECTS
Solid Waste Fund - Solid Waste Improvements:
ProjectDetails...............................................................................................97-105
PAGE(S)
AIRPORT FUND PROJECTS
Aviation Improvements:
Project Details............................................................................................. 107-1 10
SHOP FUND PROJECTS
Vehicles & Equipment:
Project Details............................................................................................. 1 1 1-1 18
UNFUNDED PROJECTS............................................................................................ 1 19-123
APPENDIX
Listing Of Acronyms............................................................................................... 125-126
ProjectIndex.......................................................................................................... 127-128
THE CITY OF FAYETTEVILLE, ARKANSAS
�ON
�� BUDGET 113 RESEARCH MountainDIStreet
West Street
Fayetteville, AR 72701
P (479) 575-8347
ARKANSAS
June 5,2012
Mayor Lioneld Jordan, Members of the City Council and
Citizens of Fayetteville
It is my pleasure to present the Proposed 2013-2017 Capital Improvements Plan (CIP) for the City
of Fayetteville. The City began this very important CIP process in 1988 to provide a focused plan
that identifies the City's infrastructure and capital needs and also identifies the funding to meet
those needs.
CIP Purpose
The CIP is an essential mid-term planning tool used by Fayetteville in the budget process. It is a
five year plan which addresses the capital needs of the City for future periods. The CIP is not an
appropriation in itself or an authorization by the Council to expend funds. It is instead a future
plan which must be re-evaluated and or adjusted each year prior to incorporation into the
annual budget. Each year the plan must be evaluated in response to changes in economic
conditions or project priority modifications. Once included in the annual budget it must be
approved by the City Council and only at that time does it become an appropriation authorized
for expenditure by the Council.
What is Included in the CIP
The City financial policy is to address the majority of capital needs on a pay as you go basis
utilizing current revenue. Major capital programs which are to large to address with current
revenue streams must be accommodated through the use of bond issues. Capital programs
funded by previous bond issues such as the Waste Water Improvement Project and the Street
and Trails Bond Program are, therefore, not included in this CIP. Similarly, grant funded programs
are not included. Approval for and appropriation of funds for these programs are done by the
City Council upon acceptance of the grant or authorization of the bond issue.
The comprehensive CIP includes projects funded by several funds within the fund structure of the
City most of which are restricted by use such as the Water & Sewer Fund, Solid Waste Fund,
Street Fund and Shop Fund. Balances in these funds must be used for specific purposes. In
contrast the Sales Tax Capital Fund is not restricted as to purpose and can be used in a more
discretionary manner for general governmental purposes.
THE CITY OF FAYETTEVILLE, ARKANSAS
Summary of CIP by Project Area -All Funds
The table provides a summary by project area of the comprehensive Capital Improvement
Program for all funds for 2013-2017. It is estimated that a total of $91,812,000 will be required for
that period. The largest portion of required capital ($29,113,000) can be attributed to water and
sewer renovation and rehabilitation. Approximately $12,470,000 will be needed to keep the
transportation and street improvement program at its current level. These two components
account for 45.29% of the total comprehensive CIP.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
By Project Area - All Sources
Budget
Budget
Budget
Budget
Budget
Total
Project Area
2013
2014
2015
2016
2017
2013-2017
Bridge & Drainage
360,000
360,000
360,000
360,000
360,000
1,800,000
Information Tech,
950,000
620,000
520,000
455,000
390,000
2,935,000
Other
1,001,000
930,000
875,000
649,000
646,000
4,101,000
Parks
1,441,000
904,000
829,000
835,000
851,000
4,860,000
Public Safety
1,118,000
1,157,000
1,180,000
1,226,000
2,045,000
6,726,000
Solid Waste
1,849,000
200,000
524,000
138,000
275,000
2,986,000
Trail
1,548,000
1,641,000
1,650,000
1,679,000
1,670,000
8,188,0M
Transportation
2,139,000
2,352,000
2,616,000
2,978,000
2,385,000
12,470,0(
Vehicles & Equip.
4,365,000
2,925,000
3,177,000
4,529,000
3,637,000
18,633,0Gu
Water & Sewer
5,883,000
5,810,000
5,832,000
5,753,000
5,835,000
29,1 13,000
20,654,000
16,899,000
17,563,000
18,602,000
18,094,000
91,812,000
Summary of CIP Sales Tax Capital by Project Category
The Sales Tax Capital Fund is funded through the use of a portion of a one cent sales tax that is
also allocated to general fund operations. Forty percent (40%) of the revenue of this sales tax is
used to fund the Sales Tax Capital Fund and 60% is allocated to the General Fund for operations.
The fund constitutes approximately 39% of the total CIP.
The following table provides a summary of project categories to be funded by the Sales Tax
Capital Improvement Fund.
THE CITY OF FAYETTEVILLE, ARKANSAS
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Sales Tax Capital Improvements Funding - By Project Category
Project Category
Budget
2013
Budget
2014
Budget
2015
Budget
2016
Budget
2017
Total
2013-2017
Bridge & Drainage
$360,000
$360,000
$360,000
$360,000
$360,000
$1,800,000
Fire
591,000
690,000
651,000
651,000
1,314,000
3,897,000
Information Tech.
950,000
620,000
520,000
455,000
390,000
2,935,000
Library
405,000
414,000
430,000
439,000
449,000
2, 1'37,000
Other Capital
449,000
456,000
445,000
210,000
197,000
1,757,000
Parks & Recreation
178,000
184,000
89,000
75,000
71,000
597,000
Police
367,000
302,000
359,000
400,000
551,000
1,979,000
Street
100,000
100,000
100,000
100,000
100,000
500,000
Trail
1,548,000
1,641,000
1,650,000
1,679,000
1,670,000
8,188,000
Transportation
1,957,000
,2,221,000
2,484,000
2,845,000
2,251,000
11,758,000
$6,905,000
$6,988,000
$7,088,000
$7,214,000
$7,353,000
$35,548,000
It should be noted that approximately 33% of this fund is allocated to transportation
improvements. Almost $8,200,000 is anticipated to be allocated to the trails program.
Enterprise Resource Planning (ERP) System
Major programs that need to be addressed in the future will include a new Enterprise Resource
Planning (ERP) System and a Police Records Management System. These systems will affect the
operations of all city departments and will be a major undertaking.
Also, decisions will have to be made concerning a Material Recovery Facility expansion for the
Solid Waste & Recycling Division and consideration of the associated funding.
Development of the CIP
The CIP was developed by City Administration to address identified capital needs for the period,
2013-2017, within existing revenue. Direction to City staff has also been provided by the City
Council through oversight committees specifically the City Council Street and Water & Sewer
Committees. Input has also been provided by various advisory committees and boards.
4Q_JJ o
Paul A. Becker
Finance Director
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the
infrastructure and capital needs of the City for the next five years. The CIP will be
reviewed and updated on an annual basis to reflect the changing needs of the
community and changes in available monies for. financing capital projects. The City's
philosophy concerning the use of the CIP is that it should be considered as a financial
planning tool that lists the City's capital improvement projects, places the projects in a
priority order, and schedules the projects for funding and implementation. The CIP
should be considered as a major policy tool for the Mayor and City Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible
and progressive financial planning. The program is developed in accordance with the
financial policies of the City. The policies and the CIP form the basis for making various
annual capital budget decisions and support the City's continued commitment to
sound, long-range financial planning and direction. The City's official Capital
Improvements Policy is as follows:
• The City will prepare a biennial update of a five year CIP, which will provide for the
orderly maintenance, replacement, and expansion of capital assets.
• The CIP will identify long-range capita► projects and capital improvements of all
types, which will be coordinated with the annual operating budget to maintain full
utilization of available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and
capital improvements required during the subsequent five year period. These
projects and improvements will be prioritized by year and by funding source. Every
attempt will be made to match projects and improvements with available funding
sources. Future operating costs associated with a project or an improvement will
also be given consideration in the establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital
projects and capital improvements.
• The City will incorporate the reasonable findings and recommendations of the City's
Boards, Commissions, Committees, and Citizens' task forces as they relate to capital
projects and improvements.
• The City will seek input on the establishment of projects and project priorities from
the public by holding hearings.
What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be
included in the CIP. Projects costing less than $5,000 are not considered capital and
are funded through program operating budgets. Projects that cost between $5,000
and $10,000 are handled through the budget process. Attempts will be made to fund
these capital items through operating funds.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative
costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing
revenue from the 1% City sales tax originally adopted in 1993, the 1% Parks
Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating
revenues from the Airport, Shop, Water & Sewer, and Solid Waste funds. The 1% City
Sales Tax revenue is divided between General Fund operations and capital. The
current split for 2013, which began with the 2008 budget, is 60% for General Fund and
40% for Sales Tax Capital Improvements Fund. Until 2008, the split as established in 2003
was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax Capital
Improvements Fund and 25% for General Fund. In addition, long-term debt is
considered and utilized only when the City faces a project that is of such importance
and sufficient financial magnitude as to warrant a bond issue.
The CIP is not.a financing document in and of itself. Rather, the CIP is utilized as a
planning document that places projects in the annual budget whereby funds are
appropriated for them by the City Council. Prior to actual initiation of project work,
required contracts are presented to the Mayor or City Council, as appropriate, for final
approval of expending funds.
Project Cost Determination
All projects are costed using a "Basis of Cost Estimate" table that provides the
estimated basis used for the requested funds. If two or more basis of cost estimates is
used to calculate a funding request, the estimate that represents the majority of the
estimated funds is used.
Basis of Cost Estimate Table for CIP 2013-2017
Cost of Comparable Facility or Equipment
Rule of Thumb Indicator, Unit Costs
Cost Estimated by Engineer, Architect, or Vendor
Preliminary Estimate
Ball Park "Guesstimate"
Priority Selection of Projects
The CIP will rely on priorities defined by the Mayor, City Council, community, and City
staff. As always, criteria such as government imposed mandates, usefulness to the
community, and impact on operational expenses will be reviewed in establishing
priorities. A priority is assigned to each project by year and by funding source. Projects
for which no funding is anticipated to be available will be placed on an "Unfunded
Projects List," which will identify the cost of the project. This list identifies the project as
being viable, but one for which no funding is presently available. Unfunded projects
may be funded if actual revenue is above projected revenue, if costs on funded
projects are below budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee,
City Council Water & Sewer Committee, and City Council Equipment Committee
meetings all provide committee and public input and guidance regarding -parks,
streets, bridge and drainage improvements, water and sewer improvements, and
equipment purchases planned for the next five years.
RESOLUTION NO.
A RESOLUTION ADOPTING THE PROPOSED 2013-2017 FIVE YEAR CAPITAL
IMPROVEMENTS PLAN.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
adopts the Proposed 2010-2014 Five Year Capital Improvements Plan. A copy of 2013-
2017 Five Year Capital Improvements Plan, marked Exhibit "A" is attached hereto and
made a part hereof.
PASSED and APPROVED this the _ day of , 2012.
APPROVED:
By:
ATTEST:
By':
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Summary of Project Requests - All Sources
Project Requests
Budget
2013
Budget
2014
Budget
2015
Budget
2016
Budget
2017
Total
2013-2017
Funded Project Requests.
Parking
$82,000
$31,000
$32,000
$33,000
$34,000
$212,000
Parks Development
1,263,000
720,000
740,000
760,000
780,000
4,263,000
Impact Fee
1,060,000
1,065,000
1,070,000
1,075,000
1,080,000
5,350,000
Sales Tax Capital Improvements
6,905,000
6,988,000
7,088,000
7,214,000
7,353,000
35,548,000
Water & Sewer
4,983,000
4,910,000
4,932,000
4,853,000
4,935,000
24,613,000
Solid Waste
1,849,000
200,000
524,000
138,000
275,000
2,986,000
Airport
147,000
60,000
0
.0
0
207,000
Shop
4,365,000
2,925,000
3,177,000
4,529,000
3,637,000
18,633,000
Total Funded
$20,654,000
$16,899,000
$17,563,000
$18,602,000
$18,094,000
$91,812,000
Unfunded Project Requests
Unfunded $8,053,000 $3,813,000 $23,437,000 $14,726,000 $20,126,000 $70,155,000
Total Unfunded $8,053,000 $3,813,000 $23,437,000 $14,726,000 $20,126,000 $70,155,000
Total $28,707,000 $20,712,000 $41,000,000 $33,328,000 $38,220,000 $161,967,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
By Project Area - All Sources
Trail
8.92%
Other
4.47%
Information
Technology
3.20%
Bridge & Drainage
1.96%
Water & Sewer
31.71 %
Project Area
Bridge & Drainage
Information Technology
Other
Parks
Public Safety
Solid Waste
Trail
Transportation
Vehicles & Equipment
Water & Sewer
Solid Waste
3.25%
Vehicles &
Equipment
20.29 %
Transportation
13.58%
Parks
5.29 %
Public Safety
7.33%
Budget
2013
Budget
2014
Budget
2015
Budget
2016
Budget
2017
Total
2013-2017
360,000
360,000
360,000
360,000
360,000
1,800,000
950,000
620,000
520,000
455,000
390,000
2,935,000
1,001,000
930,000
875,000
649,000
646,000
4,101,000
1,441,000
904,000
829,000
835,000
851,000
4,860,000
1,1 18,000
1,157,000
1,180,000
1,226,000
2,045,000
6,726,000
1,849,000
200,000
524,000
138,000
275,000
2,986,000
1,548,000
1,641,000
1,650,000
1,679,000
1,670,000
8,188,000
2,139,000
2,352,000
2,616,000
2,978,000
2,385,000
12,470,000
4,365,000
2,925,000
3,177,000
4,529,000
3,637,000
18,633,000
5,883,000
5,810,OO0
5,832,000
5,753,000
5,835,000
29,113,000
20,654,000
16,899,000
17,563,000
18,602,000
18,094,000
91,812,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Sales Tax Capital Improvements Funding - By Project Category
Trail
23.03 %
Street
1.41%
Police
5.57 %
Parks & Recreation
1.68 %
Other Capital
4.94 %
Library
6.01 %
Project Category
Bridge & Drainage
Fire
Information Technology
Library
Other Capital
Parks & Recreation
Police
Street
Trail
Transportation
Transportation
33.08 %
Bridge & Drainage
5,06 %
Fire
10.96 %
Information
Technology
8.26 %
Budget
2013
Budget
2014
Budget
2015
Budget
2016
Budget
2017
Total
2013-2017
$360,000
$360,000
$360,000
$360,000
$360,000
$1,800,000
591,000
690,000
651,000
651,000
1,314,000
3,897,000
950,000
620,000
520,000
455,000
390,000
2,935,000
405,000
414,000
430,000
439,000
449,000
2,137,000
449,000
456,000
445,000
210,000
197,000
1,757,000
178,000
184,000
89,000
75,000
71,000
597,000
367,000
302,000
359,000
400,000
551,000
1,979,000
100,000
100,000
100,000
100,000
100,000
500,000
1,548,000
1,641,000
1,650,000
1,679,000
1,670,000
8,188,000
1,957,000
2,221,000
2,484,000
2,845,000
2,251,000
11,758,000
$6,905,000
$6,988,000
$7,088,000
$7,214,000
$7,353,000
$35,548,000
3
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source / Category / Division
Page
# ,
Budget
2013
Budget
2014
Budget
2015
Budget
2016
Budget
2017
Total
2013-2017
2130 - PARKING FUND:
Parking Improvements
Parking & Telecommunications (D840)
Parking Revenue PCI Compliance Upgrade
17
52,000
0
0
0
0
52,000
Parking Lot Improvements and Overlays
18
30,000
31,000
32,000
33,000
34,000
160,000
82,000
31,000
32,000
33,000
34000
212,000
2130 - Parking Fund Total
82,000
31,000
32,000
33,000
34,000
212,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
Funding Source / Category / Division # 2013 2014 2015 2016 2017 2013-2017
2250 - PARKS DEVELOPMENT FUND:
Parks & Recreation Improvements
Parks & Recreation (D460)
Community Park Improvements
19 700,000
683,000 ,
700,000
673,000
420,000
3,176,000
Regional Park Development
20 563,000.
0
0
87,000
360,000
1,010,000
Parks & Recreation Office Renovation
21 0
37,000
40,000
0
0
77,000
1,263,000
720,000
740,000
760,000
780,000
4,263,000
2250 - Parks Development Fund Total
1,263,000
720,000
740,000
760,000 ,
780,000
4,263,000
U
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
Funding Source / Category / Division # 2013 2014 2015 2016 2017 2013-2017
2300 - IMPACT FEE FUND:
Fire Improvements
Fire Department (D300)
Fire Impact Improvements
23 74,000 77,000 80,000 83,000 86,000 400,000
74,000 77,000 80,000 83,000 86,000 400,000
Police Improvements
Police (D200)
Police Impact Improvements 24 86,000 88,000 90,000 92,000 94,000 450,000
86,000 88,000 90,000 92,000 94,000 450,000
Water & Sewer Improvements
o. Utilities Director (D900)
Wastewater Impact Improvements
25 400,000
400,000
400,000
400,000
400,000
2,000,000
Water Impact Improvements
26 500,000
500,000
500,000
500,000
500,000
2,500,000
900,000
900,000
900,000
900,000
900,000
4,500,000
2300 - Impact Fee Fund Total
1,060,000
1,065,000
1,070,000
1,075,000
1,080,000
5,350,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
Funding Source / Category / Division # 2013 2014 2015 2016 2017 2013-2017
4470 - SALES TAX CAPITAL IMPROVEMENTS FUND:
Bridge & Drainage Improvements
Engineering (D610)
Stormwater Quality Management
27
160,000
160,000
160,000
160,000
160,000
800,000
Other Drainage Improvements
28
200,000
200,000
200,000
200,000
200,000
1,000,000
360,000
360,000
360,000
360,000
360,000
1,800,000
Fire Improvements
Fire Department (D300)
Fire Apparatus Purchases
29
426,000
426,000
466,000
506,000
1,169,000
2,993,000
Fire Facility Maintenance
30
125,000
125,000
165,000
125,000
125,000
665,000
Fire Information Technology Updates
31
40,000
139,000
20,000
20,000
20,000
239,000
591,000
690,000
651,000
651,000
1,314,000
3,897,000
Information Technology Improvements
Budget & Research (D540)
Enterprise Data Warehouse System
Information Technology (D440)
Exchange/Office Upgrade
Local Area Network (LAN) Upgrade
Data Center Relocation
Backup Storage Appliance
Microcomputer & Printer Replacements
Storage Area Network (SAN)
Geographic Information System (GIS)
AccessFoyetteville Technical Improvements
Document Management
32 97,000 0
33 220,000
150,000
34 140,000
150,000
35 220,000
0
36 75,000
0
37 68,000
90,000
38 40,000
40,000
39 50,000
70,000
40 25,000
100,000
41 15,000
20,000
950,000 620,000
0
0
0
97,000
150,000
0
0
520,000
135,000
135,000
145,000
705,000
0
0
0
220,000
0
0
0
75,000
75,000
75,000
75,000
383,000
40,000
120,000
40,000
280,000
75,000
75,000
80,000
350,000
30,000
.30,000
30,000
215,000
15,000
20,000
20,000
90,000
520,000
455,000
390,000
2,935,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page
Budget
Budget
Budget
Budget
Budget
Total
Funding Source / Category / Division
#
2013
2014
2015
2016
2017
2013-2017
Library Improvements
library (D150)
Library Materials Purchases
42
375,000
383,000
398,000
406,000
415,000
1,977,000
Library Computer Replacements
43
30,000
31,000
32,000
33,000
34,000
160,000
405,000
414,000
430,000
439,000
449,000
2,137,000
Other Capital Improvements
Accounting & Audit (D510)
Accounting Image Scanner & Check Sealer
44
5,000
5,000
0
0
0
10,000
Audit Expense
45
7,000
7,000
7,000
7,000
7,000
35,000
Building Maintenance (D530)
Building Improvements
46
119,000
120,000
121,000
123,000
125,000
608,000
o, City Clerk/Treasurer (D130) -
Legislative Management/Agenda Routing
47
33,000
0
0
0
0
33,000
City Clerk Document Management Equipment
48
0
22,000
47,000
10,000
10,000
89,000
City Council iPads
49
0
7,000
0
0
0
7,000
Government Channel (D710)
City Hall Audio -Visual Renovation
50
70,000
100,000
100,000
0
0
270,000
Television Center Equipment
51
50,000
50,000
50,000
50,000
50,000
250,000
Television Center Digital Conversion
52
75,000
75,000
100,000
0
0.'
250,000
Remote Meeting Recording
53
50,000
0
0
0
0
50,000
Location Production System
54
0
65,000
0
0
0
65,000
Digital Signage Implementation
55
0
0
15,000
15,000
0
30,000
Parking & Telecommunications (D840)
Telecommunication Systems Upgrades
56
5,000
5,000
5,000
5,000
5,000
25,000
Purchasing (D550)
Citywide Building Insurance Appraisal Study
57
35,000
0
0
0
0
35,000
449,000
456,000
445,000
210,000
197,000
1,757,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source / Category / Division
Parks & Recreation Improvements
Parks & Recreation (D460)
Forestry, Safety and ADA
Native Grasses Program
Lights of the Ozarks
Tree Escrow
Fayetteville Senior Center Parking Lot & Drainage
Page Budget Budget Budget Budget Budget Total
# 2013 2014 2015 2016 2017 2013-2017
58 31,000
31,000
31,000
31,000
31,000
155,000
59 10,000
10,000
10,000
10,000
10,000
50,000
60 23,000
23,000
23,000
23,000
23,000
115,000
61 114,000
62,000
25,000.
11,000
7,000
219,000
62 0
58,000
0
0
0
58,000
178,000
184,000
89,000
75,000
71,000
597,000
Police Improvements
Police (D200)
Police Bulletproof Vests
63
10,000
11,000
42,000
10,000
10,000
83,000
,o Police Building Improvements
64
25,000
25,000
25,000
75,000
25,000
175,000
Police Technology Improvements
65
40,000
70,000
25,000
25,000
25,000
185,000
Police Unmarked Vehicles
66
57,000
72,000
72,000
72,000
126,000
399,000
Police Equipment Replacement
67
20,000
20,000
35,000
25,000
10,000
110,000
Police Specialized Equipment
68
55,000
64,000
32,000
28,000
85,000
264,000
Police Patrol Vehicle Electronic Upgrades
69
160,000
0
43,000
0
200,000
403,000
Police Network/Server Replacements
70
0
30,000
75,000
150,000
30,000
285,000
Police K-9 Replacement
71
0
10,000
10,000
0
0
20,000
Police Weapons Replacement
72
.0
0
0
15,000
40,000
55,000
367,000
302,000
359,000
400,000
551,000
1,979,000
Street Improvements
Engineering (D610)
Street ROW/Intersection/Cost Sharing
73
100,000
100,000
100,000
100,000
100,000
500,000
100,000
100,000
100,000
100,000
100,000
500,000
Trail Improvements
Transportation Services (D800)
Trail Development
74 1,548,000 1,641,000 1,650,000 1,679,000 1,670,000 8,188,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
'Page
Budget
Budget
Budget
Budget
Budget
Total
Funding Source/Category/Division
#
2013
2014
2015
2016
2017
2013-2017
1,548,000
1,641,000
1,650,000
1,679,000
1,670,000
8,188,000
Transportation Improvements
Transportation Services (D800)
In -House Pavement Improvements
75
1,842,000
1,551,000
1,695,000
.1,955,000
1,576,000
8,619,000
Sidewalk Improvements
76
115,000
520,000
639,000
740,000
525,000
2,539,000
Traffic Signal Improvements
77
0
150,000
150,000
150,000
150,000
600,000
1,957,000 2,221,000 2,484,000 2,845,000 2,251,000 11,758,000
4470 - Sales Tax Capital Improvements Fund Total 6,905,000 6,988,000 7,088,000 7,214,000 7,353,000 35,548,000
0
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source / Category / Division
Page
#
Budget
2013
5400 - WATER & SEWER FUND:
Wastewater Treatment Improvements
Utilities Director (D900)
Phosphorus Standards Management
79
50,000
Wastewater Treatment Plant (D930)
Disinfection System Replacement - W,W,T,P.
80
1,000,000
Irrigation Reels - W.W.T.P.
81
151,000
Plant Pumps and Equipment - W.W.T.P.
82
200,000
Upgrade/Replace Lift Stations - W.W.T,P.
83
100,000
Building Improvements - W.W.T.P.
84
56,000
Water & Sewer Improvements
Water & Sewer Maintenance (D910)
Water System Rehabilitation and Replacement
Water/Sewer Relocate for Street Bonds
Sanitary Sewer Rehabilitation
Water/Sewer Impact Fee Cost Sharing
Water/Sewer Equipment Expansions
Baxter Water Tanks Painting
Water & Sewer Services Improvements
1,557,000
Budget
Budget
Budget
Budget
Total
2014
2015
2016
2017
2013-2017
50,000
50,000
50,000
50,000
250,000
0
0
0
0
1,000,000
161,000
0
0
0
312,000
225,000
225,000
225,000
225,000
1,100,000
100,000
150,000
150,000
180,000
680,000
33,000
35,000
35,000
35,000
194,000
569,000
460,000
460,000
490,000
3,536,000
85 1,010,000 1,150,000 2,095,000 1,825,000 2,055,000 8,135,000
86 500,000
500,000
500,000
500,000
500,000
2,500,000
87 1,210,000
1,000,000
1,200,000
1,250,000
1,250,000
5,910,000
88 275,000
275,000
275,000
275,000
275,000
1,375,000
89 38,000
220,000
45,000
8,000
0
311,000
90 0
850,000
0
0
0
850,000
3,033,000 3,995,000 4,115,000 3,858,000 4,080,000 19,081,000
Billing & Collections (D520)
Printer Replacements 91 30,000 0 0 0 0 30,000
Business Office Improvements 92 20,000 20,000 20,000 20,000 20,000 100,000
Information Technology (D440)
Business Office Technology Improvements 93 30,000 15,000 12,000 10,000 10,000 77,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source I Category / Division
Water & Sewer Maintenance (D910)
Water Meters
Backtlow Prevention Assemblies
Water/Sewer Rate Study
5400 - Water & Sewer Fund Total
Page Budget Budget Budget Budget 'Budget Total
# 2013 2014 2015 2016 2017 2013-2017
94 313,000
311,000
315,000
325,000
325,000
1,589,000
95 0
0
10,000
10,000
10,000
30,000
96 0
0
0
170,000
0
170,000
393,000
346,000
357,000
535,000
365,000
1,996,000
4,983,000 4,910,000 4,932,000 4,853,000 4,935,000 24,613,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
Funding Source / Category / Division # 2013 2014 2015 2016 2017 2013-2017
5500 - SOLID WASTE FUND:
Solid Waste Improvements
Solid Waste & Recycling (D920)
Recycling Baler
97
538,000
0
0
0
0
538,000
Solid Waste Compactors
98
126,000
130,000
134,000
138,000
142,000
670,000
Solid Waste Facility - Transfer Station Expansion
99
635,000
0
0
0
0
635,000
Recycling Drop Off Facility )North / Central)
100
66,000
70,000
0
0
0
136,000
Recycling Improvements
101
28,000
0
0
0
0
28,000
Solid Waste Compost Site Slab Expansion
102
416,000
0
0
0
0
416,000
Solid Waste Mad Vac
103
40,000
0
0
0
0
40,000
Recycling Commercial Expansion )Organics)
104
0
0
390,000
0
0
390,000
Solid Waste Rate Study
105
0
0
0
0
133,000
133,000
1,849,000
200,000
524,000
138,000
275,000
2,986,000
5500 - Solid Waste Fund Total
1,849,000
200,000
524,000
138,000
275,000
2,986,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
Funding Source / Category / Division # 2013 2014 2015 2016 2017 2013-2017
5550 - AIRPORT FUND:
Aviation Improvements
Aviation (D810)
Airport Self Serve Station Upgrade
107 10,000
0
0
0
0
10,000
Airport Roof Replacements
108 41,000
60,000
0
0
0
101,000
Airport Sprinkler System Replacement - White Hangar
109 65,000
0
0
0
0
65,000
Airport ARFF Personal Protective Gear Replacement
110 31,000
0
0
0
0
31,000
147,000
60,000
0
0
0
207,000
5550 - Airport Fund Total
147,000
60,000
0
0
0
207,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Funding Source / Category I Division
Page Budget Budget Budget Budget Budget Total
# 2013 2014 2015 2016 2017 2013-2017
9700 - SHOP FUND:
Vehicles & Equipment Improvements
Fleet Operations (D830)
Fleet - Police/Passenger Vehicles
111
329,000
300,000
336,000
312,000
283,000
1,560,000
Fleet -Solid Waste Vehicles/Equipmen₹
112
1,151,000
931,000
598,000
1,345,000
1,085,000
5,110,000
Fleet - Construction Equipment
113
437,000
0
587,000
123,000
195,000
1,342,000
Fleet - Backhoes/Loaders
114
608,000
463,000
381,000
182,000
414,000
2,048,000
Fleet - Other Vehicles and Equipment
115
969,000
205,000
123,000
732,000
608,000,
2,637,000
Fleet - Tractor/Mowers
116
267,000
161,000
179,000
248,000
57,000
912,000
Fleet - Light / Medium Utility Vehicles
117
604,000
760,000
740,000
762,000
596,000
3,462,000
Fleet - Heavy Utility Vehicles
118
0
105,000
233,000
825,000
399,000
1,562,000
9700 - Shop Fund Total
4,365,000 2,925,000 3,177,000 4,529,000 3,637,000 18,633,000
4,365,000 2,925,000 3,177,000 4,529,000 3,637,000 18,633,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Comprehensive Detail
Page Budget Budget Budget Budget Budget Total
Funding Source / Category / Division # 2013 2014 2015 2016 2017 2013-2017
All Funding Sources - Total
E
20,654,000 16,899,000 17,563,000
18,602,000 18,094,000 91,812,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Parking Revenue PCI Compliance Upgrade
Division: Parking & Telecommunications (D840)
Funding: 2130 - Parking
Category: Parking Improvements
Rank: 1 Project #: 11009
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 52,000
2014
0
2015
0
2016
0
2017
0
Total $ 52,000
The PCI DSS is a multifaceted security standard that includes requirements for security management,
policies, procedures, network architecture, software design and other critical protective measures.
This comprehensive standard is intended to help organizations proactively protect customer account
data. This upgrade to the existing PCI DSS Compliance is required to align content with the new PCI
DSS version 2.0.
Scheduled Implementation: Active Project
This upgrade will be implemented in January 2013.
Effect on Operations:
This project has no significant affect on annual operations.
f
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Parking Lot improvements and Overlays
Division: Parking & Telecommunications (D840)
Funding: 2130 - Parking
Category: Parking Improvements
Rank: 2 Project #: 06001
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 30,000
2014
31,000
2015
32,000
2016
33,000
2017
34,000
Total $ 160,000
The City currently has 12 public parking lots and one municipal parking deck that are in the Downtown
Parking District and the Entertainment Parking District. The surface lots are all asphalt lots that
periodically require general maintenance such as crack seal, seal coat, re -striping, pot hole patching,
and bumper block replacement. These lots also require a complete asphalt overly on a less frequent
basis. This parking lot maintenance schedule will provide an overlay of one parking lot annually and
general maintenance of the other lots as needed.
Scheduled Implementation: PlannedlProgrammed Project
During the second quarter of 2013, staff will begin replacing the entrance and exit ramps at the
municipal deck. Annual rotation of maintenance will continue for all parking to₹s.
Effect on Operations:
This project has no significant affect on annual operations.
1143
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Community Park Improvements
Division: Parks & Recreation (D460)
Funding: 2250 - Parks Development
Category: Parks & Recreation Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: Multi Year
Expansion: X
Description:
Project
Cost
2013 $
700,000
2014
683,000
2015
700,000
2016
673,000
2017
420,000
Total $
3,176,000
These projects are needed to improve and expand facilities in order to meet the current needs of
citizens.
For 2013: Wilson Park Improvements - remodel pool buidings; Walker Park - new concession stand.
2014: Lake Fayetteville Improvements - Lake Fayetteville softball complex drainage and remodel
concession, restroom, and playground; Veterans Park - small pavilion and parking improvements. 2015:
Gulley Park Improvements - trail and lighting replacement, new pavilion and restrooms, and additional
parking. 2016: Wilson Park Improvements - remodel rockhouse, restrooms, and tennis and basketball
courts; YRCC Improvements - flooring and outside facilities. 2017: White River Improvements - develop
multi -use fields, remodel pump station, add parking lot, pavilion, sidewalks and improve river access. In
addition to the $3,176,000 funded in the 2013-2017 period, there is $435,000 in funding in the unfunded
project list.
Scheduled Implementation: New Project Request
2013 - Walker Park concession stand construction and Wilson Park pool house renovation. 2014 - Lake
Fayetteville Improvements. 2015 - Gulley Park Improvements. 2016 - Wilson Park rockhouse, restrooms,
and tennis and basketball courts and YRCC Improvements. 2017 - White River Improvements.
Effect on Operations:
Annual utility cost will increase at Wilson by lighting the tennis/basketball courts. Upgrading the Gulley
Park trail lights to energy efficient LED lights should result in a net savings of $6,845.
19
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Regional Park Development
Division: Parks & Recreation (D460)
Funding: 2250 - Parks Development
Category: Parks & Recreation Improvements
Rank: 2 Project #: 02002
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Project Cost
2013 $
563,000
2014
0
2015
0
2016
87,000
2017
360,000
Total $
1,010,000
Description:
This project is for the development of the Regional Park which includes constructing soccer, softball
and baseballs fields, playgrounds, pavilions, trails, volleyball, basketball and tennis courts, parking,
roads, utility infrastructure, gardens, an amphitheatre and more.
Scheduled Implementation:
Active Project
The construction of the park will begin in 2014 for Phase One and will be ongoing for multiple years as
funding is available for additional phases. Phase One construction will need to be completed by 2017
when the Lewis Soccer Complex lease agreement expires. Undetermined future funding sources will
dictate the scheduled implementation.
Effect on Operations:
This park will require two additional staff members, a vehicle, two mowers and utility expenses in 2015.
In 2017, two additional staff members, a mower, a ballfield groomer, and utility expenses will be
needed as the final phases are completed.
20
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Parks & Recreation Office Renovation
Division: Parks & Recreation (D460)
Funding: 2250 - Parks Development
Category: Parks & Recreation Improvements
Rank: 3 Project #: 02014
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 0
2014
37,000
2015
40,000
2016
0
2017
0
Total $ 77,000
This project will address the space issues by adding square footage to accommodate a
conference/training room that is capable of holding the staff. Upgrades will be made to the break
room, locker room, shower, and office storage to better meet the staff size and needs. Updates will
also be made to the existing office space and reception area to create a more inviting and
comfortable environment for the public as well as office staff. Renovation to the existing canopy in
the shop yard is also necessary due to attrition and previous damage to support poles.
Scheduled Implementation: Active Project
The canopy structure in the shop yard will be renovated in 2012. Plans for the office renovation will be
reviewed and developed in 2012. Construction will begin in 2014.
Effect on Operations:
There will be no impact to budgeted operation costs.
9
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fire Impact Improvements
Division: Fire Department (D300)
Funding: 2300 - Impact Fee
Category: Fire Improvements
Rank: 1 Project #: 07003
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013 $ 74,000
2014 77,000
2015 80,000
2016 83,000
2017 86,000
Total $ 400,000
The purpose of this project is to accumulate funding for fire projects that are associated with the
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Scheduled Implementation:
NA
Effect on Operations:
NA
Active Project
23
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
Police Impact Improvements
Police (D200)
2300 - Impact Fee
Police Improvements
1 Project #: 07001
Replacement: _ Timeframe: On -Going
Expansion: X
Project Cost
2013
$ 86,000
2014
88,000
2015
90,000
2016
92,000
2017
94,000
Total $ 450,000
The purpose of this project is to accumulate funding for police projects that are associated with the
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Scheduled Implementation: Active Project
NA
Effect on Operations:
NA
24
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Wastewater Impact Improvements
Utilities Director (D900)
2300 - Impact Fee
Water & Sewer Improvements
1 Project #: 07004
Replacement: _ Timeframe: On -Going
Expansion: X
Project Cost
2013 $ 400,000
2014 400,000
2015 400,000
2016 400,000
2017 400,000
Total $ 2,000,000
Description:
The purpose of this project is to accumulate funding for wastewater projects that are associated with
the increase in developments throughout the City. The funding for this project comes from impact
fees collected from developments.
Scheduled Implementation: Active Project
NA
Effect on Operations:
NA
25
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Water Impact Improvements
Division: Utilities Director (D900)
Funding: 2300 - Impact Fee
Category: Water & Sewer Improvements
Rank: 1 Project #: 07002
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Project Cost
2013 $
500,O00
2014
500,000
2015
500,000
2016
500,000
2017
500,000
Total $
2,500,000
Description:
The purpose of this project is to accumulate funding for water projects that are associated with the
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Scheduled Implementation:
NA
Effect on Operations:
NA
Active Project
26
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Stormwater Quality Management
Division: Engineering (D610)
Funding: 4470 - Sales Tax Capital Improvements
Category: Bridge & Drainage Improvements
Rank: 1 Project #: 02097
Project Type: Replacement: X Timeframe: Multi Year
Expansion: X
Project Cost
2013 $ 160,000
2014 160,000
2015 160,000
2016 160,000
2017 160,000
Total $ 800,000
Description:
This project includes activities required by the EPA National Pollutant Discharge Elimination System
(NPDES) Phase II Stormwater Permit Regulations as administered by the Arkansas Department of
Environmental Quality (ADEQ) and other projects focused on improving water quality.
Scheduled Implementation: Active Project
This project includes activities which are ongoing and renewed on an annual basis. A water quality
sampling project which is mandated by ADEQ will be initiated in 2012 and will become an annually
renewed project. The water quality improvement project funds will be utilized as appropriate
opportunities such as matching grant opportunities arise. Estimated costs are based on existing
contracts and programs which are planned to continue.
Effect on Operations:
None.
27
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Other Drainage Improvements
Division: Engineering (D610)
Funding: 4470- Sales Tax Capital Improvements
Category: Bridge & Drainage Improvements
Rank: 2 Project #: 02108
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
This project will fund drainage improvements as needed.
Project Cost
2013
$ 200,000
2014
200,000
2015
200,000
2016
200,000
2017
200,000
Total $ 1,000,000
Scheduled Implementation: Active Project
A study of various drainage basins to develop cost estimates and priorities for construction.
Identification of projects and construction of improvements will occur throughout the CIP Program
years.
Effect on Operations:
Effects on operations will depend on specific projects, but will generally reduce costs by correcting
problems and reducing maintenance labor and material costs to the Transportation Division.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fire Apparatus Purchases
Division: Fire Department (D300)
Funding: 4470 - Sales Tax Capital Improvements
Category: Fire Improvements
Rank: 1 Project #: 03019
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013
$ 426,000
2014
426,000
2015
466,000
2016
506,000
2017
1,169,000
Total $ 2,993,000
This project is for the replacement of fire apparatus that are past their useful life and to acquire
apparatus for expansion stations in the future. Given the number of apparatus in the current fleet, an
annual replacement program is necessary to avoid having to purchase multiple apparatus in one
fiscal year.
Scheduled Implementation: Active Project
2013: Requested funding for half of the amount necessary to replace Unit 28 with a Quint Ladder
Apparatus. 2014: Replace Unit 28 - 1998 KME Renegade, Model CMFD with a Quint Ladder Apparatus.
2015: Replace Unit 30 - 2000 Freightliner FL -80 Pumper with an E-1 Cyclone II Pumper. 2016: Replace
Unit 31 - 2001 HME Central 1981 with an E-1 Cyclone II Pumper. 2017: Replace Unit 24 - 1992 Pierce
TeleSquirt with an Aerial Platform Apparatus.
Effect on Operations:
The fire apparatus replacements listed above are not expected to impact the operating budget as no
significant change in maintenance costs is expected.
29
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fire Facility Maintenance
Division: Fire Department (D300)
Funding: 4470 - Sales Tax Capital Improvements
Category: Fire Improvements
Rank: 2 Project #: 02006
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Project Cost
2013
$ 125,000
2014
125,000
2015
165,000
2016
125,000
2017
125,000
Total $ 665,000
Description:
This project is for major repairs to existing facilities that cannot be funded through the normal operating
budget. Repairs include but are not limited to roofing, plumbing or drainage repairs and
replacements, remodeling, fencing, driveway replacements, generators, stability assessments, fire
escape replacements, and structural repairs to stations. This project allows for necessary repairs to the
Fire Department's multiple fire stations, office locations, and facilities.
Scheduled Implementation: Active Project
Staff has identified several repairs needed at Station 1, the Fire Prevention Bureau, and other sub-
stations. In 2013, staff intends to install fencing at Stations 6 and 7, begin a stability assessment and
roof replacement at Station 1, and replace the Fire Prevention Bureau driveway. In 2014, replacement
of the fire escape and remodel of the kitchen will be needed at Station 1. In 2015-2017, a generator
at the Fire Prevention Bureau and dormitory improvements at Station 1 will be needed.
Effect on Operations:
N/A
30
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fire Information Technology Updates
Division: Fire Department (D300)
Funding: 4470 - Sales Tax Capital Improvements
Category: Fire Improvements
Rank: 3 Project #: 10017
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Project Cost
2013
$ 40,000
2014
139,000
2015
20,000
2016
20,000
2017
20,000
Total $ 239,000
Description:
This project will allow for the replacement of systems as they become technologically obsolete or
inoperable without interrupting daily operations. With the computer devices in front line apparatus as
well as all fire stations, staff is currently supporting over 80 computers and mobile devices.
Scheduled Implementation:
Active Project
In 2013 - begin replacing the Mobile Data Terminals (MDT's). In 2014, the Fire and Police Departments
have identified a need to move from the current records management software platform to a
Windows based software platform.
Effect on Operations:
The annual SSMA for additional records management software modules would begin at the time of
delivery and would be prorated to run concurrently with the department's existing SSMA. The cost of
years two through eight is estimated to increase by 8% annually over the prior year.
KI1
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Enterprise Data Warehouse System
Division: Budget & Research (D540)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 97,000
2014
0
2015
0
2016
0
2017
0
Total $ 97,000
This Citywide Enterprise Content Management (ECM) Workflow solution combines the technologies of
document imaging, document management and workflow which will enable the City to streamline
business processes and accelerate the completion of critical business tasks by automating daily
activities. Workflow is an electronic document routing system that enables users to process work more
efficiently, faster, and more accurately than with traditional paper processing. Workflow streamlines
collaboration and accelerates the completion of critical business tasks.
This project will involve the acquisition of a SharePoint 2010 Enterprise system with Excel Services, Visio
Services, Powerpivot server, and Reporting Services (SSRS).
Scheduled Implementation: Active Project
Effect on Operations:
32
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Exchange/Office Upgrade
Division: Information Technology (D440)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 220,000
2014
150,000
2015
150,000
2016
0
2017
0
Total $ 520,000
As the City has grown, a current, robust, and standarized email platform that can easiliy integrate with
other applications within the City is needed. In addition to an aging email system, the City has several
out -dated versions of the productivity suite Microsoft Office. This leads to inefficiency and problems
across the City regarding version incompatibility and functionality issues. By standardizing on the
current version of Microsoft Office, the City will gain efficiency and collaboration through the new
software. The City can obtain a Microsoft Enterprise Agreement that will bundle both the email and
office upgrades to provide significant discounts and provide software assurance for the next five
years. The Microsoft Enterprise Agreement would include upgrading all desktops to the current version
of windows, Client access licenses for Windows Server, Exchange Server, SharePoint Server, Lync
Server, System Center Configuration Manager, and Microsoft Forefront.
Scheduled Implementation: New Project Request
Effect on Operations:
33
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Local Area Network (LAN) Upgrade
Division: Information Technology (D440)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 2 Project #: 02056
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 140,000
2014
150,000
2015
135,000
2016
135,000
2017
145,000
Total $ 705,000
This project is to upgrade and expand the City's Local Area Network (LAN)/Network infrastructure. The
LAN is used by every division in the City across thirty locations connecting approximately 850 devices.
While most components of the LAN are on a three to five year lifecycle, staff must also consider
increases in the system's user base and advances in technology that create a need for hardware and
operating system upgrades. In the next five years, staff will replace most of the existing servers,
switches, and other network hardware. Staff also has plans to add technology that will increase the
speed and reliability of the different aspects of the LAN. Specifically, a fault tolerant firewall,
redundant and/or battery protected power supplies for all infrastructure equipment, a separate
network for backups, network management and testing tools, WAN optimization hardware, additional
monitoring and alerting, and tools to help manage and deploy security policy.
Scheduled Implementation:
Effect on Operations:
Active Project
34
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Data Center Relocation
Division: Information Technology (D440)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 3 Project #: XXXXX
Project Type: Replacement: _ Timeframe: Single Year
Expansion: X
Description:
Project Cost
2013
$ 220,000
2014
0
2015
0
2016
0
2017
0
Total $ 220,000
This project is for the relocation of the City's primary data center to the vacant Emergency Response
Station at Drake Field. For 2012/2013, $120,000 is slated in the Data Center Upgrade project for
replacing the AC and UPS units. If funds are spent in the existing facility, it will be a sunk cost as staff will
not be able to relocate those items. An additional $50,000 is required for the initial move/installation of
all existing equipment into the ERS facility. This is a much better facility in the long term as it is owned by
the City, it provides better physical security, and greater disaster recovery options.
Scheduled Implementation: New Project Request
The move would take place in the first quarter of 2013 when the EJ Ball lease expires in February. Staff
currently has a CIP # 12001 for Data Center Upgrades to replace the existing AC units, and has
planned replacement of the UPS batteries pending additional funding for this project in 2013.
Effect on Operations:
There will be no significant change over the current annual hardware maintenance expense for data
center equipment. Connectivity cost are estimated at approximately $5,000/month. Rent would be
eliminated completely which is currently increasing 3% per year. Due to the sizing and efficiency of
the new AC and UPS units, utility cost are estimated to decrease by 50%.
35
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
Backup Storage Appliance
Information Technology (D440)
4470 - Sales Tax Capital Improvements
Information Technology Improvements
4 Project #: XXXXX
Replacement: _ Timeframe: Single Year
Expansion: X
Project Cost
2013 $ 75,000
2014 0
2015 0
2016 0
2017 0
Total $ 75,000
Currently, all data is backed up to the existing tape library. As the overall size of the data increases,
the reliability and speed of tape backup becomes problematic. The proposed backup appliance
replaces the existing tape library with a more efficient disk -based backup solution allowing for
reduced backup windows, longer data retention, and increased data integrity.
Scheduled Implementation:
First Quarter of 2013.
Effect on Operations:
New Project Request
No software maintenance will be required until 2016.
36
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Microcomputer & Printer Replacements
Division: Information Technology (D440)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 5 Project #: 02057
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 68,000
2014
90,000
2015
75,000
2016
75,000
2017
75,000
Total $ 383,000
This project is for the replacement of failing and outdated personal computers (PC's) and AS/400
system and network printers. In order to make use of increased functionality of new PC software, PC
hardware must be continuously evaluated and updated. This project will fund the continued rollout of
virtual desktops allowing a standardized desktop to be deployed across the City. The workload for
system printers has steadily decreased since the implementation of the Electronic Document
Management System. This reduction has extended the life on most of the system printers. The life
cycle for the large volume printers has increased from approximately five years to ten years.
Scheduled Implementation:
Active Project
Annual funding is for PC replacements with additional funding added in 2014 for replacement printers.
Effect on Operations:
This project has no significant direct cost on operations. Indirectly, newer, faster machines increase
end user productivity and reduce time spent maintaining equipment. Additionally, many PC's will be
replaced with virtual desktops that require significantly less staff time deploying and maintaining.
37
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Storage Area Network (SAN)
Division:
Information Technology (D440)
Funding:
4470 - Sales Tax Capital Improvements
Category:
Information Technology Improvements
Rank:
6 Project #: 09031
Project Type:
Replacement: _ Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 40,000
2014
40,000
2015
40,000
2016
120,000
2017
40,000
Total $ 280,000
This project provides storage for the City's increasing data needs. In order to provide fast, reliable
access to data, a centralized enterprise class storage system is required. As the City utilizes technology
and applications to increase efficiencies and productivity, more data is produced. This project
expands on an existing enterprise class storage system with an expected major upgrade after three (3)
years.
Scheduled Implementation: Active Project
Add drives and enclosures over the next three (3) years with a major upgrade in 2016.
Effect on Operations: .
No significant change over the current annual software maintenance expense.
38
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Geographic Information System (GIS)
Division: Information Technology (D440)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 7 Project #: 02055
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project
Cost
2013 $
50,000
2014
70,000
2015
75,000
2016
75,000
2017
80,000
Total $
350,000
Geographic Information Systems (GIS) are organized collections of computer hardware, software,
geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze,
and display all forms of geographically referenced information. This system provides necessary
information for planning, engineering, Hansen, and public utility projects. Additionally, GlS provides
applications to assist many city divisions including Police, Fire, Transportation, and Parks & Recreation.
This project is to upgrade and expand the City's base GIS computer hardware, software, and data
collection systems to accommodate growth in the system's applications and user base.
Scheduled Implementation: Active Project
N/A
Effect on Operations:
Additional hardware and software may be accompanied by increased maintenance costs.
39
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: AccessFayetteville Technical Improvements
Division: Information Technology (D440)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 8 Project #: 04047
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 25,000
2014
100,000
2015
30,000
2016
30,000
2017
30,000
Total $ 215,000
This project provides funding for technical improvements, enhancements, third party applications, and
maintenance of the AccessFayetteville website. AccessFayetteville utilizes a commercial Content
Management System (CMS) that is configured and maintained by staff. The CMS allows end users to
add, edit, and approve the content that is displayed on the website.
Scheduled Implementation: Active Project
Annual upgrades will continue in years: 2013, 2015, 2016, and 2017. Additional funding is requested in
2014 primarily for professional services to assist with migrating the accessFayetteville site to a new
content management system.
Effect on Operations:
No significant impact.
40
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Document Management
Division: Information Technology (D440)
Funding: 4470 - Sales Tax Capital Improvements
Category: Information Technology Improvements
Rank: 9 Project #: 02094
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013 $ 15,000
2014 20,000
2015 15,000
2016 20,000
2017 20,000
Total $ 90,000
This project is to add additional scanners and licenses as new applications are added to the Electronic
Document Management System (EDMS). Each year several new applications are added to the
system. Users that need to scan and index documents require a license.
Scheduled Implementation: Active Project
N/A
Effect on Operations:
Annual maintenance will increase as hardware and software licenses are added.
41
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Library Materials Purchases
Division: Library (D150)
Funding: 4470 - Sales Tax Capital Improvements
Category: Library Improvements
Rank: 1 Project #: 02049
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 375,000
2014
383,000
2015
398,000
2016
406,000
2017
415,000
Total $ 1,977,000
This project provides library materials including literature, non-fiction, reference resources, media, e -
books, and parenting resources. The Fayetteville Public library seeks to provide a collection of library
materials at a level commensurate with benchmark cities and the national average for cities with a
population of 50,000 to 99,000 and operating budgets of $3.5-$4.2 million. Over 1.2 million items were
borrowed in 2011, a 20.2% increase over 2010. This upward trend is projected to continue, e.g. in the
first two months of 2012 there has been 6.3% increase in circulation compared with 2011. Additionally,
a 31% increase in holds placed demonstrates unfilled demand. In addition to the $1,977,000 funded in
the 2013-2017 period, there is $222,000 in funding in the unfunded project list.
Scheduled Implementation: Active Project
Effect on Operations:
42
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Library Computer Replacements
Division: Library (D150)
Funding: 4470 - Sales Tax Capital Improvements
Category: Library Improvements
Rank: 2 Project #: 04004
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013 $
30,000
2014
31,000
2015
32,000
201,6
33,000
2017
34,000
Total $
160,000
This project provides rotational replacement of computer resources. Public access computing is a core
service ensuring all residents have computer and high speed connectivity. Uses include job searches;
classes; email; research; shopping; writing; school assignments; etc. Usage grew at an average of 3%
annually and 43 additional computing stations were added. The library must continually upgrade or
replace public computing stations every three years to continue to provide quality access and
support. In addition to the $160,000 funded in the 2013-2017 period, there is $85,000 in funding in the
unfunded project list.
Scheduled Implementation:
Effect on Operations:
Active Project
43
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Accounting Image Scanner & Check Sealer
Division: Accounting & Audit (D510)
Funding: 4470 - Sales Tax Capital Improvements
Category: Other Capital Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: Single Year
Expansion: X
Description:
Project Cost
2013 $
5,000
2014
5,000
2015
0
2016
0
2017
0
Total $
10,000
This project is to purchase an image scanner for EDMS and to replace the check folder/sealer for the
Accounting & Audit Division. Staff currently utilizes the copier for scanning which wears out the
document feeder. This scanner will delay the purchase of a new copier. The check folder/sealer is for
the City's payroll checks and W2s. The current sealer was purchased in 2007 and needs to be
replaced.
