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Home My WebLink About08-12 RESOLUTIONRESOLUTION NO. 08-12 A RESOLUTION AMENDING THE 2012 CITY BUDGET BY REAPPROPRIATING UP TO $57,649,568.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT - FUNDED ITEMS PREVIOUSLY APPROPRIATED IN THE 2011 CITY BUDGET BUT NOT COMPLETED OR DELIVERED IN 2011 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends the 2012 city budget by reappropriating up to $57,649,568.00 in bonded or ongoing capital projects, outstanding obligations and grant -funded items previously appropriated in the 2011 city budget but not completed or delivered by the end of 2011. A copy of these items is attached to this Resolution as Exhibit "A", and incorporated herein. PASSED and APPROVED this 3rd day of January, 2012. APPROVED: ATTEST: By: l 0 LD J By: 4)10 , Mayor SONDRA E. SMITH, City Clerk/Treasurer 2011 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED 1- BONDED 4520 - Sales Tax Construction Bond Street Improvements 06035 Transportation Bond Street Improvements 886,689 8,762,685 9,649,374 Trail Improvements 06036 Transportation Bond Trail Improvements 328,913 140,403 469,316 Wastewater System Improvements Project 02133 Wastewater System Improvements Project 16,316 46,725 63,041 5400 - Water & Sewer Street Improvements 06035 Transportation Bond Street Improvements 127,338 127,338 Water & Sewer Improvements 08072 Hwy 265 Water/Swr Relocate & 36" Wtr Lin 609,456 167,982 777,438 09018 W&S Relocations - 2009 Bond Proceeds - 1,897,709 1,897,709 TOTAL 1- BONDED Total 2 - GRANTS 1,968,712 11,015,504 12,984,216 1010 - General Donations 03044 Police Department Donations 03045 PD Law Enforcement State Forfeitures 03046 PD Law Enforcement Federal Forfeitures 03047 Fire Department Act 833/46/Misc Revenue 03048 Animal Services Miscellanous Donations 03049 Animal Low Cost Spay/Neuter Donations 03051 Parks & Recreation Donations 06029 Donations - Fire 09012 District Court Automation 09020 Police - US Marshal Service 09024 Police IRS/Treasury Forfeitures 09033 AR ETS Dispatch Training Reimbursement Grants 18,090 10,480 10,480 62,605 62,605 180,039 198,129 150,000 150,000 44,679 44,679 1,397 1,397 7,047 7,047 2,985 2,985 2,293 2,293 25,118 25,118 206,812 206,812 3,233 3,233 2011 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL 2 - GRANTS 06024 Historic Preservation Travel & Training 3,646 3,646 07036 Police Underage Drinking Prevention Conf - 7,194 7,194 08067 Police STEP Grant 100,582 100,582 08068 Police Underage Drinking Prevention Grt 23,021 23,021 08070 High Intensity Drug Trafficking Area - 8,066 8,066 09017 Police JAG - Recovery Solicitation 2009 - 39,157 39,157 09022 Police JAG - Local Solicitation 2009 216 96,161 96,377 Police Improvements 06033 Internet Crimes Against Children Grant - 13,466 13,466 08071 Police IRS Reimbursements 29,131 29,131 08077 Police - JTTF Reimbursement - 23,357 23,357 08078 Police - DEA Reimbursement 21,237 21,237 2100 - Street Grants 11020 FEMA Flood Damage (Project Worksheets) 11,056 11,056 In -House Sidewalk Improvements 09030 ORT Sidewalks/Pads Grant 21,138 253,751 274,889 2180 - Community Development Block Grant Grants CDBG GRANT FUNDING 10,950 768,865 779,815 2240 - Energy Block Grant Tracking Items 09011 Energy Efficiency/Conservation Block Grt 118,364 26,772 145,136 2250 - Parks Development Bridge & Drainage Improvements 09025 Niokaska Creek Stream Restoration Demo - 2,291 2,291 2930 - Drug Law Enforcement Grants 08070 High Intensity Drug Trafficking Area - 4,543 4,543 2011 Appropriations (Detail) CATEGORY 2 - GRANTS FUNDING SOURCE Police Improvements 08047 Police ASP Grant for DTF 4270 - Replacement & Disaster Recovery Grants 11020 FEMA Flood Damage (Project Worksheets) 4470 - Sales Tax Capital Improvements Bridge & Drainage Improvements 09025 Niokaska Creek Stream Restoration Demo 5550 - Airport Grants 11020 FEMA Flood Damage (Project Worksheets) OBLIGATED 2 - GRANTS Total 3 - OPERATIONAL 42,150 NON OBLIGATED TOTAL 8,816 8,816 933,264 933,264 4,161 46,311 - 15,857 15,857 210,908 3,091,082 3,301,990 1010 - General Operational Items Wayest Safety (Bunker Gear) 2130 - Parking