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Home My WebLink About114-12 RESOLUTIONRESOLUTION NO. 114-12 A RESOLUTION AWARDING BID #12-32 AND AUTHORIZING THE PURCHASE OF ONE SEWER CLEANING -VACUUM MACHINE FROM ICM, INC. OF JACKSONVILLE IN THE TOTAL AMOUNT OF $361,276.05 FOR USE BY WATER AND SEWER, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-32 and authorizes the purchase of one sewer cleaning -vacuum machine from ICM, Inc. of Jacksonville in the total amount of $361,276.05, for use by Water and Sewer. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 5th day of June, 2012. APPROVED: By: L ON LD JO :. ,1►7Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer ®`1\114@6P@ppppp0 .a�`�RK/TR�'°°°° FAYETTEVILLE • .9s°IRKA�1S�• J��. d�d�° j • � 1 0��9�eeese City of Fayetteville, Arkansas Budget Adjustment Form V11.0222 Budget Year 2012 Division: Fleet Operations Department: Transportation Services Request Date 5/1/2012 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION The purchase price to replace unit #89 (a 1999 Mack truck with Vactor body) was underestimated in the capital project. Funds to cover the shortage are requested from fund balance as it is too early in the year to know if there will be extra funds in some other project that might be moved to cover the shortage. Sufficient funds remain to meet City objectives. 11,E Division Head Bu get Director' Date -'7) )L Date Date Account Name ae 5-16 Date Initial Date (.0///•Z Date Initial Date Prepared By: Reference: bolsen Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT 36,500 36,500 Increase / (Decrease) Project.Sub Account Number Expense Revenue Number Vehicles and equipment Use of fund balance 9700.1920.5802.00 36,500 02080. 2012 9700.0970.4999.99 36,500 K:\Veh.Repl-Exp Requests \2012 Requests \S-1-12 WSSM Sewer Cleaner Truck 9164 BA.xls City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/5/2012 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #12-32 to ICM, Inc of Jacksonville, AR in the amount of $361,276.05 for the purchase of one Sewer Cleaning - Vacuum Machine for use by Water & Sewer, and approval of a budget adjustment to move funds to the Fleet expense account. 361,276.00 Cost of this request 99700.1920.5802.00 Account Number 02080.2012 Project Number Budgeted Item X $ 603,244.00 Category / Project Budget Other Vehicles and Equipment Program Category / Project Name 221,558.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name 381,686.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Date Previous Ordinance or Resolution # Original Contract Date: S /fl- IZ- Original Contract Number: Date Fin nce and Internal Services Director Chief of S M yor ate 37cV/i *9— Date Received in g 1 3 -1 2 A 0 9: 0 5 R C V D Clerk's Office t,41/ Received in Mayor's Office Comments: Revised January 15, 2009 le / ARKANSAS www./accessfayettevilie.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor/City Council q�' Thru: Terry Gulley, Director of Transportation1 From: Dennis Pratt, Fleet Operations Supt. Date: May 17, 2012 Subject: Purchase of one Sewer Cleaner / Vacuum Truck for Water & Sewer PROPOSAL: That City Council approve the purchase of one Sewer Cleaner / Vacuum Truck in the amount of $361,276.05 for use by Water & Sewer, Sewer Maintenance, and approve a budget adjustment to move funds to the Fleet expense account. RECOMMENDATION: Bid #12-32 was opened April 10th, 2012. Five bids were received; a Bid tab sheet is attached. Unit #89 is a 1999 Mack truck with Vactor body that was due for replacement in 2009; replacement was pushed back 3 years. This unit is no longer dependable for full time front line use. I recommend the purchase of this truck from ICM Inc of Jacksonville, AR for $361,276.05. This purchase was approved by the Equipment Committee at the meeting on May 8th, 2012. BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides, but the purchase price was underestimated. A Budget Adjustment is attached. RESOLUTION NO. A RESOLUTION AWARDING BID #12-32 AND AUTHORIZING THE PURCHASE OF ONE SEWER CLEANING -VACUUM MACHINE FROM ICM, INC. OF JACKSONVILLE IN THE TOTAL AMOUNT OF $361,276.05 FOR USE BY WATER AND SEWER, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #12-32 and authorizes the purchase of one sewer cleaning -vacuum machine from ICM, Inc. of Jacksonville in the total amount of $361,276.05, for use by Water and Sewer. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 5th day of June, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer ayeev!le ARKANSAS 1 Henard Utility Products Inc A Line Item #1 B Line Item #2 2 ICM Inc A Line Item #1 B Line Item #2 4 LA/A Bid 12-32, Sewer Cleaning -Vacuum Machine MANUFACTUREFtY�',K MVIODE�: VAC -CON VAC -CON PD3611 HEN / 1500 (824 @ 18") LHAE 1 PD3611 HEN / 1500 (824 @ 18") LHAE 1 TD to P ;-0.0J Al_ + Ar -re -r-( r .0 S" L Es KENWORTH HI -VAC / AQUATECH T800 SERIES B10 1 1 BID: 12-32 DATE: 04/10/12 TIME: 2:00 PM CITY OF FAYETTEVILLE 124,500.00 224,709.00 49,209 00 131,452.45 229,823.60 3 Peterbilt of Fort Smith A Line Item #1 B Line Item #2 Do ` -r m 1---'t— se 4 Scruggs Equipment Co. A Line Item #1 B Line Item #2 bp !FEW t % .fh PETERBUILT VACALL P` ya 367 AJVR1015 • sA-PEry SS's 44 it 1 1 $ 137,614.00 219,776.00 KENWORTH VACTOR T800 SERIES 2110P D-824-16 Jr ,f ec .� C% 9 ere -A -7-1,w v / 1 1 5 Truck Component Services A Line Item #1 B Line Item #2 1>o -rid-r "1 5emss' - P ; i'o .,110 -d S / S s u FREIGHTLINER VACALL 114SD AJVR1015 CERTIFIED: 1 1 117,345.00 200,147.00 3i1'7;49j200 117,159.00 219,776.00 93500' *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. ASCO, PURCASING AGENT 90 S0� u�GU4-1. WITNESS 4 /b7,2 ATE 1 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 5/17/2012 P.0 Number: Expected Delivery Date: Vendor* 75560 Vendor Name: ICM, Inc Mail Yes:_ No: X Address: Fob Point: Taxable Yes:No:. X Quotes Attached Yes: No: x City: State: Zip Code: Ship t50code: Divi�on Head pro D Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2012 KENWORTH T800 CHASSIS WITH HI -VAC / 1 EA 361,276.05 $361,276.05 9700.1920.5802.00 02080.2012 709164 AQUATECH B10 SEWER CLEANER / VACUUM $0.00 BODY PER BID #12-32. TO BE UNIT 9164, $0.00 FIXED ASSET 709164 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $361,276.05 Total: $361,276.05 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: 1 1/ IT Manager: Manager: Other: Revised 1/2/2008