HomeMy WebLinkAbout62-11 RESOLUTIONRESOLUTION NO. 62-11
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $11,924.00 TO TRANSFER FUNDS TO THE FLEET EXPENSE
ACCOUNT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $11,924.00 to
transfer funds to the fleet expense account.
PASSED and APPROVED this 19th day of April, 2011.
APPROVED: ATTEST:
By: f ®-�.___•, By: 0/i't 1W 8, SQUAL
�i N ' LD JO ' 1 : Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2011
Division: Fleet Operations
Department: Transportation Services
Request Date
4/19/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
In July 2009, Transportation requested unit 2024 (a used F250) as an expansion as it had been continuously rented
for over a year. The agreement was that Fleet would escrow the replacement charges until sufficient funds had
been collected to replace this unit a second time. At that time it was agreed that if the unit needed to be replaced
before sufficient funds had been collected, Transportation would fund the capital cost that hadn't been escrowed.
Unit 2024 was totaled last year and Transportation opted not to replace the unit. Later Transportation determined a
need for this unit and decided that #1127 (a 2005 Taurus turned in last year) was sufficient for their use.
Transportation will buy out unit 1127 from Shop Fund. Use of Fund Balance is the $1,366 escrowed in replacement
funds and the insurance settlement for #2024 of $6,918.
Budget l ifector
0'7
,31-i/
Date
Date
5-31—i/
Departrpent Director Date
—1011
Finance Director" Date
Account Name
y y --dal/
Date
Date
Prepared By: Barbara Olsen
Reference:
bolsen
zJ°►041lCj 7`rty
Budget & Research Use Only
Type: A B C
General Ledger Date
Posted to. General Ledger
Checked / Verified
E
Initial Date
Initial Date-
Account
ate
TOTAL BUDGET ADJUSTMENT 11,924 11,924
Transfer to Shop
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number.
05oVt. 3
4270.9270/602.70 3,640 4743-. 2011
Vehicles and equipment 4270.9270.5802.00 (3,640) 05042 3
Trans from Replacement
9700.0970.6602.27 3,640 02078 2011
Use of fund balance
9700.0970.4999.99 8,284
Vehicles and equipment
9700.1920.5802.00 11,924 02078 . 2011.
K:\Budget\Budget Adjustments\2011 Adjustments\419-11 BA for TRAN Expansion 2024-B Fell.xls
Dennis Pratt / Barbara Olsen
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda items
and
Contracts, Leases or Agreements
4/19/2011
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Transportation
Department
A resolution approving a Budget Amendment to move funds to the Fleet expense account.
11,924.00
Cost of this request
?cam<i`i2D,
Account Number
vLc) ZOO
Project Number
Budgeted Item
k4I
$
50,000.00
Category / Project Budget
$
Funds Used to Date
$ 50, 000.00
Remaining Balance
Budget Adjustment Attached
X
Vehicles & Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Depart nt Director
Attomey
-.�
,3-3/--i/
Date
Date
41-2011
Finance and Internal Services Director Date
Y Yav/i
Date
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in CityO 4- 01-1 1 P10:03 R C V D
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
'F veLteville
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportatioi
From: Dennis Pratt, Fleet Operations Supt.
Date: April 19, 2011
Subject: Budget Amendment to transfer funds to Fleet expense account
PROPOSAL: That City Council approve a Budget Amendment to move funds to the Fleet Expense account.
RECOMMENDATION: In July of 2009, Transportation requested and received unit #2024 (a used F250
pickup) as an expansion as it had been continuously rented from Fleet for over a year. The agreement was that
Fleet would escrow the replacement charges until sufficient funds had been collected to replace this unit a
second time. At that time it was agreed that if the unit needed to be replaced before sufficient funds had been
collected, Transportation would fund the capital cost that hadn't been escrowed.
Unit 2024 was totaled last year and Transportation opted not to replace the unit. Transportation later determined
a need for this unit and decided that #1127 (a 2005 Taurus turned in to Fleet last year) was sufficient for their
use. Transportation will buy out unit 1127 (since it is an expansion) from Shop Fund. The attached Budget
Amendment moves the escrowed funds from 2024 to the Fleet expense account.
This Budget Amendment was acknowledged by the Equipment Committee on March 29, 2011.
BUDGET IMPACT: The Budget amendment moves all necessary funds to the Fleet Expense account.
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $11,924.00 TO TRANSFER FUNDS TO THE FLEET EXPENSE
ACCOUNT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $11,924.00 to
transfer funds to the fleet expense account.
PASSED and APPROVED this 19th day of April, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer