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Home My WebLink About90-11 RESOLUTIONRESOLUTION NO. 90-11 A RESOLUTION AUTHORIZING APPLICATION FOR A 2011 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $23,500.00 TO FUND A PILOT APARTMENT RECYCLING CONTAINER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for a 2011 Arkansas Department of Environmental Quality recycling grant through the Boston Mountain Solid Waste District in the amount of $23,500.00 to fund a pilot apartment recycling container. PASSED and APPROVED this 7th day of June, 2011. APPROVED: By: ATTEST: i A.6 i1.rtJ ni RA E. SMITH, City Clerk/Treasurer David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/7/2011 City Council Meeting Date Agenda Items Only Solid Waste Division Action Required: Utilities Department Resolution Authorizing Application for a 2011 ADEQ Recycling Grant through the Boston Mountain Solid Waste District for $ 23,500 for a pilot Apartment Recycling Container. Cost of this request Account Number Project Number Budgeted Item Category / Project Budget $ Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budget Adjustment Attached 4'0. 4 a.. IL Finance and Internal Services Director Date 'Z� V Previous Ordinance or Resolution # Date Original Contract Date: S-20 r Original Contract Number: Date 51 - 6%d/-// Date Date Received in City Clerk's Office C5-20-1 1 A08:25 RCVC Received in Mayor's Office Comments: Revised January 15, 2009 aF've'.eville CITY COUNCIL AGENDA MEMO MEETING DATE OF JUNE 7 2011 THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff David Jurgens, Utilities Director Carrot. Hill, Solid Waste and Recycli From: Brian Pugh, Solid Waste and Recycli Date: May 11, 2011 Subject: Resolution Authorizing Application for a 2011 ADEQ Recycling Grant through the Boston Mountain Solid Waste District for $ 23,500 for a Pilot Apartment Recycling Container. RECOMMENDATION Fayetteville City Administration recommends authorizing application for a 2011 Arkansas Department of Environmental Quality (ADEQ) recycling grant though the Boston Mountain Solid Waste District for $23,500 for a pilot apartment recycling container. BACKGROUND Each year the Arkansas Department of Environmental Quality issues recycling grants through local Solid Waste Districts to help fund recycling programs. The City has benefited from these grants in the past. The Boston Mountain Solid Waste District compiles the grant pre applications and submits them to their Grant Committee for review. ADEQ no longer requires a signature from the Mayor for the pre application process. The pre application deadline to ADEQ is July 15`h, 2011. DISCUSSION This grant will be used to purchase a new container for use in a pilot program for apartment recycling. The container would be collected utilizing the existing vehicles dedicated to the Drop Box program. Staff is currently engaged in a Solid Waste and Recycling Plan in which pilot programs are to be identified. This pilot would be included in the plan for future consideration of expansion of recycling services to apartment complexes. With expanded programs and service in small business and paper recycling areas, apartment recycling is the next area where the City is looking to expand the recycling program. The challenges inherent in apartment recycling require that we move slowly, using small pilot programs to determine the best methods of providing service. The new container uses a new concept in waste handling by utilizing solar power to dump containers and also houses a multiple bin configuration on a drop box style container which will support the source separated nature of the recycling program. The container can be easily incorporated into existing operations since collection is handled with a drop off style truck, whereby eliminating the need to purchase new vehicles for recycling collections at apartments. BUDGET IMPACT The recycling grant awards are not matching grants, so no City funds are obligated with this request. Upon approval and award of the grant a budget adjustment will be requested to recognize the grant revenue and a capital project will be created. Apartment Container Grant App CCMemo May 11.doc RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION FOR A 2011 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY RECYCLING GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $23,500.00 TO FUND A PILOT APARTMENT RECYCLING CONTAINER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for a 2011 Arkansas Department of Environmental Quality recycling grant through the Boston Mountain Solid Waste District in the amount of $23,500.00 to fund a pilot apartment recycling container. PASSED and APPROVED this 7th day of June, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer LI.tTiI ROLL OF CiyqTAENER5 Multiple Activated Dumping Rolloff Containers •Recycle Refuse Solutions Municipalities & Commercial