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Home My WebLink About01-12 RESOLUTIONRESOLUTION NO. 01-12 A RESOLUTION TO APPROVE POLICE DEPARTMENT POLICY 33.1.1 PHYSICAL FITNESS AND 53.1 INSPECTIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and adopts Police Department Policy 33.1.1 Physical Fitness and 53.1 Inspections which are attached. PASSED and APPROVED this 3`d day of January, 2012. APPROVED: By: ATTEST: SONDRA E. SMITH, City Clerk/Treasurer Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 1/3/243 2.0124 City Council Meeting Date Agenda Items Only Police Division Action Required: Police Department Staff seeks council approval of a resolution to adopt Fayetteville Police Department Policies: 33.1.1 Physical Fitness and 53.1 Inpsections $o Cost of this request Account Number Project Number Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Department Director City Attorney sPeikK - / /ft 20// Previous Ordinance or Resolution # Da e Original Contract Date: /Z//`'t' ( Original Contract Number: Date IZ- -ft-zoic Finance and Internal Services Director Date c)( Chief of St Date ayor 12-12-1 1 A11:37 RCVD Received in City Clerk's Office Received in Mayor's Office 434 1 Comments: Revised January 15, 2009 ttevi1e THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT 100-A West Rock Street Fayetteville, AR 72701 P (479) 587-3555 F (479) 587-3522 ARKANSAS www.accessfayetteville.org To: Mayor Lip rdan and City Council From: Mike Reynolds, a Chief of Police Date: Monday, December 12, 2011 Re: Police Department Policy and Procedures Recommendation: Council approves a resolution adopting Fayetteville Police Department Policies: 33.1.1, Physical Fitness and 53.1, Inspections. Background and Discussion: The current Fayetteville Police Department Policies were approved by council resolution #3-99 on January 5th, 1999. The department is currently in the process of reviewing all policies and updating as necessary to conform to current practices and to comply with accreditation standards. Budget Impact: None Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION TO APPROVE POLICE DEPARTMENT POLICY 33.1.1 PHYSICAL FITNESS AND 53.1 INSPECTIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and adopts Police Department Policy 33.1.1 Physical Fitness and 53.1 Inspections which are attached. PASSED and APPROVED this 3`a day of January, 2012. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer FAYETTEVILLE POLICE DEPARTMENT FAYETTEVILLE, ARKANSAS POLICIES, PROCEDURES, AND RULES Subject: 33.1.1 Physical Fitness Effective Date: Reference: Version: 1 CALEA: 22.3.2 No. Pages: 1 I. PURPOS4 To ensure that all sworn personnel are physically prepared to safely and satisfactorily perform the essential functions and meet at least the minimum physical requirements normally associated with their law enforcement tasks. II. POLICY Inasmuch as police work is a physically demanding occupation, all employees of the Fayetteville Police Department are encouraged to keep physically fit and maintain a satisfactory level of general health in order to accomplish the tasks of the job. The City of Fayetteville's health and benefits program provides a yearly wellness examination. Employees are encouraged to utilize this benefit to confirm their fitness for duty. If an employee's ability to perform their essential job functions, ability to meet the minimum requirements of their job, or ability to perform their job duties without posing a direct threat to the safety of themselves or others is in question, the Chief of Police may require confirmation from the employee's medical provider to determine the employee's fitness for duty in compliance with applicable Americans with Disabilities Act standards. Such a confirmation process shall be conducted jointly with Human Resources in order to ensure compliance with applicable employment laws. 33.1.1 Physical Fitness Page 1 of 1 Comment: This is a drastic deviation from previous policy until a new study on fitness standards can be completed and placed into effect. FAYETTEVILLE POLICE DEPARTMENT FAYETTEVILLE, ARKANSAS POLICIES, PROCEDURES, AND RULES Subject: 53 Inspections Effective Date: Reference: Version: 1 CALEA: 53.1.1, 17.5.3 No. Pages: 2 I. Purpose ---- The purpose of this policy is to establish procedures for departmental inspections. II. Policy It shall be the policy of the Fayetteville Police Department to conduct inspections to ensure that employees are acting in concert with department requirements in areas such as personal appearance, use and maintenance of equipment, and adherence to department policies and procedures. [CALEA 17.5.3] III. Definition Line Inspection: A line inspection is an inspection conducted by personnel in control of the persons, facilities, procedures, or other elements being inspected. IV. Procedures A. Line Inspections 1. Responsibilities [CALEA 53.1.1 c] a. Division Captains shall ensure line inspections are conducted in their respective divisions. b. Line supervisors are responsible for: 1) Accomplishing the actual inspection and documentation. 2) Identifying reasonable conditions and deadlines for correction of those items and behaviors that did not meet minimal departmental requirements. [53.1.1 e] 3) Follow-up on items and behaviors specified and discussed with individual employees to ensure appropriate corrective action has been made. [CALEA 53.1.1 e] 4) Documentation of more serious deficiencies identified through the inspection process or the failure of an employee to take corrective actions as instructed by a supervisor. [CALEA 53.1.1 d] 53.1 Inspections Page I oft Comment: This is a new policy to meet CALEA standards. The department had been conducting many of these inspections but did so without a directive in effect. 5) Written documentation of incidents, behaviors, policies, and procedures that should be brought to the attention of the division captain. [CALEA 53.1.1 d] c. Individual employees who fail to take appropriate corrective action(s) to address deficiencies identified during the inspection process within the specified time frame are subject to departmental discipline. 2. On a daily basis, supervisors should visually inspect personnel for whom they are responsible to ensure operational readiness. [CALEA 53.1.1 b, 17.5.3] 3. Periodically, supervisors shall inspect equipment assigned to the area for which they are responsible. [CALEA 53.1.1 b, 17.5.3] 4. Supervisors shall conduct a formal inspection of personnel to review uniforms, equipment and service weapons. [CALEA 53.1.1 a, 17.5.3] 5. Supervisors will ensure noted deficiencies are promptly corrected. [CALEA 53.1.1 e] B. Vehicle Inspection — Patrol vehicles shall be inspected on a daily basis by the officer assigned to the vehicle [CALEA 17.5.3]. 1. Deficiencies shall be noted and brought to the attention of a supervisor to make a determination as to whether the vehicle should be removed from service until repaired. Repair requests will be completed on vehicle maintenance requests. 2. Equipment required for patrol vehicles will be replenished or repaired upon inspection or as needed. 3. The inspection will be documented on officers' daily activity reports. 4. Personnel assigned to unmarked vehicles shall keep them clean and in proper working condition. Maintenance for unmarked vehicles should be scheduled as needed. 5. Supervisors should periodically conduct inspections of vehicles to ensure protocol is being followed. C. Facilities Inspection — To ensure the facility is clean, orderly and in good repair, employees should notify a supervisor if any deficiencies are noted during routine daily operations. 1. On a quarterly basis, the Administrative Captain will document an inspection of the facilities. 2. Deficiencies noted during an inspection of the facilities shall be forwarded to City of Fayetteville Building Maintenance Division. 53.1 Inspections Page 2 of 2