Operational Items King Electric (Parking Deck Lighting) 5400 - Water & Sewer Operational Items Environmental Consulting (Wetlands Mitigation) 5550 - Airport Operational Items McClelland Consulting (Grading Obstruction) 18,142 19,977 3,510 350 18,142 19,977 3,510 350 3 - OPERATIONAL Total 4 - PROJECTS 41,979 41,979 1010 - General Community Development Improvements 10033 Raze and Removals Operational Items 2011 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATEDTOTAL 4 - PROJECTS 08056 Complete Neighborhood Plan 392 392 09027 Economic Development Services 261,625 1,000 262,625 Police Improvements 11026 EPA Drug Lab Clean Up 2,430 2,430 Tracking Items 10030 Fire Station Clean -Up / Remodel - 29,495 29,495 2100 - Street Citywide Improvements 08076 Radio Simulcast System (Citywide) 233,903 2,783 236,686 In -House Pavement Improvements 02052 In -House Pavement Improvements - 37,317 37,317 2130 - Parking Citywide Improvements 08076 Radio Simulcast System (Citywide) 9,662 313 9,975 Transportation Improvements 10024 Parking Entertainment District Program 18,287 6,050 24,337 11009 Parking Lot Impvs - Entertainment Dist - 10,000 10,000 2250 - Parks Development Citywide Improvements 08076 Radio Simulcast System (Citywide) 146,036 4,333 150,369 Parks & Recreation Improvements 00006 Skate Park 1,173 1,173 02002 Regional Park Development - 3,715,966 3,715,966 02013 Neighborhood Park Development 18,356 46,042 64,398 02014 Other Park & Safety Improvements - 27,796 27,796 02015 Gordon Long/Red Oak Improvements 7,017 19,385 26,402 02027 Playground & Picnic Improvements 3,039 3,039 02043 Lake Improvements 63,947 55,336 119,283 02045 Forestry, Safety, & ADA Compliance - 25,276 25,276 2011 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL 4 - PROJECTS 05001 Gulley Park Improvements 19,450 19,064 38,514 08002 Wilson Park Improvements 760 760 10009 Walker Park Improvements - 2,000 2,000 11001 Lewis Soccer Field Improvements - 267 267 11024 Walker Park Baseball Improvements 102,139 28,584 130,723 Trail Improvements 03022 Lake Fayetteville Trails - 26,987 26,987 2300 - Impact Fee Citywide Improvements 08076 Radio Simulcast System (Citywide) 1,296,617 325,288 1,621,905 Fire Improvements 07003 Fire Impact Fee Improvements - 23,325 23,325 Police Improvements 07001 Police Impact Fee Improvements 1,709 1,709 Wastewater Treatment Improvements 07004 Wastewater Impact Fee Improvements 317,324 317,324 Water & Sewer Improvements 02067 Water and Sewer Cost Sharing - 1,638,400 1,638,400 07002 Water Impact Fee Improvements - 1,224,149 1,224,149 10010 Sewer Replace - Elkins Outfall Line 1,680,000 1,680,000 4270 - Replacement & Disaster Recovery Other Capital Improvements 04030 Flood Damage Repair - 2004 - 7,310 7,310 04038 Replacement Copier Funds - 101,185 101,185 Vehicles & Equipment Improvements 05042 Fleet - Vehicles/Equipment Under $10,000 46,886 46,886 4470 - Sales Tax Capital Improvements Bridge & Drainage Improvements 02097 Stormwater Quality Mgmt/Nutrient Reduct 452,534 18,579 471,113 2011 Appropriations (Detail) CATEGORY_ FUNDING SOURCE 4 - PROJECTS - 02108 Other Drainage Improvements 03005 State Bridge Cost Sharing Program 10014 Lake Wilson Spillway Repair Citywide Improvements 08076 Radio Simulcast System (Citywide) Debt Service Payments 05002 Fire Station #3/#5 - Lease Payment Fire Improvements 02006 Fire Facility Maintenance 03019 Fire Apparatus Purchases 10015 Fire Mobile Radios 10017 Fire Information Technology Updates Information Technology Improvements 02055 Geographic Information System (GIS) 02056 Local Area Network (LAN) Upgrades 02057 Microcomputer Replacements 02060 Printer Replacements 02094 Document Management 04027 AS/400 Computer Upgrades 04047 Accessfayetteville Technical Improvement 05055 Software Upgrades - City Wide 08025 Time and Attendance 09031 Storage Area Network (SAN) 10013 IT Assessment and Project Management 99021 Municipal Management System In -House Pavement Improvements 02052 In -House Pavement Improvements In -House Sidewalk Improvements 02053 Sidewalk Improvements OBLIGATED 843,074 10,241 165,171 107,241 542 NON OBLIGATED TOTAL 504,497 504,497 475,906 475,906 