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Home My WebLink About66-11 RESOLUTIONRESOLUTION NO. 66-11 A RESOLUTION APPROVING TASK ORDER #2 TO A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $12,900.00 TO DEVELOP AND BID AN AIRPORT SECURITY IMPROVEMENTS PROJECT FOR FAYETTEVILLE EXECUTIVE AIRPORT - DRAKE FIELD CONTINGENT UPON RECEIPT OF A GRANT AWARD, AUTHORIZING APPLICATION FOR AND ACCEPTANCE OF A GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $144,000.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves task order #2 to a contract with McClelland Consulting Engineers, Inc. in the amount of $12,900.00 to develop and bid an airport security improvements project for Fayetteville Executive Airport -Drake Field, a copy of which is attached as Exhibit "A", contingent upon the receipt of a grant award. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for and acceptance of a grant from the Arkansas Department of Aeronautics in the amount of $144,000.00. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "B". PASSED and APPROVED this 19th day of April, 2011. APPROVED: B ATTEST: SONDRA E. SMITH, City Clerk/Treasurer TASK ORDER NO. 2 AIRPORT SECURITY IMPROVEMENTS FAYETTEVILLE EXECUTIVE AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on May 5, 2009. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Executive Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project description, project schedule, and engineering fees related to the Airport Security Improvements, Drake Field. SECTION I - PROJECT DESCRIPTION The project is to consist of the Airport Security Improvements, including the work scope in the attached Scope of Services. The services to be performed include: Preliminary Design; Detailed Design; Cost Estimates; Bidding Assistance; Construction Administration; and Construction Observation. J:\DRAKE FIELD\CONTRACTS\2009-2013\Task Order 2.doc 1 SECTION II - PROJECT SCHEDULE From the time the City of Fayetteville issues the Notice To Proceed (NTP), McClelland Consulting Engineers, Inc. will endeavor to execute the project within the following time periods: Task A. Access Security System Design Completion After NTP 28 calendar days SECTION III - SCOPE OF SERVICES McClelland Consulting Engineers, Inc. shall, generally, provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically, the project is likely to include: A. Access Security System and all necessary components as follows: a. Master Control Panel and accessories including: proximity readers for four gates, gate controller located near master controller, power modules, cabling as necessary and software. b. Video surveillance including: Fixed position video surveillance cameras for each gate, at main terminal tarmac, and at fire department (8 minimum locations), digital video recorder(s), lightning protection, and power supply. c. Lighting at each gate entrance for security designed for video recording footcandle levels at each gate. d. New gate controllers/motor operators at existing gates. e. Remote unlock station located in terminal building. f. Electrical power and date circuits as required. Includes all conduit and cable as necessary with the understanding is to use wireless devices where practical to avoid cutting patching of existing tarmac. The estimated construction cost for these items is $167,500.00. J:\DRAKE FIELD\CONTRACTS\2009-2013\Task Order 2.doc 2 SECTION IV - FEES AND PAYMENTS The following fees are to be paid to McClelland Consulting Engineers, Inc. as compensation for his services: A. Project Coordination & Engineering Design: a lump sum of $ 8,650. B. Bidding Service: a lump sum of $ 750. C. Reimbursement Expenses: Estimated to be $ 1,500. D. Const. Material Testing Estimated to be $ 2,000. E. Additional Services (as needed) To Be Determined Appendices A & B presents Hourly and Unit Price Fee Schedule for personnel anticipated to be assigned to this project and the possible materials testing by McClelland Consulting Engineers, Inc. and their Consultant Engineering Elements, PLLC. SECTON V - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. J:\DRAKE FIELD\CONTRACTS\2009-2013\Task Order 2.doc 3 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: Date: V,679t, Attest: FOR McCLELLAND CONSULTING ENGINEERS, INC.: B Date:3fri?