HomeMy WebLinkAbout115-12 RESOLUTIONRESOLUTION NO. 115-12
A RESOLUTION AWARDING BID #12-35 AND AUTHORIZING THE
PURCHASE OF ONE 1.5 TON SERVICE BODY TRUCK FROM TEREX
UTILITIES SOUTH OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT
OF $41,554.00, FOR USE BY WATER AND SEWER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-35 and authorizes the purchase of one 1.5 ton service body truck from Terex Utilities South
of North Little Rock in the total amount of $41,554.00, for use by Water and Sewer.
PASSED and APPROVED this 5th day of June, 2012.
APPROVED:
B
ATTEST:
By:
s_
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/5/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid 12-35 to Terex Equipment of North Little Rock in the amount of $41,554 for the purchase of
one 1.5 Ton Service Body Truck for use by Water and Sewer, Water Distribution Division.
41,554.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2011
Project Number
Budgeted Item
X
$
160,342.00
Category / Project Budget
Light / Medium Utility Vehicles
Program Category / Project Name
86,789.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
73,553.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
r- /7 -1 Z.
Date
--/2---
Date
Finz3nce"and Intemal Services Director
ate
Y
ate
/Ig—
Da e
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in C45-1 3 -1 2 A09:05 R C V D
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
ave evi le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportatior2 A
From: Dennis Pratt, Fleet Operations Supt.
Date: May 16, 2012
Subject: Purchase of one 1.5 ton Service Body Truck for Water Distribution Division
PROPOSAL: That City Council approve the purchase of one 1.5 ton Service Body truck in the amount of
$41,554 for use by W&S Water Distribution Division.
RECOMMENDATION: Bid #12-35 was opened on April 231.d. Five bids were received; a bid tab sheet is
attached.
Truck 335 is a 2002 Ford F550 extended cab 4 x 4 with 176,222 miles that is used by Water and Sewer, Water
Distribution. It is no longer suitable for full time front line use. It was slated for replacement in 2011, but was
pushed back one more year.
I recommend the purchase of this truck from Terex Utilities South of N. Little Rock for $41,554.00 which is the
low bid on Bid 12-35.
This purchase was unanimously approved by the Equipment Committee at the meeting on May 8th, 2012.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-35 AND AUTHORIZING THE
PURCHASE OF ONE 1.5 TON SERVICE BODY TRUCK FROM TEREX
UTILITIES SOUTH OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT
OF $41,554.00, FOR USE BY WATER AND SEWER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-35 and authorizes the purchase of one 1.5 ton service body truck from Terex Utilities South
of North Little Rock in the total amount of $41,554.00, for use by Water and Sewer.
PASSED and APPROVED this 5th day of June, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye evllleNSAS
Bid 12-35, 1.5 Ton Service Body Truck
1 Country Ford
17,500 GVWR 4X4 Extended Cab and Chassis
11' Utility type truck body installed on above chassis
Ford
Dakota
F-550
CBG13294VHFF
BID: 12-35
04/23/12
2:00 PM
CITY OF FAYETTEVILLE'
$32,867.44
$10,500.00
'
,;�$433F7,.
2 North Point Ford (Option 1)
17,500 GVWR 4X4 Extended Cab and Chassis
11' Utility type truck body installed on above chassis
3 North Point Ford. (Option 2)
17,500 GVWR 4X4 Extended Cab and Chassis
11' Utility type truck body installed on.aboveehas is
Ford
Knapheide
Ford
Dakota ,.w
F-550
7132D54J1
F-550
CBG13294VHFF
$33,401.00
$9,874.00
$33,401.00
$1.0,957.00
4 Terex Utilities South 7 , w A.PD
17,500 GVWR 4X4 Extended Cab and Chassis
11' Utility type truck body i;istalied on above chassis
Ford
Reading
Super Duty F-550 DRW 4WD SuperCab
USR132ABHH
$32,114.00
$9.440.00
5 Utility Truck Equipment Company
17,500 GVWR 4X4 Extended Cab and Chassis
11' Utility type truck body installed on above chassis
Ford
Knapheide
F-550
7132D54J
$33,396.00
$13,110.25
CERTIFIED:
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
PURCH AGENT
/
WITNESS
ATE
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Cal1 x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cl.fayetteville.ar.us
iiequisiion No.:
Uate:
5/16/2012
P.O Number:
Expected Delivery Date:
Vendor #:
15379
Vendor Name:
TEREX UTILITIES
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x_
City:
State:
Zip Code:
Ship to code:
50
DM n Head Approval)
& •
Requester:
BARBARA OLSEN
Requesters Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2012 FORD SUPER DUTY F550 4 X 4 EXTENDED
1
EA
41,554.00
$41,554.00
9700.1920.5802.00
02078.2011
700374
CAB WITH READING BODY PER BID 12-35.
$0.00
TO BE UNIT 374, FIXED ASSET 700374
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
'tpecial
Lot
$0.00
Instructions:
-
Subtotal: $41,554.00
Total:
$41,554.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director: 1! Ith. .L..., '
IT Manager:
Manager:
Other:
Revised 1/2/2008