Scheduled Implementation: New Project Request
The scanner will be purchased in January 2013. The check sealer will be replaced during the first half
of 2014.
Effect on Operations:
An annual maintenance contract will be required paid by the Accounting and Audit Division.
44
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Audit Expense
Division: Accounting & Audit (D510)
Funding: 4470 - Sales Tax Capital Improvements
Category: Other Capital Improvements
Rank: 2 Project #: 07038
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description: ,
Project Cost
2013
$ 7,000
2014
7,000
2015
7,000
2016
7,000
2017
7,000
Total $ 35,000
This is the annual expense related to the audit of the Sales Tax Capital Improvements Fund.
Scheduled Implementation: Active Project
Effect on Operations:
45
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Building Improvements
Division:. Building Maintenance (D530)
Funding: 4470 - Sales Tax Capital Improvements
Category: Other Capital Improvements
Rank: 1 Project #: 02046
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Project Cost
2013
$ 119,000
2014
120,000
2015
121,000
2016
123,000
2017
125,000
Total $ 608,000
Description:
This project consists of the repair and replacement of damaged and worn roofs, HVAC systems, and
provides for other improvements such as remodels to City owned buildings.
Scheduled Implementation: Active Project
During the upcoming years, staff plans to continue to work in house and through contractors on the
City's replacement needs.
Effect on Operations:
Replacement of older equipment should result in the reduction of overall maintenance expense.
46
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Legislative Management/Agenda Routing
Division: City Clerk/Treasurer (D130)
Funding: 4470 - Sales Tax Capital Improvements
Category: Other Capital Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: _ Timeframe: Single Year
Expansion: X
Description:
Project Cost
2013 $
33,000
2014
0
2015
0
2016
0
2017
0
Total $
33,000
The City currently employs a paper -based legislative management system whereby agenda items are
developed, documented, managed and routed for approvals. The proposed system will replace the
paper -based system by establishing an electronic, digital method to create, route, compile and
archive all documents associated with agenda creation. It will also create an electronic 'portal' by
which the staff, elected officials, and public can access legislative and agenda items and all their
supporting documentation, without using staff time. Approval routing becomes automatic without the
need for staff involvement. Agenda creation, publication, and distribution becomes automatic. The
system will integrate with open -government systems already in place to provide more immediate and
relevant access to meeting records, minutes, and video and upgrades to allow the use of mobile
devices for agenda management, agenda distribution and playback of video and audio recordings.
Scheduled Implementation:
Effect on Operations:
New Project Request
47
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: City Clerk Document Management Equipment
Division:
City Clerk/Treasurer (D130)
Funding:
4470 - Sales Tax Capital Improvements
Category:
Other Capital Improvements
Rank:
2 Project #: XXXXX
Project Type:
Replacement: X Timeframe: Single Year
Expansion:
Description:
Project Cost
2013 $ 0
2014 22,000
2015 47,000
2016 10,000
2017 10,000
Total $ 89,000
This project is for equipment used for document management. Purchases include: 1) two high
capacity scanners to replace two 1610 scanners for electronic retrieval. 2) one microfilm reader and
one microfilm reader printer to be able to read documents from microfilm that were archived prior to
the implementation of the Electronic Document Management System (EDMS). 3) one OCE large
format scanner to scan large sets of plans from various departments.
Scheduled Implementation: Active Project
This project is to replace two Kodak i610 scanners in 2014 and in 2015. Replace the OCE large format
scanner in 2015. Replace the microfilm reader printer in 2016 and the microfilm reader in 2017.
Effect on Operations:
N/A
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: City Council iPads
Division:
City Clerk/Treasurer (D130)
Funding:
4470 - Sales Tax Capital Improvements
Category:
Other Capital Improvements
Rank:
3 Project #: XXXXX
Project Type:
Replacement: X Timeframe: Single Year
Expansion:
Description:
Project Cost
2013 $
0
2014
7,000
2015
0
2016
0
2017
0
Total $
7,000
This project is to purchase nine (9) iPads to replace City Council laptops that were purchased in
January 2009.
Scheduled Implementation: New Project Request
Laptops normally need to be replaced after five years. The City Council laptops have been in use
since 2009. Staff will move to ipads with replacement in 2014.
Effect on Operations:
N/A
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: City Hall Audio -Visual Renovation
Division: Government Channel (D710)
Funding: 4470 - Sales Tax Capital Improvements
Category: Other Capital Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013
$ 70,000
2014
100,000
2015
100,000
2016
0
2017
0
Total $ 270,000
This project is to replace the Audio/Visual systems in the meeting rooms in City Hall. The components
and systems are no longer able to meet the needs of many people who do presentations. The systems
are inconsistent from room to room and do not interact with any other systems, including video
production and new technology cannot be integrated. The goal is to replace the A/V components
with a system -based approach that will bring the installations up to date, and allow for future
expansion and capacity. This will make the operation of systems consistent from room to room and to
provide for better ergonomics and ease of use, integrate the systems with other presentation and
distribution systems, and modernize the systems overall.
Scheduled Implementation: New Project Request
Effect on Operations:
50
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title:
Television Center Equipment
Project Cost
Division:
Government Channel (0710)
2013
$ 50,000
Funding:
4470 - Sales Tax Capital Improvements
2014
50,000
2015
50,000
Category:
Other Capital Improvements
2016
50,000
Rank:
2 Project #: 02061
2017
50,000
Project Type:
Replacement: X Timeframe: On -Going
Total $ 250,000
Expansion:
Description:
The Television Center replaces equipment on an ongoing basis. This equipment includes production
technology, studio equipment, lighting, sound, signal processing, telecasting equipment, etc. The
Center also provides small equipment support for the Audio/Visual needs of the Administration,
replacing needed equipment when necessary, such as projectors, screens, PA systems, and other A/V
support equipment.
Scheduled Implementation: Active Project
Acquisition occurs throughout the year, according to need.
Effect on Operations:
This project has no net impact on operational budgets.
51
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Television Center Digital Conversion
Division:
Government Channel (D710)
Funding:
4470 - Sales Tax Capital Improvements
Category:
Other Capital Improvements
Rank:
3 Project #: XXXXX
Project Type:
Replacement: X Timeframe: Multi Year
Expansion: X
Project Cost
2013
$ 75,000
2014
75,000
2015
100,000
2016
0
2017
0
Total $ 250,000
Description:
This project is to convert the Television Center to digital technology. The video production and
telecasting industry made the conversion to digital technology several years ago. The systems used
are still analog technology which are non -replaceable should the equipment fail.
Scheduled Implementation: New Project Request
This project will be incrementally budgeted over three (3) years to balance the impact on the budget,
with expenditures and implementation occurring in the third year. The budget figures are based on
today's technology. Due to the rapid change in technology, final budgetary figures will need to be
established closer to implementation.
Effect on Operations:
This project will have no net affect on operational costs.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Remote Meeting Recording
Division:
Government Channel (D710) .
Funding:
4470 - Sales Tax Capital Improvements
Category:
Other Capital Improvements
Rank:
4 Project #: XXXXX
Project Type:
Replacement: _ Timeframe: Single Year
Expansion: X
Description:
Project Cost
2013
$ 50,000
2014
0
2015
0
2016
0
2017
0
Total $ 50,000
This project is to purchase remote recording technology that will streamline the entire workflow from
recording to telecast for meetings that occur in Room 326 or Room 1 1 1 for telecast on the
Government Channel. The current process requires an average of two to four hours of additional staff
time to prepare each meeting for telecast.
Scheduled Implementation:
This project will be implemented in 2013.
Effect on Operations:
New Project Request
While this project will have no net affect on operational budgets, it will expand the capacity of the
current staff of the Government Channel to provide enhanced and/or expanded services with the
some number of staff.
53
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title:
Division:
Funding:
Category:
Rank:
Project Type:
Description:
Location Production System
Government Channel (D710)
4470 - Sales Tax Capital Improvements
Other Capital Improvements
5 Project #: XXXXX
Replacement: _ Timeframe: Single Year
Expansion: X
Project Cost
2013
$ 0
2014
65,000
2015
0
2016
0
2017
0
Total $ 65,000
This project is to purchase a location production system that will allow staff to record an event and
have a finished production at the end of the event. This will save time and help make operations more
efficient. The system will also allow the telecast of on -location events and meetings 'live' when that
capability becomes available. Currently it can take up to a week to turn around a program that was
shot on location to be ready for telecast.
Scheduled Implementation:
This project will be implemented during 2014.
New Project Request
Effect on Operations:
This project will have no anticipated affects on operational budgets.
54
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Digital Signage Implementation
Division: Government Channel (D710)
Funding: 4470 - Sales Tax Capital Improvements
Category: Other Capital Improvements
Rank: 6 Project #: XXXXX
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 0
2014
0
2015
15,000
2016
15,000
2017
0
Total $ 30,000
This project is for digital signage which is a cost-effective means for the City to communicate t.o the
public timely and relevant information. Digital signage allows information and messages to be easily
changed and updated, helping ensure accuracy and immediacy. Digital displays offer many
advantages over printed posters, handbills and permanent signs. The information can be changed
quickly and easily, there is no waste, it helps reduce paper costs and distribution costs are minimal. This
project will provide digital sign installation at every point of public contact in a City building, e.g. City
Hall, Police Department, District Court, Animal Shelter, etc.
Scheduled Implementation:
New Project Request
The project will be implemented over two years to distribute the impact on both the budget and staff
time. Planning and installation will be done in-house.
Effect on Operations:
This project will have no net affect on operational costs.
55
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Telecommunication Systems Upgrades
Division: Parking & Telecommunications (D840)
Funding: 4470 - Sales Tax Capital Improvements
Category: Other Capital Improvements
Rank: 1 Project #: 04001
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013 $
5,000
2014
5,000
2015
5,000
2016
5,000
2017
5,000
Total $
25,000
In 2012, the City purchased the new Cisco Telecommunications System. All equipment hardware and
software will be covered under warranty for a 5 -year period. These funds in the CIP will be utilized for
any additional equipment needed for further improvements or expansions such as added positions,
new features that are offered, etc. These funds will also cover the cost of additional licenses needed
for cell phone users to integrate back into the system.
Scheduled Implementation: Active Project
The Cisco Telecommunications System was purchased in April 2012. Installation will begin in June 2012
and be completed by October 2012.
Effect on Operations:
This project will have significant efficiencies in staff productivity and work load reduction.
56
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Citywide Building Insurance Appraisal Study
Division:
Purchasing (D550)
Funding:
4470 - Sales Tax Capital Improvements
Category:
Other Capital Improvements
Rank:
1 Project #: XXXXX
Project Type:
Replacement: _ Timeframe: Single Year
Expansion: X
Description:
Project Cost
2013
$ 35,000
2014
0
2015
0
2016
0
2017
0
Total $ 35,000
This project is for third party insurance appraisals of city buildings and contents to update values. The
City's buildings and contents were last evaluated and inspected for value and risk in 1999 and were
conducted by the Arkansas Insurance Department. The department no longer has the manpower to
provide this service.
Scheduled Implementation: New Project Request
First quarter of 2013.
Effect on Operations:
Insurance premiums may change once the City's property is properly and fully insured.
57
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Forestry, Safety and ADA
Division: Parks & Recreation (D460)
Funding: 4470 - Sales Tax Capital Improvements
Category: Parks & Recreation Improvements
Rank: 1 Project #: 02045
Project Type: Replacement: X Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013 $
31,000
2014
31,000
2015
31,000
2016
31,000
2017
31,000
Total $
155,000
Funds in this project are used for new tree plantings, tree replacements, the annual Celebration of
Trees required for the Tree City designation, and motorpool for forestry equipment to remove and
grind hazardous trees and education. Funds are also used to reforest areas within parks to reduce the
amount of turf that requires mowing. Additionally, funds are used to remodel parks where needed to
improve safety and gain ADA compliance, such as swings, older play equipment and sidewalk
connections.
Scheduled Implementation: Active Project
This project is ongoing each year. The annual Celebration of trees is hosted in the fall each year.
Effect on Operations:
This project will have no operational effects.
58
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Native Grasses Program
Division: Parks & Recreation (D460)
Funding: 4470 - Sales Tax Capital Improvements
Category: Parks & Recreation Improvements
Rank: 2 Project #: 02014
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 10,000
2014
10,000
2015
10,000
2016
10,000
2017
10,000
Total $ 50,000
A prairie restoration project was initiated in 2010 at Lake Fayetteville. Approximately 30 acres are
being converted to native prairie and oak savannah habitat. Project funds will be used to purchase
gross and wildflower seeds, native plants and trees, and conduct prescribed burns and vegetative
management. These funds will also be used to fund establishment of native plants in other park areas
that are converted to low maintenance, natural areas or where invasive plant species are removed to
enhance the environment and protect the City's historical heritage.
Scheduled Implementation: Active Project
Establishment of native plants at the prairie restoration site is on going. Prescribed burns will be
conducted as needed to control invasive plants. Establishment of native plants in parks is on going as
park areas are identified.
Effect on Operations:
Parks staff partners with the Fayetteville Natural Heritage Association, the Enviornmental Study Center,
and other interested volunteer groups to offset additional labor that is outside of budgeted expenses.
59
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Lights of the Ozarks
Division: Parks & Recreation (D460)
Funding: 4470 - Sales Tax Capital Improvements
Category: Parks & Recreation Improvements
Rank: 3 Project #: 02001
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 23,000
2014
23,000
2015
23,000
2016
23,000
2017
23,000
Total $ 115,000
The Lights of the Ozarks display is an extremely popular yearly event that takes place from
Thanksgiving to New Years Eve. Approximately 500,000 lights are displayed around the down -town
square where an estimated 200,000 people come to view the display. 2011 marked the first year that
the light display was 100% LED lights.
Scheduled Implementation: Active Project
Parks staff begins installing lights in early October. The installation process takes six (6) weeks. The lights
have historically been turned on the Saturday night before Thanksgiving. Lights are turned on nightly
beginning at 5:00 pm until 1:00 am. The lights are turned off for the last time at 12:00 on New Years
Eve. Parks staff removes the lights in the first week of January. Removal typically takes two weeks.
Effect on Operations:
No additional funding will be needed for operations.
60
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Tree Escrow
Division: Parks & Recreation (D460)
Funding: 4470 - Sales Tax Capital Improvements
Category: Parks & Recreation Improvements
Rank: 4 Project #: 08001
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013 $ 114,000
2014 62,000
2015 25,000
2016 11,000
2017 7,000
Total $ 219,000
The project funds are used to plant trees in street rights -of -way with seasonal staff or by contract, and
to purchase equipment to maintain the trees or to contract for maintenance of the trees. Funds in the
project are contributed by developers to meet the requirements of the Tree Preservation and
Protection Ordinance and must be used within seven years from receipt.
Scheduled Implementation: Active Project
Trees are planted as funding is available, typically in the fall each year.
Effect on Operations:
There is no impact on operations with this project. Funds from Tree Escrow are used to contract out
maintenance or to hire seasonal staff to maintain the trees. After three years, the right-of-way trees are
maintained by Transportation.
M.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fayetteville Senior Center Parking Lot & Drainage
Division: Parks & Recreation (D460)
Funding: 4470 - Sales Tax Capital Improvements
Category: Parks & Recreation Improvements
Rank: 5 Project #: XXXXX
Project Type: Replacement: _ Timeframe: Single Year
Expansion: X
Description:
Project Cost
2013 $ 0
2014 58,000
2015 0
2016 0
2017 0
Total $ 58,000
This project is for improvements to the Fayetteville Senior Activity and Wellness Center including the
expansion of the parking lot for an additional 15 spaces and the Fayetteville Senior Center Drainage
Project. Current parking at the Center is insufficient to accommodate the large percentage of the
clientele that qualify for handicapped parking. The lack of level handicapped parking creates serious
accessibility issue for elderly clients. Inadequate drainage on the north side of the center results in
flooding of the building and parking lot during heavy rains.'The flooding has caused significant
damage to the building and the flooded lot creates an accessibility hazard for elderly clients.
Scheduled Implementation: New Project Request
Both projects are scheduled to be completed in 2014.
Effect on Operations:
These improvements will not result in any additional operations or maintenance costs.
62
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Bulletproof Vests
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Project Cost
2013
$ 10,000
2014
11,000
2015
42,000
2016
10,000
2017
10,000
Total $ 83,000
Description:
This project provides the 50% local match and any shortfall from federal funding for the purchase of
bulletproof vests for new officers, the replacement of expired bulletproof vests for veteran officers, and
new/replacement tactical bulletproof vests for the members of the Emergency Response Team.
Scheduled Implementation: New Project Request
The below annual funding schedule is basedon the expiration dates of existing bulletproof vests and a
projection of new officers being placed into service for the Department.
Effect on Operations:
This project should not increase operations funding.
63
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Building Improvements
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank: 2 Project #: 02047
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Project Cost
2013
$ 25,000
2014
25,000
2015
25,000
2016
75,000
2017
25,000
Total $ 175,000
Description:
This project covers the cost of major repairs; security door lock systems; major plumbing and electrical
issues; roof repairs and replacement; minor re -models for the main police facility, and buildings at the
radio tower sites and warehouse.
Scheduled Implementation: Active Project
Examples of project expenses are: 2013 - add shelving to the warehouse for evidence and records
storage. 2014 - the awning on the north side of the Police Building is scheduled to be replaced. The
roof on the main Police facility will reach end of projected life in 2016.
Effect on Operations:
This project should not increase operations funding.