Recycling Solutions MADROC at recycle Convenience Center Recycling can be so much easier with the MADROC Mixed Paper Aluminum Paperboard Landfill 4 II 14 Yards Yards 4IP, 4 Yards Yards i Cardboard Plastic Glass Steel Cans Typical School Recycling Configuration 1 Our MADROC containers provide individual compartments to separate recycle content before being hauled to a MERF or Transfer Station. The multiple compartment design helps municipalities and the waste hauling industry in their efforts to recycle & save energy. • Used in Schools, Recycle Convenience Centers, Curb Side Recycling, as well as Local, State and Federal Government Agencies. • Used in various Commercial Industries such as Offices, Apartment Complexes, Sustainable Communities, Manufacturing, Retail, Medical, Restaurants, Transportation, Trade & Wholesale environments. Hauling for Agricultural & Landscaping Supply Industries The MADROC Container can save time and make you money Our MADROC containers provide individual compartments to separate materials. The Multiple Compartment design allows one vehicle to haul to multiple customers in a single trip compared to most supplier vehicles that can only haul one order at a time. The current delivery method exhausts time and the ability to process getting out orders to customers. The MADROC saves valuable time and money so you can accommodate your customers more efficiently, adding profit to your bottom line. With its heavy duty and rigid frame, our containers can distribute products such as aggregate, mulch, sand, compost, soil, fertilizers, seed, grain and numerous other products. Up to 50,000 gross lbs. the MADROC's unique design prevents weight distribution for loading and unloading without the worry of tipping. Mr 3 Mulch Aggregate WHIM Sand Soil Typical Agricultural & Landscaping Configuration Recycling Grants Application 2011 Fiscal Year 2012 Purpose The purpose of this application is to provide detailed information about a proposed Recycling Grant project. General All items must be completed and returned to your Regional Solid Waste Management District to be forwarded to the Arkansas Department of Environmental Quality (ADEQ). Applications are accepted by ADEQ annually Sept. 15 -Dec. 31. incomplete applications will result in funding delays. APPLICANT: CITY OF FAYETTEVILLE CONTACT: BRIAN PUGH ADDRESS: 1560 S. HAPPY HOLLOW ROAD CITY: FAYETTEVILLE COUNTY: WASHINGTON ZIP CODE: 72701 PHONE: (479) 718-7685 E-MAIL: BPUGH@CI.FAYETTEVILLE.AR.US Select only one category ❑ ADMINISTRATIVE ❑ COMPOSTING O EDUCATION ❑ MATERIAL RECOVERY FACILITY ❑ PLANNING ® RECYCLING EQUIPMENT ❑ RECYCLING PROGRAMS ❑ TRANSFER STATION WITH RECYCLING 0 WASTE REDUCTION AcnvmEs In one sentence, explain what will be purchased with requested grant funds. A recycling container which is serviced with a roll off style truck and has four 6 yd bins that dump independently. • Grant Amount Requested $18500 Total Project Cost $85733 Other than Recycling Grant funds, how are expenses for the continuation of this project to be funded (including maintenance, repairs, labor and operating expenses)? User fees, Solid Waste and Recycling Enterprise Fund. Who will manage the finances of this grant and how may s/he be contacted? (Who is responsible for maintaining records of income and expenses related to this grant?) Brian Pugh - contact information listed above. ADEQ ARK ANSAS Department of Environmental Quality I� On a separate sheet, please describe your proposed project and explain why it is needed. At a minimum, answer the following: (To curtail possible delays processing your application, please answer all questions completely. Examples of project descriptions are provided in the Overview & Application Instructions document.) 1. Describe your current recycling program. Explain how it fits into your local solid waste management program and the overall district solid waste plan. 2. How will the proposed project enhance or improve the current recycling program? 3. What will the project accomplish and how will it be accomplished? How will success of the project be measured? 4. What actions will be taken to begin the project before pre -applications for the next grant round are submitted to ADEQ (July 15)? What actions will be taken to complete the project and spend all grant funds within three years? 5. Who will participate in and benefit from this project? How will they participate or benefit? If partnerships are involved, describe each partner's role in the project. 