35,179 35,179 26,106 869,180 24,863 24,863 15,615 15,615 67,186 67,186 27,259 37,500 972 972 33,602 33,602 14,602 14,602 3,036 3,036 46,697 46,697 78,277 78,277 95,392 95,392 10,215 10,215 14,456 14,456 26,333 26,333 6,177 6,177 20,707 185,878 19,630 19,630 368,518 475,759 878,598 879,140 2011 Appropriations (Detail) CATEGORY FUNDING SOURCE 4 - PROJECTS Other Capital Improvements 02046 Building Improvements 02050 Economic Development Matches 02061 P.E.G. Television Center - Equipment 04001 Telecommunication Systems Upgrades 04008 District Court/Prosecutor Facility Exp 07010 Budgeting & Planning Software System 09001 Animal Services Improvements 09002 Resurface Kennel Runs 11004 Parking Lot Rehab (City Employee Lot) Parks & Recreation Improvements OBLIGATED 2,000 NON OBLIGATED TOTAL 411,459 413,459 16,269 16,269 17,092 17,092 174,651 174,651 171,796 171,796 43,250 43,250 3,252 3,252 1,032 1,032 60,000 60,000 02001 Lights of the Ozarks 10,220 10,220 02014 Other Park & Safety Improvements 3,164 3,164 02045 Forestry, Safety, & ADA Compliance 32,119 32,119 08001 Tree Escrow 6,302 164,495 170,797 09032 Ice Storm Recovery Grant - AR Forestry - 14,645 14,645 Police Improvements 02047 Police Building Improvements - 25,122 25,122 02062 Police Specialized Equipment - 89,805 89,805 06002 Police Technology Improvements - 65,523 65,523 06003 Police Unmarked Vehicles - 7,201 7,201 08013 Police Tandburg Video Arraignment System - 18,000 18,000 11005 Police Bicycle Replacement - 10,000 10,000 11006 Police Equipment Replacement - 10,000 10,000 11008 Police Digital Media Management System - 50,000 50,000 Street Improvements 02116 Street ROW / Intersection / Cost Sharing - 373,366 373,366 04017 Township Widening - Gregg to N College 2,015 190,823 192,838 06005 Duncan/California/Harmon Intersections 67,656 67,656 2011 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL 4 - PROJECTS 06008 Rupple Road - Wedington to Mt. Comfort 298,213 298,213 06035 Transportation Bond Street Improvements 2,891,680 674,585 3,566,265 10011 Old Wire Road -Mission to Crossover 282,803 282,803 11027 AHTD Reimbursements Highway 16 East 11,212 11,212 Trail Improvements 02016 Trail Development 3,450 715,855 719,305 Transportation Improvements 02063 Traffic Signal Improvements 400,188 400,188 11021 Drainage Maintenance 9,950 161,587 171,537 Water & Sewer Improvements 02128 Water System Master Plan Study 5,347 5,347 4480 - Wastewater System Improvements Project Wastewater System Improvements Project 02133 Wastewater System Improvements Project 303,509 1,105,305 1,408,814 5400 - Water & Sewer Citywide Improvements 08076 Radio Simulcast System (Citywide) 394,909 11,395 406,304 09028 Fiber Optic Cable 57,000 57,000 11015 Energy Efficiency Improvements-NonGrant - 785 785 Street Improvements 06035 Transportation Bond Street Improvements - 117,530 117,530 Wastewater Treatment Improvements 02032 W.W.T.P. Building Improvements 02068 Upgrade/Replace Lift Stations - W.W.T.P. 02069 Plant Pumps and Equipment - W.W.T.P. 10008 UV Disinfection System Replacement 10027 Phosphorus Standards Management 10029 White River Restoration Project Water & Sewer Improvements 13,000 21,798 38,500 34,000 34,000 77,594 90,594 176,926 198,724 1,159,000 1,159,000 9,856 9,856 38,500 2011 Appropriations (Detail) CATEGORY FUNDING SOURCE 4 - PROJECTS 01023 Mount Sequoyah W&S System Upgrade 02017 Sanitary Sewer Rehabilitation 02067 Water and Sewer Cost Sharing 02128 Water System Master Plan Study 03018 36" Waterline Replacement & Protection 04020 Water Line Projects As Needed 04036 Mount Sequoyah Pressure Plane Impvs 04039 Water Impact Fee Cost Sharing Projects 08072 Hwy 265 Water/Swr Relocate & 36" Wtr Lin 10005 South Mtn Pump Station Repair & Replace 10006 Benson Mountain Pressure Plane Upgrade 10007 W/S Improvements Defined by Study 10010 Sewer Replace - Elkins Outfall Line 10020 Broyles Road Gravity Lines & Force Main 11010 Irrigation Reels - WWTP 11011 W/S Relocations for Street Bond Projects 11012 Water Replace - Crossover to Van Hoose 11013 Wetlands Bank Construction 11014 White River NPDES UAA and APCEC Action Water & Sewer Services Improvements 02064 Water & Sewer Rate/Operations Study 02065 Water Meters 02066 Backflow Prevention Assemblies 03038 Business Office Improvements 5500 - Solid Waste Citywide Improvements 08076 Radio Simulcast System (Citywide) 09028 Fiber Optic Cable Solid Waste Improvements NON OBLIGATED OBLIGATED TOTAL _._..