64
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Technology Improvements
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank: 3 Project #: 06002
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 40,000
2014
70,000
2015
25,000
2016
25,000
2017
25,000
Total $ 185,O00
This is an on -going project for replacement of obsolete or malfunctioning department desktop
computers, software, printers, and other peripheral equipment. The replacement of video storage
cabinets is added to this project for 2014. Patrol vehicles are equipped with video recording devices
that capture traffic stops and other relevant events. This video is uploaded to disk -based storage
cabinets of sufficient capacity to accommodate video uploads for a period of one year. Video is then
accessible over the network by authorized personnel for review and dissemination per law
enforcement requirements.
Scheduled Implementation: Active Project
An average of twenty desktop computers and two printers are deployed throughout the year. The
video storage cabinets are scheduled to be completed within the first quarter of 2014.
Effect on Operations:
This project is not expected to have any increase in operations.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Unmarked Vehicles
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank: 4 Project #: 06003
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 57,000
2014
72,000
2015
72,000
2016
72,000
2017
126,000
Total $ 399,000
Unmarked vehicles are a necessity for a progressive police department. The Department utilizes
unmarked vehicles for a variety of tasks including: gathering intelligence for investigation of narcotics,
theft, vandalism, domestic terrorism, and civil disobedience; conducting pre -raid intelligence for the
deployment of the Emergency Response Team; and conducting alcohol enforcement patrols and any
activity that must be kept covert to be effective. The Department is recommending a three year
replacement for vehicles used in undercover capacities and a five year replacement for vehicles
used less frequently in an undercover capacity. Investigators use the same vehicles to affect arrests
and to conduct surveillance. In addition to the $399,000 funded in the 2013-2017 period, there is
$33,000 in funding in the unfunded project list.
Scheduled Implementation: Active Project
2013 - replace one undercover vehicle and four investigative vehicles. 2014 - replace two undercover
vehicles and two administrative vehicles. 2015 - replace one undercover vehicle and two
administrative vehicles. 2016 - replace one administrative vehicle and two investigative vehicles. 2017
replace two undercover vehicles, two administrative vehicles, and three investigative vehicles.
Effect on Operations:
These are replacement vehicles, the only effect on operational expense would be change in market
cost for operations.
66
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Equipment Replacement
Division: Police (D200)
Funding: 4470 - Soles Tax Capital Improvements
Category: Police Improvements
Rank: 5 Project #: 11006
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project
Cost
2013 $
20,000
2014
20,000
2015
35,000
2016
25,000
2017
10,000
Total $
110,000
This project will allocate funds for the replacement of police operating equipment such as a paper
shredder, document scanners, uninterrupted power supplies, security/surveillance cameras, etc.
Without this funding source, staff would not be able to maintain the current level of operations due to
routine equipment failure.
Other specific replacement items are: 1) the addition of one document scan station with Electronic
Document Management System (EDMS) license. 2) obsolete hand-held computers and thermal
citation printers for E -ticketing. 3) hand-held traffic radar units. These radar units are essential for
verification a vehicle was speeding in violation of the posted speed limit. 4) a digital transcorder for
undercover narcotics investigations that is used for live audio recording of covert operations. This
piece of equipment both transmits and records conversations during undercover buys. The recordings
are used for evidentiary purposes in court after a suspect has been arrested.
Scheduled Implementation: Active Project
Purchase EDMS scanner and license in 2013, replace other operating equipment as needed in
remaining years. Handheld computers will be replaced beginning in the second quarter of 2013 and
the thermal printers will be replaced beginning in the second quarter of 2016. Radar replacement will
be scheduled in the first quarter of 2015. The current surveillance equipment will need to be replaced
in 2014 and 2015.
Effect on Operations:
Annual software ($500), supplies ($500) and hardware maintenance ($1,000) will increase in 2013 for
the additional EDMS scan station. Other replacements have no effect on operations.
67
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Specialized Equipment
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank:
Project Type:
Description:
l:
Project #: 02062
Replacement: X Timeframe: On -Going
Expansion:
Project Cost
2013
$ 55,000
2014
64,000
2015
32,000
2016
28,000
2017
85,000
Total $ 264,000
This project is to replace outdated and/or malfunctioning equipment used during police operations.
Examples of this equipment include tasers, traffic control equipment, bicycle replacement, wireless
remote surveillance cameras, crisis negotiation throw phone, ballistic shields, ERT equipment, and
other items used in police operations. Tasers are issued to all patrol officers for a less -than -lethal
alternative to subdue combative suspects. Tasers provide an increase in safety for both the officers
and the combative suspects by minimizing the need for physical altercations.
Scheduled Implementation:
Active Project
2013 - tasers, bicycles, barricades/cones, CNT throw phone, and ERT ballistic shields. 2014 - tasers,
speed displays, bicycles, barricades/cones, and wireless remote camera. 2015 - bicycles, FLIR camera,
barricades/cones, and law enforcement data logger. 2016 - bicycles, traffic barricades/cones, ERT
robot, wireless remote camera, and ERT ballistic shields. and 2017 - speed display, bicycles,
barricades/cones, and ERT ballistic shields.
Effect on Operations:
This project should not increase operations funding.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title:
Division:
Funding:
Category:
Rank:
Police Patrol Vehicle Electronic Upgrades
Police (D200)
4470 - Sales Tax Capital Improvements
Police Improvements
►A
Project #: XXXXX
Project Type: Replacement: X Timeframe: Single Year
Expansion:
Description:
Project Cost
2013
$ 160,000
2014
0
2015
43,000
2016
0
2017
200,000
Total $ 403,000
This project provides for the replacement of various electronic equipment used in police patrol
vehicles. Equipment to be replaced includes: 1) mobile computer terminals (MCT). Staff expects these
MCTs to be obsolete and/or malfunctioning and are necessary to support ongoing Police Department
operations. 2) replacement of the modem/routers that provide a secure, wireless network connection
from the mobile data terminals to the department's internal network and Global Positioning System
(GPS) tracking data to central dispatch's Automatic Vehicle Location system (AVL). 3) replacement of
mobile video recorders (MVR). MVRs are an important component of each patrol unit by
documenting evidence to support prosecution and makes citizen complaints more easily investigated.
Scheduled Implementation: Planned/Programmed Project
Current MCTs were installed in 2008 and have a life expectancy of five (5) years. The current MCT will
be replaced in the first quarter of 2013. Modems/routers will be completed by the second quarter of
2015. New MVRs will be purchased in 2017.
Effect on Operations:
Three years of maintenance will be included with the purchase of these MCTs. Maintenance beyond
this time will be included in the operating budget at that time.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Network/Server Replacements
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank: 8
Project #: 0
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013
$ 0
2014
30,000
2015
75,000
2016
150,000
2017
30,000
Total $ 285,000
This project is for the scheduled replacement of obsolete computer equipment. The network and core
switches that support on -going Police Department operations and provide connectivity between all
desktop computers and records management servers need to be replaced. Upgrades/updates of
firmware are no longer available after five years of operations. The replacement of obsolete
equipment and the purchase of additional capacity is needed to meet the department's server
computing and data storage requirements. Server virtualization allows a single physical server
computer's CPU, memory, and storage resources to be shared among multiple logical guest operating
systems.
Scheduled Implementation: fl Planned/Programmed Project
The network switches were replaced in 2009 and will be beyond their life expectancy by the end of
2013. Replacement of network switches will begin during the third quarter of 2014 and replacement of
core switches will begin during the first quarter of 2015. Replacement of servers will begin during the
third quarter of 2016.
Effect on Operations:
No impact on operations. Maintenance included in purchase price. Maintenance and technical
support annual subscription for the virtual server.
70
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police K-9 Replacement
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank: 9 Project #: XXXXX
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013
$ 0
2014
10,000
2015
10,000
2016
0
2017
0
Total $ 20,000
This project is for two (2) police canines that will reach retirement age in the coming years. Police
canines are a critical support service to the Patrol Division. Canines are used to locate missing persons,
articles or narcotics, conduct building searches, and track fleeing suspects. A replacement program
must be anticipated for the canine program. Currently, cost to purchase and train a new canine and
handler is $10,000 per canine.
Scheduled Implementation: New Project Request
Staff has scheduled to replace one canine in each budget year of 2014 and 2015 as current canines
are six and seven years old and should be retired.
Effect on Operations:
This project should have no increase in opertions funding.
71
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Police Weapons Replacement
Division: Police (D200)
Funding: 4470 - Sales Tax Capital Improvements
Category: Police Improvements
Rank: 10 Project #: XXXXX
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013
$ 0
2014
0
2015
0
2016
15,000
2017
40,000
Total $ 55,000
This project is a scheduled replacement of the firearms used by the Police Department. These firearms
include weapons used by the Emergency Response Team (ERT) and the standard duty hand guns
issued to all police officers. Weapons used by the ERT have several thousand rounds of ammunition
fired through them each year due .to the amount of training and qualifications required. The ERT
weapons are scheduled to be replaced every six years resulting in funds needed in 2016. Staff's
standard duty hand guns are scheduled for replacement every ten years based on the
recommendations from the manufacturer and law enforcement weapons experts. 2017 is the
scheduled replacement year for the standard duty hand guns.
Scheduled Implementation: New Project Request
Emergency Response Team weapons will be replaced in 2016 and the standard duty hand guns will
be replaced in 2017.
Effect on Operations:
This project should not increase operations funding.
72
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Street ROW/Intersection/Cost Sharing
Division: Engineering (D610)
Funding: 4470 - Sales Tax Capital Improvements
Category: Street Improvements
Rank: 1 Project #: 02116
Project Type: Replacement: Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 100,000
2014
100,000
2015
100,000
2016
100,000
2017
100,000
Total $ 500,000
This project is to provide funding for the acquisition of miscellaneous street rights -of -way, construction
of miscellaneous street projects, and -cost sharing for developer projects.
Scheduled Implementation: Active Project
This funding will be used on an as -needed basis, primarily as a method to cost share with development
projects to complete needed street improvements as development occurs.
Effect on Operations:
Dependent on projects selected, but generally operation/maintenance costs will be reduced by
street improvements.
73
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Trail Development
Division: Transportation Services (D800)
Funding: 4470 - Sales Tax Capital Improvements
Category: Trail Improvements
Ronk: 1 Project #: 02016
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Project Cost
2013
$ 1,548,000
2014
1,641,000
2015
1,650,000
2016
1,679,000
2017
1,670,000
Total $ 8,188,000
Description:
This project is to provide funding to increase production of the trails program. Funding provides
resources for new trail development and asphalt replacement on existing trails.
Scheduled Implementation: Active Project
Proposed trail construction for the next five years will add more than nine additional miles to the
system. Those trails include Tsa-La-Gi Trail (1.67 miles), Town Branch Trail (1.79 miles), Shiloh Trail (1.53
miles), Niokaska Creek Trail (1.28 miles), Hamestring Creek Trail (0.41 miles), and Clabber Creek Trail
(2.62 miles).
Effect on Operations:
Immediate maintenance costs include replacing missing/damaged signs, removing leaves, mud,
gravel, new vegetation, fallen trees, graffiti, litter and debris, repainting worn pavement markings,
trimming trees, shrubs, and grass to maintain sight distance, and general maintenance of amenities
such as picnic tables, kiosks, and benches. Utilities costs increase as lighting is added. Long term
maintenance costs include asphalt resurfacing, chip and/or crack sealing, and repairing eroded
areas.
74
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: In -House Pavement Improvements
Division: Transportation Services (D800)
Funding: 4470 - Sales Tax Capital Improvements
Category: Transportation Improvements
Rank: 1 Project #: 02052
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013
$ 1,842,000
2014
1,551,000
2015
1,695,000
2016
1,955,000
2017
1,576,000
Total $ 8,619,000
This project provides resources for the systematic overlay of existing streets and includes curb cuts,
curb and guttering, pavement striping, and preparation costs for overlays. The goal of this project is to
overlay a minimum of 150,000 square yards of asphalt each year. Overlaying each street within a 15
year cycle is intended to optimize the longevity of roadways and minimize significant maintenance
requirements resulting in fewer complete renovations at a substantially greater cost. In addition to the
$8,619,000 funded in the 2013-2017 period, there is $953,000 in funding in the unfunded project list.
Scheduled Implementation: Active Project
Transportation reviews the need for street overlays in the latter part of each year and presents a
recommendation to the Street Committee. The Street Committee presents its recommendation to City
Council for its approval by resolution.
Effect on Operations:
Maintenance costs will be reduced on each street overlaid. This project estimates a saving of $300,000
when compared to contract pricing for the same work.
75
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Sidewalk Improvements
Division:
Transportation Services (D800)
Funding:
4470 - Sales Tax Capital Improvements
Category:
Transportation Improvements
Rank:
2 Project #: 02053
Project Type:
Replacement: X Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 115,000
2014
520,000
2015
639,000
2016
740,000
2017
525,000
Total $ 2,539,000
This project is to provide funding to improve the connectivity of the sidewalk system by constructing
new and repairing existing sidewalks. In addition to the $2,539,000 funded in the 2013-2017 period,
there is $151,000 in funding in the unfunded project list.
Scheduled Implementation:
Active Project
Transportation reviews sidewalk needs in conjunction with the street overlay program on a yearly basis.
The annual work plan is presented to City Council for its approval by resolution.
Effect on Operations:
Construction of new sidewalks will not immediately result in additional operating costs.
76
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Traffic Signal Improvements
Division:
Transportation Services (D800)
Funding:
4470 - Sales Tax Capital Improvements
Category:
Transportation Improvements
Rank:
3 Project #: 02063
Project Type:
Replacement: X Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 0
2014
150,000
2015
150,000
2016
150,000
2017
150,000
Total $ 600,000
This project provides funding for the installation of new traffic signals, upgrades to existing traffic
signals, and other improvements which enhance the safety and movement of pedestrians and
vehicles. Locations are determined as warrants are met as specified in the FHWA Manual on Uniform
Traffic Control Devices and when related street projects are completed.
Scheduled Implementation: Active Project
The implementation of a wireless Ethernet traffic signal communication system has started and is
scheduled to continue during the next few years.
Effect on Operations:
Based on installation of one traffic signal per year/utility cost, etc.
77
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Phosphorus Standards Management
Division: Utilities Director (D900)
Funding: 5400 - Water & Sewer
Category: Wastewater Treatment Improvements
Rank: I Project #: 10027
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 50,000
2014
50,000
2015
50,000
2016
50,000
2017
50,000
Total $ 250,000
This project supports efforts by the City operating independently or as part of a regional Northwest
Arkansas team relating to phosphorus and other potential changes to stream standards, water quality
standards and regulations, and wastewater discharge requirements. Some of the funds may be paid
into regional efforts coordinated through Northwest Arkansas Regional Planning, the Northwest
Arkansas Council, or other similar cooperative efforts.
Scheduled Implementation: Active Project
This project is underway and may continue for a number of years.
Effect on Operations:
N/A
79
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Disinfection System Replacement - W.W.T.P.
Division: Wastewater Treatment Plant (D930)
Funding: 5400 - Water & Sewer
Category: Wastewater Treatment Improvements
Rank: 1 Project #: 10008
Project Type: Replacement: X Timeframe:
Expansion:
Description:
Project Cost
2013
$ 1,000,000
2014
0
2015
0
2016
0
2017
0
Total $ 1,000,000
This project is to replace the ultraviolet disinfection system that is the final treatment unit in the
wastewater treatment process. It disinfects the treated wastewater, as required by the NPDES
discharge permit, prior to discharging it to the environment. The existing system was installed at the
Noland WWTP in 1999, and has become increasingly difficult and costly to maintain. The system was a
first generation unit, and parts are no longer available and technical support is very difficult to obtain.
Scheduled Implementation: Active Project
Ongoing- prototype new technology has been tested at the Noland WWTP in 2011.
Effect on Operations:
Reduction in costs for maintenance, but operational costs are expected to remain the same.
80
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Irrigation Reels W.W.T.P.
Division: Wastewater Treatment Plant (D930)
Funding: 5400 - Water & Sewer
Category: Wastewater Treatment Improvements
Rank: 2 Project #: 11010
Project Type: Replacement: X Timeframe:
Expansion:
Description:
Project Cost
2013
$ 151,000
2014
161,000
2015
0
2016
0
2017
0
Total $ 312,000
This project is for the replacement of twelve existing irrigation reels at the Biosolids Management Site.
The irrigation reels are used to apply treated wastewater to the land application site, as described in
the State approved Waste Management Plan and the State Land Application Permit. The effluent
irrigation helps to minimize discharge to the White River during the summer months, therefore reducing
the nutrient loadings of ammonia and phosphorus to the receiving stream. It also helps to stimulate
growth of the bermuda grass, therefore enhancing phosphorus uptake from the soil and increasing
hay production.
Scheduled Implementation: Active Project
Four reels will be purchased in 2013 and in 2014.
Effect on Operations:
Besides minimizing costs in maintenance and repairs, the replacement of these reels allows the Noland
WWTP to continue the nutrient uptake on the land application site. Irrigation also helps minimize
discharge to the White River thus lowering phosphorus contribution to the receiving stream.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Plant Pumps and Equipment - W.W.T.P.
Division: Wastewater Treatment Plant (D930)
Funding: 5400 - Water & Sewer
Category: Wastewater Treatment Improvements
Rank: 3 Project #: 02069
Project Type: Replacement: X Timeframe:
Expansion:
Description:
Project Cost
2013
$ 200,000
2014
225,000
2015
225,000
2016
225,000
2017
225,000
Total $ 1,100,000
This project allows WWTP personnel to adopt to the needs of each season and year and still maintain
compliance. Many pieces of the WWTP equipment are essential to the wastewater treatment
process. The equipment may suffer catastrophic failure and become unusable with little advance
warning. The plant cannot operate and continue to produce permit complying effluent without
adequate equipment.