/-7/ Wayn Joni, Vice President J:\DRAKE FIELD\CONTRACTS\2009-2013\Task Order 2.doc Attest: oov�`.RK/TR`'' .7:-.... —. V\ Y OA, • ::V• • 'Xi ; e :F AYETTEVILLE: =�: :.moo a4,(i/L- 4 APPENDIX A TASK ORDER N0.2 Hourly Rates for Personnel Fayetteville Executive Airport CATEGORY Project Director Project Manager Project Engineer Design Engineer II Design Engineer I Registered Surveyor Computer Technician Senior Engineering Technician/Observer Engineering Technician/Observer Junior Engineering Technician Survey Crew (2 man) Clerical Support CADD Technician III CADD Technician II CADD Technician I Soils Lab Supervisor Soils Technician II Soils Technician I J:\DRAKE FIELD \CONTRACTS\2009-2013\Appendix A TO 2.doc BILLABLE HOURLY RATE RANGE $145 to $160 $120 to $150 $90 to $130 $85 to $110 $75 to $90 $80 to $100 $60 to $85 $65 to $75 $75 to $95 $45 to $70 $135 to $150 $45 to $55 $65 to $80 $55 to $70 $45 to $55 $60 to $70 $45 to $55 $35 to $45 GENERAL: Laboratory Field Technician I * $ 42.00 per hour Laboratory Field Technician II * 45.00 per hour Laboratory Engineering Technician * 55.00 per hour AHTD-Qualified Technician* 55.00 per hour Engineering Technician * 60.00 per hour Engineering Technician II 80.00 per hour Senior Engineering Technician 95.00 per hour Lab Supervisor 60.00 per hour Mileage 0.50 per mile Consultation: Lab Supervisor 60.00 per hour Field Engineer 105.00 per hour Project Engineer 110.00 per hour Project Manager 155.00 per hour Principal Engineer 160.00 per hour Lab Report Preparation (per report) 50.00 per hour APPENDIX C CONSTRUCTION MATERIALS LABORATORY FEE SCHEDULE TASK ORDER NO.2 SOILS: AHTD-Qualified Field Technician Soils Field Technician I (1 -hour minimum) In -Place Compaction Test -Nuclear Gauge ASTM D 2922, Sample Pickup, or Stand-by Time Nuclear Density Gauge Fee: (per Density Test); [Minimum $15.00 per trip, per project] Liquid Limit, Plastic Limit, Plasticity Index ( 3 point) ASTM D 4318 Sieve Analysis -Washed No. 200 (Wet) ASTM D 1140 Sieve Analysis -Dry ASTM D 422 Hydrometer Analysis ASTM D 422 Specific Gravity ASTM D 854 Soils Classification, Atterberg Limits & Gradation ASTM D 2487 Laboratory Maximum Compaction Test ASTM D 698 or AASHTO T 99 Laboratory Maximum Compaction Test ASTM D 1557 or AASHTO T 180 Potential Volume Change -Swell Pressure California Bearing Ratio -CBR ASTM D 1883 (3 point) (Proctor curve additional) Shrinkage ASTM D 427 Soil Bearing Capacity (Engineering Tech., 2 -hour minimum) Non -ASTM Procedures Available On Request CONCRETE: Concrete Mix Design Review Concrete Mix Design (Sr. Engr. Technician) Confirm Concrete Mix Design Concrete Field Technician I * (1 -hour minimum): [For any of the following 6 items:] • Concrete Cylinder, Grout, Mortar or Beam Molding • Concrete Cylinder or Beam Pickup • Concrete Slump Test ASTM C 143 • Concrete Air Content Test ASTM C 231 or C 173 • Cement Mortar or Grout Sampling • Stand-by Time • Unit Weight and Yield of Freshly Mixed Concrete ASTM C 138 55.00 per hour 42.00 per hour 12.00 each 50.00 each 40.00 per sieve 8.00 per sieve 120.00 each 50.00 each 110.00 each 140.00 each 150.00 each 100.00 each 150.00 each 50.00 each 60.00 per hour Price on Request 95.00 per hour Price on Request 42.00 per hour AHTD-Qualified Concrete Technician: (1 -hour minimum), [For any of the foregoing 7 items:] 55.00 per hour Compressive Strength of Concrete Test Cylinders ASTM C 39 (pad cap) (Incl. Processing, Storing & Curing) 20.00 each ACI Grade I Concrete Field Testing Technician J:\DRAKE FIELD \CONTRACTS\ 2009-20131APPENDIX B TO2.DOC:jm Page 1 of 2 APPENDIX C CONSTRUCTION MATERIALS LABORATORY FEE SCHEDULE TASK ORDER NO. 2 CONCRETE (Continued): Compressive Strength of Concrete Test Cylinders ASTM C 39 (sulfur