The URL can be used to link to this page

Home My WebLink About119-12 RESOLUTIONRESOLUTION NO. 119-12 A RESOLUTION AUTHORIZING THE PURCHASE OF TWO FULLY - EQUIPPED CHEVROLET TAHOE POLICE PURSUIT VEHICLES FROM BALE CHEVROLET OF LITTLE ROCK, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE TOTAL AMOUNT OF $109,570.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two fully -equipped Chevrolet Tahoe police pursuit vehicles from Bale Chevrolet of Little Rock, pursuant to a state procurement contract, in the total amount of $109,570.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 5th day of June, 2012. APPROVED: B ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer 4o ..°..®®LT °�O FAYETTEVILLE . 2) 5' City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2012 Division: *ALL DIVISION(S) Department: Citywide Request Date 5/18/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Funding to purchase 2 Chevy Tahoes to be used in the Police Take Home Vehicle Program. The cost of the vehicles with equipment provided by Fleet is $40,000 each for a total of $80,000. The Police Department provides the computer, radio and video equipment for a cost of $13,200 each or $26,400. This funding will be provided by the Court fees for Public Safety vehicles ($29,570) and Police Impact Fees ($76,830). The on-going replacement and motor pool related charges of $227,472 will be charges to IRS forfeitures collected to date. Division ea ud:etDire Depart Chief o Prepared By: Reference: Judy Cohea Budget & Research Use Only Type: A B C General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Account Name Couoe.-t- 4-ee5-- Po I jce Transfer to Shop 109,570 D E P Initial Date Initial 109,570 Increase / (Decrease) 1,t Account Number Vontuirco.0001.4000.00-X501 Fixed Assets - Police **ADD**Transfer to Shop Fixed Assets - Police **ADD**Motor pool charges . k*ADD**Replacement charges `*ADD**Shop Overhead Charges A*ADD**Shop Overhead Insurance Vehicles and equipment Transfer from General ADD**Trans from Impact Fee Fnd Vehicles and equipment 1010.6600.7602.70 2300.9300.5801.03 2300.9300.7602.70 2300.9300.5801.03 2300.9300.5210.03 Date Project.Sub Expense Revenue Number C(.0 9,570 (50,430) 50,430 (26,400) 26,400 1010.2920.5331.00 111,600 1010.2920.5331.01 87,552 1010.2920.5331.02 21,024 1010.2920.5331.03 7,336 1010.2920.5802.00 (227,512) 9700.0970.6602.01 29,570 12013 . 1200, s 12013. 1204'3 08076 . 2303 12013. 120y2 08076 . 2303 12013 . 12013 09024 . 120,13 09024 . 120,1, 2 09024 . 12Q4"; 09024 . 1204'.3 09024 . 2009 29,570 02081 . 2012 9700.0970.6602.30 9700.1920.5802.00 80,000 50,430 02081 . 2012 02081 . 2012 H:\jcohea\Take home vehicle\BA Take home vehicle 12 yrs.xls 1 of 1 Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/5/2012 City Council Meeting Date Agenda Items Only Patrol Division Action Required: Police Department Approve the purchase of two (2) fully equipped Chevrolet Tahoe Police Pursuit Vehicles and a budget adjustment in the amount of $109,570. 109,570.00 Cost of this request various Account Number Category / Project Budget $ 12013-1201 $ Project Number Budgeted Item Police Take Home Units Program Category / Project Name Police Vehicles Funds Used to Date Program / Project Category Name General/Police Impact Remaining Balance Fund Name Budget Adjustment Attached X "-\1%;t,--\*,.... Previous Ordinance or Resolution # Department Di Date 6-1,&•-• iZ Date Fi nce .nd Internal rvices Director Original Contract Date: Original Contract Number: Received in City05-1 3 —1 2 P 01 : 5 9 R C VD Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 ave ev! le THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT 100-A West Rock Street Fayetteville, AR 72701 P (479) 587-3555 F (479) 587-3522 ARKANSAS www.accessfayetteville.org City Council Agenda Memo To: From: Date: Subject: Mayor Jordan and City Council Alderman Greg Tabor, Chief of Police May 18, 2012 Purchase of two Chevrolet Tahoes for expansion Recommendation: On May 8, 2012, the Equipment Committee approved the addition of two (2) Chevrolet Tahoe (2WD) Police Pursuit Vehicles (PPV). The recommendation is for the City Council to approve this purchase off the State Vehicle Contract from Bale Chevrolet in Little Rock, AR in the amount of $50,186. Also approve a budget adjustment in the amount of $109,570 which covers the total cost of these vehicles fully equipped with mobile data terminals, mobile video recorders, radars, cages, consoles, etc.. Background: The