Scheduled Implementation: Active Project
2013 - Noland Effluent Pond fence, Noland Filter Building cell 4 and 6, Noland Influent PS 1 motor 5,
Noland Aeration Basin control panel for oxic mixing motor 3, Influent PS I motor 2. 2014 - Noland
Aeration Basin mixers. 2015 -Noland Pond Return Pump 1 and 2. 2016: Noland Influent Building
Exhaust Fan, Noland Aeration Basin oxic motor 14, 15, and 2. 2017 - Noland Aeration Basin drain
pump, Noland Chlorine Building 2 -ton crane, Noland Influent PS 1 pump 3, 4, and 5, Noland Post
Aerator motor 1 and 2.
Effect on Operations:
Replacing equipment before it becomes an emergency can significantly reduce operating costs.
RN
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Upgrade/Replace Lift Stations - W.W.T.P.
Division: Wastewater Treatment Plant (D930)
Funding: 5400 - Water & Sewer
Category: Wastewater Treatment Improvements
Rank: 4 Project #: 02068
Project Type: Replacement: X Timeframe:
Expansion:
Description:
Project Cost
2013
$ 100,000
2014
100,000
2015
150,000
2016
150,000
2017
180,000
Total $ 680,000
The lift stations provide a vital function in the overall treatment of wastewater. The stations are
exposed to extreme wear conditions and pumps, motors, electrical systems and other components
must be replaced or upgraded routinely. Additionally, new developments within the City increase the
flow to various stations requiring additional or higher capacity equipment.
Scheduled Implementation: Active Project
Ongoing - Replacement of aging pumps, pump controllers and motors, and adding mixers to lift
stations 6, 7, 9, and 12.
Effect on Operations:
Timely repairs and replacement of lift station equipment helps keep the number of sewer overflows to
a minimum, prevents catastrophic failures, and prolongs he overall life of the lift stations. Each
overflow is a specific violation of federal law.
83
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Building Improvements - W.W.T.P.
Division: Wastewater Treatment Plant (D930)
Funding: 5400 - Water & Sewer
Category: Wastewater Treatment Improvements
Rank: 5 Project #: 02032
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Project Cost
2013
$ 56,000
2014
33,000
2015
35,000
2016
35,000
2017
35,000
Total $ 194,000
Description:
This project is for structural maintenance, repair, and replacement of the existing buildings or parts of
the buildings at both wastewater treatment plants.
Scheduled Implementation: Active Project
In 2013 the two roll up doors at the Biosolids Management Site will be replaced. Replace seven 14'
rolling bay door controllers and tensioning mechanisms at the maintenance shop, blower building,
and influent pump station #1 at the Noland WWTP. Two each will be replaced from 2014-2016 and
one in 2017.
Effect on Operations:
There is no significant effect on operations.
84
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Water System Rehabilitation and Replacement
Division: Water & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Improvements
Rank: 1 Project #: 12009
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 1,010,000
2014
1,150,000
2015
2,095,000
2016
1,825,000
2017
2,055,000
Total $ 8,135,000
This project provides for upgrading, replacing, or rehabilitating existing water infrastructure consisting
of water storage, pumping, and distribution assets system wide. Specific work will be determined
based on the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in
areas with insufficient capacity, in order to meet current and projected future domestic, commercial,
and industrial flow, and fire flow demands. Projects may create loops, purchase easements, and
replace or rehabilitate existing pipes, pump stations, and/or storage assets. This project may use
water/sewer funds, impact fees and cost shares where appropriate.
Scheduled Implementation: Active Project
This is an ongoing project that combines several previous similar projects.
Effect on Operations:
N/A
85
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Water/Sewer Relocate for Street Bonds
Division: Water & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Improvements
Rank: 2 Project #: 1 101 1
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013 $ 500,000
2014 500,000
2015 500,000
2016 500,000
2017 500,000
Total $ 2,500,000
This project is for various water and sewer relocations for street bond and other transportation projects
where the street bond fund does not have sufficient funds to cover the utility relocations. Projects are
to be paid first from any remaining water/sewer revenue bond funds, if available. Capacity increases
should be paid from impact fee funds, if available.
Scheduled Implementation: Active Project
To be determined based on the schedules for various transportation projects.
Effect on Operations:
N/A
86
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title:
Division:
Funding:
Category:
Rank:
Sanitary Sewer Rehabilitation
Water & Sewer Maintenance (D910)
5400 - Water & Sewer
Water & Sewer Improvements
Project Type: Replacement: X
Expansion:
Description:
Project #: 02017
Timeframe: On -Going
Project Cost •
2013
$ 1,210,000
2014
1,000,000
2015
1,200,000
2016
1,250,000
2017
1,250,000
Total $ 5,910,000
This project analyzes, repairs, upgrades, and repairs and replaces sewer collection system
components to ensure adequate capacity and reduce storm and groundwater flows entering the
system. Negotiations with ADEQ produced an agreement that as long as the City continues
rehabilitation, no enforcement action will be initiated. Rehabilitation is required system wide and
increases the capacity of the overall system by reducing demand used by infiltration and inflow. This
project includes replacing, lining, and bursting existing sewer mains and manholes, upgrading lift
stations, installing some main extensions and relief lines/capacity upgrades, upgrading the system
model, purchasing easements, and sanitary sewer evaluation studies. All WSIP work was sized based
on continuing the sewer rehabilitation program. As this may include capacity increases, impact fees
may be spent.
Scheduled Implementation: Active Project
Industry standards and Fayetteville experience establish that all the collection system requires full
evaluation every 10- 15 years. In order to prevent future recurrence of SSOs, certain maintenance
type contracts are executed annually, including cured in place pipe repairs, and in the future, pipe
bursting and manhole repairs.
Effect on Operations:
N/A
87
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Water/Sewer Impact Fee Cost Sharing
Division: Wafer & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Improvements
Rank: 4 Project #: 04039
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Project Cost
2013
$ 275,000
2014
275,000
2015
275,000
2016
275,000
2017
275,000
Total $ 1,375,000
Description:
This project involves all cases where impact fees are used to cost share with and thus supplement
other funding sources to increase capacity in either the water distribution, pumping and storage
system or the wastewater collection and treatment system.
Scheduled Implementation: Active Project
As needed.
Effect on Operations:
N/A
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Water/Sewer Equipment Expansions
Division: Water & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Improvements
Rank: 5 Project #: XXXXX
Project Type: Replacement: X Timeframe: Multi Year
Expansion: X
Project Cost
2013
$ 38,000
2014
220,000
2015
45,000
2016
8,000
2017
0
Total $ 311,000
Description:
This project is for expansion equipment for the Water/Sewer Operations Division. It includes two trailers,
a trackhoe and trailer, replacement sewer camera equipment, computers for field crews/trucks, new
equipment to meet evolving stormwater regulations, and other equipment as identified through time.
Scheduled Implementation:
Previously Requested/Not Approved
Expansions will be phased through several years as needed. 2013 - mobile data terminals and/or gps
equipment, trailer for mini -excavator, and sewer camera equipment: 2014 - mobile date terminals
and/or gps equipment for crews and a trackhoe: 2015 - underground boring and leak detection
equipment: 2016 - sewer camera and boring equipment and mobile crew date terminals and/or gps
equipment.
Effect on Operations:
N/A
e
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Baxter Water Tanks Painting
Division: Water & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Improvements
Rank: 6 Project #: XXXXX
Project Type: Replacement: X Timeframe: Multi Year
Expansion:
Description:
Project Cost
2013
$ 0
2014
850,000
2015
0
2016
0
2017
0
Total $ 850,000
This project is to paint the 5 million gallon and 1 million gallon water tanks on Baxter Lane to eliminate
and prevent internal and external corrosion. These tanks were last painted in the 1970's. It also
includes upgrading the ladder fall protection, upgrading vents, and modifying the external access
and ladder to meet security requirements.
Scheduled Implementation: Previously RequestedlNot Approved
N/A
Effect on Operations:
N/A
Fl
90
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Printer Replacements
Division: Billing & Collections (D520)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Services Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: Single Year
Expansion: X
Project Cost
2013
$ 30,000
2014
0
2015
0
2016
0
.2017
0
Total $ 30,000
Description:
This project is to purchase one new IBM Blue Bar Printer and one replacement printer for the Billing and
Collections Division. The existing printer is aging and somewhat unreliable. The additional printer will
be utilized in the front office area of Billing and Collections for more efficiency.
Scheduled Implementation:
Purchases will be made in 2013.
Effect on Operations:
Addition of one new maintenance contract.
New Project Request
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Business Office Improvements
Division: Billing & Collections (O520)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Services Improvements
Rank: 2 Project #: 03038
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project
Cost
2013 $
20,000
2014
20,000
2015
20,000
2016
20,000
2017
20,000
Total $
100,000
This project is for various improvements in business office hardware, software, communications,
computers, safety features, and office configuration. Examples of specific improvements include the
purchase of advanced communications capability to improve customer service and employee
efficiency, and installation of an emergency alarm system to notify the Police Department in the event
of an unsafe condition or a disruptive customer. This project should leverage technological
improvements.
Scheduled Implementation: Active Project
This is an ongoing project aimed at making continuous deliberate improvements.
Effect on Operations:
Increases in operational efficiency as determined by the specific improvements made.
92
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Business Office Technology Improvements
Division: Information Technology (D440)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Services Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 30,000
2014
15,000
2015
12,000
2016
10,000
2017
10,000
Total $ 77,000
The purpose of this project is to upgrade technology in the business office including: hardware and
software forcustomer swipe and pay stations at each of the cash registers and new customer counter
kiosks and software for customer self services applications; camera surveillance system; and PC and
cash register receipt printer replacements.
Scheduled Implementation: New Project Request
N/A
Effect on Operations:
N/A
93
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Water Meters
Division: Water & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Services Improvements
Rank: i Project #: 02065
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 313,000
2014
311,000
2015
315,000
2016
325,000
2017
325,000
Total $ 1,589,000
This project is for the replacement o₹ old water meters that are no longer repairable, expansion meters
for new water service, and for purchasing new meters with technological advancements over older
style meters. In addition, it includes replacing hand held and remote style meter reading mechanisms.
Scheduled Implementation: Active Project
This is an ongoing project that allows gradual replacement and upgrading the meter reading system
with a distributed capital and operational cost.
Effect on Operations:
N/A
94
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Backflow Prevention Assemblies
Division: Water & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Services Improvements
Rank: 2 Project #: 02066
Project Type: Replacement: X Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013 $
0
2014
0
2015
10,000
2016
10,000
2017
10,000
Total $
30,000
This project is for installation and/or replacement of backflow prevention assemblies on City facilities to
meet backflow prevention requirements from City ordinances and the Arkansas Department of Health
regulations.
Scheduled Implementation: Active Project
This is an ongoing and continuous project.
Effect on Operations:
N/A
95
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Water/Sewer Rate Study
Division: Water & Sewer Maintenance (D910)
Funding: 5400 - Water & Sewer
Category: Water & Sewer Services Improvements
Rank: 3 Project #: 02064
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Project Cost
2013
$ 0
2014
0
2015
0
2016
170,000
2017
0
Total $ 170,000
Description:
This project is to conduct a water and sewer rate study which is required every three to five years.
Scheduled Implementation:
Active Project
This project should be initiated in the end of 2016, and completed in 2017.
Effect on Operations:
N/A
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Recycling Baler
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 538,000
2014
0
2015
0
2016
0
2017
0
Total $ 538,000
The recycling program needs a second baler for processing recyclable materials from programs and
services. A second baler would provide additional processing capacity and add a back up when
baler issues occur to keep materials moving through the facility. A second baler including an in -
ground pit conveyor system would enable the division to keep up with future growth in recycling
services.
Scheduled Implementation: New Project Request
The location of this baler has not been determined. Any cost related to the facility in which the baler
will be located is not part of this project. Project to begin after the above has been determined.
Effect on Operations:
The effects would be increased utilities (1 K), costs for P.M. (800), and baling wire (7,100K) for holding
product together.
97
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Solid Waste Compactors
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 2 Project #: 10001
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 126,000
2014
130,000
2015
134,000
2016
138,000
2017
142,000
Total $ 670,000
This project is for the purchase of compactors. The drop box program utilizes compactor boxes to
efficiently handle solid waste from large quantity generators. Compactor boxes decrease the
frequency of collection and are serviced with existing drop box trucks. The aesthetics are improved
by having a compactor as opposed to multiple dumpsters to service and many businesses desire this
type of collection. The division is competitively pursuing accounts currently serviced by private
franchised haulers. Five additional compactors figured each year for years 2013 thru 2017 for new
service and replacement of aging units.
Scheduled Implementation: Active Project
Compactor boxes purchased as needed due to customer demand.
Effect on Operations:
Increased business to the drop box program will provide additional revenue. The existing drop box
fleet will service the compactors purchased or leased by businesses. A fleet expansion will be required
when business generated increases to 30 loads per day. Fuel was figured to double based on extra
collections across several programs at 663 gallons per month with a current price of $3.50 per gallon
used and increased by 3% for each year after.
98
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Solid Waste Facility - Transfer Station Expansion
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 3 Project #: XXXXX
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 635,000
2014
0
2015
0
2016
0
2017
0
Total $ 635,000
This project is for the expansion of the transfer station. The existing transfer station was built in 1996 so
repairs and modifications will be needed in the future. The expansion would occur if a new recycling
facility were built. A new roof for the facility is needed due to leaks and expansion would include a
new floor, deconstruction and electrical replacement, new pumping system, and new walls and
doors.
Scheduled Implementation: New Project Request
Implementation would occur as needed due to deterioration or expansion. In house engineering staff
will provide the engineering and design work.
Effect on Operations:
Personnel and equipment already and place and no expansions needed. Operations would be
improved to meet stricter regulations through ADEQ permitting requirements.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Recycling Drop Off Facility (North / Central)
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 4 Project #: XXXXX
Project Type: Replacement: _ Timeframe: On -Going
Expansion: X
Description:
Project Cost
2013
$ 66,000
2014
70,000
2015
0
2016
0
2017
0
Total $ 136,000
This project is to provide a recycling drop off facility. Recycling drop offs provide the most cost
effective option for expanding the recycling program to service multi -family and others not serviced
through the curbside program. Expanding drop offs to other areas in the City will provide more
convenient opportunities to recycle, expand recycling and environmental education opportunities,
and increase volunteer opportunities. Drop off size can be functional in a 200 x 200' area; however,
landscaping and educational components should be considered. This project could include a land
purchase based on site availability.
Scheduled Implementation: Previously Requested/Not Approved
The north/central expansion is planned to begin in 2012. This will be on ongoing project once the site is
built and operating.
Effect on Operations:
Drop off sites are operationally efficient due to using the existing division's fleet with no vehicle
expansions planned at this time. Personnel expansion will be necessary based on projected future
service levels associated with additional collections. Fuel in the drop box program will increase due to
service collections from the new site.
r
100
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Recycling Improvements
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 5 Project #: 03016
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013 $ 28,000
2014 0
2015 0
2016 0
2017 0
Total $ 28,000
This project was initially to be used for recycling truck modifications. The division is in greater need of
replacing the conveyor belt feeding the recycling baler. Significant repairs have been experienced in
2012 resulting in downtime and recycling materials not being able to be processed daily as needed.
This project would enable the purchase of the new conveyor belt for recycling processing.
Scheduled Implementation: Active Project
The project is on -going.
Effect on Operations:
The effect of the project would be to update processing equipment in the MRF to support on -going
operations. No new vehicles or employees needed.
101
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Solid Waste Compost Site Slab Expansion
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 6 Project #: 10002
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013 $
416,000
2014
0
2015
0
2016
0
2017
0
Total $
416,000
This project is to concrete the current composting pad to improve operations thereby increasing
productivity and quality for the end product. Storm water improvements will be accomplished by
engineered design for better storm water handling and compliance with the industrial storm water
permit for the site administered through ADEQ. Increased waste diversion through composting of
organic wastes would also be feasible and would require modifying the composting permit from a
class "Y", designating yard waste only, to a class "O" for organics. Site construction will occur over a
multi -year period to allow operations to continue. An organics composting operation requires
frequent turning of rows which is presently hindered by rain events rendering the pad unusable for the
compost row turner. Turning of rows allows more oxygen into the process thereby reducing odors,
which will be a major concern when operating a class "O" facility.
Scheduled Implementation: Active Project
On -going.
Effect on Operations:
Improved operations allowing more frequent turning of rows will use more fuel for the row turner,
otherwise, operations associated with the composting program will continue as normal. Over time,
more tonnage will be diverted as customers sign on to the program, thereby increasing waste
diversion and generating additional revenue. The Solid Waste and Recycling Resource Management
Plan outlines increased diversion potential through expanding to commercial organics collection.
102
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Solid Waste Mad Vac
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 7 Project #: XXXXX
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 40,000
2014
0
2015
0
2016
0
2017
0
Total $ 40,000
This project purchases a replacement for the existing MadVac unit that is currently used to clean the
downtown and Dickson Street areas.
Scheduled Implementation: New Project Request
Upon administrative approval.
Effect on Operations:
Fleet charges of Maintenance at $190/month, Replacement at $400/month, Overhead at $49/month
and Insurance at $15/month would be expected.
103
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Recycling Commercial Expansion (Organics)
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 8 Project #: XXXXX
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Project Cost
2013 $
0
2014
0
2015
390,000
2016
0
2017
0
Total $
390,000
Description:
This project would allow for the purchase of 200 four cubic yard organic dumpsters for the collection of
organics from grocery stores, schools and restaurants.
Scheduled Implementation: New Project Request
The Solid Waste and Recycling Resource Management Plan includes organic recycling as a means to
increase diversion. Compost facility improvements will need to be completed first before a program
can be initiated. These improvements are in a current project and scheduled for completion.