capped) (Incl. Processing, Storing & Curing) 35.00 each Spare Cylinders Specimens Processed, Stored & Cured but not Tested $ 15.00 each Schmidt Hammer Testing (Engineering Tech, 2 -hour minimum) 60.00 per hour Flexural Strength of Concrete Beams ASTM C 78 or C 293) (Incl. Processing, Storing & Curing) 50.00 each Spare Beam Specimens Processed, Stored & Cured but not Tested 40.00 each Compressive Strength of Grout Cubes (Incl. Processing, Storing & Curing) 40.00 each Compressive Strength of Cement Mortar Cubes (Incl. Processing, Storing & Curing) 25.00 each Concrete Coring (3" or 4"): Core Machine & Lab Technician I Additional Lab Technician, as required Compressive Strength of Concrete Cores (3" or 4") Other Core Sizes Aggregate Sieve Analysis: Dry Sieve ASTM C 136 Wet Sieve ASTM C 117 Fineness Modules Decantation Deleterious Materials Specific Gravity and Absorption of Aggregate ASTM C 127 & C 128 Dry Rodded Unit Weight of Aggregate ASTM C 29 Sodium or Magnesium Sulfate Soundness (5 cycles) ASTM C 88 Additional Cycles ASPHALT: Asphalt Mix Design (Marshall Design Method) Review Asphalt Mix Design (Sr. Engr. Technician) AHTD Asphalt Field Technician In -Place Compaction Test -Nuclear Gauge (Lab Technician) Sample Pickup Superpave Laboratory Analysis of Plant Mixed Pavement Marshall Test including Stability, Flow, Laboratory Density, Percent Air Voids, Percent Voids in Mineral Aggregate (3 specimens per test) Extraction including percent Bitumen and Aggregate Gradation Laboratory Density of Cored Plugs including Depth Measurement Asphalt Coring (3" or 4"): Core Machine & Lab Technician I Additional Lab Technician I, if required Sample Pickup FIREPROOFING: Unit Weight, Bonding Strength, Thickness and Sampling (actual time required for Lab Technicians) Report Preparation (Lab Supervisor) STRUCTURAL STEEL: Bolt Torque Testing: Engineering Technician(s) Field Engineer Pneumatic Torque Wrench Calibration (twice per day) Visual Weld Inspection Field Engineer Certified Welding Inspector Services not Listed are Available on Request All prices are subject to revision each year JIDRAKE FIELDICONTRACTS\2009-2013\APPENDIX 8 T02.DOC:jm 85.00 per hour 42.00 per hour 40.00 each Price on Request 8.00 each 40.00 each 25.00 each 35.00 each 60.00 each 90.00 each 75.00 each 350.00 each 50.00 each Price on Request 95.00 per hour 55.00 per hour 55.00 per hour 475.00 each 500.00 each 425.00 each 35.00 each 85.00 per hour 42.00 per hour 55.00 per hour 50.00 per hour/Tech 60.00 per hour 60.00 per hour 105.00 per hour 50.00 each 110.00 per hour 70.00 per hour Page 2 of 2 City of Fayetteville, Arkansas Budget Adjustment Form V11.0222 Budget Year 2011 Division: Aviation Department: Transportation Services Request Date 4/19/2011 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Airport security improvements to include: Preliminary design, detailed design, cost estimates, bidding assistance, construction admin and oversite. Master control panel, proximity readers for 4 gates, video surveillance 8 cameras minimum, digital video recorders and accessories, lighting designed for video recording footcandle levels, gate controllers/motor operators at each gate, all power, data circuits, wireless transmitters, conduit, cabling, remote unlock station at Terminal. The project is contingent upon approval by the Arkansas Department of Aeronautics of an 80/20 grant and approval from the City Council to use a portion of the Airport's fund balance for the local match portion of the project cost. udget Director a Departure Director Date - 14 IOW Finan 1 Director Date Account Name Prepared By: James Nicholson Reference: kspringer Budget & Research Use Only Type: A B C General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Account Number Initial Date Initial Date 180,000 180,000 Increase / (Decrease) Project.Sub Expense Revenue Number Building costs 5550.3960.5804.00 166,600 • - 11017. 1 Public notification Professional services 5550.3960.5301.00 500 11017 . 1 5550.3960.5314.00 State grants Use of fund balance 12,900 11017 . 