6. How will the_public be made aware of recycling or other opportunities provided by _ _ project? Describe the educational message to be delivered and the method(s) of delivery. When available, provide a copy of any materials developed. Grant Proposals for Composting, Recycling Equipment, Material Recovery Facility, Recycling Programs, Transfer Station with Recycling and Waste Reduction Activities should also respond to the following questions: 7. Does existing mechanical processing equipment or facilities adequately serve the relevant area? If yes, the regional solid waste management board must determine that the requested equipment or facility is an indispensible component and would more efficiently serve the relevant area. Submit the board's rationale for the determination with the grant application. 8. If purchasing equipment or constructing facilities, provide a detailed description of these items. The description may include bid specifications, equipment brochures, drawings, illustrations, etc. 9. Provide the days and hours of operation and the physical location (address) for the equipment or facilities. 10. What materials will be collected as a direct result of this project? What are the plans for selling or reusing the materials? If composting, provide a physical location where organics will be composted. 11. How will the volume collected for recycling or diversion and revenue received as a result of this project be measured and recorded? Who is responsible for maintaining these records and how may s/he be contacted? Provide an estimate of new or increased tonnage collected or diverted as a result of this project. 12. Will the proposed project generate revenue? How? Will this revenue be enough to continue or expand the project? ADEQ ARKANSAS Department of Environmental Quality Please provide a separate sheet showing the budget for this project using the following headings and categorizing the expenditures using the numbered information as guidance. (See the example budget in the Overview & Application Instructions for one way of doing this.) List of Items — Grant Request ($) — Organizational Budget ($) — Additional Information Grant Request Organizational Budget Additional Information 1. Salaries, Administrative — List project personnel, by position. Provide the percentage of this position's time to be devoted to the grant project in the additional information column. Salaries for managers, supervisors, office or support staff and educators should be included in this listing. 2. Salaries, Operational Labor — List project personnel, by position. Provide the percentage of this position's time to be devoted to the grant project in the additional information column. Salaries for forklift drivers, line workers, baler operators, etc., should be included in this listing. 3. Professional Services — List consultants, contractors, or others who will provide specialized services. List services to be provided in the additional information column. - 4. Facilities — Costs associated with -construction or expansion of recycling facilities. List percentage of the facility's time and/or space to be devoted to this project in the additional information column. 5. Equipment — Capital items (items whose lifespan would normally extend beyond a calendar year) to be purchased. List percentage of time this equipment will be used on this project in the additional information column. 6. Maintenance & Repairs — Costs associated with the upkeep and maintenance of facilities or equipment. 7. Materials & Supplies — Items that are expendable or consumed during the project. This may include office supplies such as paper, ink, envelopes, etc. or operational supplies such as baling wire, plastic bags, gloves, etc. 8. Transportation — Anticipated expenses for trucking, shipping or hauling recyclable materials. 9. Training — Costs associated with training staff, board members or applicants in areas directly related to recycling. 10. Education & Promotion — Costs, excluding salaries, to educate the public or promote the recycling program. Don't forget to total the amounts for the Grant Request and Organizational Budget columns by category and provide a grand total. Appendices that provide more information to help reviewers better understand the grant request may be included with complete grant application. AD EQ AR K ANS AS Dapamint of EnvIronmantar Quality J b ` All grants are subject to the requirements of A. C.A. 8-6-601 et. Seq. and Arkansas Pollution Control and Ecology Commission Regulation 11, Chapter Four: Solid Waste Management and Recycling Grants Program. The following items are not eligible for funding from recycling grants: Taxes Reimbursement of funds Retroactive purchases Vehicle registration Legal fees Utilities Licenses or permits GRANT RECIPIENTS AGREE TO: • Actively develop a recycling program, as outlined in the grant application, and expend all grant funds in the three (3) years following the date of the grant award by the department. • Actively seek to market or reuse the materials diverted under the recycling program from deposition in landfills in the period of three (3) years following the date of the grant award by the department. • Start grant project before July 15, the date pre -applications for the next grant round are due to