police department has not added any expansion vehicles to its marked patrol fleet since 2005. Over the past 7 years approximately 48 street miles have been added to the City of Fayetteville due to new development, which is 9% growth. The Tahoe, which is rated for police use, addresses a number of logistical concerns unique to our current situation. Officers must have more available vehicle space to meet on -hand equipment needs. Increased technology like the mobile data terminals, in -car audio/video recording equipment and automatic vehicle license plate readers require additional space in the automobile's cabin, so there is less and less space for the officer and/or a passenger. In 2011, five Chevrolet Tahoe PPVs were purchased for the police department. Early fuel usage comparisons have revealed the Chevrolet Tahoe and Ford Crown Victorias receive equal miles per gallon. However, the city shop has incurred less maintenance costs with the Tahoes. Discussion: The start-up cost of purchasing enough vehicles for a take-home program prevents most police departments from benefiting from this arrangement, and for this reason we are attempting to phase in this system. In 2011, the police department began a take-home car program with 5 marked patrol units. Eligibility for this benefit is based on an officer's seniority and requirement that he/she resides within the city limits. A take-home car program benefits both officers as well as our citizens: 1.) the presence of marked patrol cars has a positive effect on crime prevention and community policing efforts. Residents feel safer. 2.) take-home vehicles last longer because officers have a sense of ownership in the car, and when a police vehicle is not being used 24/7 by several officers, the patrol vehicle takes more time to reach the replacement mileage threshold. 3.) officers with take-home cars are more readily available to respond in a case of an emergency or critical incident. During the commute to work, they are connected by radio and computer to all calls for service and can instantly respond if needed. 4.) officers utilizing take-home vehicles will not need to spend approximately a half hour every shift loading and unloading required equipment and performing inspections for damage and contraband. 5.) a take-home car program is excellent for recruitment and retention of police officers, and it allows us to compete with our neighboring agencies in Springdale, Rogers and Bentonville. Budget Impact: The $109,570 to purchase the fully equipped Chevrolet Tahoes will be funded out of Police Impact Fees and fines collected for unregistered motor vehicles as defined in A.C.A. 27-14-3. The $157,552 to fund the first six years of operating expenses (maintenance, overhead and insurance) and replacement charges, and the $69,960 to fund the second six years of operating expenses would be funded with federal forfeitures. There would be minimal impact to the Police Department's operating budget for fuel usage for the officer to commute between work and his/her residence. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO FULLY - EQUIPPED CHEVROLET TAHOE POLICE PURSUIT VEHICLES FROM BALE CHEVROLET OF LITTLE ROCK, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE TOTAL AMOUNT OF $109,570.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two fully -equipped Chevrolet Tahoe police pursuit vehicles from Bale Chevrolet of Little Rock, pursuant to a state procurement contract, in the total amount of $109,570.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 5th day of June, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville (Not a Purchase Order) Requisition No.: Date: 5/25/2012 P.O Number: Expected Delivery Date: Vendor#: 13292 Vendor Name: Bale Chevrolet Mail Yes:_ No: Address: Fob Point: Taxable Yes:_ No:_ Quotes Attached Yes' No: City: State: Zip Code: Ship to code: 50 D('` 'ion Head Approval: FL �',�+ Requester Requesters Employee #: Extension: Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 ,2012 Chevrolet Tahoe, Police Package. 2 EA 25,093.00" $50,186.00 9700.1920.5802.000 2081.2012 Upfit items: Cage unit, console light bar 2 EA 9,907.00 $19,814.00 9700.1920.5802.00 2081.2012 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: Tax: Total: $70,000.00 $70,000.00 Approvals: Mayor: Finance Dispatch Department Budget Manager: Utilities Manager: Director: Purchasing Manager: & Internal Services Director: Manager: IT Manager: Other: Revised 6/17/03