1 5550.0955.6805.00 144,000 11017 . 1 5550.0955.4999.99 36,000 J:\James\2011 \Budget\BAForm_2011_11017_Airport_Security_System Ray M. Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 4/19/2011 City Council Meeting Date Agenda Items Only Aviation Division Action Required: Transportation Department Action Required: (1) Approve Task Order #2 with McClelland Consulting Engineers, Inc., In the amount of $12,900. Contact info: Wayne Jones, P.E., PO Box 1229, Fayetteville AR 72702-1229, 479-443-2377, Fax 479-443-9241, wjones@mcclelland-engrs.com. (2) Approve authority to submit application and accept a grant from the Arkansas Department of Aeronautics in the amount of $144,000. (3) Approve a Project Budget Adjustment in the amount of $180,000 contingent upon reciept of Grant. 144,000.00 REV 180,000.00 Cost of this request 5550.3960.5804.00 Account Number 11017 1 Project Number Budgeted Item Category / Project Budget Airport Security Improvements Program Category / Project Name Avi/ED Imp Funds Used to Date Program / Project Category Name Airport Remaining Balance Fund Name Budget Adjustment Attached X Dep._:: en Director — Date Finance and Internal Services Director Date Date 9-4%1w Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 04-02-1 1 A 1 2:3 / r<C V D Clerk's Office utA.L .c6( Date Comments: This project is eligible for a 80/20 grant from the Arkansas Department of Aeronautics. MCE Task Order #2 Notice to Proceed contingent on receipt of grant funding. Revised January 15, 2009 'Faeteville THE CITY OF FAYETTEVILLE, ARKANSAS AVIATION DIVISION 4500 S School Ave, Ste F Fayetteville, AR 72701 P (479) 718-7642 ARKANSAS www.accessfayettevine.org CITY COUNCIL MEMO To: Thru: Thru: From: Mayor Jordan Chief of Staff, Don Marr Transportation Director, Terry Gulley'Y o7 - Ray M. Boudreaux, Aviation Date: April 1, 2011 irector Subject: Approve Task Order #2 with McClelland Consulting Engineers to develop and bid the Airport Security Improvements Project For Fayetteville Executive Airport, Drake Field. Also approve application to Arkansas Aeronautics for a Grant to complete the project. PROPOSAL: In July 2008 the City Council approved an Airport Security Improvements Project at Drake Field with the understanding that the Airport would be approved for an Arkansas Aeronautics 50/50Grant to cover half of the costs of the project. At the time, Aeronautics was unable to fund our request so the item was never acted upon. Again last year, April 2010, Aeronautics invited us to submit for the grant but later determined that funding was not available for the project and asked us to wait until this Spring. This year, Aeronautics has invited us again to apply for the project grant and has assured us that the funding is available for an 80/20 grant to complete this project. The FAA has published guidance for Minimum Standards for General Aviation Airports Security. Although the guidance is not mandatory yet, it is understood that the standards will eventually become mandatory. This project includes new gate controllers, RFID credentials for staff and those who work on the airport, and monitoring cameras that record activities on parking aprons and entry points. These areas are the only areas where Drake Field does not meet the minimum guidance recommended by the FAA. The Airport Board approved this project and our request at their April 8, 2010 meeting and again at the March 10, 2011 meeting. RECOMMENDATION: Approve Task Order #2 with McClelland Consulting Engineers to develop a scope of work and provide bidding services and project oversight for the Airport Security Improvements Project at a total cost of $12,900.00. Approve application to the Arkansas Department of Aeronautics for an 80/20 Grant to complete the project. With acceptable bids, the Airport staff will ask the City Council to approve a contract and receipt of funds from the Aeronautics Commission. Award of the project depends on approval of the grant request. BUDGET IMPACT: This project is eligible for funding by an Arkansas Aeronautics 80/20 Grant. Total Project Costs including Engineering fees, is estimated not to exceed $163,400.00. The 20% match will come from the Airport Use of Funds Balance and will not exceed $33,000.00. Attachments: Staff Review Budget Adjustment Task Order #2 Cost Estimate Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION APPROVING TASK ORDER #2 TO A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $12,900.00 TO DEVELOP AND BID AN AIRPORT SECURITY IMPROVEMENTS PROJECT FOR FAYETTEVILLE EXECUTIVE AIRPORT - DRAKE FIELD CONTINGENT UPON RECEIPT OF A GRANT AWARD, AUTHORIZING APPLICATION FOR AND ACCEPTANCE OF A GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $144,000.00, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves task order #2 to a contract with McClelland Consulting Engineers, Inc. in the amount of $12,900.00 to develop and bid an airport security improvements project for Fayetteville Executive Airport -Drake Field, a copy of which is attached as Exhibit "A", contingent upon the receipt of a grant award. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for and acceptance of a grant from the Arkansas Department of Aeronautics in the amount of $144,000.00. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "B". PASSED and APPROVED this 19th day of April, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Project Accounting Maintenance Form (2011 Budget) Project Request: Project Number Project Title (40 char) : New Project 11017 (will be assigned by Budget) Airport Security Improvements Project Abbreviation (15 char) : ArprtSeclmpvs Project Status Project Division Project Group Budget Validation Budget Level Pending D810 Aviation 11 Char Le 2 Char Left P Project Y P Budget Validation Threshold 100 Project Type 8 Grant (Y/N) : Y YTD (N=No/Y=YTD) Project Aviation Improvements Fiscal Start Mo./ Year •01 / 2011 Scheduled Start Date Scheduled Ending Date Actual Start Date Actual Ending Date Funding Source Primary GLACCOUNT 5/11/2011 4/1/2012 <= Double Click Date Cells <= Double Click Date Cells <= Double Click Date Cells <= Double Click Date Cells 5550 Airport Fund 20110511 20120401 5550.3960.5804.00 Building costs Description/Justification of Request Security improvements to include: Preliminary design, detailed design, cost estimates, bidding assistance, construction admin and oversight. Master control panel, proximity readers for 4 gates, video surveillance 8 cameras minimum, digital video recorders and accessories, lighting designed for video recording foot-candle levels, gate controllers/motor operators at each gate, all power, data circuits, wireless transmitters, conduit, cabling, remote unlock station at Terminal. This project is eligible for 80/20 grant funding from the Arkansas Department of Aeronautics. Has a budget adjustment been completed? N Is this item going to Council? (Y/N) If yes, please specify date: COPY Y 4/19/2011 <= Double Click Date Cells Requested By Entered By J:\James\2011\Capital Projects\Security Project\Project Accounting Request Form_2011 McCLELLANGND CONSULTI DESIGNED TO SERVEI ENGINEERS, INC. 1810 N. College Avenue P.O. Box 1229 Fayetteville, AR 72703/72702-1229 479-443-2377 • FAX 479-443-9241 www.mcclelland-engrs.com March 31, 2011 Mr. Ray Boudreaux Airport Director, Fayetteville Executive Airport 4500 S. School Suite F Fayetteville, AR 72701 Re: Task Order No 2 Airport Access Security System Fayetteville Executive Airport Dear Mr. Boudreaux: In response to your request, please find three (3) copies of the updated Task Order No 2 for the Airport Access Security System. Please advise if you need further information regarding this Task Order. Sincerely, M ELLAND CO f.ULTING ENGINEERS, INC. ayn Vice Pre'ident Enclosure: Task Order No 2 (3 copies) J:\DRAKE FIELD \CONTRACTS\2009-2013\BOUDREAUX-033111-TO 2.DOC: State Airport Aid Application — Page 1 The City/Gout-at of Fayetteville , herein called "Sponsor", hereby makes application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville Arkansas, Washington county. Date of Request: April 19, 2011 Name of Airport: Fayetteville Executive Airport, Name and address of City/County Commission sponsoring request: City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Phone Number: 479-575-8330 Fax Number: 479-575-8257 Name and address of Engineering Firm (if applicable): McClelland Consulting Engineers Inc PO Box 1229 Fayetteville AR 72702-1229 Drake Field FYV Person to Contact about project: Ray M. Boudreaux 4500 S School Ave., Suite F Fayetteville, AR 72701 Phone Number: Cell Number: Fax Number: 479-718-7642 479-601-3520 479-718-7646 Contact Person: R. Wayne Jones, P.E. Phone/Fax Number: 479-443-2377 Describe the work to be accomplished: Preliminary design, detailed design, cost estimates, bidding assistance, construction admin and oversite. Master control panel, proximity readers for 4 gates, video surveillance 8 cameras minimum, digital video recorders and accessories, lighting designed for video recording footcandle levels, gate controllers/motor operators at each gate, all power, data circuits, wireless transmitters, conduit, cabling, remote unlock station at Terminal. State and Local Project Costs: Federal ALP Projects: Please indicate: AIP Number: O 50-50% Match O 95-5% Match 80-20% Match O 90-10% Match O 100% Total Cost of Project 180,000.00 Total Cost of Project: Local Share/Funds 36,000.00 Federal Share: Local Share/In-Kind State Share: State Share 144,000.00 Local Share: 7-1-09 State Airport Aid Application — Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: State: AR Dept Aeronautics Local: City of Fayetteville - Airport Source of In -Kind Services: None Estimated starting date of project: May 2011 Estimated completion date of project: April, 2012 Project will be for: New Airport Is land to be leased or purchased? No Existing Airport XX Description of land and cost per acre: Provide the Federal AIP Grant Number (if applicable): State Legislators for your area: State Senator: Sue Madison State Representative: Uvalde Lindsey 7-1-09 State Airport Aid Application — Page 3 The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before review for grant can be made by the State. Applications for hangar construction or renovation funds must include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances. The application must be based on bids and include a calculated return on investment. No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. No airport accepting State Grant funding may issue an Exclusive Rights lease. All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (ATP) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All • rant a . s licants Ci and/or Coun are totall res . onsible for com . liance with all Federal State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concernin contracts and urchases for which this rant is a roved and issued. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Funds will be disbursed according to Department procedures and final inspection of completed project (See payment instruction page). Payment of grant funds are contingent upon the Department's annual appropriation. IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly executed in its name, this 19th day of April , 2011 . Lionel • Jordan Na ' e of ponsor ed Signature Mayor Title 7-1-09 COST ESTIMATE FOR SECURITY SYSTEM PROJECT Fayetteville Executive Airport, Drake Field McClelland Consulting Engineers Task Order #2 Project design, engineering, bidding services and project oversight Security System Master Control Panel located in Terminal Gate Controllers for two access gates Access Pedestals as assorted equipment for three gates Cameras (7 at various locations on the airport) Light fixtures and poles for entry points Power system for all Total for Security System Project $12,900.00 $12,500.00 $13,900.00 $55,400.00 $18,000.00 $24,900.00 $25,800.00 $163,400.00 Information provided by McClelland Consulting Engineers. Final cost will come from the lowest qualified bid for the project.