Effect on Operations:
A new commercial truck and employee would be needed. Employee costs based on starting pay at
$12.83 and 33% increase for benefits. Motor pool figured on current fleet costs for a commercial front
loader and increased by 3% per year to year 2015 and then 3% per year after that. Fuel figured using
current fleet records of highly used commercial front loader with 5,280 gallons per year and multiplied
by $5 per gallon for year 2015 and then figured at 3% inflation for each subsequent year.
104
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Solid Waste Rate Study
Division: Solid Waste & Recycling (D920)
Funding: 5500 - Solid Waste
Category: Solid Waste Improvements
Rank: 9 Project #: 10004
Project Type: Replacement: _ Timeframe: Multi Year
Expansion: X
Description:
Project Cost
2013
$ 0
2014
0
2015
0
2016
0
2017
133,000
Total $ 133,000
A solid waste rate study will evaluate Solid Waste program costs, A study has not been conducted
since 2000 with commercial rates not increasing since that time. The rate study is necessary to ensure
costs are properly allocated between customer classes and to fund future growth. A rate study should
be performed every five years.
Scheduled Implementation: Active Project
A rate study will be implemented at the beginning of 2017.
Effect on Operations:
A rate study will provide information to maintain future growth within the division. Rate increases will be
necessary to maintain operations related to the division.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Airport Self Serve Station Upgrade
Division: Aviation (D810)
Funding: 5550 - Airport
Category: Aviation Improvements
Rank: 1 Project #: XXXXX
Project Type: Replacement: X Timeframe: Single Year
Expansion:
Description:
Project Cost
2013 $ 10,000
2014 0
2015 0
2016 0
2017 0
Total $ 10,000
The project will provide for replacing the existing fuel dispensers with two new digital meter/dispensers
to modernize the existing facility with newer more reliable technology.
Scheduled Implementation: New Project Request
The project is tentatively scheduled to begin in early 2013 with completion likely within 90 days of
initiating the project.
Effect on Operations:
Reduction of maintenance and repair, and inventory loss expense of the existing equipment.
107
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Airport Roof Replacements
Division: Aviation (D810)
Funding: 5550 - Airport
Category: Aviation Improvements
Rank: 2 Project #: XXXXX
Project Type: Replacement: X Timeframe: Single Year
Expansion:
Description:
Project Cost
2013
$ 41,000
2014
60,000
2015
0
2016
0
2017
0
Total $ 101,000
This project will replace roofs on four buildings. The roofs to be replaced are the flat roof membranes
on the buildings currently occupied by the Ozark Military Museum and the FAA Facilities Maintenance.
These buildings were the original terminal and boarding area structures constructed in the 1960s. Spot
maintenance has been performed to repair leaks but the roof exhibits enough deterioration that a
new roof is warranted. The replacement or refurbishing the standing seam metal roofs on buildings
currently occupied by Devol Aviation Aircraft Maintenance and Wings Avionics Inc. These roofs have
required continued repair and maintence annually. Tenant complaints of leaks that threaten damage
to their customer's aircraft at times has created the impetus to consider a full-scale replacement or
some other long-term solution to the problem.
Scheduled Implementation: New Project Request
The roof replacements for the Ozark Military Museum and FAA Facilities Maintenance are tentatively
scheduled to begin early in 2013 with completion within 90 days. The roof replacements for the Devol
Aviation Aircraft Maintenance and the Wings Avionics Inc. buildings are tentatively scheduled to
begin early in 2014 with completion within 90 days.
Effect on Operations:
Reduced maintenance costs and time spent repairing leaks on the buildings annually.
108
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Airport Sprinkler System Replacement - White Hangar
Division: Aviation (D810)
Funding: 5550 - Airport
Category: Aviation Improvements
Rank: 3 Project #: XXXXX
Project Type: Replacement: X Timeframe: Single Year
Expansion:
Description:
Project Cost
2013
$ 65,000
2014
0
2015
0
2016
0
2017
0
Total $ 65,000
The project will replace the fire protection sprinkler system in the historic white hangar. The existing
system has been in a deteriorated condition for at least a decade. Repairs have been made as
needed, fixing leaks and replacing sections of piping and the system is tested regularly to ensure its
functionality. However, due to the obsolete design as a "dry system," the piping is corroded
throughout. The leaks and breaks that have occurred in the piping are almost exclusively due to this
corrosion of the steel piping. The building is a unique historic structure that should be preserved. The
fire protection sprinkler system is integral to protecting the building and its contents.
Scheduled Implementation: New Project Request
The project is scheduled to begin in late 2013 with completion likely within 90 days of initiating the
project.
Effect on Operations:
Reduced maintenance costs.
109
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Airport ARFF Personal Protective Gear Replacement
Division: Aviation (D810)
Funding: 5550 - Airport
Category: Aviation Improvements
Rank: 4 Project #: XXXXX
Project Type: Replacement: X Timeframe: Single Year
Expansion:
Description:
Project Cost
2013 . $ 31,000
2014 0
2015 0
2016 0
2017 0
Total $ 31,000
Replacement of twelve sets of personal protection firefighting suits used by the Aircraft Rescue and
Fire Fighting (ARFF) crews.
Scheduled Implementation: New Project Request
The equipment will be ordered from the vendor in early 2013.
Effect on Operations:
None.
110
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Police/Passenger Vehicles
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements
Rank: 1 Project #: 02081
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project
Cost
2013 $
329,000
2014
300,000
2015
336,000
2016
312,000
2017
283,000
Total $
1,560,000
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for service.
The following are scheduled for replacement in 2013: two sedans, one mid -size sport utility, and seven
police patrol units.
Scheduled Implementation: Active Project
Scheduled for replacement: 2013 - 2 sedans, 1 mid -size sport utility, and 7 police patrol units. 2014 - 2
sedans, 2 motorcycles, and 5 Police patrol units. 2015-2 compact sport utility, 1 mid -size sport utility, 2
mid -size sedans, and 5 police patrol units. 2016 - 2 compact sport utility, 1 mid -size sedan, and 6 police
patrol units. 2017 - 1 compact sport utility, 2 mid -size sedan, and 6 police patrol units.
Effect on Operations:
All vehicles to be replaced in 2013 are paying motor pool charges in 2012 so there will be no
noticeable effect on funds.
I
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Solid Waste Vehicles/Equipment
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements
Rank: 2 Project #: 02082
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 1,151,000
2014
931,000
2015
598,000
2016
1,345,000
2017
1,085,000
Total $ 5,1 10,000
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for service.
The following are scheduled for replacement.in 2013: two front loads, one rear load, and two side
load refuse trucks.
Scheduled Implementation:
Active Project
Schedules for replacement: 2013 - 2 front load, 1 rear load, and 2 side load refuse trucks. 2014 - 2 rear
load and 1 front load refuse truck and 1 compost grinder. 2015-3 recycle trucks and 1 compost
bagger. 2016 - 3 recycle trucks, 1 compost row turner, 1 front loader, 1 roll -off truck, and 1 container
carrier truck. 2017 - 3 recycle trucks, 1 front load refuse truck, and 1 roll -off truck.
Effect on Operations:
All vehicles to be replaced in 2013 are paying motor pool charges in 2012 so there will be no
noticeable effect on funds.
112
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Construction Equipment
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements
Rank: 3 Project #: 02077
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Project Cost
2013
$ 437,000
2014
0
2015
587,000
2016
123,000
2017
195,000
Total $ 1,342,000
Description:
The purpose of this project is to replace obsolete or high maintenance construction equipment which
is no longer suited for regular line service.
The following are scheduled for replacement in 2013: one grader and one track dozer.
Scheduled Implementation: Active Project
The following are scheduled for replacement: 2013 - 1 grader and 1 track dozer. 2015 -1 dozer, 1 truck
mounted excavator, and 1 compact excavator. 2016 - 2 compact excavators. 2017 - 2 excavators,
(one small, one medium size).
Effect on Operations:
All vehicles to be replaced in 2013 are paying motor pool charges in 2012 so there will not be a
noticeable effect on funds.
l�Ic3
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Backhoes/Loaders
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements
Rank: 4 Project #: 02076
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 608,000
2014
463,000
2015
381,000
2016
182,000
2017
414,000
Total $ 2,048,000
The purpose of this project is to replace obsolete or high maintenance backhoes or loaders which are
no longer suited for regular line service.
The following are scheduled for replacement in 2013: four backhoes, one skid steer loader, and two
front end loaders.
Scheduled Implementation:
Active Project
The following are scheduled for replacement: 2013 - 4 backhoes, 1 skid steer loader, 2 front end
loaders. 2014-4 backhoes, 2 skid steer loaders, 1 track front end loader. 2015-2 front end loaders, 1
toolcat loader, 1 compact track loader, 1 compact backhoe. 2016 - 2 Backhoes. 2017 - 2 Backhoes,
1 front end loader, 2 skid steer loaders.
Effect on Operations:
For 2013 replacement charges will increase: unit 657 is $7,500 (Transportation - 2100-4130).
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Other Vehicles and Equipment
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements.
Rank: 5 Project #: 02080
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 969,000
2014
205,000
2015
123,000
2016
732,000
2017
608,000
Total $ 2,637,000
The purpose of this project is to replace obsolete or high maintenance vehicles and equipment which
are no longer suited for regular service.
The following are scheduled for replacement in 2013: one patch truck, one cement mixer, three
sweepers, two trailers, one brush chipper, one sewer television camera van, and one air compressor.
Scheduled Implementation: Active Project
Scheduled for replacement: 2013 - patch truck, cement mixer, 3 sweepers, 2 trailers, chipper, sewer TV
camera van, air compressor. 2014-5 Bobcat attachments, implement hauler, 2 generators, aerator,
air compressor, message sign, semi trailer. 2015 -roller, air compressor, message sign, impl hauler,
chipper. 2016 - sewer cleaner, 2 forklifts, 4 impl. haulers, stump grinder, semi trlr, concrete saw, paver, 4
plows, 4 spreaders. 2017 - sweeper, curb mach, roller, trailer.
Effect on Operations:
For 2013 replacement will increase: unit 86 is $10,000 (Split Trans - 2100.4120 - $7,000/WS - 5400.4410 -
$3,000): unit 88 is $2,250 (Trans - 2100,4120): unit 91 is $1,400 (WS - 5400.4410): unit 9012 is $72 (WS -
5400.4410): unit 9056 is $1,250 (SW - 5500.5010): unit 9055 is $500 (Split Parks - 2250.9250 - $250/Trans -
2100.4120 - $250). Total increase for 2013 is approximately $18,820.
115
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Tractor/Mowers
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements
Rank: 6 Project #: 02083
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Project
Cost
2013 $
267,000
2014
161,000
2015
179,000
2016
248,000
2017
57,000
Total $
912,000
Description:
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for service.
The following are scheduled for replacement in 2013: two tractors, one round hay baler, two multi -
deck mowers, and three zero turn mowers.
Scheduled Implementation: Active Project
Scheduled Replacements: 2013 - 2 tractors, 1 round hay baler. 2 multi -deck mowers, and 3 zero turn
mowers. 2014 - 6 zero turn mowers, 2 brush hogs, 2 discbines, and 2 bunker rakes. 2015 - 2 small
tractors, 1 large tractor, 1 multi -deck mower, and 3 zero turn mowers. 2016 - 2 tractors, 1 manure
spreader, and 4 zero turn mowers. 2017 - 1 hay rake and 4 zero turn mowers.
Effect on Operations:
All vehicles to be replaced in 2013 are paying motor pool charges in 2012 so there will be no
noticeable effect on funds.
116
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Light / Medium Utility Vehicles
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements
Rank: 7 Project #: 02078
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Project Cost
2013
$ 604,000
2014
760,000
2015
740,000
2016
762,000
2017
596,000
Total $ 3,462,000
Description:
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for regular service.
The following are scheduled for replacement in 2013: four service body trucks, one dump truck, seven
compact pickup trucks, and five full size pickup trucks.
Scheduled Implementation: Active Project
The following are scheduled for replacement: 2013 - 17 trucks. 2014 - 22 trucks. 2015 - 21 trucks. 2016 -
20 trucks. 2017 - 14 trucks.
Effect on Operations:
For 2013 replacement will increase: for unit 2017 is $357 (Building Safety - 1010.6400): unit 2020 is $378
(Meter Operations - 5400.1820): unit 2044 is $315 (Building Safety - 1010.6400): unit 2048 is $324 (Meter
Maintenance - 5400.1830): and unit 2069 is $522 (Meter Operations - 5400.1820). Total increase in 2013
approximately $1,896.
117
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
Project Title: Fleet - Heavy Utility Vehicles
Division: Fleet Operations (D830)
Funding: 9700 - Shop
Category: Vehicles & Equipment Improvements
Rank: 8 Project #: 02079
Project Type: Replacement: X Timeframe: On -Going
Expansion:
Description:
Project Cost
2013
$ 0
2014
105,000
2015
233,000
2016
825,000
2017
399,000
Total $ 1,562,000
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for regular service.
Scheduled Implementation: Active Project
The following are scheduled for replacement: 2013 - no purchases. 2014 - 1 dump truck. 2015 - 1
dump truck and 1 semi truck/tractor. 2016 - 5 dump trucks and 1 semi truck/tractor. 2017 - 3 dump
trucks.
Effect on Operations:
For 2013: No vehicles are slated for replacement in this project.
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
UNFUNDED PROJECTS
Category
AVIATION IMPROVEMENTS:
Unfunded
2013-2017
Airport Aircraft Parking Ramp Rehabilitation $ 500,000
This project consists of resurfacing approximately 33,500 square yards of concrete aircraft parking
apron adjacent to the Airport Terminal building. Constructed in the 1970s, the existing apron
exhibits worsening surface deterioration, spalling, potholes and cracks that result in small loose
pieces of rock and concrete being shed from the surface. Such debris can pose serious hazards
to aircraft if it is kicked up by powerful helicopter bladewash, aircraft jetwash, propwash, or
ingested into turbine engines. The risk of such an event remains relatively small as long as the
surface is monitored and kept swept by airport maintenance. However, until the surface is
stabilized, there exists an increasing potential for damage to aircraft.
Airport Corporate Hangar Construction 652,000
This project is to construct an 80' X 100' commercial hangar building for an aviation business
prospect. The project relies on recruiting a new or relocating an aviation business to Drake Field
by 2015 and assumes there are no vacant buildings of sufficient size available. The purpose of the
project is to attract an aviation business lessee and utilize local and grant resources to construct
the building, in order to generate positive cashflow for the airport, increase aircraft activity, and
contribute to the growth of the local economy.
Airport Obstruction Removal 260,000
This project consists of survey, appraisal, acquisition of aviation easements and removal of
obstructions primarily in the approach surfaces to Runway 34. The approach surfaces to both
runway ends extend over private property. Aviation easements provide for the right of the airport
to remove obstructions on private property for protection of the approaches. A scaled -down
project is also contemplated consisting of removal of obstructions only. Elimination of acquisition
of easements may be necessary depending on the amount of available outside funding for the
project. In this scenario, the airport would negotiate a one-time permission to remove specific
obstructions from private property. In either case, the project is anticipated to be funded with an
80/20% grant from the AR Department of Aeronautics with the 20% local match provided from the
Airport Fund.
Airport Runway Extension EA/EIS 150,000
This project will provide for an Environmental Assessment or Environmental Impact Statement, as
appropriate for the initial planning toward a 1,000 foot extension to the runway. The study and
report o₹ findings will provide the information required by EPA regulations and determine the
necessity/feasibility of proceeding with the project further. The project is eligible for a 95/5% grant
from the FAA with the 5% local match provided by the Arkansas Department of Aeronautics.
Airport Widening of Taxiways B. C. & F 1,225,000
This project will widen the remaining 40 foot width sections of the taxiway to 50 feet. Fifty feet is the
minimum taxiway width for large aircraft such as 8737s and DC -9s. Currently, the north end of
parallel Taxiway "B" restricts access to the Runway 16 Threshold for some aircraft because of its 40
foot width. Aircraft must cross the runway on one of the 50 foot width perpendicular taxiways, "D"
or "E" in order to access Taxiway "A" to the RW 16 Threshold. Additionally, perpendicular taxiways
"C" and "F" need to be widened to accommodate large aircraft exiting the runway after landing.
Total - Aviation Improvements 2,787,000
FIRE IMPROVEMENTS:
Fire Station #2 Replacement 2,300,000
This project is for the replacement of Fire Station #2. The station was built in 1968 and although
there have been some improvements over the years since, it has reached its life expectancy and
needs a major remodel or replacement. There is $2,300,000 in funding in the unfunded project list.
119
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
UNFUNDED PROJECTS
Category
Kid's Safety Park & City Training Complex
This request is for a safety training complex for all City departments including'a kid's safety village
that can serve as a destination theme park for families in the tri-state area. The Fire Department
does not have dedicated training grounds to safely practice the skills needed for fireground
operations and other emergency responses. A training facility will create a realistic environment
which will equal lives and property saved as well as reduced firefighter injuries. City -owned
property has been identified in several locations that will fit the need for a future training site
convieniently shared by many divisions. A Safety Training Complex could include areas for all City
Departments to perform training in a safe environment. Safety training for trenches, confined
space entry, emergency driving, structural collapse, heavy equipment, construction sites,and
hazardous materials, would be of value to all departments.
Total - Fire Improvements
INFORMATION TECHNOLOGY IMPROVEMENTS:
ERP Upgrade/Replacement
This project is for upgrading/replacing the current Financial, HR, and Utility Billing system with a
commercial Enterprise Resource Planning (ERP) system. The City's current system was purchased in
1992 and has reached its end of life.
