HomeMy WebLinkAbout95-11 RESOLUTIONRESOLUTION NO. 95-11
A RESOLUTION AWARDING BID #11-36 AND AUTHORIZING A
CONTRACT WITH MHC KENWORTH/VOLVO OF SPRINGDALE IN THE
AMOUNT OF $103,855.16 FOR THE PURCHASE OF A T800 SEMI TRUCK
TRACTOR FOR USE BY THE WATER AND SEWER DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-36 and authorizes a contract with MHC Kenworth/Volvo of Springdale in the amount of
$103,855.16 for purchase of a T800 semi truck tractor for use by the Water and Sewer
Department.
PASSED and APPROVED this 21st day of June, 2011.
APPROVED:
B
ATTEST:
By:
SO D ' • E. SMITH, City Clerk/Treasurer
E., 0 •
. s
s :FAYETTEVILLE:
5
Dennis Pratt / Barbara Olsen
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/21/2011
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Transportation
Department
A resolution awarding Bid 11-36 to MHC Kenworth / Volvo of Springdale in the amount of $103,855.16 for the
purchase of one T800 semi truck tractor for use by the Wastewater Treatment plant.
103,855.16
Cost of this request
9700.1920.5802.00
Account Number
02079.2011
Project Number
Budgeted Item
X
247,000.00
Category / Project Budget
75.00
Funds Used to Date
$ 246,925.00
Remaining Balance
Budget Adjustment Attached
Heavy Utility Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Finance and Internal Services Director
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
smirmaimummimispon
06-02-11A11:15 RCVD
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
ttevll1e
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
Date: June 1, 2011
Subject: Purchase of Semi Truck Tractor unit for Wastewater Treatment Plant
PROPOSAL: That City Council approve the purchase of one Kenworth T800 with Cummins Engine semi
truck tractor in the amount of $103,855.16 for use by the Wastewater Treatment Plant.
RECOMMENDATION; Bid 11-36 was opened May 4, 2011. Seven bids were received; a bid tab sheet is
attached.
The MX Engine spec'd in the lowest bid of MHC's Option 1 has only been on the market for a short period of
time. Fleet wants more history before we try this engine. The second lowest bid from Truck Centers of
Arkansas doesn't meet the warranty specs. The third lowest bid from Diamond International doesn't meet the
engine specs.
The bid from MHC Kenworth/Volvo — Option 2 is the lowest bid that meets specs. I recommend acceptance of
the bid from MHC Kenworth/Volvo, Option 2 in the amount of $103,855.16.
This unit is a replacement of unit #754, a 1999 Kenworth Semi truck tractor which was purchased used in 2004.
It presently has 719,233 miles on it, is no longer dependable and needs to be replaced due to age, miles and poor
condition.
This purchase was unanimously approved by the Equipment Committee on May 31, 2011.
BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-36 AND AUTHORIZING A
CONTRACT WITH MHC KENWORTH/VOLVO OF SPRINGDALE IN THE
AMOUNT OF $103,855.16 FOR THE PURCHASE OF A T800 SEMI TRUCK
TRACTOR FOR USE BY THE WATER AND SEWER DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-36 and authorizes a contract with MHC Kenworth/Volvo of Springdale in the amount of
$103,855.16 for purchase of a T800 semi truck tractor for use by the Water and Sewer
Department.
PASSED and APPROVED this 21st day of June, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
cYlDe aye
1
BID: 11-36
05/04/11
2:00 PM
CITY OF FAYETTEVILLE
Bid 11-36, Tandem Axle Truck Tractor
1 Diamond International International
G-r,c Dc>t-73",ti3`T ,' CT. 11a-�S Buyer's
Ft 41117 %.FwtEms/i S .
Workstar 7600
UWLK50ADNCW
•
$100,363.24
$3,415.00
$103,778.24 /
2 MHC KenworthNolvo - OPT 1 Kenworth T800 with MX Engine
r►'► X.AiG t av el: Ci trL.�' 0 N '7.14--er 4,wfi-' -W! F'
uncie/Chelsea Dump supplied by City
Pp A S I)L m D aJ r+ -S- W E w e Al -1- -v .a a¢.'
h srt A2' air.. ter' tol c 344y 'i::;
3 MHC KenworthNolvo - OPT 2
L.. b vJ C i 4.D 71-l'
✓bi 6-e.r- .S -P e -
4 Mack Truck Sales of Tulsa, Inc.
Kenworth
Muncie/Chelsea
T800 with Cummins Engine
Dump supplied by City
$98,337.41
$3,295.00
Mack Trucks, Inc. 2012 CXU613
Chelsea/Parker/Muncie Cast Iron P.T.O. & Aluminum Reservoir
$100,560.16
$3,295.00
$103,855.16
$108,344.11
$3,550.00
$111,894.11
5 Peterbilt of Fort Smith, LLC Peterbilt 365 $114,004.00
Muncie MUNTG8AK $4,326.00
$118,330.00 6)
6 Shipley Motor Equipment Company Mack 2012 CXU613 $102,928.17
Muncie E3XA12702BPRL/8405A07AKX $4,132.69
$107,060.86
7 Truck Centers of Arkansas Freightliner
%l. (, 1>063N'7' SW �T W A --2r24 A 'T7 Davis
S.1�cZS
Coronado SD
$98,813.00
$3,550.00
$102,363.00 /
`NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
PU - CH AGENT WITNESS
D TE
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cLfayetteville.ar.us
Requisition No.:
Date:
6/1/2011
P.O Number:
Expected Delivery Date:
Vendor #:
73750
Vendor Name:
MHC KENWORTH / VOLVO
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes: No:
City:
State:
Zip Code:
Ship to code:
50
D I n Head Ppproval
./-PiLriye,t
—74-7
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2011 KENWORTH T800 WITH CUMMINS ENGINE
1
EA
103,855.16
$103,855.16
9700.1920.5802.00
02079.2011
700766
PER BID SPECS 11-36, TO BE UNIT 766,
$0.00
FIXED ASSET #700766
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $103,855.16
Total:
$103,855.16
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
IT Manager:
& Internal Services Director:
Manager:
Other:
Revised 1/2/2008