HomeMy WebLinkAbout117-12 RESOLUTIONRESOLUTION NO. 117-12
A RESOLUTION AWARDING BID #12-38 AND AUTHORIZING THE
PURCHASE OF ONE TRUCK TRACTOR UNIT FROM MHC
KENWORTH/VOLVO OF SPRINGDALE IN THE TOTAL AMOUNT OF
$114,715.00 FOR USE BY WASTEWATER TREATMENT, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-38 and authorizes the purchase of one truck tractor unit from MHC Kenworth/Volvo of
Springdale in the total amount of $114,715.00 for use by Wastewater Treatment.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5th day of June, 2012.
APPROVED:
B
ATTEST:
By: f Ak .
SONDRA E. SMITH, City Clerk/Treasurer
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: FAYETTEVILLE:
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City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2012
Division: Fleet Operations
Department: Transportation Services
Request Date
4/26/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
The purchase price to replace unit #753 (a 1999 truck tractor) was underestimated in the capital project. Funds to
cover the shortage are requested from fund balance as it is too early in the year to know if there will be extra funds
in some other project that might be moved to cover the shortage.
Sufficient funds remain to meet City objectives.
6-27:Division Head
Budget Dir ctor
c
4f :2 7 -42
Date
72 IL -
Date
Z -
Date
Date
Mayor Date
Prepared By: Qr-
bo!sen
Reference:
Budget & Research Use Only
Type: A BCDE P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
Account Name
TOTAL BUDGET ADJUSTMENT 23,000 23,000
Account Number
Increase / (Decrease) Project.Sub
Expense Revenue Number
Vehicles and equipment
9700.1920.5802.00 23,000 02079. 2012
Use of fund balance 9700.0970.4999.99
23,000
K\Veh.Repl-Exp Requests\2012 Requests\4-23-12 WWPE Truck Tractor 770 BA.xls
City of Fayetteville Staff Review Form
City Council Agenda items
and
Contracts, Leases or Agreements
6/5/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #12-38 to MHC Kenworth / Volvo of Springdale in the amount of $114,715 for the purchase
of one truck tractor unit for use by Wastewater Treatment Plant, and approval of a budget adjustment to move funds
to the Fleet expense account.
114,715.00
Cost of this request
9700.1920.5802.00
Account Number
02079.2012
Project Number
Budgeted Item
X
$
192,956.00
Category / Project Budget
Medium / Heavy Utility Vehicles
Program Category / Project Name
128,755.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 64,201.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
S I? -12
Date
5— (0—
Date — /
Date
Finance, nd Internal Services Director
Chief of S
Ma ar
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
ReceiveditY3 -1 2 A09:05 R C V D
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
ave evi le
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportationla)/
From: Dennis Pratt, Fleet Operations Supt.
Date: May 16, 2012
Subject: Purchase of one truck tractor unit for Wastewater Division
PROPOSAL: That City Council approve the purchase of one truck tractor unit from MHC Kenworth in the
amount of $114,715 for use by Wastewater Division, and approval of a budget adjustment to move funds to the
Fleet expense account.
RECOMMENDATION: Bid #12-38 was opened on April 23rd, 2012. Two bids were received; a bid tab sheet
is attached.
Truck 753 is a 1999 Kenworth T800 (semi truck tractor) that has 325,102 miles that is used by Wastewater
Treatment Plant. It is no longer suitable for full time front line use and was scheduled for replacement this year.
I recommend the purchase of this truck from MHC Kenworth / Volvo of Springdale, AR for $114,715.00 which
is the low bid on Bid 12-38. Bid tab sheet is attached.
This purchase was unanimously approved by the Equipment Committee at the meeting on May 8th, 2012.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. The
replacement purchase price was underestimated so the balance of funds needed are being moved in the Fleet
expense account.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-38 AND AUTHORIZING THE
PURCHASE OF ONE TRUCK TRACTOR UNIT FROM MHC
KENWORTH/VOLVO OF SPRINGDALE IN THE TOTAL AMOUNT OF
$114,715.00 FOR USE BY WASTEWATER TREATMENT, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-38 and authorizes the purchase of one truck tractor unit from MHC Kenworth/Volvo of
Springdale in the total amount of $114,715.00 for use by Wastewater Treatment.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5th day of June, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye eville
ARKANSAS
1 MHC KenworthNolvo - Springdale
Tandem axle diesel powered truck tractor
Hydraulic wet line kit
2 Peterbilt of Fort Smith, LLC
Tandem axle diesel powered truck tractor
Hydraulic wet line kit
Bid 12-38,Truck Tractor
Kenworth
Chelsea
Peterbilt
Muncie
CERTIFIED:
BID: 12-38
04/23/12
3:00 PM
CITY OF FAYETTEVILLE
T800
A3XK
TOTAL BIDPRICE
$110,715:00
$4,000.00
367 $114,593.00
TG8B-U6807P3KX $4,465.60
.58Z6 -1'
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
, PURCH AGENT
WITNESS
6144/67- 0 r
ATE
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cLfayetteville.ar.us
Requisition No.:
Date:
5/16/2012
P.0 Number:
Expected Delivery Date:
Vendor #:
73750
Vendor Name:
MHC KENWORTH / VOLVO
Mail
Yes: No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No:_x
City:
State:
Zip Code:
Ship to code:
50
Divison Head Approval:
Requester:
BARBARA
OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8 .
9
10
2012 KENWORTH T800 TRUCK WITH CHELSEA
1
EA
114,715.00
$114,715.00
9700.1920.5802.00
02079.2012
700770
HYDRAULIC WET KIT PER BID #12-38. TO BE
$0.00
UNIT #770, FIXED ASSET 700770
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $114,715.00
Total:
$114,715.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director: /l 1_ .;,,g) /
IT Manager:
Manager:
Other:
Revised 1/2/2008