The URL can be used to link to this page

Home My WebLink About91-11 RESOLUTIONRESOLUTION NO. 91-11 A RESOLUTION AUTHORIZING A CONTRACT WITH THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR DESIGN OF WATER AND SEWER RELOCATIONS RELATING TO THE WIDENING OF CROSSOVER ROAD (STATE HIGHWAY 265) BETWEEN JOYCE BOULEVARD AND ALBRIGHT ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with the Arkansas Highway and Transportation Department for design of water and sewer relocations relating to the widening of Crossover Road (State Highway 265) between Joyce Boulevard and Albright Road. PASSED and APPROVED this 7th day of June, 2011. APPROVED: ATTEST: By: d. "pia, SONDRA E. SMITH, City Clerk/Treasurer p«�Ee�R1t�r to: V31 :FAYETTEVILLE: • ;4. . VP,c 447 14:0?t` David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/7/2011 City Council Meeting Date Agenda Items Only Utilities Division Action Required: Utilities Department Resolution approving an agreement with the Arkansas Highway and Transportation Department for water and sewer relocations relating to the widening of Crossover Road (Highway 265) between Joyce Boulevard and the northern City limits. $ Cost of this request 5400-5600-5314.00 Account Number 08072-1102 Project Number Budgeted Item XX $ 5,241,743 Category / Project Budget $ 5,075,567 Funds Used to Date $ 166,176 Remaining Balance Budget Adjustment Attached Hwy 265 W -S Relocations Program Category / Project Name Water/Sewer Improvements Program / Project Category Name Water and Sewer and W/S Bonds Fund Name ctor Finance and Internal Services Director 4;04 Date 5-93- 11 Date Date -c2i/// Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 05-20-1 1 P02: 58 RCVD Clerk's Office Comments: Revised January 15, 2009 v'F�e vile CITY COUNCIL AGENDA MEMO MEETING DATE OF JUNE 7, 2011 THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff From: David Jurgens, Utilities Director Water/Sewer Committee Date: May 16, 2011 Subject: Crossover Road- Northern Section- Water and Sewer Relocation AHTD-Utility Agreement for Design RECOMMENDATION City Administration recommends approval of an agreement with the Arkansas Highway and Transportation Department for design of water and sewer relocations relating to the widening of Crossover Road (Highway 265) between Joyce Boulevard and Albright Road. BACKGROUND The project involves relocating water and sewer lines as required in preparation for the Arkansas Highway and Transportation Department (AHTD) widening of Crossover Road (Hwy 265) between Joyce and the northern City limits. The design contract has been awarded to McClelland Consulting Engineers as a change order to their design on the Mission — Joyce section of the work. DISCUSSION This agreement commits the AHTD to reimburse the City for the tasks shown below: - Field surveys to confirm rights -of -ways and utility locations - project cost estimating with AHTD and Fayetteville shares predicted - right-of-way requirement identification and easement document development - final engineering design Proportional cost shares will be identified as the design progresses. BUDGET IMPACT The City's portion will be funded from Water and Sewer revenue bonds; the remainder will be paid by the AHTD. The cost share split will be determined when the design is completed. AHTD Hwy 265 North W -S Design Agmt CCMemo Mayl 1.doc RESOLUTION NO. A RESOLUTION AUTHORIZING A CONTRACT WITH THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR DESIGN OF WATER AND SEWER RELOCATIONS RELATING TO THE WIDENING OF CROSSOVER ROAD (STATE HIGHWAY 265) BETWEEN JOYCE BOULEVARD ANI) ALBRIGHT ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with the Arkansas Highway and Transportation Department for design of water and sewer relocations relating to the widening of Crossover Road (State Highway 265) between Joyce Boulevard and Albright Road. PASSED and APPROVED this 7th day of June, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Rev. 07-02-01 AC X LS ARKANSAS STATE HIGHWAY COMMISSION HIGHWAY - UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES Job No. 040518 (Utilities) FAP No. STP -9142(27) Job Location E. Joyce Blvd. - City Limits Utility Owner City of Fayetteville (Fayetteville)(S) Water and Sewer Route 265 Section 2 Consultant McClelland Consulting County Washington Engineers, Inc. THIS AGREEMENT, made and entered into this Zy day of 3VNE. , 20/7 , by and between the Arkansas State Highway Commission, acting by and through the duly authorized representatives of the Arkansas State Highway and Transportation Department, with headquarters at Little Rock, Arkansas, hereinafter referred to as the "Department" and the City of Fayetteville Water and Sewer of Fayetteville, Arkansas acting by and through its duly authorized representatives, hereinafter referred to as the "Owner" WITNESSETH: (1). The "Department" proposes to make highway improvements and the "Owner" is required to adjust or relocate its facilities, as necessary, to clear highway construction. (2). The "Owner" is not adequately staffed to carry out the necessary preliminary engineering and has requested the services of the licensed engineering company of McClelland Consulting Engineers, Inc. to perform the following services. (a) Make all necessary field surveys and investigation and subsequently prepare complete plans, estimate of costs, and construction specifications. (b) Furnish four (4) copies of plans, specifications, etc. for "Department" review and approval. (c) If construction work is to be performed by other than "Owner's" forces, prepare all necessary documents to secure bids and Iet a contract for the proposed work. (d) Conduct bid opening and complete contract documents. (3). The "Owner" has entered into a contract with the consultant, subject to the "Department's" approval, and has furnished a copy which is attached and made part of this agreement. The estimated costs are not to exceed 5144,001.99. (4a). The cost of preliminary engineering services shall be eligible for reimbursement from the "Depal latent" at the same ratio as the adjustment of "Owner's" facilities are eligible. (4b). "Owner" agrees to retain cost records and accounts for inspection and audit for a period of three (3) years from the date of final payment. (5). The consultant shall begin work 5 days after receiving written authorization from "Owner" and complete 134 days thereafter. Rev. 07-02-01 (6). The "Department" may suspend or cancel the work under this contract at any time. Reimbursement will be made, in a proportionate amount, for any services performed by the consultant prior to the receipt, by the "Owner," of written notice of cancellation. (7). "Owner" shall be responsible for any and all hazards to persons, property, and traffic. With respect to traffic control, owner shall adhere to the requirements of the "Manual of Uniform Traffic Control Devices", as amended and supplemented. (8). This agreement is governed by all applicable State and Federal laws, rules, and regulations including the Arkansas State Highway Commission Utility Accommodation Policy adopted by Commission Minute Order 96- 167 as amended and supplemented, the Federal Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid Highway Projects as amended and supplemented, and the provisions of 23 CFR § 645 as amended and supplemented. (9). Subject to the terms and conditions herein, neither the "Owner" nor the "Department" by execution of this agreement waives or relinquishes any rights which either may legally have within the limits of the Jaw or constitution either State or Federal. City of Fayetteville Water and Sewer l �..r1Q,ld. o o riotn Name (Typed or Printed) ARKANSAS STATE HIGHWAY COMMISSION Acting By and Through The ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT (For) D ector of Highways & Tran portation 11 y Division Head ti a •e FEDERAL TAXPAYER IDENTIFICATION# 6oncira. £. Srni-t'. Name (Typed or Printed) Oi\V(1C. Title QAAdAtU (- CaMiAk Signature Section Head -Utilities Section Right of Way Division EASEMENT AFFIDAVIT Q -s X1-11 Ag -79 AV Comes David Jurgens, a resident of Washington County, after being duly sworn, depose as follows: Affiant is Utilities Director of City of Fayetteville whose mailing address is 113 West Mountain Street, Fayetteville, AR 72701. On Arkansas Highway Department Job No. 040518, located on Route 265, Section 2, Washington County, City of Fayetteville right of way for its facilities has been in place and continuously operated and maintained since 1970 - 2010. Si SSED my hand this 28th day of November, 2011. Daviens Utilities Director Named Title City of Fayetteville Utility Company 113 West Mountain Street Fayetteville, AR 72701 Address State of Arkansas County of Washington Before me, the undersigned, a notary public in and for said county and State, on this day personally appeared David Jurgens known to me to the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the City of Fayetteville, and the he executed the same as an act of said company and in the capacity therein stated. GIVEN UNDER MY HAND an official seal this ,5'111- day of C i jlt b , 2011 My commission expires: LVL Notary Public 4 ' TAA y6�'•?� pS • •• •u,� :PUB�-1�' : Q� .;ries 2-%.• �!�':12 ! �1 Ngo