the department. •_ Use facilities or equipment purchased with grant funds no less than 50 percent of the time on the purposes specified in the grant application. • Use any interest earned on grant funds exclusively for recycling programs consistent with the Regional Solid Waste Management District's Solid Waste Management Plan. • Maintain an orderly accounting system to document that grant expenditures are made in accordance with project budget. This includes keeping copies of all bids, paid invoices, canceled checks, and other appropriate paperwork. • Report for five years after receipt of grant funds or until all funds are expended, whichever is longer, as directed by statute and regulation. • Conform to all state laws on the purchase, use or sale of equipment and facilities secured with grant funds. • Seek competitive bids or requests for proposals (RFP) for purchase of equipment or services as required by state and local procurement laws. • Receive written approval from the Board and the department for any modifications to the grant, including requests for time extensions. • Receive written consent from the Board and department before selling, trading or transferring facilities or equipment. REGIONAL SOLID WASTE MANAGEMENT DISTRICT BOARDS AGREE TO ensure recipients conform to requirements and to: • Establish or designate at least one adequate recyclable materials collection center in each county as required in Arkansas Pollution Control & Ecology Commission Regulation 28. • Ensure the grantee show adequate revenues are being collected to support the Tong -term operation and maintenance of a grant -funded project prior to the disbursal of grant funds. • Ensure all applicable federal, state and local permits and licenses have been obtained. • Ensure the project has begun before disbursing funds. • Notify ADEQ in the event a recipient has not met conditions of the approved grant application. • Ensure that the project is compatible with the approved RSWMD plan on file with ADEQ or submit documentation demonstrating why a deviation is necessary. • Compile annual reports as required. ADEQ A R K A N 5 A S Dapartmant of Enrlrortmantal Quality wreAVII/Preri9C-'7.1-ovi7 All grants are subject to audit. Department personnel have the right of access to all records pertaining to grant -funded project or activity. Grant application must include: answers to the Project Proposal questions, a complete Budget and Proof of Publication, as required. Copies of any comments received regarding the grant request shall be forwarded to ADEQ. Incomplete grant applications will not be considered and may delay processing of grant funds. Signature and Certification The authorized representative of the organization applying for the grant and the Regional Solid Waste Management Board Chairman both must sign the application. The authorized representative must have the authority to obligate the applicant's resources. I certify that to the best of my knowledge, the information provided in this application and its attachments is correct and true. I understand and agree that if grant money is subsequently awarded as a result of this application, I will comply with all applicable statutory and regulatory provisions and with applicable terms, conditions, and procedures of the Recycling Grants program. I have read and agree to abide by the Minimum Conditions of Recycling Grants. I certify that all proposed activities will be carried out and that all grant money received will be utilized solely for the purposes for which it is intended unless written authorization is provided by the Regional Solid Waste Management District and the Arkansas Department of Environm =.'tal Qualit r/i8/// Applicant's; orized Representative and Title Date x W "� ..A _,?/- RSoar Chairman Date THE ABOVE -REFERENCED GRANT JS HEREBY APPROVED. x pLAr,L) ADEQ Recycling/Market Development Branch Manager Date EQ Solid aste Management Division Chief ADEQ Chief Deputy Director ADEQ ARKAMSAS Deo uunentof Environmental Quality Date Date 2012 Recycling Container Grant for Apartment and Festival Pilot Programs 1. Describe your current recycling program. Explain how it fits into your local solid waste management program and the overall district solid waste plan. Fayetteville's recycling program is a source separated program meaning the materials are separated at the source of collection. This is true in both the curbside and drop off services provided by the City. The curbside program services residential single family homes and small businesses can participate for a fee. City crews operate the residential trash collection as a Pay As You Throw program where residents choose from 3 different cart sizes and pay according to the waste they dispose. The curbside recycling program allows residents to divert materials from their weekly waste stream and potentially lower their waste bill. The drop off recycling service is designed for those without curbside service and non -city residents providing recycling options as required through our District Solid Waste Plan. 2. How will the proposed project enhance or improve the current recycling program? --The project -will -allow -the Solid Waste and Recycling Division to operate several pilot recycling projects with apartments and festivals conducted in the City. Presently there is not a curbside recycling program for apartments but apartment tenants can access the recycling drop off service. Also, large festivals like Bike Blues and BBQ have not succeeded in establishing a valid recycling component. A container, like the one identified for this grant, can be incorporated with existing equipment and processing capabilities utilized by the Division. The pilot projects created with this grant will allow for evaluation of servicing apartments with curbside recycling of a least some valuable materials. A multi faceted approach for apartments utilizing several collection methods will probably best serve this sector for recycling. Expanding recycling services across the City is the main improvement associated with this grant request. 3. What will the project accomplish and how will it be accomplished? How will success of the project be measured? The project will accomplish the need to study costs involved with expanding recycling services to apartments and festivals. The container will be included into the current operations of the Solid Waste and Recycling Division using existing fleet and personnel. Staff is currently working on an Integrated Resources Management Plan that will outline efforts to increase diversion of materials from the landfill and reach an established diversion goal. Public input and City Council approval are part of the process for implementing the plan. The pilot programs for apartments and festivals will be measured for effectiveness within the context of the plan. 4. What actions will be taken to begin the project before pre -applications for the next grant round are submitted to ADEQ (July 15)? What actions will be taken to complete the project and spend all grant funds within three years? The container will be purchased and the pilots begun by the second quarter of 2012. The pilot programs for the apartments will have a defined beginning and end time so evaluations can occur. The long term goal will use the container with apartment complexes and festivals on a permanent basis. S. Who will participate in and benefit from this project? How will they participate or benefit? If partnerships are involved, describe each partner's role in the project. Apartment complexes and festivals within the City and will benefit by allowing the City to plan for effective and cost efficient recycling options to these entities. Apartment complexes will be chosen to participate based on their willingness to partner with the City. Participation will include coordinating education information to the tenants, providing space to house the container and helping to maintain metrics regarding participation among their tenants. Moving the container to different complexes during each week will allow for more opportunities to gain information on the pilots. A second container is being purchased by the Division without using grant money to help in evaluating these pilot projects. The Integrated Resources Management Plan will lay the groundwork for changes within the ordinances governing Solid Waste and Recycling programs and it is planned that festival recycling will be required at City festivals in the future. 6. How will the public be made aware of recycling or other opportunities provided by this project? Describe the educational message to be delivered and the method(s) of delivery. When available, provide a copy of any materials developed. The pilot programs will be well communicated through City staff with apartment owners and managers in order to be part of the pilot. Festival recycling will become part of the permitting process for festivals through the City's Planning Office. The local paper and one of the local television stations have both expressed interest in covering this story as it develops which will help promote recycling with the pilots. What can be recycled will be communicated with an education campaign and with picture signs on the container and brochures. For apartments participating in the pilots the educational message will be given through brochures, monthly newsletters, tenant lease signings, laundry/mail room facility displays and other apartment complex communications between management and tenants. 7. Does existing mechanical processing equipment or facilities adequately serve the relevant area? If yes, the regional solid waste management board must determine that the requested equipment or facility is an indispensible component and would more efficiently serve the relevant area. Submit the board's rationale for the determination with the grant application. Yes. The City of Fayetteville operates a recycling center where the materials would be processed. 