HomeMy WebLinkAbout111-12 RESOLUTIONRESOLUTION NO. 111-12
A RESOLUTION AWARDING BID #12-29 AND AUTHORIZING THE
PURCHASE OF ONE TANDEM AXLE DUMP TRUCK FROM MHC
KENWORTH/VOLVO OF SPRINGDALE IN THE TOTAL AMOUNT OF
$128,755.00, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
# 12-29 and authorizes the purchase of one tandem axle dump truck from MHC Kenworth/Volvo
of Springdale in the total amount of $128,755.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5th day of June, 2012.
APPROVED:
By:
ATTEST:
By: 6g2mcal.4td E . /mitt
SONDRA E. SMITH, City Clerk/Treasurer
Sg!l14:4
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: FAYETTEVILLE: L
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.022?
Budget Year
2012
Division: Fleet Operations
Department: Transportation Services
Request Date
4/10/2012
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
The purchase price to replace unit #739 (a 2001 dump truck) was underestimated in the capital project. Funds to
cover the shortage are requested from fund balance as it is too early in the year to know if there will be extra funds
in some other project that might be moved to cover the shortage.
Sufficient funds remain to meet City objectives.
Division Head
/71- ix -ice
Date
5 -Zi -2e,2
Budget Director Date
lab
Depart - , Direct r
Fina ce Director
4'-/ /Z
Date
iure4_ er z-
D
Date
7ov/iz
Date
Prepared By:
Reference:
botsen
Budget & Research Use Only
Type: A BCDE P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 25,000 25,000
Increase / (Decrease) Project.Sub
Account Name Account Number Expense Revenue. Number
Vehicles and equipment
9700.1920.5802.00 25,000 02079. 2012
Use of fund balance
9700.0970.4999.99 25,000
K\Veh.Repl-Exp Requests \2012 Requests\49-12 TRDR Dump Truck 769 BA.xls
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/5/2012
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid 12-29 to MHC/KenworthNolvo of Springdale in the amount of $128,755 for the purchase of
one tandem axle dump truck, and approval of a Budget Adjustment to move funds to the Fleet Expense Account.
128,755.00
Cost of this request
9700.1920.5802.00
Account Number
02079.2012
Project Number
Budgeted Item
X
192,956.00
Category / Project Budget
Medium / Heavy Utility Vehicles
Program Category / Project Name
Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 192,956.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
ri//t 3/7//1/2---,
ate
F' nc an Internal Services Director
Fi nc an Internal Services Director
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received inCitg5-1 3-1 2 A09:05 RCVD
Clerk's Office
Comments:
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
www.accessfayettevi l le.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportatiort'1a4
From: Dennis Pratt, Fleet Operations Supt.
Date: May 16 2012
Subject: Purchase of one tandem axle dump truck for Transportation
PROPOSAL: That City Council approve the purchase of one tandem axle dump truck in the amount of
$128,755 for use by Transportation Division, and approval of a budget adjustment to move funds to the Fleet
Expense account.
RECOMMENDATION: Bid 12-29 was opened April 6, 2012. Six bids were received; a bid tab sheet is
attached.
Unit 739 is a 2001 Sterling LT9500 Dump truck with over 153,128 miles that is no longer dependable for full
time front line use. This unit was slated for replacement in 2011 due to age and poor condition.
The bid (Option 1) from MHC/Kenworth/Volvo of Springdale for a 2013 Kenworth T470 with Heil body is the
lowest bid that meets specs. I recommend acceptance of the bid from MHC/Kenworth/Volvo in the amount of
$128,755.
This purchase was unanimously approved by the Equipment Committee at the meeting on May 8th, 2012.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. The purchase
price of the replacement unit was underestimated so the balance of funds needed are being moved into the
project from shop fund balance.
RESOLUTION NO.
A RESOLUTION AWARDING BID #12-29 AND AUTHORIZING THE
PURCHASE OF ONE TANDEM AXLE DUMP TRUCK FROM MHC
KENWORTH/VOLVO OF SPRINGDALE IN THE TOTAL AMOUNT OF
$128,755.00, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#12-29 and authorizes the purchase of one tandem axle dump truck from MHC Kenworth/Volvo
of Springdale in the total amount of $128,755.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5th day of June, 2012.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
1-5Thye
leville
ARKANSAS
Bid 12-29, Tandem Axle Diesel Dump Truck
�..,NUFAG7URERi MOpEb
1'
MHC Kenworth/Volvo - Springdale - Option 1) Kenworth T470 2013
,vi L TS. l.} -G. L. s' re s.
2 MHC KenworthNolvo - Springdale - Option 2
3 Shipley Motor Equipment Company - Option 1
4 Shipley Motor Equipmenttompany - Option 2
Hell
Kenworth
Heil
Mach
Henderson
Mach
Hilbilt
Duraclass 13' HPT - 316 11-14 Yards
BID: 12-29
04/06/12
3:00 PM
CITY OF FAYETTEVILLE
uantity TOTAL BID PRICE
1 $108,767.63
1 $19,987.00
T800 2013
Duraclass 13' HPT - 31611-14 Yards
1
Vision
Mark 3
1
1
Vlsfon 1
13' Material Dump Bed 1
$128,754.63
$117,142.82
$19,987.00
$137,129.82
$115,592.32
$25,160.00
$140,752.32
$115,592.32
$18,290.90
$133,883.22
5 Truck Centers of Arkansas - Option 1 Freightliner 114 SD 1 $92,100.00
DO l-�l�1'T '�lr_ � 5-1®L S ;
Hllbilt 1 $18,290.90
'NJ :UI SG I3 e-4- -eST) /30.b'f S'Pe=. c. a ra2) rt) Ce
6 Truck Centers of Arkansas - Option 2 Freightliner 114 SD
Henderson Mark E
$110,390.90
1 $92,100.00
1 $25,160.00
ted rise .31 A -ices; 3z) Y Spec- i z».)i✓-rz- cAA io s ;R cTuhE S' AA-L..—Lz
*NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
A. FOREN, PURCH AGENT
/POMO' ;/DOA�Z
$117,260.00
City Of Fayetteville - Purchase Order (PO) Request
(Nota Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
5/16/2012
P.O Number:
Expected Delivery Date:
Vendor #:
73750
Vendor Name:
MHC KENWORTH 1 VOLVO
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
Ship to code:
50
Divi n Head Appro
Ce.••"i--
Requester:
BARBARA
OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2013 KENWORTH T470 CHASSIS WITH HEIL
1
EA
128,754.63
$128,754.63
9700.1920.5802.00
02079.2012
700769
DURACLASS 13' HPT-316, 11 TO 14 YARD
$0.00
DUMP TRUCK, PER BID 12-29, TO BE UNIT
$0.00
769, FIXED ASSET 700769
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $128,754.63
Total:
$128,754.63
Approvals:
Mayor:
Finance
Dispatch
n
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
IT Manager:
& Internal Services Director /
Manager:
Other:
Revised 1/2/2008