HomeMy WebLinkAbout112-12 RESOLUTIONRESOLUTION NO. 112-12
A RESOLUTION AWARDING BID #12-30 AND AUTHORIZING THE
PURCHASE OF ONE 4x4 CREW CAB DUMP TRUCK FROM NORTH
POINT FORD OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT OF
$46,909.00, FOR USE BY THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-30 and authorizes the purchase of one 4x4 crew cab dump truck from North Point Ford of
North Little Rock in the total amount of $46,909.00, for use by the Transportation Division.
PASSED and APPROVED this Stn day of June, 2012.
APPROVED: ATTEST:
By:
By: ,(60.4, �c/h'riu
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/5/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #12-30 to North Point Ford of North Little Rock in the amount of $46,909 for the purchase
of one crew cab 4 x 4 dump truck for use by Transportation Division.
46,909.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2012
Project Number
Budgeted Item
308,000.00
Category / Project Budget
Light / Medium Utility Vehicles
Program Category / Project Name
55,943.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
252,057.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Date
Previous Ordinance or Resolution #
Original Contract Date:
ZOriginal Contract Number:
Date
Le4Z1)161(.—
CV/VA—
Fin
nce nd Internal S rvices Director D
rA/4).-
Date
Li/CV*
Received in City0R,- 1 3-1 2 A09 : 06 RCVD
Clerk's Office
Comments:
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation 4a'''
From: Dennis Pratt, Fleet Operations Supt.
Date: May 16, 2012
Subject: Purchase of one crew cab dump truck for Transportation
PROPOSAL: That City Council approve the purchase of one crew cab dump truck in the amount of $46,909
for use by Transportation Division.
RECOMMENDATION: Bid 12-30 was opened on April 6, 2012. Three bids were received; a bid tab sheet is
attached.
Unit 336 is a 2002 Ford F350 crew cab dump truck with 115,201 miles that is no longer dependable for full
time front line use by the Street Right of Way Division. This unit was slated for replacement in 2010 and has
been pushed back for two years. Fleet and Transportation have agreed to replace this unit with a 2012 Ford
F550 with Henderson Mark III dump body.
The bid from North Point Ford — Option 1, is the lowest bid that meets specs. I recommend acceptance of the
bid from North Point Ford — Option 1, in the amount of $46,909.
This purchase was unanimously approved by the Equipment Committee at the meeting on May 8th, 2012.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-30 AND AUTHORIZING THE
PURCHASE OF ONE 4x4 CREW CAB DUMP TRUCK FROM NORTH
POINT FORD OF NORTH LITTLE ROCK IN THE TOTAL AMOUNT OF
$46,909.00, FOR USE BY THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-30 and authorizes the purchase of one 4x4 crew cab dump truck from North Point Ford of
North Little Rock in the total amount of $46,909.00, for use by the Transportation Division.
PASSED and APPROVED this Stn day of June, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye eville
ARKANSAS
BID: 12-30
0410611.2
3:00 PM
CITY OF FAYETTEVILLE
Bid 12-30, Crew Cab 4X4 Dump Truck
1 Country Ford
)o,'ftT IVE S Pees;
DLI ovo Bowl .4 5 a ars c .4 ST72-1,t c177 1,0 5: re 4 t. •67 t
a -/v e -L- j0,04 t Arr. iz,L.,e-r /Jar P
Ford
F-550
Crysteel E -Tipper Dump Body LB -500 HOIST
North Point Ford - Option 1
ti Xi)
"E -4 -LT -S tor P
Ford
Henderson Product
3 North Point Ford - Option 2
Pot= iAPDT AA. r sPe-c
Ford
Hilbilt
/vN bokb`f P/2-eP kAt /22) A)
F-550
Mark 111
F-550
XPC
TOTAL BID PRICE •
$35,031.44
$11,100.00
$35,397.00
$11,512.00
$46,909.00
$35,397.00
$11,191.00
$46,588.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
A. FOREN, PURCH AGENT WITNESS
0 brR.
DAT
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
5/16/2012
P.0 Number:
Expected Delivery Date:
Vendor #:
6481
Vendor Name:
NORTH POINT FORD
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
Ship to code:
50
Divis n Head Approve
....
— —
Requester:
BARBARA
OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2012 FORD F550 TRUCK WITH HENDERSON
1
EA
46,909.00
$46,909.00
9700.1920.5802.00
02078.2012
700373
MARK III BODY PER BID 12-30.
$0.00
TO BE UNIT #373, FIXED ASSET 700373
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $46,909.00
Total:
$46,909.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director /�/
IT Manager:
Manager:
Other:
Revised 1/2/2008