8. If purchasing equipment or constructing facilities, provide a detailed description of these items. The description may include bid specifications, equipment brochures, drawings, illustrations, etc. The container will be separated into four — six yard boxes that can independently dump using solar power to control the dumping mechanism. The container sits on a roll off style truck when being moved and when dumping the materials. Equipment information/drawings are included. 9. Provide the days and hours of operation and the physical location (address) for the equipment or facilities. The container will be used at different locations throughout the City in pilot programs to apartment complexes and festivals. Apartments will be decided later after discussion with owners and managers. The container will be collected by City personnel and processed at the recycling center located at 1560 S. Happy Hollow Road, Fayetteville, AR., 72701. The container will be housed there during non use. 10. What materials will be collected as a direct result of this project? What are the plans for selling or reusing the materials? If composting, provide a physical location where organics will be composted. The materials collected with this container will be aluminum cans, steel cans, plastic #1 and #2 bottles. The recyclables will be processed along with the curbside and drop off recyclables currently collected. 11. How will the volume collected for recycling or diversion and revenue received as a result of this project be measured and recorded? Who is responsible for maintaining these records and how may s/he be contacted? Provide an estimate of new or increased tonnage collected or diverted as a result of this project. The recyclables will be weighed together on our facilities certified scales to determine actual weight received from pilot programs. Diversion and revenue can be measured and recorded using waste audit information as part of the pilot and revenue statistics currently kept by staff. Brian Pugh will be responsible for maintaining these records and can be contacted through the information provided at the front of this application. It is estimated that 1 to 2 tons per week can be gained through various pilot programs. 12. Will the proposed project generate revenue? How? Will this revenue be enough to continue or expand the project? There will be revenue generated from the sale of the material once processed; however, there will not be enough revenue to completely cover the cost of providing service to the apartment complexes or festivals. Users fees for service and the operating budget will fund these programs in the future. Additional Information Organizational Budget .0 0 g 2 0t. U U U 0 .O 4) 6) U L. 1.4 O A. O 1.4 O01.G. O O. 1:14U a) A O Q p .0 O o a' o o • 5 a) .0 a> a) o mu O 4. O O N 4+ O O 0 0 0 0 •5.�' o O O O O o O O O o V7 1(} 0 O O O el r n0000 '1", k,456 cis 0 O CD 00 64 5p 64 v4 #'S J Recycling can be so much easier with the MADROC Our MADROC containers provide individual compartments to separate recycle content before being hauled to a MRF or Transfer Station. The multiple compartment design helps municipalities and the waste hauling industry in their efforts to recycle & save energy. http://www.cscreativesystems.com/municipality/ 7/26/2011 Benefits • Allows for independent dumping • Saves costly time. Average time to unload an 8 unit MADROC unit at a Transfer Station is less than 5 minutes. • Works with many waste diversion plans and programs found in local building inspection offices • Easily measures in yardage with marking inside every container • Designed to fill evenly depending on type of content or material being used • Minimizes space on construction job sites where staging area is critical • Optional secured lids to keep pests out while also eliminating contaminated storm water runoff • Increases renewable resources • Increases the publics understanding of source reduction, reuse & recycling as a sustainable environmental strategy • Reduces Pollution & minimizes carbon footprint • Increases renewable resources • Solar power option does not use petroleum • Keeps material content separated • Configurations • Power Options • Warranty • Shipping • Business Relations • Options • Place an Order Recycle Refuse Solutions for: http://www.cscreativesystems.com/municipality/ 7/26/2011 ..�,�1Th..&&.. _ .,.on.,,.n.� 1PU1IE11 1 • Ow 9NWdd • @ 1 ❑ - ff T • /i i m i� m m N a Q V P - C N [n ff T -b-.5 SCALE I/2"=1'-p" HYDRAULIC SYSTEM OESCRIPrION 0 m CZNTAINER MATERIAL DESCRIPTION • Ckf UJ J 0 z Q ti z z UJN L Z w z J J1 in 7 2 Q d OESGRIPTIQM N Lei 4 i M J Z x N J N til a 'no J. 4 BATTERY TRAY 4. 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