__._.�_ _�..__._...�....._ _---107,450 107,450 51,168 3,887,692 3,938,860 223,472 223,472 2,561 2,561 - 53,731 53,731 - 517,352 517,352 260,751 62,821 323,572 - 45,594 45,594 523,254 549,929 1,073,183 - 200,000 200,000 - 325,000 325,000 - 1,000,000 1,000,000 - 465,000 465,000 - 88,379 88,379 - 135,000 135,000 64,987 64,987 250,000 250,000 350,000 350,000 193,227 67,400 260,627 9,950 140,050 150,000 8,451 8,451 41,190 41,190 24,024 24,024 282,877 11,312 294,189 116,128 116,128 2011 Appropriations (Detail) NON CATEGORY FUNDING SOURCE OBLIGATED OBLIGATED TOTAL 4 - PROJECTS 02038 Composting Site Improvements 618 618 03016 Recycling Improvements 22,620 22,620 07012 Materials Recovery Facility Improvements - 238,188 238,188 09013 Transfer Station Improvements - 16,875 16,875 09019 Recycling Containers ADEQ Grant Purchase - 2,725 2,725 10001 Solid Waste Compactors - 198,202 198,202 10002 Compost Site Slab Expansion - 408,289 408,289 10003 Westside Recycling Drop Off Facility 105,000 312,216 417,216 10004 Solid Waste Commercial Rate Study - 110,000 110,000 5550 - Airport Aviation Improvements 05046 Airport Expansion Equipment (AIP#21 REV)40,018 40,018 07039 Correct Runway 16 RSA - 171,594 171,594 09021 Hangar Fire - Airport 28,660 28,660 10022 Wildlife Hazard Assessment 4,150 4,150 11017 Airport Security Improvements 141,723 212 141,935 11019 Airport Stormwater Protection Plan Updat 2,500 2,500 11023 Airport Pavement Rehab & Re -marking - 403 403 9700 - Shop Citywide Improvements 08076 Radio Simulcast System (Citywide) 58,439 1,686 60,125 Other Capital Improvements 07032 Transfers to Shop Fund (9700)11,198 11,198 Vehicles & Equipment Improvements 02076 Fleet - Backhoe/Loaders - 535 535 02077 Fleet - Construction Equipment - 105,000 105,000 02078 Fleet - Light/Medium Utility Vehicles 76,810 262,298 339,108 02079 Fleet - Heavy Utility Vehicles 94,385 94,385 02080 Fleet - Other Vehicles/Equipment - 50,638 50,638 2011 Appropriations (Detail) CATEGORY FUNDING SOURCE 4 - PROJECTS 02081 Fleet - Police/Passenger Vehicles 02082 Fleet - Solid Waste Vehicles/Equipment 02083 Fleet - Tractor/Mower 06012 Fleet - Automatic Vehicle Wash System 4 - PROJECTS Total Grand Total NON OBLIGATED OBLIGATED TOTAL 308,414 308,414 950,597 426,880 1,377,477 56,439 56,439 - 34,330 34,330 10,214,145 31,107,238 41,321,383 12,435,744 45,213,824 57,649,568 CiC Kevin Springer City of Fayetteville Staff Review Form Submitted By City Council Agenda Items and Contracts, Leases or Agreements 1/3/2012 City Council Meeting Date Agenda Items Only Budget & Research Division Action Required: Finance & Internal Services Department A resolution to amend the 2012 Adopted Budget by reappropriating $57,649,568 in bonded or on-going capital projects and outstanding obligations and grant funded items. Cost of this request Account Number Project Number Budgeted Item X Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budget Adjustment Attached X ALA. POO o Departmenjector Cary Attorney 7=c Finance and Internal Services Director Date /2-/0- f( Date 12.^2.6-2611 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Cityl 2-19-1 1 P03:53 R C V D Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 ave evi le CITY OF FAYETTEVILLE, ARKANSAS BUDGET & RESEARCH DIVISION 113 West Mountain • Fayetteville, AR 72701 P (479) 575-8347 ARKANSAS www.accessfayetteville.org TO: THRU: Mayor Jordan and City Council Don Marr, Chief of Staff Paul A. Becker, Director of Finance FROM: Kevin Springer, Budget Director? DATE: December 19, 2011 SUBJECT: 2012 Budget Reappropriation Request PROPOSAL: A resolution to amend the 2012 Adopted Budget by reappropriating $57,649,568 in bonded or on- going capital projects and outstanding obligations and grant funded items. BACKGROUND / RECOMMENDATION: Budget appropriations for 2011 expired December 31, 2011. Equipment and supplies or services