Hansen Version 8 Upgrade
This project is to upgrade the City's existing Hansen software to the latest version. Hansen/Infor
Version 8, released in 2004, is a ground up re -write of software applications utilizing Microsoft.Net
technology with zero legacy code. Hansen 8 provides many enhancements over the existing
Hansen version 7. The Hansen 8 software portion of the upgrade is free because the City is a
current maintenance customer. The expense is associated with professional services required to
setup and migrate existing data and application to the new version. Hansen originally set a 2010
expiration date which supports the version of Hansen applications that is currently running, but
that date was retracted when Hansen was purchased by Info Technologies. No new expiration
date has been set, but development on the current version has stopped. This upgrade requires
Hansen services to re -write the City's custom applications and migrate data.
Total - Information Technology Improvements
LIBRARY IMPROVEMENTS:
Library Computer Replacements
This project provides rotational replacement of computer resources. Public access computing is a
core service ensuring all residents have computer and high speed connectivity. Uses include job
searches; classes; email; research; shopping; writing; school assignments; etc. Usage grew at an
average of 3% annually and 43 additional computing stations were added. The library must
continually upgrade or replace public computing stations every three years to continue to
provide quality access and support. In addition to the $160,000 funded in the 2013-2017 period,
there is $85,000 in funding in the unfunded project list.
Library Materials Purchases
This project provides library materials including literature, non-fiction, reference resources, media,
e -books, and parenting resources. The Fayetteville Public library seeks to provide a collection of
library materials at a level commensurate with benchmark cities and the national average for
cities with a population of 50,000 to 99,000 and operating budgets of $3.5-$4.2 million. Over 1.2
million items were borrowed in 2011,0 20.2% increase over 2010. This upward trend is projected to
continue, e.g. in the first two months of 2012 there has been 6.3% increase in circulation
compared with 2011. Additionally, a 31% increase in holds placed demonstrates unfilled demand.
In addition to the $1,977,000 funded in the 2013-2017 period, there is $222,000 in funding in the
unfunded project list.
Unfunded
2013-2017
1,690,000
3,990,000
1,000,000
195,000
1,195,000
85,000
222,000
120
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
UNFUNDED PROJECTS
Unfunded
Category 2013-2017
Total - Library Improvements 307,000
PARKS & RECREATION IMPROVEMENTS:
Community Park Improvements 435,000
These projects are needed to improve and expand facilities in order to meet the current needs of
citizens.
For 2013: Wilson Park Improvements - remodel pool buidings; Walker Park - new concession stand.
2014: Lake Fayetteville Improvements - Lake Fayetteville softball complex drainage and remodel
concession, restroom, and playground; Veterans Park - small pavilion and parking improvements.
2015: Gulley Park Improvements - trail and lighting replacement, new pavilion and restrooms, and
additional parking. 2016: Wilson Park Improvements - remodel rockhouse, restrooms, and tennis
and basketball courts; YRCC Improvements - flooring and outside facilities. 2017: White River
Improvements - develop multi -use fields, remodel pump station, add parking lot, pavilion,
sidewalks and improve river access. In addition to the $3,176,000 funded in the 2013-2017 period,
there is $435,000 in funding in the unfunded project list.
Regional Park Development 18,304,000
This project is for the development of the Regional Park which includes constructing soccer,
softball and baseballs fields, playgrounds, pavilions, trails, volleyball, basketball and tennis courts,
parking, roads, utility infrastructure, gardens, an amphitheatre and more.
Total - Parks & Recreation Improvements 18,739,000
POLICE IMPROVEMENTS:
Police Headquarters Building 17,500,000
This project is to construct a new police headquarters building. The current facility is overcrowded,
has poor public access, and high maintenance costs. A needs study was completed in 2004
noting the police facility should be 66,000 square feet. The current facility is 24,000 square feet.
Police Records Management System
This project is for the scheduled replacement of the Police Records Management System which
supports ongoing Police Department needs. This system stores and provides access to all law
enforcement records used to dispatch public safety personnel to incidents and manages records
in case investigations/evidence, arrests, tickets, accidents, training/certification, etc. This project
includes the replacement of both primary and secondary data servers. The current AS/400 data
servers were placed into service in the first quarter of 2005 and will be beyond their service life by
2014. This project will move records from an AS/400 data server to a Microsoft data platform server
because the AS/400 is becoming an obsolete platform.
Police Unmarked Vehicles
Unmarked vehicles are a necessity for a progressive police department. The Department utilizes
unmarked vehicles for a variety of tasks including: gathering intelligence for investigation of
narcotics, theft, vandalism, domestic terrorism, and civil disobedience; conducting pre -raid
intelligence for the deployment of the Emergency Response Team; and conducting alcohol
enforcement patrols and any activity that must be kept covert to be effective. The Department is
recommending a three year replacement for vehicles used in undercover capacities and a five
year replacement for vehicles used less frequently in an undercover capacity. Investigators use
the same vehicles ₹o affect arrests and to conduct surveillance. In addition to the $399,000 funded
in the 2013-2017 period, there is $33,000 in funding in the unfunded project list.
Total - Police Improvements
850,000
33,000
18,383,000
121
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
UNFUNDED PROJECTS
Unfunded
Category 2013-2017
SOLID WASTE IMPROVEMENTS:
Recycling Facility - Construction / Demolition (C&D) 1,560,000
This project creates a construction and demolition program to recycle construction debris of
concrete, lumber, scrap metal, etc. which could divert 4,000-6,000 tons annually from the land fill.
The project would provide material recovery for L.E.E.D. certified building projects undertaken by
the City and others. Diversion from the landfill would also help the City reach diversion goals
adopted through the Solid Waste and Recycling Resource Management Plan. New equipment
needed would include a backhoe, loader, excavator, concrete crusher, twelve 40 yard boxes
and a wood grinder. The estimate uses the following assumptions 1) it will be built at the existing
Tyson facility using existing roads and concrete slabs, 2) it excludes any off site development
related costs, such as road improvements, utility upgrades, etc., and 3) excludes demolition of the
existing Tyson facility.
Solid Waste Facility - Recycling Center (MRF) Expansion 4,985,000
The need ₹o expand the recycling facility exists due to growth in the City and the need for
expanded commercial recycling services as described in the Solid Waste and Recycling Resource
Management Plan. The new facility incorporates a second baler for operations, extra storage
space for bales of recyclables, and space for sorting equipment of bottles and containers
enabling the growth of commercial recycling services. Construction cost was estimated at $100
per square foot for the warehouse area and $135 per square foot for the office area. Total square
feet is 40,500 for an estimated cost of (4.17M). A loader and scales are also included. The
estimate uses the following assumptions 1) it will be built at the existing Tyson facility using existing
roads and concrete slabs, 2) it excludes any off site development related costs, such as road
improvements, utility upgrades, etc., and 3) excludes demolition of the existing Tyson facility.
Total - Solid Waste Improvements 6,545,000
STREET IMPROVEMENTS:
Matching Funds for Federal STP-A funding 6,250,000
This project provides matching funds for anticipated federal aid funding that will be available to
the City beginning in federal fiscal year 2013. This funding may be used for a variety of projects
and is anticipated to be, on average, $1 million per year. A 20% local match is required for use of
these funds. The funding will flow through the Arkansas State Highway and Transportation
Department and through the Northwest A.,kansas Regional Planning Commission.
Razorback Road (Hwy 112) Improvements 1,250,000
This project is to widen Razorback Road, through the University of Arkansas's campus, from Hwy
180 (Martin Luther King Boulevard) to Maple Street to four or five lanes with sidewalks. There is $1
million in federal aid available, which will do only a portion of the entire segment. The request is for
the required 20% snatch of $250,000.
Total - Street Improvements 7,500,000
TRANSPORTATION IMPROVEMENTS:
Asphalt Plant 1,300,000
This project would provide funding for the purchase and installation of an asphalt plant to supply
asphalt to the in-house overlay and street patch programs.
Ipz
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2013-2017)
UNFUNDED PROJECTS
Unfunded
Category 2013-2017
In -House Pavement Improvements 953,000
This project provides resources for the systematic overlay of existing streets and includes curb cuts,
curb and guttering, pavement striping, and preparation costs for overlays. The goal of this project
is to overlay a minimum of 150,000 square yards of asphalt each year. Overlaying each street
within a 15 year cycle is intended to optimize the longevity of roadways and minimize significant
maintenance requirements resulting in fewer complete renovations at a substantially greater cost.
In addition to the $8,619,000 funded in the 2013-2017 period, there is $953,000 in funding in the
unfunded project list.
Sidewalk Improvements 151,000
This project is to provide funding to improve the connectivity of the sidewalk system by
constructing new and repairing existing sidewalks. In addition to the $2,539,000 funded in the 2013-
2017 period; there is $151,000 in funding in the unfunded project list.
Total - Transportation Improvements 2,404,000
WATER & SEWER IMPROVEMENTS:
Water Line Replacement, Gregg, Township - Sycamore 1,500,000
This project installs approximately 4,500 feet of 18" water line on Gregg Avenue between Township
Street and Sycamore Street. The project is required to: increase transmission capacity to the
center of town; replace the existing 8" water line that is over 100 years old and which suffers age
related breaks; and reinforce fire and domestic flows to the hilltop areas east of Gregg Avenue.
This transmission line will complete the 18" loop from the existing 24" line on Sycamore to the
existing 36" transmission main on Van Asche Drive. The line will be designed such that taps are not
made directly on the 18" line. The cost is based on an existing preliminary design. This is entirely a
capacity increase; water impact fees should be used to the maximum extent possible.
Water Line Replacement, MLK, Finger Rd - Barbara 1,775,000
This project is to install 14,500' of 12" and 8" water line on Martin Luther King Boulevard from Finger
Road to Barbara Street and on One Mile Road and connect loops in the area. The project is
required because the soil is very corrosive and the existing 12" water line experiences significant
breaks that disrupt water service, resulting in costly repairs and creating dangerous traffic
situations.
Water/Sewer Relocation Old Wire, Mission - Crossover 5,030,000
This project is to replace and relocate the existing water and sewer lines on Old Wire Road from
Mission Boulevard to Township Street, as required when Old Wire Road is widened to three or four
lanes. This project involves intermittent sections of both water and sewer mains from 6" to 36" in
diameter. Water relocation will include the 1968 36" transmission main, which cannot have taps
made on it, and smaller lines for service connections. The cost estimate is based on 13,700 feet of
water line and 4,000 feet of sewer line. The water/sewer work will be funded in part by the road
widening project.
Total - Water & Sewer Improvements 8,305,000
TOTAL -UNFUNDED $ 70,155,000
123
LISTING OF ACRONYMS
AC..........................................................................................................................................Air Conditioning
ADA...............................................................................................................Americans
with Disabilities Act
ADEQ..............................................................................Arkansas
Department of Environmental Quality
ADH............................................................................................................
Arkansas Department of Health
AHTD.................................................................................Arkansas
Highway Transportation Department
A/V...............................................................................................................................................
Audio/Visual
ARFF..................................................................................................................
Air Rescue and Fire Fighting
AVL...................................................................................................................
Automatic Vehicle Location
CIP..............................................................................................................
Capital Improvements Program
CMS..............................................................................................................
Content Management System
DOT...............................................................................................................
Department of Transportation
ECM........................................................................................................
Enterprise Content Management
EDMS.....................................................................................
Electronic Document Management System
EPA.........................................................................................................
Environmental Protection Agency
ERP..................................................................................................................Enterprise
Response Planning
ERT.....................................................................................................................
Emergency Response Team
FAA..............................................................................................................Federal
Aviation Administration
FAR....................................................................................................................
Federal Aviation Regulation
FEMA.......................................................................................Federal
Emergency Management Agency
FHWA.........................................................................................................Federal
Highway Administration
FTE....................................................................................................................................
Full -Time Equivalent
GA.....................................................................................................................................General
Aviation
GIS.............................................................................................................
Geographic Information System
GPS........................................................................................................................
Global Positioning System
HR.......................................................................................................................................
Human Resources
HMR....................................................................................................................
Hotel/Motel Restaurant Tax
HVAC.......................................................................................
Heating, Ventilation, and Air Conditioning
IT.............................................................................................................................Information
Technology
LAN..................................................................................................................................
Local Area Network
LED..................................................................................................................................
Light Emitting Diode
LEED............................................................................................................
Low Energy Electron Diffraction
MCT.....................................................................................................................
Mobile Computer Terminal
MDT..............................................................................................................................
Mobile Date Terminal
MLK.....................................................................................................................................
Martin Luther King
MRF.....................................................................................................................
Materials Recovery Facility
MVR...........................................................................................................................
Mobile Video Recorder
NPDES............................................................................National Pollutant Discharge Elimination. System
NWARPC................................................................Northwest Arkansas Regional Planning Commission
125
LISTING OF ACRONYMS, (continued)
PC.....................................................................................................................................Personal Computer
PEG............................................................................................................. Public/Education/Government
PCI DSS..........................................................................Payment Card Industry Data Security Standard
ROW............................................................................................................................................ Right -of -Way
SSMA........................................................................................................... SQL Server Migration Assistant
SSO....................................................................................................................... Sanitary Sewer Overflow
SSRS............................................................................................................. SQL Server Reporting Services
STP............................................................................................................Surface Transportation Program
UPS................................................................................................................Uninterruptible Power Source
UV.................................................................................................................................................... Ultra Violet
W/S.............................................................................................................................................. Water/Sewer
WAN............................................................................................................................Wireless Area Network
WSIP.......................................................................................Wastewater Systems Improvement Project
WWTP............................................................................................................... Wastewater Treatment Plant
YRCC............................................................................................Yvonne Richardson Community Center
Project Index
AccessFayetteville Technical Improvements...................................40
Accounting Image Scanner & Check Sealer.....................................44
Airport ARFF Personal Protective Gear Replacement ..........................110
Airport Roof Replacements ..................................................108
Airport Self Serve Station Upgrade.........................................107
Airport Sprinkler System Replacement - white Hangar ........................109
AuditExpense...............................................................45
Backflow Prevention Assemblies..............................................95
Backup Storage Appliance....................................................36
Baxter water Tanks Painting.................................................90
Building Improvements.......................................................46
Building Improvements - W.W.T.P..............................................84
Business office Improvements................................................92
Business office Technology Improvements.....................................93
City Clerk Document Management Equipment....................................48
City Council iPads..........................................................49
City Hall Audio -Visual Renovation...........................................50
Citywide Building Insurance Appraisal Study.................................57
Community Park Improvements.................................................19
Data Center Relocation......................................................35
Digital Signage Implementation..............................................55
Disinfection System Replacement - W.W.T.P...................................80
Document Management.........................................................41
Enterprise Data warehouse System............................................32
Exchange/office upgrade.....................................................33
Fayetteville senior center Parking Lot & Drainage ...........................62
Fire Apparatus Purchases....................................................29
Fire Facility Maintenance...................................................30
Fire Impact Improvements ....................................................23
Fire Information Technology updates.........................................31
Fleet - Backhoes/Loaders...................................................114
Fleet - construction Equipment.............................................113
Fleet - Heavy utility vehicles.............................................118
Fleet - Light / Medium utility vehicles....................................117
Fleet - other vehicles and Equipment.......................................115
Fleet - Police/Passenger vehicles..........................................111
Fleet - solid waste vehicles/Equipment.....................................112
Fleet - Tractor/Mowers.....................................................116
Forestry, Safety and ADA....................................................58
Geographic Information system (GIs).........................................39
In -House Pavement Improvements..............................................75
Irrigation Reels - W.W.T.P..................................................81
Legislative Management/Agenda Routing.......................................47
Library Computer Replacements...............................................43
Library Materials Purchases.................................................42
Lights of the Ozarks........................................................60
Local Area Network (LAN) Upgrade............................................34
Location Production System..................................................54
Microcomputer & Printer Replacements........................................37
Native Grasses Program......................................................59
other Drainage Improvements.................................................28
Parking Lot Improvements and overlays.......................................18
Parking Revenue PCI Compliance Upgrade.......................................17
Parks & Recreation Office Renovation........................................21
Phosphorus standards Management.............................................79
Plant Pumps and Equipment - W.W.T.P.........................................82
Police Building improvements................................................64
Police Bulletproof vests....................................................63
127
Project Index
Police Equipment Replacement................................................67
Police Impact Improvements..................................................24
Police K-9 Replacement......................................................71
Police Network/Server Replacements..........................................70
Police Patrol vehicle Electronic upgrades...................................69
Police Specialized Equipment................................................68
Police Technology Improvements..............................................65
Police unmarked vehicles.....................................................66
Police Weapons Replacement..................................................72
Printer Replacements........................................................91
Recycling Baler ...................................................... ......97
Recycling Commercial Expansion (organics)..................................104
Recycling Drop off Facility (North / Central)..............................100
Recycling Improvements .....................................................101
Regional Park Development...................................................20
Remote Meeting Recording....................................................53
Sanitary Sewer Rehabilitation...............................................87
sidewalk Improvements.......................................................76
solid waste Compactors......................................................98
Solid waste compost site slab Expansion....................................102
Solid waste Facility - Transfer Station Expansion ...........................99
Solid waste Mad vac........................................................103
solid waste Rate study.....................................................105
storage Area Network (SAN)..................................................38
Stormwater Quality Management...............................................27
Street Row/Intersection/cost sharing........................................73
Telecommunication systems upgrades..........................................56
Television center Digital Conversion........................................52
Television center Equipment.................................................51
Traffic Signal Improvements... ........................................ ..77
Trail Development...........................................................74
Tree Escrow.................................................................61
upgrade/Replace Lift Stations - W.W.T.P.....................................83
wastewater Impact Improvements..............................................25
water Impact Improvements...................................................26
water Meters................................................................94
water system Rehabilitation and Replacement.................................85
water/Sewer Equipment Expansions............................................89
water/Sewer Impact Fee cost sharing.........................................88
water/Sewer Rate study......................................................96
water/Sewer Relocate for Street Bonds.......................................86