must have been received by December 31 in order to be charged to the 2011 Budget. Some departments have items or services that were budgeted in 2011 but were not delivered or complete by year-end. In these cases, unspent amounts for those projects and items need to be re appropriated, since they were not included in the 2012 Budget. In the case of capital improvement projects, unspent funds are added to any amounts appropriated in the 2012 Budget. Because of the need for project continuation, staff recommends approval of the attached reappropriation budget request at the January 3, 2012 City Council meeting. In addition, staff is recommending approval of any changes to this request that may arise due to finalizing the 2011 year end which would result in a decrease in the total authorized budget. City Council is requested to amend the 2012 Adopted Budget by re -authorizing up to $57,649,568 for purchase commitments and capital improvements as follows: Obligated Non -Obligated Total Bonded Capital Projects $ 1,968,712 $ 11,015,504 $ 12,984,216 Grant/Donations/Reimbursements 210,908 3,091,082 3,301,990 Outstanding Operational Obligations 41,979 - 41,979 Capital Projects 10,214,145 31,107,238 41,321,383 $ 12,435,744 $ 45,213,824 $ 57,649,568 Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 THE CITY OF FAYETTEVILLE, ARKANSAS A finalized listing of the capital project reappropriations will be submitted to City Council as an informational item during the First Quarter of 2012. Please find attached a schedule of capital projects by Improvement Type which were included in the 2011 Budget but did not incur a financial obligation during the 2011 fiscal year. The 2011 estimated unreserved fund balance/retained earnings for the respective funds reflected the cost of the requested reappropriation. These re -budgeted items, therefore, do not impact the estimated fund balance amounts which were forecasted in the 2012 budget. The re -authorization of prior year's appropriated projects and items are normal budget operating procedures and are generally for one-time expenses. Approval of this request will allow the 2012 Budget to be increased to reflect the attached information. Several of the requested re - authorizations include revenue offset in the form of grant revenues. Total requested re -budgets for all funds are in the attached worksheet. These amounts will require City Council action. For your information, a summary by Funding Source and Improvement Type is included following this memo. The reappropriation amounts are broken out into two separate categories: • Obligated: These items have Contracts/Purchase Orders already issued on them during 2011 and the City will not receive the item and/or service until 2012. • Unobligated: These items did not have any Contracts/Purchase Orders issued on them as of 2011. Budget Impact: The estimated fund balance for the 2012 budget was based on the assumption that these 2011 funds would be reappropriated. The funds do not increase the use of operating reserves and this request simply retains project funding for identified and scheduled capital improvements for the current fiscal year. If you have any questions concerning the attachment or the procedure, please feel free to contact either Paul A. Becker (575-8330) or Kevin Springer (575-8226). Thank you for your attention to this request. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION AMENDING THE 2012 CITY BUDGET BY REAPPROPRIATING UP TO $57,649,568.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT - FUNDED ITEMS PREVIOUSLY APPROPRIATED IN THE 2011 CITY BUDGET BUT NOT COMPLETED OR DELIVERED IN 2011 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends the 2012 city budget by reappropriating up to $57,649,568.00 in bonded or ongoing capital projects, outstanding obligations and grant -funded items previously appropriated in the 2011 city budget but not completed or delivered by the end of 2011. A copy of these items is attached to this Resolution as Exhibit "A", and incorporated herein. PASSED and APPROVED this 3`d day of January, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer